HomeMy WebLinkAboutcoa.lu.tu.Aspen Music Banner.A096-98
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MEMORANDUM
TO:
Mayor and Council
THRU:
Amy Margerum, City Manager
THRU:
Julie Ann Woods, Community Development Director ~.
Amy Guthrie, Historic Preservation Officer ~ r' -
Aspen Music Festival and School, temporary banners, Resolution #'lJ-,
Series of 1998
FROM:
RE:
DATE:
November 9, 1998
SUMMARY: The Aspen Music Festival and School wish to purchase and hang banners
in town this summer to commemorate their 50th anniversary, using the mounting brackets
provided to the City by the Aspen Skiing Company, when they did a similar installation
for their 50th anniversary in the winter of 1997.
The banners will hang on the existing lightposts, in approximately 40 locations along
Main Street and in the downtown core area, and will be in place from June 14 through
August 22, 1999.
Staff recommends Council approve the request with conditions.
STAFF REVIEW: Section 26.36.030.B.3 allows for the installation of temporary
banners which advertise a special campaign, drive, activity or event of a civic,
philanthropic, educational, or religious organization for noncommercial purposes. These
signs may be within the city right-of-way, with the approval of the city manager, however
the maximum time they may be in place is fourteen days. Because the Aspen Music
Festival and School proposes to hang the banners for the entire music season, an
exception by City Council is needed.
City Council may grant this exception via Section 26.36.110, Signs on public right of
:wl!)C, which states: "It shall be unlawful to erect or maintain any sign in, on, over or above
any land or right-of-way or on any property, including lightposts, belonging to the City of
Aspen without the permission of the City Council. However, this section shall not be
deemed to apply to signs posted by any duly constituted public authorities in the
performance of their public duties, or to specific circumstances otherwise provided for in
this chapter." So for any banner installation beyond the fourteen day exemption by the
City Manager, Council approval is needed.
With the Aspen Skiing Company proposal in 1996, the concerns of the Community
Development Department, Streets, Parks, and the Electric Department regarding how and
where the brackets would be installed were resolved. The brackets are permanently
affixed to approximately 40 lightposts and the banners are usually installed by the
Electric Department. Organizations using the brackets are asked to order a few extra
banners as replacements in case of theft or other damage.
Because the Aspen Music Festival and School proposes to use the banners for the whole
summer, other organizations will be precluded from using them for the 1999 summer
season. It is recommended that the City have a policy that the banners will be used on a
rotating basis, except when an organization has a significant anniversary, such as 10, 25,
30,40, or 50 years. In these cases, Council may allow one group to use all of the banner
locations for a longer period.
The Electric Department has an on-going concern that organizations using the brackets
understand that they wilL be hung as quickly as possible but that the crews cannot be
pulled off of their regular work to complete the job. The City may want to look at having
the Parks Department participate when the Electric Department's schedule is full.
Additionally, a fee for the installation and removal of the banners is to be included in the
1999 City fee schedule, for requests made in 1999.
RECOMMENDATION: Staff recommends that Council approve the Aspen Music
Festival and School banners with the following requirements, as outlined in the attached
Resolution:
1. The Aspen Music Festival and School may install banners on the existing brackets
along Main Street and the Commercial Core from June 14 through August 22, 1999.
2. The Aspen Music Festival and School shall order 10 extra banners to be installed if
necessary due to theft or other damage.
3. The Aspen Music Festival and School shall be exempt from the proposed fee for the
installation of the banners, as established in the 1999 City fee schedule, as this
application was accepted prior to the proposed fee schedule.
Additionally, staff recommends that Council establish the following policy:
1. The City Council shall have a policy that the banner spaces will be used on a rotating
basis, except when an organization has a significant anniversary, such as 10, 25, 30, 40,
or 50 years. In these cases, Council may allow one group to use all of the banner spaces
for a longer period.
RECOMMENDED MOTION: "I move to adopt Resolution #E-, Series of 1998,
approving banners for the Aspen Music Festival and School's 50th anniversary, with
conditions."
,
'"
"I move that the City Council shall have a policy that the banner spaces will be used on a
rotating basis, except when an organization has a significant anniversary, such as 10, 25,
30,40, or 50 years. In these cases, Council may allow one group to use all of the banner
spaces for a longer period."
CITY MANAGER'S COMMENTS:
Attachments:
Resolution #11-, Series of 1998
Exhibit A:
Letter from the Aspen Music Festival and School
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AsPEN MUSIC FESTIVAL
AND SCHOOL
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ASPEN MUSIC FESTIVAL
AND SCHOOL
October 14,1998
Ms. Amy Guthrie
Historic Preservation officer
City of Aspen
VIA fACSIMILE 920-5439
Dear Amy:
Further to our telephone conversation, I write to confirro thai: the Aspen Music Festival and School is
requesting permission to display banners on Main Street and throughout 'the downtown core area during
our 50lh }Inniversary season next sumroer.
We would like the banners to be in place for the period June 14 through August 22. 1999. We understand
there are approximately 50 locations to display banners and tha1 we should have !!Orne extra banners in
reserve as replacements.
Enclosed is a copy of our SOd' Anniversary logo. While we have not designed the banners yet, the logo
will he a main feature.
Thank you in advance for your assistance. We greatly appreciate the City's support of this landmark
season in our Festival and School's history.
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r- Amy Marqerum,Ol:3-~ 10/13/98, Re: banners ,"
X-Sender: amym@commons
Date: Tue, 13 Oct 1998 13:30:57 -0600
To: Amy Guthrie <amyg@ci.aspen.co.us>
From: Amy Margerum <amym@ci.aspen.co.us>
Subject: Re: banners
Cc: juliew@ci.aspen.co.us
Thanks Amy. Yes we need a policy. This was something I had asked Stan to
do before he left but I never got it...if you could write it up it would be
very helpful. I will put it on the next Council Consent agenda. I will ask
John W to include a fee in the fee schedule he does in December so fees
will
apply next year...your policy can simply reference the annual City fee
schedule. This will not apply to MAA this year. Thanks again!
At 11:43 AM 10/13/98 -0600, you wrote:
>With some further review of our two previous banner installations, Ski Co.
>and Food and Wine, I think that the Music Festival has to go to Council
>afterall because of the duration of time they want to hang the banners. I
>called Robert Harth and he is thinking of the entire season next summer,
>from about June 20th to August 22nd. Anything under two weeks is allowed
an
>administrative type of sign-off, which is what we did for Food and Wine
plus
>an HPC review. Anything longer than that goes to Council.
>
>Robert was fine with that. I let him know that the one condition we put
on
>Ski Co. was that they have some extra banners as back-up to replace any
that
>are stolen as souveniers.
of
>reimbursement for the Electric Department's time to install the banners,
>although it is not decided.
>
>00 we want a policy memo written up so that we remain consistent on this
in
>the future?
have
>GrassRoots Aspen come in at the very last second last year needing to
>banners for the Broncos for a benefit they were doing. We went ahead
>let them put them up (it was only for a couple days) but they did not
to
>HPC because it was so late.
>
>One other thing- Megan Bly Humphrey at the Art Museum has been trying to
>organize a group of non-profits to hang banners in the summer. There
would
>be a couple banners for the Museum, a couple for Anderson Ranch, Theater
in
>the Park, etc.
Also, I told him that there is some discussion
Although it will hopefully not be a problem again, we did
hang
and
go
Robert wants to use all the brackets next
summer, so
they
IPrinted for Julie An~_ Woods <juliew@ci.aspen.co.us>
1
,
, "'""-" "-
Amy Margerwu"~--Ol: 3~ 10/13/98, Re: banne~s- '-.,;
>would not be able to do it. She was having trouble getting everyone
>organized anyway, and Robert had his request in first, and it's MAA's 50th
>anniversary, so I assume there won't be a big problem if the others have
to
>wait a year?
>
>
>
IPrinted for Julie Ann Wo~~s <juliew@ci.aspen.co.us>
2
,
,
,........
,
Amy Guthr:ie, Re: ba~ers
,~.;
To: Amy Guthrie <amyg@ci.aspen.co.us>
From: Julie Ann Woods <juliew@ci.aspen.co.us>
Subject: Re: banners
Cc:
Bcc:
X-Attachments:
Amy--
Let's dscuss at staff on thurs. JA.
At 11:43 AM 10/13/98 -0600, you wrote:
>With some further review of our two previous banner installations, Ski Co.
>and Food and Wine, I think that the Music Festival has to go to Council
>afterall because of the duration of time they want to hang the banners. I
>called Robert Harth and he is thinking of the entire season next summer,
>from about June 20th to August 22nd. Anything under two weeks is allowed
an
>administrative type of sign-off, which is what we did for Food and Wine
plus
>an HPC review. Anything longer than that goes to Council.
>
>Robert was fine with that. I let him know that the one condition we put
on
>Ski Co. was that they have some extra banners as back-up to replace any
that
>are stolen as souveniers.
of
>reimbursement for the Electric Department's time to install the banners,
>although it is not decided.
>
>Do we want a policy memo written up so that we remain consistent on this
in
>the future?
have
>GrassRoots Aspen come in at the very last second last year needing to
>banners for the Broncos for a benefit they were doing. We went ahead
>let them put them up (it was only for a couple days) but they did not
to
>HPC because it was so late.
>
>One other thing- Megan Bly Humphrey at the Art Museum has been trying to
>organize a group of non-profits to hang banners in the summer. There
would
>be a couple banners for the Museum, a couple for Anderson Ranch, Theater
in
>the Park, etc. Robert wants to use all the brackets next summer~ so they
>would not be able to do it. She was having trouble getting everyone
>organized anyway, and Robert had his request in first, and it's MAA's 50th
>anniversary, so I assume there won't be a big problem if the others have
to
>wait a year?
Also, I told him that there is some discussion
Although it will hopefully not be a problem again, we did
hang
and
go
.'-
1
[Pr:inted for Jul:ie Ann Woods <jul:iew@c:i.aspen.co.us>
A
~
,
'-~hil Overeynder, O~~10/16/98, Re: banner~
J
X-Sender: philo@water
Date: Fri, 16 Oct 1998 09:43:35 -0600
To: Julie Ann Woods <juliew@ci.aspen.co.us>
From: Phil Overeynder <philo@ci.aspen.co.us>
Subject: Re: banners
Julie Ann,
we are
Phil
At 09:47 AM 10/13/98 -0600, you wrote:
>>Electric Dept.--
>Do any of you know about the cost that is charged to organizations if the
>electric dept. puts up banners on behalf of that organization? Please let
>us know what needs to be done so we can put the applicant on notice.
>Thanks. JA.
>
>
>X-Sender: sarat@comdev
>>Date: Tue, 13 Oct 1998 08:40:14 -0600
>>To: Amy Guthrie <amyg@ci.aspen.co.us>
>>From: Sara Thomas <sarat@ci.aspen.co.us>
>>Subject: Re: banners
>>Cc: juliew@ci.aspen.co.us
>>
>>1 recall Stan saying that he had paperwork from the Electric Dept with an
>>estimate for time and expenses for banners and that we would be charging
the
>>appliants for those expenses.
>>At 04:41 PM 10/9/98 -0600, you
>>>1 have the letter from Robert
Sara
wrote:
Harth asking
to do Music Festival banners
in
>>>town for the 50th anniversary next year.
1
>>>worked with them to locate which posts along Main Street and downtown
would
>>>have the hardware attached to them for banners to be hung from.
believe
>>>we went to City Council and they approved this use
>>>After that, when Food and Wine wanted to use them,
>>>(because the banners are in the historic district)
it so
>>>that we could put a time frame on when they would be up and any other
>>>special conditions. That is the same process that would be followed for
MAA
>>>and for the arts groups who have contacted Sara.
When Ski Co. first did
this,
1
in the right
we just went
and had them
of way.
to HPC
review
~=inted for n Julie Ann Woods <juliElw@ci.aspen.ce>'us>
1
-
~
n-r" --,
l_Phil Overeynder, 09,.".3 AM 10/16/98, Re: banners-,"
I
>>>
>>>1 don't know if we ever decided whether these groups would have to pay
for
>>>the Electric Dept. 's time to hang and take down the banners.
>>>
>>>
>>>
>>
>>
>>
>
>
>
~inted for'Julie Ann Woods <juliew@ci.aspen.co.us>
2
--_.._~~