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Home My WebLink Aboutcoa.lu.tu.Aspen Music Banner.A096-98Case A096-98 Aspen Music Festival Temporary Banners .'J CASE ST .AITUS SET Case No. O - o Representatives Name: )" 6 Rearesentative' 3 Phone: Z 5-7 Fax: ,3 82!?2, DATE kCTION OR ACrMTY / J PARCEL ID: Pn/a ATE RCV 10/14/98 COPIE 1 CASE,N A096-98 CASE NAME: Aspen Music Festival & School Temporary Banners LNR Amy Guthrie PROJ ADDR: i :.CASE TYP: Temporary Use S: OWN/APP: As en Music Festiv ADR 2 Music Sc hool Road !i C/SlZ: Aspen, CO 81611 PHN 925 3254 REP: ADR: ClS1Z: PHN: FEES DUE: 0 —� FEES RCVD 0 STAT: REFERRALS q BYF—� MTG ? NOTIC * VlbMEMORANDUM TO: Mayor and Council THRU: Amy Margerum, City Manager THRU: Julie Ann Woods, Community Development Director ' FROM: Amy Guthrie, Historic Preservation Officer, RE: Aspen Music Festival and School, temporary banners, Resolution #, Series of 1998 DATE: November 9, 1998 SUMMARY: The Aspen Music Festival and School wish to purchase and hang banners in town this summer to commemorate their 50th anniversary, using the mounting brackets provided to the City by the Aspen Skiing Company, when they did a similar installation for their 50th anniversary in the winter of 1997. The banners will hang on the existing lightposts, in approximately 40 locations along Main Street and in the downtown core area, and will be in place from June 14 through August 22, 1999. Staff recommends Council approve the request with conditions. STAFF REVIEW: Section 26.36.030.B.3 allows for the installation of temporary banners which advertise a special campaign, drive, activity or event of a civic, philanthropic, educational, or religious organization for noncommercial purposes. These signs may be within the city right-of-way, with the approval of the city manager, however the maximum time they may be in place is fourteen days. Because the Aspen Music Festival and School proposes to hang the banners for the entire music season, an exception by City Council is needed. City Council may grant this exception via Section 26.36.110, Signs on public right of w,-Lv, which states: "It shall be unlawful to erect or maintain any sign in, on, over or above any land or right-of-way or on any property, including lightposts, belonging to the City of Aspen without the permission of the City Council. However, this section shall riot be deemed to apply to signs posted by any duly constituted public authorities in the performance of their public duties, or to specific circumstances otherwise provided for in this chapter." So for any banner installation beyond the fourteen day exemption by the City Manager, Council approval is needed. • 0 With the Aspen Skiing Company proposal in 1996, the concerns of the Community Development Department, Streets, Parks, and the Electric Department regarding how and where the brackets would be installed were resolved. The brackets are permanently affixed to approximately 40 lightposts and the banners are usually installed by the Electric Department. Organizations using the brackets are asked to order a few extra banners as replacements in case of theft or other damage. Because the Aspen Music Festival and School proposes to use the banners for the whole summer, other organizations will be precluded from using them for the 1999 summer season. It is recommended that the City have a policy that the banners will be used on a rotating basis, except when an organization has a significant anniversary, such as 10, 25, 30, 40, or 50 years. In these cases, Council may allow one group to use all of the banner locations for a longer period. The Electric Department has an on -going concern that organizations using the brackets understand that they will. be hung as quickly as possible but that the crews cannot be pulled off of their regular work to complete the job. The City may want to look at having the Parks Department participate when the Electric Department's schedule is full. Additionally, a fee for the installation and removal of the banners is to be included in the 1999 City fee schedule, for requests made in 1999. RECOMMENDATION: Staff recommends that Council approve the Aspen Music Festival and School banners with the following requirements, as outlined in the attached Resolution: 1. The Aspen Music Festival and School may install banners on the existing brackets along Main Street and the Commercial Core from June 14 through August 22, 1999. 2. The Aspen Music Festival and School shall order 10 extra banners to be installed if necessary due to theft or other damage. 3. The Aspen Music Festival and School shall be exempt from the proposed fee for the installation of the banners, as established in the 1999 City fee schedule, as this application was accepted prior to the proposed fee schedule. Additionally, staff recommends that Council establish the following policy: 1. The City Council shall have a policy that the banner spaces will be used on a rotating basis, except when an organization has a significant anniversary, such as 10, 25, 30, 40, or 50 years. In these cases, Council may allow one group to use all of the banner spaces for a longer period. RECOMMENDED MOTION: "I move to adopt Resolution #W, Series of 1998, approving banners for the Aspen Music Festival and School's 50th anniversary, with conditions." "I move that the City Council shall have a policy that the banner spaces will be used on a rotating basis, except when an organization has a significant anniversary, such as 10, 25, 30, 40, or 50 years. In these cases, Council may allow one group to use all of the banner spaces for a longer period." CITY MANAGER'S COMMENTS: Attachments: Resolution #14, Series of 1998 Exhibit A: Letter from the Aspen Music Festival and School Jct-!4-48 J2:Um=roo-M,A,A, T9709253602 7-816 ?.02/02 F-002 • rcwJic Willop- r� Altitwat ASPEN MUSIC FESTIVAL "�,rro scHoUIr Oct-14-98 12:34mn From—A,A,A, October 14. 1998 Ms. _-kmy Guthrie Historic Preservation officer City of Aspen VIA . ACSIMILE 920-5439 Dear ^,MY: 9709253802 '-816 ' 01/02 F-00Z (—W ASPEN MUSIC FESTIVAL .-INO SCHCKJL Further to our telephone conversation, I write to confirm that the aspen Music Festival and School is requesting permission to display banners on Main Street and throughout the downtown core area during our 501h ;knrfivers=y season nem summer. We would like the banners to be in place for the period June 14 through August 22, 1999, We understand there are approximately 50 locations to display banners and that we should have some extra banners in reserve as replacements. Enclosed is a copy of our 500' Anniversary logo. While we have not designed the banners yet, the logo will be a main feature. Thank you in advance for your assistance. We greatly appreciate the City's support of this landmark season in our Festival and School's history. sincel ely, Robert Hanh MKF—matt .JAQUM rALfiNAfpA[ N ,Y Mamr wArTn V.ro4nkccbucr NWh tarARDA �.Aodsm uIA WAft 1 "�.. ra MRa taVINM fflcen f....: wGi,01 hN%NI.r hF,h1AA► , PETFO NCaFF RPMIa M TINNTLG£ .YriLwEfaAM[LL 'Arw K**. — at1YY...aFF:G RdNlraaa 6 OTMT(ta tXnf jF N 'JrYY NIn2i f+aD 'w••++'W .�MTic WRTnA VYIG.IM NOEI R. �M.Laah GONNCCJ.FAMM r 601 CISRl:l,wh aaa,ww M fo iA KrrI.L1h N whNrat Yr.11 nfMh ,- mem ®ISM D. SRFN, JA. nRLI JAiSAhM TMFDF. Q,aN 9l,FN+. nacawawr AMM, REP am4D T—Uft Ma, w,f flMUEAIAI+tI ch%R 004� ,.A m MMNE C. (tNala1L az FTIAMA hA C=N BFIDAN [ Arll � -KW q,A„aRR 11,Y�fwra. Ci•J.eh AM ENFNA.orn OiARAM AW r. 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SptD£1ro%L£Y .eYTfAE hWAAM .M>.T.. aARW,W ya b• oCODRIEI BaNOR NM ®M.IYLI DYI,R ANaKRMON nuav AhaC,uTt Rnaerna NxLUAr G0.�os W1Aw1Y LVErM WYa'. MIFACF= CAOa :row, el,.cP AuaR[Y crEENBETIY f. �ranllttCw.F r*LFN e. Mw wmemw , Ww1.T t~V SFF"M V graa eja,w nN�wrfTw,aoraa. DARETPrwa£ JD,A,GoaearNr �FAMhL JarriE AM ,1 BDMER- aauL09RFen,YwNa ONaC au,FA r LLAKWf w waetn A. WANE WN. P A RMwcm NYFF1AM raCFDfA DNN M. nAAW NDRMANI-m XD=.raahTA,Ga w. rCMU eo om a wiNfF wlcwa ua.M ORdsa l Music School R.�d. Aspen, c�loTado a1611 • Pkwi a 970.9 25.32 54 Fax: 970.925380� MUSK: AssOCIATES uF AgrFm. 1NL. +Amy Margerum, 01:30*M 10/13/98, Re: banners • X-Sender: amym@commons Date: Tue, 13 Oct 1998 13:30:57 -0600 To: Amy Guthrie <amyg@ci.aspen.co.us> From: Amy Margerum <amym@ci.aspen.co.us> Subject: Re: banners Cc: juliew@ci.aspen.co.us Thanks Amy. Yes we need a policy. This was something I had asked Stan to do before he left but I never got it ... if you could write it up it would be very helpful. I will put it on the next Council Consent agenda. I will ask John W to include a fee in the fee schedule he does in December so fees will apply next year ... your policy can simply reference the annual City fee schedule. This will not apply to MAA this year. Thanks again! At 11:43 AM 10/13/98 -0600, you wrote: >With some further review of our two previous banner installations, Ski Co. >and Food and Wine, I think that the Music Festival has to go to Council >afterall because of the duration of time they want to hang the banners. I >called Robert Harth and he is thinking of the entire season next summer, >from about June 20th to August 22nd. Anything under two weeks is allowed an >administrative type of sign -off, which is what we did for Food and Wine plus >an HPC review. Anything longer than that goes to Council. >Robert was fine with that. I let him know that the one condition we put on >Ski Co. was that they have some extra banners as back-up to replace any that >are stolen as souveniers. Also, I told him that there is some discussion of >reimbursement for the Electric Department's time to install the banners, >although it is not decided. >Do we want a policy memo written up so that we remain consistent on this in >the future? Although it will hopefully not be a problem again, we did have >GrassRoots Aspen come in at the very last second last year needing to hang >banners for the Broncos for a benefit they were doing. We went ahead and >let them put them up (it was only for a couple days) but they did not go to >HPC because it was so late. >One other thing- Megan Bly Humphrey at the Art Museum has been trying to >organize a group of non -profits to hang banners in the summer. There would >be a couple banners for the Museum, a couple for Anderson Ranch, Theater in >the Park, etc. Robert wants to use all the brackets next summer, so they (Printed for Julie Ann Woods <juliew@ci.aspen.co.us> 1 ,Amy Margerum, 01:3 10/13/98, Re: banners • >would not be able >organized anyway, >anniversary, so I to >wait a year? to do it. She was having trouble getting everyone and Robert had his request in first, and it's MAA's 50th assume there won't be a big problem if the others have Printed for Julie Ann Woods <juliew@ci.aspen.co.us> 2 Amy Guthrie, Re: bArs To: Amy Guthrie <amyg@ci.aspen.co.us> From: Julie Ann Woods <juliew@ci.aspen.co.us> Subject: Re: banners Cc. Bcc: X-Attachments: Amy -- Let's dscuss at staff on thurs. JA. At 11:43 AM 10/13/98 -0600, you wrote: >With some further review of our two previous banner installations, Ski Co. >and Food and Wine, I think that the Music Festival has to go to Council >afterall because of the duration of time they want to hang the banners. I >called Robert Harth and he is thinking of the entire season next summer, >from about June 20th to August 22nd. Anything under two weeks is allowed an >administrative type of sign -off, which is what we did for Food and Wine plus >an HPC review. Anything longer than that goes to Council. >Robert was fine with that. I let him know that the one condition we put on >Ski Co. was that they have some extra banners as back-up to replace any that >are stolen as souveniers. Also, I told him that there is some discussion of >reimbursement for the Electric Department's time to install the banners, >although it is not decided. >Do we want a policy memo written up so that we remain consistent on this in >the future? Although it will hopefully not be a problem again, we did have >GrassRoots Aspen come in at the very last second last year needing to hang >banners for the Broncos for a benefit they were doing. We went ahead and >let them put them up (it was only for a couple days) but they did not go to >HPC because it was so late. >One other thing- Megan Bly Humphrey at the Art Museum has been trying to >organize a group of non -profits to hang banners in the summer. There would >be a couple banners for the Museum, a couple for Anderson Ranch, Theater in >the Park, etc. Robert wants to use all the brackets next summer, so they >would not be able to do it. She was having trouble getting everyone >organized anyway, and Robert had his request in first, and it's MAA's 50th >anniversary, so I assume there won't be a big problem if the others have to >wait a year? (Printed for Julie Ann Woods <juliew@ci.aspen.co.us> 1 w rZ Phil Overeynder, 0 = 3 AM 10/16/98, Re: X-Sender: philo@water Date: Fri, 16 Oct 1998 09:43:35 -0600 To: Julie Ann Woods <juliew@ci.aspen.co.us> From: Phil Overeynder <philo@ci.aspen.co.us> Subject: Re: banners Julie Ann, We charge $50 per week for the overhead banners. We haven't been charging anners on light poles because we don't _hay.e a p licy OTT WWem with charging is that we think 4a� w en have tome chedule and we are Phil At 09:47 AM 10/13/98 -0600, you wrote: >>Electric Dept. -- >Do any of you know about the cost that is charged to organizations if the >electric dept. puts up banners on behalf of that organization? Please let >us know what needs to be done so we can put the applicant on notice. >Thanks. JA. >X-Sender: sarat@comdev >>Date: Tue, 13 Oct 1998 08:40:14 -0600 >>To: Amy Guthrie <amyg@ci.aspen.co.us> >>From: Sara Thomas <sarat@ci.aspen.co.us> >>Subject: Re: banners >>Cc: juliew@ci.aspen.co.us >>I recall Stan saying that he had paperwork from the Electric Dept with an >>estimate for time and expenses for banners and that we would be charging the >>appliants for those expenses. Sara >>At 04:41 PM 10/9/98 -0600, you wrote: >>>I have the letter from Robert Harth asking to do Music Festival banners in >>>town for the 50th anniversary next year. When Ski Co. first did this, I >>>worked with them to locate which posts along Main Street and downtown would >>>have the hardware attached to them for banners to be hung from. I believe >>>we went to City Council and they approved this use in the right of way. >>>After that, when Food and Wine wanted to use them, we just went to HPC >>>(because the banners are in the historic district) and had them review it so >>>that we could put a time frame on when they would be up and any other >>>special conditions. That is the same process that would be followed for MAA >>>and for the arts groups who have contacted Sara. Printed for Julie Ann Woods <juliew@ci.aspen.co.us> 1 }} Phil Overeynder, 091M AM 10/16/98, Re: banner* >>>I don't know if we ever decided whether these groups would have to pay for >>>the Electric Dept.'s time to hang and take down the banners. Printed for Julie Ann Woods <juliew@ci.aspen.co.us> 2