HomeMy WebLinkAboutresolution.council.054-00 RESOLUTION NO. ~,~ 'q
(SERIES OF 2000)
A RESOLUTION GRANTING LORIS AND ASSOCIATES, FOR THE CITY'S DESIGN
OF TRUSCOTT ENTRY DRIVE/S.H. 82 INTERSECTION, AND AUTHORIZING THE
CITY MANAGER TO EXECUTE SAID CONTRACT ON BEHALF OF THE CITY OF
ASPEN
WHEREAS, there has been submitted to the City Council a contract between the City
of Aspen, Colorado and Loris and Associates, a copy of which contract is annexed hereto and
part thereof.
NOW, THEREFORE, BE IT .RESOLVED BY THE CITY COUNCIL OF THE CITY
OF ASPEN, COLORADO.
Section One
That the City Council of the City of Aspen hereby approves that the contract between
the City of Aspen, Colorado, and Loris and Associates, regarding the design of Tmscott Entry
Drive/S.H. 82 Intersection, a copy of which is annexed hereto and incorporated herein, and
does hereby authorize the City Manager to execute said contract on behalf of the City of
Aspen.
Dated: ~.,~,t2/(cc~ ~ ,2000.
I, Kathryn Koch, duly appointed and acting City Clerk do certify that the foregoing is a true
and accurate copy of that resolut~ a~d~op~t~ed by th,et, City Council of the City of Aspen.
Colorado, ar a meeting held ~ ~ ,2000.
k~thryn S. K~(lh,' City Clerk
AGREEMENT FOR PROFESSIONAL SERVICES
This Agreement made and entered on the date hereinafter stated, between the CITY OF
ASPEN, Colorado, ("City") and Loris and associates. ("Professional").
For and in consideration of the mutual covenants contained herein, the parties agree as
follows:
1. Scope of Work. Professional shall perform in a competent and professional
manner the Scope of Work as set forth at Exhibit "A" attached hereto and by this reference
incorporated herein.
2. Completion. Professional shall commence work immediately upon receipt of a
written Notice to Proceed from the City and complete all phases of the Scope of Work as
expeditiously as ts cons~stem with professional skill and care and the orderly progress of the
Work in a timely manner. The parties anticipate that all work pursuant to this agreement shall be
completed in conjunction with the City's overall plans for the site, with construction work
expected to commence in the Fall of 2000. Upon request of the City, Professional shall submit,
for the City's approval, a schedule for the performance of Professional's services which shall be
adjusted as required as the project proceeds, and which shall include allowances for periods of
time required by the City's project engineer for review and approval of submissions and for
approvals of authorities having jurisdiction over the project. This schedule, when approved by
the City, shall not, except for reasonable cause, be exceeded by the Professional.
3. Payment. In consideration of the work performed, City shall pay Professional on
a time and expense basis for all work performed. The hourly rates for work performed by
Professional shall not exceed those hourly rates set forth ar Exhibit "B" appended hereto. Except
as otherwise mutually agreed to by the parties the payments made to Professional shall not
initially exceed $136.93§.00 . Professional shall submit, in timely fashion, invoices for work
performed. The City shall review such invoices and. if they are considered incorrect or untimely,
the City shall review the matter with Professional within ten days from receipt of the
Professional's bill.
4. Non-Assignability. Both parties recognize that this contract is one for personal
services and cannot be U'ansferred, assigned, or sublet by either party without prior written
consent of the other. Sub-Contracting, ff authorized, shall not relieve the Professional of any of
the responsibilities or obligations under this agreement. Professional shall be and remain solely
responsible to the City for the acts, errors, omissions or neglect of any subcontractors officers.
agents and employees, each of whom shall, For this purpose be deemed to be an agent or
employee of the Professional to the extent of the subcontract. The City shall not be obligated to
pay or be liable for payment of any sums due which may be due to any sub-contractor.
PS1-971.doc Page 1
5. Termination. The Professional or the City may terminate this Agreement, without
specifying the reason therefor~ by giving notice, in writing, addressed to the other party,
specifying the effective date of the termination. No fees shall be earned after the effective date of
the termination. Upon any termination, all finished or unfinished documents, data. studies.
surveys, drawings, maps, models, photographs, reports or other material prepared by the
Professional pursuant to this Agreement shall become the property of the City. Notwithstanding
the above. Professi6nal shall not be relieved of any liability to the City for damages sustained by
the City by virtue of any breach of this Agreement by the Professional, and the City may
withhold any payments to the Professional for the purposes of set~off until such time as the exact
amount of damages due the City from the Professional may be determined.
6. Covenant Against Contingent Fees. The Professional warrants that s/he has not
employed or retained any company or person, other than a bona fide employee working for the
Professional. to solicit or secure this contract, that s/he has not paid or agreed to pay any
company or person, other than a bona fide employee, any fee. commisston, percentage,
brokerage fee, gifts or any other consideration contingent upon or resulting from the award or
making of this contract.
7. Independent Contractor Status. It is expressly acknowledged and understood by
the parties that nothing contained in this agreement shall result in. or be construed as establishing
an employment relationship. Professional shall be. and shall perform as. an independent
Contractor who agrees to use his or her best efforts to provide the said services on behalf of the
City. No agent, employee, or servant of Professional shall be, or shall be deemed to be. the
employee, agent or servant of the City. City is interested only in the results obtained under this
contract. The manner and means of conducting the work are under the sole contro~ of
Professional. None of the benefits provided by City to its employees including, but not limited
to. workers' compensation insurance and unemployment insurance, are available from Ci.ty ro the
employees, agents or servants of Professional. Professional shall be solely and entirely
responsible for its acts and for the acts of Professional's agents, employees, servants and
subcontractors during the performance of rids contract. Professional shall indenmify City against
all liability and loss in connection with, and shall assume full responsibility for payment of all
federal, state and local taxes or contributions unposed or required under unemployment
insurance, social security and income tax law, with respect to Professional and/or Professional's
employees engaged in the performance of the services agreed to herein.
8. Indeminfication. Professional agrees to indenmify and hold harmless the City, its
officers, employees, insurers, and self-insurance pool, from and against all liability, claims, and
demands, on account of injury, loss, or damage, including without limitation claims arising from
bodily injury, personal injury, sickness, disease, death, property loss or damage, or any other
loss of any kind whatsoever, which arise out of or are in any manner connected with this
contract, if such injury, loss. or damage is caused in whole or in part by, or is claimed to be
caused in whole or in part by, the act, omission, error, professional error, mistake, negligence,
or other fault of the Professional. any subcontractor of the Professional, or any officer,
employee, representative, or agent of the Professional or of any subcontractor of the
PSl~971,doc Page 2
Professional, or which arises out of any workmen's compensation claim of any employee of the
Professional or of any employee of any subcontractor of the Professional. The Professional
agrees to investigate~ handle, respond to. and to provide defense for and defend against, any such
liability, claims or demands at the sole expense of the Professional. or at the option of the City,
agrees to pay the City or reimburse the City for the defense costs incurred by the City in
connection with, any such liability, claims, or demands. If it is determined by the final judgment
of a court of competent jurisdiction that such injury, loss, or damage was caused in whole or in
part by the act. omission, or other fault of ~he City, its officers, or irt employees, the City shall
reimburse the Professional for the portion of the judgment attributable to such act. omission, or
other fault of the City, its officers, or employees.
9. Professional's Insurance. (a) Professional agrees to procure and maintain, at its
own expense, a policy or policies of insurance sufficient to insure against all liability, claims.
demands, and other obligations assumed by the Professional pursuant to Section 8 above. Such
insurance shall be in addition to any other insurance requirements imposed by this contract or by
law. The Professional shall not be relieved of any liability, claims, demands, or other obligations
assumed pursuant to Section 8 above by reason of its failure ro procure or maintain insurance, or
by reason of its failure to procure or maintain insurance m sufficient amounts, duration, or types.
00) Professional shall procure and maintain, and shall cause any subcontractor of the
Professional m procure and maintain, the mimmum insurance coverages listed below. Such
coverages shall be procured and maintained with forms and insurance acceptable to the City. All
coverages shall be continuously maintained m cover all liability, claims, demands, and other
obligations assumed by the Professional pursuant to Section 8 above. In the case of any claims-
made policy, the necessary retroactive dates and extended reporting periods shall be procured to
maintain such continuous coverage.
(i) Wortanen's Compensation insurance to cover obligations imposed by
applicable laws for any employee engaged in the performance of work under tl~is contract, and
Employers' Liability insurance with minimum limits of FIVE HUNDRED THOUSAND
DOLLARS ($500,000.00) for each accident, FIVE HUNDRED THOUSAND DOLLARS
($500,000.00) disease policy limit, and FIVE HUNDRED THOUSAND DOLLARS
($500.000.00] disease - each employee, Evidence of qualified self-insured status may be
substituted for the Workmen's Compensation requirements of this paragraph.
(ii) Commercial General Liability insurance with minimum combined single
limits of ONE MILLION DOLLARS ($1,000,000.00) each occurrence and ONE
MILLION DOLLARS ($1,000,000.00) ag~:egate. The policy shall be applicable to all
premises and operations. The policy shall include coverage for bodily injury, broad form
property damage (including completed operations), personal injury (including coverage
for contractual and employee acts), blanket con£racmal, independent contractors.
products, and completed operations. The policy shall contain a severab, ility of interests
provisxon.
PSI-971.doc Page 3
(iii) Comprehensive Automobile Liability insurance with minimum combined
single limits for bodily injury and property damage of not less than ONE MILLION
DOLLARS ($1,000,000.00) each occurrence and ONE MILLION DOLLARS
($I .000.000.00) aggregate with respect m each Professional's owned, hired and non-
owned vehicles assigned to or used in performance of the Scope of Work. The policy
shall contain a severability of interests provision. If the Professional has no owned
automobiles, the requirements of this Section shall be met by each employee of the
Professional providing services to the City under this contract.
(iv) Professional Liability insurance with the mimmum limits of ONE
MILLION DOLLARS ($1,000,000) each claim and ONE MILLION DOLLARS
($1,000,000) aggregate.
(c) The policy or policies required above shall be endorsed to include the City and the
City's officers and employees as additional insureds. Every policy required above .shall be
primary insurance, and any insurance carried by the City, its officers or employees, or carried
by or provided through any insurance pool of the City, shall be excess and not contributory
insurance [o that provided by Professional. No additional insured endorsement to the policy
required above shall contain any exclusion for bodily injury or property damage arising from
completed operations. The Professional shall be solely responsible for any deductible losses
under any policy required above.
(d) The certificate of insurance provided by the City shall be completed by the
Professional's insurance agent as evidence that policies providing the required coverages, condi-
tions, and rnirfimum limits are in full force and effect, and shall be reviewed and approved by the
City prior to commencement of the contract. No other form of certificate shall be used. The
certificate shall identify this contract and shall provide that the coverages afforded under the
policies shall not be canceled, terminated or materially changed until at least thirty (30) days
prior written notice has been given to the City.
(e) Failure on the part of the Professional to procure or maintain policies providing the
required coverages, conditions, and minimum limits shall constitute a material breach of contract
upon which City may immediately terminate this contract, or at its discretion City may procure
or renew any such policy or any extended reporting period thereto and may pay any and all
premiums in connection therewith, and all monies so paid by City shall be repaid by Professional
to City upon demand, or City may offset the cost of the premiums against monies due m
Professional from City.
(f) City reserves the right to request and receive a certified copy of any policy and any
endorsement thereto.
(g) The parties hereto understand and agree that City is relying on, and does not waive
or intend to waive by any provision of this contract, the monetary limitations (presently
$150.000.00 per person and $600,000 per occurrence) or any other rights, immunities, and
PS1-971.doc Page 4
protections provided by the Colorado Governmental Immunity Act, Section 24-10-I01 et seq.,
C.R.S., as from time to time amended, or otherwise available to City, its officers, or its
employees.
10. City's Insurance. The parties hereto understand that the City is a member of the
Colorado Intergovernmental Risk Sharing Agency (CIRSA) and as such participates in the
CI~.SA Property/Casuaity Pool. Copies of the CIRSA policies and manual are kept at the City of
Aspen Finance Department and are available to Professional for inspection during normal
business hours. City makes no representations whatsoever with respect to specific coverages
offered by CIRSA. City shall provide Professional reasonable notice of any changes in its
membership or participation in CIRSA.
11. Completeness of Agreement. It is expressly agreed that this agreement contains
the entire undertaking of the parties relevant to the subject matter thereof and there are no verbal
or written representations, agreements, warranties or promises pertaining to the project matter
thereof not expressly incorporated in this writing.
12. Notice. Any written notices as called for herein may be hand delivered to the
respective persons and/or addresses listed below or mailed by certified mail return receipt
requested, to:
Ed Sadier, Asset Manager Loris and Associates
130 S. Galena 5775 Flatiron Pkwy ge207
Aspen, CO 81611 Boulder, CO 80301
13. Non-Discrimination. No discrimination because of race. color, creed, sex.
marital status, affecfional or sexual orientation, family responsibility, national origin, ancestry,
handicap, or religion shall be made in the employment of persons to perform services under this
contract. Professional agrees to meet all of the requirements of City's municipal code. Section
13-98. pertaining to non-discrimination in employment.
14. Waiver. The waiver by the City of any term, covenant, or condition hereof shall
not operate as a waiver of any subsequent breach of the same or any other term. No term,
covenant, or condition of this Agreement can be waived except by the written consent of the
City, and forbearance or indulgence by the City in any regard whatsoever shall not constitute a
waiver of any term. covenant, or condition to be performed by Professional to which the same
may apply and, until complete performance by Professional of said term. covenant or condition,
the City shall be entitled to invoke any remedy available to it under this Agreement or by law
despite any such forbearance or indulgence.
15. Execution of Agreement by City. This agreement shall be binding upon ali parties
hereto and their respective heirs, executors, administrators, successors, and assigns. Notwith-
standing anything to the contrary contained herein, this agreement shall not be binding upon the
PS 1-971.doc Page 5
City unless duly,executed by the Mayor of the City of Aspen (or a duly authorized official in his
absence) following a Motion or Resolution of the Council of the City of Aspen authorizing the
Mayor (or a duly authorized official in his absence) to execute the same.
16. General Terms.
(a) k is agreed that neither this agreement nor any of its terms, provisions.
conditions, representations or covenants can be modified, changed, terminated or amended.
waived, superseded or extended except by appropriate written instrument fully executed by the
parties.
(b) If any of the provisions of tlds agreement shall be held invalid, illegal or
unenforceable it shall not affect or impair the validity, legality or enforceability of any other
provision.
(c) The parties acknowledge and understand that there are no conditions or
limitations to this understanding except those as contained herein at the time of the execution
hereof and that after execution no alteration, change or modification shall be made except upon a
writing signed by the parties.
(d) This agreement shall be governed by the laws of the State of Colorado as
from time to time in effect.
IN WITNESS WHEREOF, the parties hereto have executed, or caused to be executed by their
duly authorized officials, this Agreement in three copies each of which shall be deemed an
original on the date hereinafter written.
[SIGNATURES ON FOLLOWING PAGE]
ATTESTED BY: CITY OF ASPEN, COLORADO:
PS1-971.doc Page 6
Apr-19-00 09:07A Loris 303 444 0611 P.06
By:
Title:
Date:
PROFESSIONAL:
WITNESSED BY:
By:
Title:
Date:
PS1-971.doc Page 7
Apr-~lB~O00¢:O~P Lo?is 303 444 053~ P.02
SCOPE OF
SERVICES
THE CITY OF
TRUSCOTT ENTRY
DRIVE / S.H. 82
I'NTERSECTION
DESIGN
Apr-'lS-O0 04:04P LOr~ 303 444 0611
LORI_S
April 18. 2000
Mr. Ed Sadler
City of Aspen
130 South Galena
Aspen. CO 81611
Regarding: Scope of Services
Truscott. Ent,W Drive / S.H. 82 Intersection Design
Mr. Sadler:
Loris and Associates 1.,. pleased to be thc prime engineering c~nstfltant
this p~x)Jecc. Our scope of services will h~clude the following':
· Design (,f Truscott Entry Drive. t S,H', 82 Intersectton.
· Signal and lighting dcs:~gn at thc intersection.
· DesignofTruscott Entry Drive.
· Design of the adjacent bicycle/pedestrian trail.
· Design of pedestrian undm~asscs and tightin~ beneatk S.H. 82 and
Truscott Entry Drive.
· Overall project coordinauon with DHM Design Corporation.
· Coordkmtion ofckamage, ut~tius, b~nd~caping, zeotechnical
enginem'ing, survey and aesthetics with .that firm~ under contract with
the Cits' of Aspen,
A more detailed scope of ~ork descriptmn ami fcc works hee~ ~s :~ttachad.
Thank you for selecting our fk'm for this project. We look ~breward to
win'king with you and Four staff. Please call ffyou have questions or if you
ne~qd additimml infbrmation.
Respectfully submitted,
Tho Office of
Loris and Associates, Inc.
~ j ' . ,.//' · .
Principal
_Apr-:lS-O0 04=05P Lori$ 303 444
SCOPE OF SERVICES
THE CITY Of: ASPEN
TRUSCOTT ENTRY DRIVE / S.H. 82
INTERSECTION DESIGN
LORIS AND ASSOCIATES, INC.
5775 FLATIRON P~M~KWAY, S~TE 207
BOULDER~ CO 80301
(303) ,l 44-2073
A'pril 18, 2000
Apr-~-O0 04:05P Lori$ 303 444 06Ii P.O$
Table of Contents
SECTION I - PROJECT PLAN ............................................... 1
A. PROJECI' CONCEPT ................................................. 1
E~. WORK PLAN ............................................................. ~
SECTION 2 - DESIGN TEAM ................................................. 7
A. TEAM MEMBERS .................................................... 7
E~. PAST PERFORMANCE ............................................. .9
APPENDIX A - ANTICII::'ATED DELIVERABLES
APPENDIX B - FEE WORKSHEET
Truscott E~tr~' Drive $,H. 82 In[ersec~on
Ap~-;18-O0 04:05P Lo~i~ 303 4~4 06[1 P.06
Section 1 - Project Plan
A.PROJECT CONCEPT'
'T}~ projee.£ c~M~cept i.~ t,o des~gr] a new [nLcr~e~io~ at ~l~o en~r~nc~ ~o ~he
HOUSm~ dovel0pmcnt, al btatc l[i~hway ~2 (S.~. ~) in A~pen, The
perhup5 si~na~a a~ required by a warren; study AI,,o incorporated into thc
pedesL,.ian/bike underpass arross ~he Tru~co;~ en;rance drive
The intersection geomct~' n~ust consider both the exla;m¢ roadwuy iocation and
faturc relocated roadway centerline CDOT is i, the process of redesigning
.................. ..- . ......... - our understanding that the new
.... ~ ' ' .......... '~ bridge will be reconstruc*~d m
~ ' .i aor[h of tko existing atrucrure.
--' thereby shining the
.................. . . a~gnmenr re the north. This
., ~ northern alignment must
J~ re be the prime con~tdtan~ /bt thi~
important intersecnon
ruconfigurabon project. We Will
combine our m-house capabilities with suoconsulcanrs contracted by us and by the
City of Aspen to perform all design functionz.
This project requires coordination with thc Cit. y of Aspen, CDOT and ~'kFTA.
and Associates bus recently worked with each of theaa entities on the Aspan DEPP
project. Our traffic consulLan[ xs currcnOy wor~ng wi~h ~SFTA aha CDOT
planning studies thr0tlg'b0tlt the valley.
We intend on utffizing our street, underpn~s and CDOT expee~erme to desiun u lhci!iW
that opt~izes ~sportatien and recreational opoorkuztities lbr City of
residents, We will also use our design aensJhvd:y 1,o c,'ea[e an aesthet.lc ik[(z~i~.y gha~
compa[ibh~ wiLh Aspen's tlDlqllc character,
Niuhwav Desitin Loris and A:;sociares will provide gemnerrie drawings, paving plans.
mrt-rsm:tion will utilize tho txistin~ higJ~way ccntcrlinc. CDOT will bc responsible tbr
redesigning the inmrsection curb. guzr, e,' and drainage when they shii~ ~hc highway
build thc new bridge. Wc w~ coordinate mtr design with CDOTs to minimize future
reconstrucrlon eflbr t~,
Truscott Er~tr¥ Dr,ye / S.H. 82 Intersection Page q
303 444
_Traffic £n~ineerinq I,m'i~ and !\ssoeiatcs ~raf£ic suhacms.ita:t. 13aL!eflh~ Assoei~re~.
pvovid~ the n~cc~u~v txa[~c en~neerin~ for ~.hc h~tc~ec~mn. The.' w<,rk
~ummarizcd by thc
· Obtain ~x,s~mg lraE,c count~ ~om the City of Aspen, Ba~o~ w~l]
e~lnnatc 5~tura trat~c. We h~ve ~ssumed t~t t~e a~s~m~ trnf~c
will be adequate Er design purposes. If adt~donal coun:s are requh'ed,
l{allol'&~L wiK Orovidc these a~ an additional ~ee,
Perfi~rm a ~ignal warrant s~udy
accnrding ~o CDOT rcq~rements. We
'T understand l.ha~ Char!ier Associates has
[" parfOr~lct[ a preliminary warrant ~tudy for
available in[brmatian from Ch~rher'~ orimnai
work aud then they will pl'ovide a fmal
CI)OT review and. approval.
requirements. Datermin~ the need 5)r ri~'h/.
turn i~tn~s,
· Red-lme ~ ~.M ~;~nm~ pkm ~br LorJ~
an~ A~oc~a~e~ to z~tcorporatc m our
drawings.
8n~r~a~s ~u Thc planning eonc~p~ indicates
· relatively compac~ mt~ with ~rade
crx)~ings of bo~h thc state highway and cny ~trce!.
'l'bi~ congested site ~vil~ reqmre a cre~m,e eflbm
cons~cuct, undeepass grades that are
rrJcntfly, economical and aesthatic~lly p~cusing,
intersection on U.S 2~7 oes)gned b'~ ~eilh Scoggnls o{ Lofts and Thc underpass snd relamd strucLorfll i~cm~.
Rssoc~aes as retaining walls and headwaDs will be designed
/Dr both existing and futura conditio,~.
An open ~rcnch excavation will mor~ than l~ke[y be u~ized ro construct a
place box culvert, a pre-cast cnlver~ or a small brJd~e. The cast-in-~luc~ option may
consist ~fa CBC similar to thc CDOT M-smndm'd. o)' ~ may con~i~t of an inaepcndent
(tM~IL Thc proc'as( Option ~ay consist of ~-sided box*s by Cardc~ Concrete, ~-sidcd
boxes by Amec)r Precas~ and. Vau~hn Concrete. or arch shape~ by llydro Comdmt
Coastructlea Ph~ini A we[[-dcvL~cd con,:ruction phasing plan will be essential to build
the prcOcct wit. h minmnil di~,ruptlon of t.r~c. %Ve anticipate that CDO'{' w,ll retlUlrl~
two lanes of traffic co rmna,a open al all {.imams (luring COllSgrtlCglOB. This will rcqu~-c
that :he roadway and undarpasae~ he construe(ad i,~ at leasi {.wo phases. Because
additional nght-o[way wiE be rcqu~ed for the future roadxvay shift, It appem's Lha{
I,}ter'e will }lo sul~ciem, room t.r) [}t)r[~)r~{ the ten,truer, ion in only two phases,
ttnle and money. It would a~o be more cest ell}el.we if t.h~ del.our could somei~ow
TruscOtt ~ntrv Drive / S.H. 82 Intersection Page 2
~p~-~8-O0 04:06P Lori$ ]03 444 0611 P.O8
remain in place in ~he inr,,~rsc, ctium reducing *he amount ~f f~ture reforms
recons~ruct¢on when ~he c*amrlinc st~f~ ~akes place.
Ri~ht-of. Wa.y ~ easement from CDOT will bo required to crnss S.H. 82'~ righ~-ot:way
wit. h an undcrFass. Lori~ and Associates w/Il prepare right-of-way drawings
included with the CDOT pcrmz~ to cross the highway. We Bare assumed rhar the
City of Aspen will creparc and submit the easement applicatiom We will also
prepa~, mght-ot:way drawl ags for Ccmporm7 constructmn
Trails I,om~ and Associates will prepare plan. profile, retaining walt mM gmdin~
drawings ~%r und~rpa~s wail
Li~in. S~reet and unde.:Dass lighting design w~l Be pev~arlnec by
En¢~neerzng 'l'he~r design will be compntibk~ with Aspen standar{~ and w~l
cooram~md with C'DOT
..... ~ , S,~reet Drainage and Uti ~I ~,
......... ~'.*~'~ ~" - des}~n or relocation will bc
~ ~ ..... ~ ~2er[Brmed by Sopris
~ ' Associates will h,~ responsible
'~2. ) '$ ( [hr coordinating zhe~e
~fl~rl~ Into tho inter.cervera.
Figure 3 The Universilv 8oulevard Und*rpass required a four-o~ased cml~lmctio~ su~u~ce to
oudd an undema~ under a Stale H}~hway adjacem to a residential mtar~acT~on, Tauoara~c Surveys Su vve~ w
will be prepared b~'
Engineering t~rl~Cr c-ontrac~
directly with the City of Aspen. l,ori, und ,~sociat~g will coortSnatc survey
requiremenm with Sopris Engqnee~ng.
Lands~aee gesiqn Land,cape and urban design wffi ~ prapnred by D~M under
~,parate contract with the City of A~pcn. DHM will provide layout and
pimps. Ix,ri~ and .~qsocia~o,~ will design ~I hard features mmh as retaining wails.
stairs, plant.er box[,~, etc.
Geotechflical EnqineerinQ A su[t~urfikcc investigation and gootechnical
rcpurt i~ currently l?*ing' prepared by anuther can~uka,I under ~cparam canrrnen
[hu City of Aspen. This mvem./gaf,hm shall provide u~derpass tbundation
recommendations, laL~ral lo~ds for retaining wall d{~s{~n, and a pavenxeilt
Conatruodon Costs Lei'is and Associate~ w~H prcpar~ a prelimim~y cost esum;:~ce
aid in the structtu'c [~c selection of the underpasses. Loris and A~ocmres wilt
al~o tabulate the final prolec, quantitie~ to be used by the City of Aspcn's
Construction Management firm to cleterlllhlO t.t:c ~nal construction cost: ostilnutc.
Trusco~:t Entry Drive / S.H. 82 Intersection Page 3
Apr-lB-O0 04:06P Lori$ 303 444 0611 P-09
~. WORK
Oraanizatian and Coordination plan Lori.~ and A~so¢iates will h~v~ one overall
not exceeded Pet.c wi~ aisc be heavily ir~volvcd in desig~ co~ccpt dcvolopmm~{.. Our
roadway proJect engineer. Keith Seoggin~, Will eam'dirla~c roadway, traffic and
liffbgmg' desian efforts. Om structural project m~gineer, Rob Bordm~. will
underpass, urball design, landscaping', ~urvcymg and g~otcchnical mlgJnam'ma'.
wil] also coordinate day-to-,lay mat. t.crs with the C~ty of A~pcn. Pe*e Lo,'is w~i be
copied on alt correspondence ~o r,)
..... se~ of bid drawings, apeci~cation:~
'2 .. estimaws f~r ~his projeeu Oa~ drawings will
.... - ::-~,: ~ >~, be prep:Ired in CDOT format uccurdina
~ LDOT rl~.~,~n and 4rafting re, mrements Our
-:t:" [.. .......... ~.- speeificat.ions will bo based on C. DOT's 1999
;. ,., ...... Standard Spccificagions for l{oad and Bridge
'~"' I ' '[ Construct,on. W~ will Frovida ravmion~
,~> l- '""'"' standard specificutions as necesaary Our
" I~ ...} ..,:~ drawiag~ will be prepared m Au,.a~...ad 14 and
.... .............. W~ ee,/isiun t. kis a~mgn bein~ oertormcd
. - , ;. -1 ,~; ..-~ debt, cd scope of services arid dcl'.~c,.abte., for
I ;'"-. I. ;' each phu~e i~ presented in Appendix B.
....... Preliminar? ~esi~ A ~lgnificant al~ount of
Figure 4. The Skunk Creek Underpass reauired a bus slo~ tO bring duslgn developtnen~ work ha~ already
neighbomoou, conszs~a of m~ ~mgraue. 8ignt~c~ crossing.
we understand the design cuncepu ne ther
rou[ldabout~ Or vehicular overpa~s are being considered al t.his time. if ,.hi.
cotmept changes, our scope of ser'viec~ and fccs wild nhan~e. As we sca it !dghr
the folh)wmg tasks need to b~ perfcwmed
COIICCD[ prior to commaneH~g prtdimina~' design. [x'))'~ wiJ] prepare color
engineering prescnm~mn bom'd~. DIIM w~ prepat'e
landscape/streetseape })o;,rds. Bu~offct will prepare color Ltalic cngineenng
boards, Meeting notifinal.im~ will be ~hc responsibility c)f the City of Aspen.
Public meeting noeffica~on will be pert?),'rued by others.
* Roadway Design Establish overall roadway geomu[ry and cross sec[mn.
Com'(tinate roadway design wi~h h~ture CI)O' '~(.'~mtennial Engineering plans.
TrusCott Entry Drive / S.H, 82 Intersection Page
· Traffic Design .Signal war .~ ti.,. intersecLi mounce, pcu~]l Jc..,m.l'~ ,~ acce.~s per:m:
aubmi~L~d an~ signR] conccp[u~ de~i~n by
· Structure Design Prepare a structural selectinn report tbr the underpasses.
Th~ report, wi{l investigate various swue;u,'c t.ype~ and th(dr cftbc: on cgsl..
cons:ructahility und mamtenarlcc. Proceed with preliminary design
General I,ayou~ Drawings ariel typical aacdons, lncorp~raa~ aesthetic rlesi~n
DHM rote structural elemcn;s,
· Construction Phasing Estahlish t.he ibasibility of construction phasing m
Astxux. CDOT and RAI"FA require,hems. Prepa,e c~nccptuM
drawings.
Drainage Design fh'euarc a drainage report a,w] p,v[immary aasict~ ibc
underpass constrttc:ion. Drainage mtts~ conaidev snow and ica conditions
· LandscaoeiUrban Design Prepara
..... ~ ...... '~. ~.~..~ ...,..., elcmcnt~ and land, ca ng.
: -: · Utility Impact Y)eve[ap an
,.. under~[.~din~ of thc cl[ac~
............ ui. iIitics. J,merstand how
:t:'~. a reconstruction will bc as~a
~"['.1 ..,, · ,..
.......... drawings will oe prepared by
.......... Right gight t: l
:: ..... "' I,cgal descriptions for rigbt,-of-way w~l be
Figure 5: The Skunk Creek U.d~r~ass ~n Boulder used a creative coestructability prepared by Sopt'ia ~ngi,~eer;
· Cost Estimate Provide co~C c~t[m~tes
scheme to save utility relocation exoen~es
to aid m cbc ~%ruc:ure cype ~elect[on
the underpasses.
~inal Design l"inal design will incorporate all detail neeesaary t~ hid a,d conau'uc~
the prujec; according rD CI)(YI' rutltdrcmeucs. Final design wilt
incorporate eommen~s from tile ureliminary design review. Key ~pccC~
these desig,~ se,.vice~ ittcludc:
· Public Process Attend a final open house meeting
· Roadway Ossign Removal. plan and prurik., intersection, signing/striping and
paving plans
· Traffic Design ln~ers(,ccion ~iu'nal d~sign.
Structure Design '~]t~ttlpltHx~ design and dctail of underpass
wmgwalls and headwMla.
· Construction Phasic Design and del.:~il u,uicrpass andintcrsectxon phasing
keep ail roa~ open &.l~ng conacructiom
· Drainage Design Final underpass drainage. Rr,:~dway drainage ~[rawinus wi~
be prepared by Sophs and are no~ included in horis and Aas~cia~e~' contract
wilh
Truscott Entry Drive / S.H.,82 Inzersec:ion PagG ~
Apr-18-O0 04:07P Lori~ 303 44~ 0611 P-ll
· Landscape]Urban Design Final draw}ods ancl dctails will be prepared hy DHM.
These ~c~ arc nol. im~lude~ in Lorls and Associates' co~tract with A~peo.
Claoto~ Engineering.
· Utility Design Final ,.ailit.~' ct~ign by Sopris Engineering ~ not m Leh~ and
A~socla~cs' con,racE wJt}~ Aspen.
· Specifications Provic~ all necessary spcci~cations,
Cosi Estimate Provide ~nal tabulation nf quantifie& Thc 5nai construction
cos~ estzma~e w~l be d~tern~ine~ by the City of Aspen'A construction
management ~,
Schedule Ac this ~tme, we un~crstan,t that constructien will take place m ~hc Fall u['
2000. A rolled.up Dreliminm'y schcAu[c is depicted[ in J"i~u,'e 6. We believe ~hat this
~ ~Ke IO Proceed 1~ N { ,
complex pr'oject on a state highway with an inte,'.qeetion and two undm'passes will
require about five months [or phasing to keep ~eaffie open. Starting annstruct~on tln~
t,'all w~uld aUOW ar most S mur~t,h~ for con~uction this year. This ~c}mdule also
,allows o~y 3 months for preliminary and final dosign, wi~h one month Far'rcv~c:w.
Starting now, this appears t.o b~ an a~grcssive schedule. Loris and Associares ~:~
p,,eparec[ to zneet thi~ sche,/ule by delivering final construction docufnenrs '~y early
September. llowever, thc fi. hal construction sd)ufl~ia is to bc tier.cfm]ned by thc City
ur Aspen's construction manaacme nt firm.
Tru$cot~ E~ntr¥ Drive/S.H. 82 In~er~secdon PaGe 6
AprL)8-O0 04:07P Lori~ 303 444 0611
Section 2 - DESIGN TEAM
A. TEAM MEMBER;~
Loris and A,,~omatcs wit] b~' th, pnme en~unceri/~ consultant [or thi~ uro~ec~. C, ur
staff' will be supplumcrd.t~d hy highly qttaliScd sub,:m~uttan~s for ~cipli,,~s that we
do not have in-house, Sever'al of these consultants have ah'eac[y worked f,'~r the Cky
u[,~spen on this projccv. Our tra~c engineer ha~ ,'eeent}y don,-, considerable wm'k m
~he area. Thc organiz:~timml chart (Figure 7) depicts nut desian ~eam. Abbravmted
CITY OF
ASPEN
PLAN t i CONS/~UCTIR. ILITY
QUALITY CONTROL REVIEW
I
Figure ~ 7h~ Leds and As~0c~ales team can easily handl~ all aspecls 0[ ~his challenging
~nlersectmn/und~pass design,
Pater J. Loris, P.E.. Y~iT~cip~l of Loris and A~ociaLes, wi]] be overall t't'ojeet Mana~'er and
and the Skunk Crack Underuass h~ Boulder.
Keith W. Scogei~. P.E.. I~oad,.vay Project. Engineer al [~s and As:~oeiates will
charge of roadway ~eSign, aetour d~ign an~ construct:on ph:tsing. His
roadway prolec~ include :h.e DEPI' (Mi~ ~ IIyman), 1*~ & Tat'i; lnter~ecLioa: US.
Tru$coT[ Entry Drive / S.H. 82 Inter,section Page 7
Ap~-{8-00 04:07p Lo~J$ 303 44~ 0611 P. 13
Laihy*~te Bypas.s and the U.S. 6/S.I1 98 ltc, adway and Brides,-' Widening. Kei~h also
f; royided construction phasing and d~t.oa,' designs for DEPP. kLM. 287 [indcrpas~
conStructmn phases. ~{ve detour phases), Univarsi~' Bottkvard Underpass
phases). Sku~c Oreck Unde)'pass (three phases) and Bridge ~42 (bhr(:e
rc~slmnsible for undcrpa~ s~uctural design. Mr. Borden has over 2o ycar~
designing bridges slid st,ructu~s. HO was l'ccc~ltly responsible fbr d~signmg
Skunk C,'eek Ilnderpass. Brooml}eld's D.a. 287 Un~erpas~ st.ruc~ure and Greenwood
Village's University Botdevard Underpass structure. He is capable of rt~ignin~
rust. om CBCs and bridges. One of.his mo~t no~able projects wa~ the enghmm'mg of
~hu $3 mill~on 2.0/)~)-foog Cclfax V~aduet over tim Pla~te River end (k,w~town ~anvar
railrcmd yards, Rob wiE be assisted by Dan Bekzer, a Pz'olbssianal bJngii~e.r
over 8 years exp~rmnce and Scot. t BcJhmger, a Professional Engineer w~th ~ years
expo rio
Kyle D~rrenbacher, E.I,T,, will provide ~rtm ati~nmenl design, trail aramag2 design ami
right.-o[-way drawings, KyIe served h~ the same capacity v[~ C~e Skunk Creek
UnderpaaK I,aft Hand Diich 'l'~ail_ U. S. Z87 Underpa~s. Univarsit}'
Underpass, ILS 34 Unde~pa~s, Little Dry Creek Trail Big 9r~ C,.e~k a~ [SS
Undur~ass and Trail. and Big Dry Ct'oak at. 99~ Trail. ~vle's br~ad background m
~trueturas. civil cngSneerin[, roadways, trails, drainage and righboi%way makes
an ideal candidate to eom'al;nato day-to-daw eil~'Jileerillg decision~. His con~[dtn'abia
underpass experience will also allow hun ~o make expedien~ decl,k, ns based on pas[
0re?er lessons learned, t{yle previously worker] n~ an in~ern witl~ (.t~e
section of CDOT lieaioa 4 in Greeley.
Ra~ M~ Director of 'l'ran~portation Sez'vice~ a~ B~loitbt and Associates. w~ be
charge of traffic studies and design Mr, Hoe has 2~ years experience in
c[.an~portation planning, t.r0ffie engineering and multimoch~ [ran~pavrarion. Mr. Hoe
~s reca~nized a~ an expert m inte~aection design and mult4-modal
plauning. Ba[Io[fa~ was rucenUy contracte~ by It. AFTA to prepare a
report fbr Hiuhway 82 tr~msi[ stop~. They alsu performed the "llig'hway 82 Bypa~
Studf' for the City of Glenwood S[)~,ing~. Having worked on thc~e prujecrs, they arc
fhmBim' with this htghway eomdor a~d the ~CDOT re*flaw procvs~ tlallafet &
Ass~ciat.e* m a certified
Nancy Clanton. P.E., lb'incipal of (~larlton Engineering, will be in charge of street at)d
underpass ligh;ina. She m well knuwn thraughout the United State;~ rot h~r tiCh*ina
design abih~y and served a~. a ~m,m leader for th~ li~htin¢ t~ortion of the "Greening
the White House." [[cceltt e~cr~cnce includes work ma Penn Boute~gwd. Speer
Boalcvard Viaduct and the 1-76/I-25 Interchange. llev c:redentials include serving' a~
a member of the Board of Directors for *he Illuminating Enwir,~ermg Society of Nm'th
America. Nancy has worked with Lor,s and ~sociat.es ,m five prcvi~ms underpass
projcc=s. Ms. Clanton's firm is a CDOT-prequaHfied WILE.
Truscott Entry OrJv~ / $.H. 82 Inter:section Page
B. PA~T PEF~FO~IV~ANCE
Proiect Examplea l,o~m and ..~ucm~ e~pc:~c ~ m d~e
~rructures and underpasses. ~n thc past few year~, wc huve deMgned five pedestrian
undvrpasae~ on bu~y state highwav~ which required cxt.et~mvo roadway work and
traillc control re keep vehieiea moving during construction We have ~.so designed
orang sc nsitive ~o thc transportation needs of vehicles, pedc~t,rians and bicycles, our
community pride, Sever~l similar projects designed by I~,ris and Assveiatas include:
· l~pen OOwn~own tuhancenmnt and Pedestrlan Plan Complete civil. I~ndacape:
~.}eetricnl an~ mechanical drawi~l~s [or the $1 'dS mi]lSo~ strccL
improvmnenr prmect, Md Sadler ,'970) 020-fi085.
on S.H. 93. ADT 36,000; Alex May ca0a)
· U.S. 287 Underpass {Broom~ield) Full $ervme design tbr an ur~darpass and
approximately ~l.la million. Bid prier $1.06 million: ~w=
phases, five detour phases. ADT 18,000. S}miln Cross (303) 438-63SS
·Universi~ Boulevard Undmpass(Greenwood Village} [:t~-se,'v;ea d~mgn
frame undcrpas.* bridge on a scat<: h~ghway. ADT S,I.300
estimate $1,1 millinn, bid price $004,000: thre~ eon~uctmn and detour
phases. Derek Slack (:/03] 708-G138.
· West 1*' Street Bridge and Roadway (10veland} Full-service d~ign t~r vctncular
bridg'e, pedestrian u~merpass and nearly I mile of roadway, including an
inwrseetion rcdcsi~'n. ~ais is a f~deralty funded project with a
construction bttd~¢t ovar S2.O miEwn. Ross Shaw .970) 962-2636.
zk ~ampling of ~lte rsacrmn projeet~ by Ba~uffot includes thc following:
· Intersection Planning {Fo~ Collins} Phmning level services for at least 30
intersections in the City of Fort C~llins
· Mulbs~ry/lemay Intersection Improvements {Fo~ Collinsl Traffic study, alternative
analysis (il]cltlding a J:ou~wlabotlt~ a~ld final desig~ ,serrates. ~ric BracRe
(970)
· I.ZflHermoayRoadlnterc~mgegeconstraction{Fo~Colllns) Tratl~catudyandsi~nM
These projects are in addition to thc prev~ousiv mentioned S.H. 82 prnjacts by
galloffet.
Truscott Entry Drive I $.H, 82 InterSection Page 9
Apr-18-O0 04:08P Lori$ 303 444 0611 P_17
Ap~"-,18-00 04:09P Lori~ 303 4-44 0611 P. 18
Apr-l~-00 04:09P Loris 303 444 0511 P. lg
Apr-~!8-OO'~O4:lOP Loris 303 444 0611 P~20
Apr-18-O0 04:lOP Lorii 303 444 0611 P.21
Apr-18-O0 04: lOP Loris 303 444 0611 P.22
Apr-~B-O0 04: llP Loris 303 444 0611 P.23
Apr-tS-O0 04: llP Loris 303 444 061! P.24
Apr-l~8-O0 04:12P Lor~s 30~ 444 0611 P.2S
Apr-18-O0 04: lZP Lot-is 303 444 0611 P. 26
Apr]18-O0 04: 12P Loris 303 4¢4 0611
Apr-~-00 04:13P Loris 30~ 444 0611 P~28
MEMO
THF C~TY OF ASPFN
Omc~ oF THE C~TY M~NA¢~R
TO: Mayor and City Council
THRU: Steve Barwick, City Manager
FROM: Ed Sadler, Asset Manager ~
DATE: April 19, 2000
RE: Truscott traffic design contract
SUMMARY:' An important piece of the designs for the Trusc9tt development is the
traffic design (both auto and pedestrian~. Up until this point, the traffic studies and the
review of several conceptual approaches have been done by Charlier and Associates.. To
now complete actual final designs, it is necessary to put an engineering firm on contract
with the design team to complete final designs for the preferred options. I'he firm
selected to complete this work is Lofts and Associates of Boulder selected by the city
through the RFP process to perform traffic related design work. Lofts will be responsible
for designing the intergection at Highway 82, the traffic light, the two underpasses and
the main road into the site.. Staffrecommends that the contract with Loris and Associates
in ihe amount of $136,935 be approved by the City Council.
DISCUSSION: Lofts and Associates will work With the other site consultants in
completing their designs, They will work with DHM on overall site designs and with
Sopris Engineering on drainage, utility and other specific site criteria. This' portion of the
project is anticipated to be the first portion of the project to be completed, and it is
therefore imperative that work begins as soon as possible. Lofts and Associates was
selected via an RFP process through the City Engineer's office earlier in the year to
complete traffic 'related work for the city. This contract will be funded by the various
depamnents involved in the Tmscott redevelopment process from their proj ect,budgets as
well as the actual construction. This portion of the design is crucial in order to encourage
transit aspects, to improve safety and to coordinate with CDOT as it applies to H-way 82.
RECOMMENDATION: Staff recommends that this contract be approved as submitted.
130 SOUTH GALENA STREET ASPEN COLORADO 81611-1975 · PHONE 970.920.5212 FaX 970.920.5119
Printed on Recvcled Paper
CITY MANAGER'S COMMENTS:
PROCUREMENT CONTRACT ROUTING SLIP AND CHECK LIST
Instructions: This form should be Completed ak ea¢~ step of the procurement process and should follow each
request for review or approval. Contracts under $2,000 require only Department Head approval. Contracts over
$2,000 require City Manager approval, They do not require competitive bids but require documentation of source
selection process. Contracts over $10,000 require City Attorney and City Manager approval. Competitive bidding
process is required. Contracts over $25,000 require City Council approval.
ALL CONIIIACTS
Procurement Description: ._.f~
Budget estimate: $ /,ff~,
Is proposed expenditure approved in the Department's budget? / ~/ Yes / No
Explain process for ve~ndor select,on:
CONTRACTS OVER $2,000 AND UNDER $10,000
Contractor/Vendor Selected:
· _/ Dept. Head approval:
! City Attorney review: t City Manager Approval:
Original signed contract documents to City Clerk. Department and to Vendor/Contractor , .
CONTRACTS OVER $10,000
/ / j/ RFP or ITB Completed: / / Eng. Dept. Review:
/ I~ Advertisement ! ! , 2~a Advertisement (Attach Advertisement)
, . Bid Opening:
Contractor/Vendor Selected:
/ / . Dept. Head approval:
/ / ~ Award letter sent:
3 signed contracts returned by vendor/contractor.
/ / Performance and Payment Bonds received
t ' Certificate of insurance received
! Finance Department Review:
If Over $25.000, ! t ! Prepare cover memo and resolution for City Council Approval.
! ! ,. / City Attorney Review. / / ~ City Manager Approval:
/ ! t City Council Approval / I / Notice to Proceed
Original signed contract documents to City Clerk. Department and Contractor/Vendor
Instructions for Procurement Contract Routing Slip and Check List
All City comracts must be processed according to the procedures established by the Procuremem Code. See Chapter 3 of the Municipal Code
This Routing Slip and Check List should follow any contract documents during the approval or referral process.
Contracts Under $2,000 1. Ensure that expenditure is in Dept. Budget.
2. Obtain Dept. Head approval
3. Described selection process fm file.
Contracts Between $2,000 and $10,000 I. Follow steps for Contracts under $2.000. above.
2. Obtain City Attorney review.
3. Obtain City Manager approval.
Contracts Between $10,000 and $25~000 1. Competitive bidding process must be followed.
2. Call City Attorney's Office at 5055 and obtain procurement ~.
3. Prepare Request for Proposal (RFP) or Invitation to Bid (ITB) packet with all Contract Documents.
4. If it is a construction project, request Engineering Dept. review of scope of work and specifications.
5. Obtain City Attorney review.
6. Advertise and send out RFP's or ITB's. (Two consecutive weeks in newspaper with at least one week
between last ad and bid opemng.)
7. Document selection process for vendor/contractor following bid opemng.
8, Obtain Dept. Head approval,
9. Send award letter with request for 3 $igned copies of contract, performance and payment bonds (if
applicable), and certificates of insurance.
10, Obtain Finance Dept. review.
11, Obtain City Manager's approval.
12. Send Notice to Proceed with one original copy of contract documents.
Contracts Over $25,000
Follow steps 1 thru 10 for contracts between $10.1300 and $25.000.
2, Prepare cover memo and resolution for City Council approval.
3, Schedule resolution for City Council with City Clerk.
4. Obtain City Attorne~ review.
5 Obtain City Manager approval
6. Send cover memo. resolution and contract to City Clerk for Council's packet.
7. Attend City Council meeting.
8. Send Notice to Proceed with one original copy of contract documents
One original copy of all contracts over $10,000 should end up in City Clerk's Off.tee. Return one original to vendor/contractor and
retain one original in department.
NOTES: