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Home My WebLink Aboutagenda.hpc.19930127AGENDA ASPEN HISTORIC PRESERVATION COMMITTEE JANUARY 27, 1993 REGUL~RMEETING SECOND FLOOR MEETING ROOM CITY HALL 5:00 5:10 6:oo 6:15 VI. 6:30 I. Roll call and approval January 13, 1993 minutes. II. Committee and Staff Comments P&Z/HPC worksession Feb 9, 4:30 MEETING AT LIBRARY III. Public Comments IV. OLD BUSINESS NONE V. NEW BUSINESS A. 1993 HPC Goals B. Pre-application: Mill St. Plaza addition (Larry Yaw) C. Discussion/Preparation for joint P&Z/HPC worksession Feb. 9, 1993 4:30 LIBRARY COMMUNICATIONS A. Project Monitoring B. Sub-Committee Reports VII. ADJOURN 1 AGENDA ASPEN HISTORIC PRESERVATION COMMITTEE JANUARY 27, 1993 REGULAR MEETING SECOND FLOOR MEETING ROOM CITY HALL 5:00 I. Roll call and approval January 13, 1993 minutes. II. Committee and Staff Comments P&Z/HPC worksession Feb 9, 4:30 MEETING AT LIBRARY III. Public Comments 90 el L o ,g,- _~ ra IV. OLD BUSINESS ._> U / 4 5 p, 41- / --1> NONE V. NEW BUSINESS 5:10 A. 1993 HPC Goals .Â« 6:00 B. Pre-application: Mill St. Plaza addition (Larry Yaw) 6:15 C. Discussion/Preparation for joint P&Z/HPC worksession < Feb. 9, 1993 4:30 LIBRARY VI. COMMUNICATIONS A. Project Monitoring B. Sub-Committee Reports 6:30 VII. ADJOURN LA MEMORANDUM To: Aspen Historic Preservation Committee & From: Roxanne Eflin, Historic Preservation Officer AL, re: Goals for 1993 Date: January 27, 1993 SUMMARY: Each year at this time, the HPC adopts a new set of goals and objectives to guide their activities for the coming year. Staff asks you to consider the future, and how you see yourselves facilitating the role historic preservation plays in this community. We will use this session as an opportunity to brainstorm the future, clarify current issues and set (or revise) policy. Staff will return to you at the next meeting (February 10) with a Resolution for your review and adoption. BACKGROUND: Staff has attached 1989, 1990, 1991 and 1992 HPC goals for your review and analysis. Please study the 1992 Resolution in particular: we find that most of these goals and objectives have not yet been met, and require additional work on your part. Additional goals should be considered carefully due to the pending change in staff as well as your own personal level of volunteer commitment. It is clear to staff that in order to achieve new (or unmet) goals, a commitment from each of you is necessary. It is the team effort that will progress Aspen's preservation program. Relying solely on staff to achieve these goals is not practical. We recommend you re-adopt those 1992 goals that have not been met, and add any new ones that you personally are willing to spearhead and follow through with. You may discover mid-year that, under the guidance of a new Historic Preservation Officer, certain goals and objectives need to be revisited, dropped, amended or added. RECOMMENDATION: The Planning Office recommends that the HPC re- adopt any 1992 goals (perhaps in revised form) that have not been met, and develop any additional new goals for 1993 that you personally will commit to spearhead, with the assistance of staff. RESOLUTION OF THE ASPEN HISTORIC PRESERVATION COMMITTEE ADOPTING GOALS AND OBJECTIVES FOR 1992 Resolution 92-1 WHEREAS, it is the responsibility of the Aspen Historic Preservation Committee (HPC) to annually re-evaluate and revise the Goals and Objectives of the historic preservation program; and WHEREAS, the accumulated revisions serve as the foundation to develop a revised Historic Preservation Element of the Aspen Area Community Plan; and WHEREAS, the HPC has reviewed and agreed upon the goals and objectives for 1992 that will serve as a guide to effectively implement Aspen's historic preservation program; and WHEREAS, an underlying principal of the HPC is to foster public awareness of Aspen's preservation program, and work in harmony with the community's goals to preserve, protect, and enhance Aspen's historic resources and unique character; and WHEREAS, the mission of the HPC is to be pro-actively involved with the community. To that end, the four (4) components (and responsible HPC board members) of the program under which all goals and objectives correspond are: 1) Process - Joe Krabacher 2) Technical Preservation - Don Erdman and Roger Moyer 3) Design/Community Character - Bill Poss and Jake Vickery 4) Education - Les Holst, Karen Day and Martha Madsen WHEREAS, the development of a prioritized three-year work program will also be the result of the 1992 Goals and Objectives. NOW, THEREFORE, BE IT RESOLVED that the following 1992 Goals and Objectives are approved by the HPC: 1. Goal: (Process) Complete the adoption process of the Inventory of Historic Sites and Structures re-evaluation by June 1, 1992. Objective: (Education) Utilize the process as a positive tool to increase public awareness of the program, its purpose and the incentives available to historic property owners; develop a new Inventory map. 2. Goal: (Process) Amend the four (4) Development Review Standards, and other technical issues in the Land Use Regulations involving historic preservation for consistency and clarity. Objective: (Process and Education) Staff shall begin the process of amending the code this calendar year. 3. Goal: (Design/Community Character) Expand HPC review authority over all resources identified on the Inventory of Historic Sites and Structures, and all Public Projects within the City. Objective: (Process) Staff shall process the code amendment ordinance this calendar year. 4. Goal: (Education/Technical Preservation) Create a dedicated section in the library for historic preservation resources. Objective: (Education) The Education sub-committee of the HPC will work directly with the library staff. 5. Goal: (Education) Conduct more public seminars, workshops and conferences on historic preservation; develop visual aids. Objective: (Education) The Education sub-committee of the HPC shall work directly with staff to accomplish this goal. Objective: Continue to hold the annual "Preservation Forum". Hold additional educational sessions periodically throughout the year. 6. Goal: (Education and Design/Community Character) Celebrate preservation successes on an on-going basis. Objective: Continue to hold annual "Preservation Honor Awards"; expand title/theme to include new design. 7. Goal: (Education) Develop strong dialogue between HPC and City Council, Planning and Zoning Commission and city staff. Objective: (Education) Meet regularly with ourselves, City Council, the Planning and Zoning Commission and city staff in worksessions; seek their opinions on issues. Objective: (Education) Obtain funding for HPC members' continued education, either in Aspen or away (i.e. fund travel and conference expenses for a minimum of one conference per year, per HPC member.) Objective: (Education) Become a "sister HPC" with another community of "like" preservation issues. 8. Goal: (Process and Technical Preservation) Continue to expand upon our list of incentives. Objective: The Process and Technical Preservation sub- committees of the HPC shall work directly with staff to achieve this goal. Objective: Support the county assessor's efforts for property tax reductions for all historic resources. Objective: Promote the Colorado State Income Tax Credit program for historic resources. 9. Goal: (Design/Community Character) Develop character guidelines for each of Aspen's distinct neighborhoods, in tandem with the Aspen Area Community Plan/Character Committee's recommendations. Objective: Seek and receive matching grant funds to hire consultant to assist. 10. Goal: (All) Continue to fund preservation program and staff position, which is a necessary and important link to achieving our goals. Objective: (All) Maintain CLG status; apply annually for grant funds to assist in program implementation. APPROVED by the Aspen Historic Preservation Committee at their regular meeting on February 12, 1992. ASPEN HISTORIC PRESERVATION COMMITTEE by William J. Poss, Chairman ATTEST: Kathy Strickland, Assistant City Clerk reso.HPC.goals.92 Aspen Historic Preservation Committee Discussion items for Council Goals Session June 15, 1992 The HPC seeks direction from Council on policy and implementation strategies to administer and promote Aspen's historic preservation program, which is now in its 20th year. We welcome this worksession opportunity with Council, and look forward to having more of these in the future. The HPC is interested in streamlining the approval process, while enhancing our community awareness/education component. one of the HPC's strengths is their responsiveness and active participation in projects, from start to finish. Although projects are not delayed for review due to full agendas (special meetings are called if necessary to handle work load), we feel there are ways the approval process may be streamlined even further. This will improve our position in the community, by helping them reach their goals faster. We feel that a community educated on preservation issues and program goals is one that is more inclined to partner with us to achieve the objectives we have set out to accomplish. We seek Council's support to continue to strengthen this aspect of the preservation program, while working with us to find ways to simplify the process and regulations. Additional preservation incentives are always being sought. One potential tool is a city-portion rebate of property taxes for historic properties, preferably Landmarks, or perhaps all resources identified on the Inventory of Historic Sites and Structures. Finally, we have received CLG grant funding to assist us in developing "character" guidelines, which would become an educational component of the AACP, articulating design characteristics of the Aspen community, neighborhood-by- neighborhood. We are beginning to formulate our ideas on this, and would like to request one Council member serve as liaison with the HPC in this exciting task. MEMORANDUM To: Aspen Historic Preservation Committee CC: Amy Margerum, Planning Director From: Roxanne Eflin, Historic Preservation Officer Re: Worksession: Goals Setting Session - 1991 Preparation for Council Worksession (January 21) Date: January 16, 1991 NOTE: PLEASE REMEMBER TO BRING YOUR COPY OF THE HISTORIC PRESERVATION ELEMENT OF THE ASPEN AREA COMPREHENSIVE PLAN TO THIS MEETING. READ THROUGH IT TO RE-FAMILIARIZE YOURSELF WITH ITS INTENTION AND CONTENT. SUMMARY: One year ago, the HPC held a goals study session, to examine those aspects of the 1986 Historic Preservation Element of the Aspen Area Comprehensive Plan that needed revision. The result of that session was the adoption on February 14, 1990 of Resolution 90-2, defining specific goals and objectives of the HPC for 1990 and beyond. A copy of that Resolution is attached. I ask that you carefully review these goals and objectives, and come prepared to this worksession to review your overall mission, and specific goals for the coming year and beyond. It is clear in my review of the Resolution, that most of these goals and objectives have already been met either in whole or in part, which is exciting. The HPC/staff team functions well together. This teamwork appears critical in accomplishing those special projects and general work plan of the preservation program. ACTION REQUESTED: The time has come to revisit those goals, and prepare ourselves for the formal update of the HP Element of the Comprehensive ("Community") Plan, scheduled for completion this summer. At this worksession, I will be asking for the formation of a Comprehensive Plan Sub-committee to work closely with the Planning Office in a detail review of the existing HP Element and developing recommendations for full board approval. STAFF DISCUSSION: The principal areas I would like to focus on in this worksession are as follows: 1) HP Element/Comp Plan update: Complete incorporation of historic preservation into overall community planning 2) Inventory re-evaluation (survey) completion and analysis 3) Historic District Expansion/Creation of "Design Review District" in areas with no or little historic context 4) Professional Staffing 5) Affordable housing within the context of historic preservation 6) Education and Training: Community and yourselves 7) Land Use Regulation amendments 8) Special Projects I offer the following information under each topic for general discussion: 1) Comp Plan update: Needed: Joint brainstorming session with P&Z Public hearing - community input Policy statements? Special projects identified Program expansion/clarification Networking/expanding into County Expanded incentives program? Need for Aspen Historic Trust? 2) Inventory re-evaluation/survey: Needed: Completion! Hire professional to complete Revise map Council adoption Analysis Date input owners names/addresses 3) District expansion: (Note: Council will be discussing this with the HPC at the worksession of January 21, from 6:00 - 7:30. Staff will have a prepared memo for that worksession at this meeting.) Needed: Basic goals of expanded HPC review Analysis of pros and cons Creation of "Design Review Districts" Study of additional case load, staff and board member hours Revised Guidelines/criteria/standards Streamlined process 4) Professional Staffing: Need to retain/expand 2 r. I . 5) Affordable Housing within context of historic preservation: Needed: Cottage Infill program promoted Innovative preservation/design Special financing/incentives 6) Education/Training: Needed: Funding for Board member training Self-education (personal research projects, etc.) Attending other Landmark Commission meetings (i.e. Telluride, Denver) Training Manual updates? Guidelines comparison/update? Attend National Trust and State Conferences 7) Land Use Regulation (code) amendments: Needed: Clarification ordinance to clean Up discrepancies Revisit language in Standards Add exemption clause under Demolition provisions 8) Special Projects: Needed: Identification and work plan Funding assistance CONCLUSION: This meeting is for brainstorming and general consensus building. A resolution incorporating the revised goals and objectives will be prepared for your approval and adoption at the next formal meeting, January 23. Comments: 3 RESOLUTION OF THE ASPEN, COLORADO HISTORIC PRESERVATION COMMITTEE, ADOPTING GOALS AND OBJECTIVES Resolution 90-2 WHEREAS, it is the responsibility of the Aspen Historic Preservation Committee (HPC) to periodically re-evaluate the Goals and Objectives of the historic preservation program, and revise and amend the Aspen Area Comprehensive Plan: Historic Preservation Element accordingly; and, WHEREAS, the HPC has reviewed and discussed the goals and objectives that will become the foundation for the effective implementation of Aspen's historic preservation program in the future; and, WHEREAS, the underlying goal of the Historic Preservation Committee is to bring positive public awareness to the on-going historic preservation program in Aspen, and to work in harmony with individuals and historic and older neighborhoods to retain and enhance their individual and unique traditional character; and, WHEREAS, the HPC has determined that amendments to the Goals and Objectives provisions of the Historic Preservation Element are necessary to provide direction towards the year 2,000; and, WHEREAS, the following Goals and Objectives shall be incorporated into the Historic Preservation Element: . Goal: Continually review and revise when necessary, the Historic Preservation Element Of the Aspen Area comprehensive Plan, which is the primary tool to interface historic preservation into all other community goals and objectives. Objective: Complete the review and revisions of the Historic Preservation Element by the summer of 1991, for formal adoption by the HPC, Planning and Zoning Commission and City Council. GOAL: Maintain the historic preservation program's active presence within the community. Objectives: Actively educate the community of the need for (and benefits Of) historic preservation through presentations, special programs and events, written and visual aids, lectures and honor awards. Encourage- other groups and organizations to sponsor and promote Aspen's heritage resources; co-sponsor events when possible. Retain full-time staff within the Planning Department, principally dedicated to the historic preservation program. Become more visionary and proactive. Anticipate community challenges with regard to changes in traditional character 2 . and fabric. Encourage individuals to utilize the Committee and staff as a community resource, a helpful tool to achieve goals, not a hindrance and obstacle. GOAL: Expand the Inventory to include all historically and architecturally significant structures in Aspen. Objective: Continue to actively re-evaluate sites and structures included in the official Inventory of Historic Sites and Structures. Recognize the significant work of local architects as community resources. GOAL: Continue to evaluate, revise and expand as necessary, the Preservation Incentives program. GOAL: To expand technical skills of the Committee Objectives: Become "Sister City" with similar HPC, and exchange information and experiences Seek and obtain funding for Committee training and education Continue to evaluate the purpose Of the program and the Committee. Spend more time together studying the overall CO mission, to obtain consensus on community preservation issues. NOW, THEREFORE, BE IT RESOLVED that the Goals and Objectives as stated in this Resolution be approved and incorporated into the Historic PReservation Element of the Aspen Area Comprehensive Plan. APPROVED by the Aspen Historic Preservation Committee at their regular meeting on February 14, 1990. ASPEN....HISTBkIC~RESERVATION COMMITTEE /,bY / 091*4Â»7Â» \ 11 - William ~._~s~, Chairman ATTEST: / - 1 Kathy Strickland, Assistant City Clerk reso.goals 4 HPC GOALS (DRAFT) Fall, 1989 Proposed revisions to the Historic Preservation Element of the Aspen Area Comprehensive Plan (not prioritized): 1) Printing educational/PR brochure 2) Database all names/addresses of historic property owners Categorize list a number of ways 3) Videotape historic districts and West End 4) Slide presentation 5) Photo inventory archived/organized 6) Working committees on HPC, combining efforts with AHT & AHS a) Education/outreach b) Public relations/special events c) Special planning projects d) Graphics 7) Main Street Historic District study 8) Inventory re-evaluation 9) Filing system developed for re-evaluated Inventory 10) Additional Incentives: a) additional dimensional flexibility (height, site coverage, FAR for porches) b) PDR 11) Matching grants for: a) bricks and mortar work b) design work 12) Pedestrian Walkway plan (work with other city departments) 13) Continued CLG grant funds for administration and special projects 14) Holden-Marolt Preservation Plan (work with AHS) 15) Target problem buildings: go after with monetary and design assistance, i.e. Armory Hall, the Isis, Pioneer Park, miner's cottages, etc. 16) Develop human resources within community to insure program is perpetuated past the year 2,000! 17) Continue to identify and designate important historic and architectural resources hpc.goals MEMORANDUM TO: Aspen Historic Preservation Committee From: Roxanne Eflin, Historic Preservation Officer Nt re: Pre-application for Mill Street Plaza Date: January 27, 1993 SUMMARY: Larry Yaw has requested a pre-application worksession with the HPC to begin a dialogue regarding the design of the new addition to the Mill Street Plaza Building. As the drawings indicate, the addition is a street edge along Hopkins. Your comments at this meeting are not binding; the purpose of a pre-application worksession is to introduce the basics of the development plan so that the HPC may begin to consider the pros and cons regarding its compatibility within the historic district. The full conceptual development review and public hearing is scheduled for the February loth meeting. meino.hpc.pre. app , ~t It! 1, 1 1 1 - f --Â· ' 1.Ii / i 1 t Â·Â·1 - Â·r ! 1 1 1 1 1 7.1 4 1 A '-1 11.1 F : 6 1 -1--1 - . 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Maintain- ing our history through the preservation of our A To ensure the maintenance of character quality architectural resources has, therefore, 1 through design quality and compatibility with grown in importance as the responsibility of historic features. the entire community. The loss of our historic ~ architecture through total removal or insensi- i Philosophy tive adjacent development must be prevented. Aspen is rich in late-Victorian architecture, which Policy gives this community its historic essence and sense of scale. Modem buildings woven throughout the I Retain and encourage eclectic and varietal j traditional townsite and along the hillsides create businesses along Main Street to maintain and d an eclectic design quality that contnbute to the enhance the special character of the historic small-town uniqueness of our community. The district. importance o f quality infill design within the larger 0/8-20>9 8-0*Â·MOX->30 'llÂ·XÂ·.4*8Â»X 4 2&,&3@*2 m*&*$222&%& 88*I/*/%**I, -1.1;.1 ...11 - .lili .VVÂ·VÂ·%â€¢I- - gly k ~ .1+ F 23*f Â¤825}2 53Â§%Â§Â§ZiiN &532%22 *22312{ EEL:%11;s 222Â§23 54 Â£ -1'.Fr-Il, .*. /1 1 It''ft,w,+A Design Quality and Historic -1-2 F < ~ 4-4:y...%all Preservation 2-E / 1992 1993 lizi. ~ Short-Term Mid-Term 1993 1995 Or i O 1. Develop a historic preservation program in / 13 7. Study which areas in the downtown core / the County. Begin by developing standards./ could be developed in order to attract social expanded guidelines and incentives. activity in specific places (i.e. people / magnets at intersections or ends of corridors O 2. Provide planning staff assistance to and ~ and corners). encourage neighborhoods not located withid~ historic districts to develop their own set of ~ O 8. Investigate programs for enhancement of Character Guidelines to assist new alleyscapes, both commercial and residential. /0 development fit within the context of that ~ neighborhood's character. O 9. Amend Historic Preservation Guidelines to encourage compatible roof-top activities in O 3. Continue review of public projects through the commercial districts. the Public Projects Review Group (PPRG); expand the PPRG to include a wider 1 10. Amend the City Code to require review of discipline of design professionals. alterations and additions to all historic resources identified on the Aspen.Inventory O 4. Encourage front porches by amending the of Historic Sites and Structures. Aspen Land Use Regulations to exempt fror. t porches from FAR and site coverage O 11. Develop a Neighborhood Office zone calculations, and reduce total allowable ~ district for portions of the Main Street FAR's accordingly. Historic District, to encourage locally owned businesses to locate here and O 5. Retain the red brick school building for ~ provide year-round vitality to this area. public use and preserve its open space: a. Purchase for public use; I O 12. Review the appropriateness of current floor b. Rezone to public. area ratio allowances in the Residential-6 (R-6) zone district. El 6. Support and enhance the continued 1 --- .5 4-1-2 â‚¬ 1 . educational use of the yellow brick school 3 13. Study the HuntÂ®~~91 corridor for ~7 and if no longer viable as an education r increased buildout with aesthetic qualit>' as center. it relates to the historic district and the O a. Do a comprehensive study for the gondola. yellow brick school to determine its ultimate appropriate function, use and character contributions to tile 35 City of Aspen 130 South Ghlena Street Aspen, Colorado 81611 '- January 15, 1993 Ms. Gloria Munoz Grants Administrator Colorado Historical Society, OAHP 1300 Broadway Denver, CO 80203 Re: Aspen CLG grant application, FY '93 Dear Gloria: The City of Aspen is pleased to submit this year's CLG grant application, requesting $14,000 under this program. We are matching with $33,201 ($31,751 in cash), leveraging grant funds with our local match at a nearly 2.5:1 basis. We are seeking funding support for the Historic Preservation Officer position, in order to protect its status and maintain Aspen's highly regarding preservation program at a full time level. We welcome any questions you may have regarding our application, and look forward to your response. This will be the last CLG grant application I will be preparing for the City as HPO, as my last day with the City is February 26. I wish you well in your position, and look forward to observing Aspen's continued growth under the leadership of a new preservation officer, with CLG financial support. Sincerely, r FIt \ Roxanne Eflinb Historic Preservation Officer CC: Diane Moore, City Planning Director Aspen Historic Preservation Committee 9 7:3) recycled paper , revised tom Colorado Historical Society The Colorado History Museum 1300 Broadway Denver, Colorado 80203 CERTIFIED LOCAL GOVERNMENT GRANT APPLICATION FISCAL YEAR-1993 1. NAME OF CLG APPLICANT CITY OF ASPEN NAME OF CHIEF ELECTED OFFICIAL JOHN BENNETT, MAYOR 130 South Galena ADDRESS CITY ASPEN COUNTY PITKIN STATE CO ZIP 81611 TELEPHONE 303 920-5090 FEDERAL EMPLOYERS IDENTIFICATION NUMBER 84-6000563 2. APPLICANT CONTACT PERSON ROXANNE EFT,TN HISTORIC PRESERVATION OFFICER TITLE ADDRESS 130 South Galena CITY ASPEN STATE co ZIP 81 All TELEPHONE: Office 303-925-5096 Home 925-1935 3. DATE CLG STATUS WAS GRANTED 1985 4. PROJECT TITLE CITY OF ASPEN 5. TYPE OF PROJECT: U SURVEY Ui PLANNING C] NATIONAL REGISTER Â®HDUCATION Â£ HISTORIC CONTEXT C] OTHER (SPECIFY) 6. PROJECT SUMMARY: Briefly describe your project in this space. Emphasize major outcomes or products of planned activities. THE CITY OF ASPEN IS SEEKING SUPPLEMENTAL FUNDING FOR THE POSITION OF HISTORIC PRESERVATION OFFICER TO INSURE THE CONTINUANCE OF THE FULL TIME POSITION. 7. Funds Requested $14,000 Matching Share $ 33,201 Total project Costs $ 47,201 8. Project Start Date July 1. 1993 End Date .Tune 30 , 1994 9. Estimated number of persons who will benefit 7,000 + 10. Date Application Submitted 1/15/93 Certification: This Application issubmitted totheColorado Historical Society for fundingconsideration undertheCertified Local Government provisions of the National Historic Preservation Act of 1966 as amended. lcertify that THE CITY OF ASPEN hasan approved certification Agreement and is eligible for participation in this program. Applicant Narne ~L s (3 4-itt-- 1/15/93 Signature of Chi#f Elected Official Date JOHN BENNETT MAYOR I. PROJECT NARRATIVE Please respond to each section using a typed narrative. Complete the application in full by providing all the information that is requested. Your application does not need to be limited to the space provided. Use additional pages as needed; maintain the format and numerical sequence as outlined below. A. APPLICANT AND PROJECT DESCRIPTION, BACKGROUND AND PURPOSE 1. Describe the purpose and goals of the proposed project and provide background information on the applicant and the project. Response: The purpose for the grant application is to co-fund the position of Historic Preservation Officer (hereinafter HPO), in order to maintain a full-ti me presence and to implement the community's preservation goals. For the past five years, the City of Aspen, in partnership with Pitkin County, has maintained a full time Historic Preservation Office position within the planning office. This is unique for communities of this size (7,000 population.) The community has significantly benefitted from this full-time presence, however, due in part to the adoption of Amendment #1, our local government is in a financial bind, forcing the creative uses of all personnel. In the past, the HPO has been dedicated solely to administering the preservation program, and "like" programs that directly affected the quality and character of historic districts. Without CLG funding assistance for the HPO position, funds budgeted for planning office salaries and consultant assistance will not be available, thereby forcing the HPO to be downgraded to a less than full-time position and lessening the effectiveness of the program. 2. Explain how historic preservation plans will be strengthened by the project, at a State, regional or local level. Response: The development of the Aspen Area Community Plan (final adopted draft attached) has been underway for two and one half years. It was adopted in a joint meeting of the Planning and Zoning Commissions on January 12, 1993. This unique "character based" master plan amends Aspen's 15 year old master plan, which adopted a growth rate of 3.87 percent, and initiate the Growth Management Quota System. The new character-based master plan incorporates infill design principals and historic preservation components throughout, while reducing the growth rate to 2%. This document now serves to guide all planning and implementation strategies for the next five years. The 1986 Historic Preservation Element of the Aspen's original master plan has been replaced by this revised master plan document. The HPO served to staff the "Character Committee", a citizen group that served as the conscious of the plan. As evidenced in both the opening vision statement and the Design Quality and Historic Preservation sections, Aspen's heritage greatly influenced the development of this plan. The HPO is the person largely responsible for implementing the objectives of the preservation component, which are far-reaching in infiuence over other development throughout the community. 1 3. Identify partnerships, networks or linkages to other entities within the community that may be involved in the project or will occur as a result of the project. Response: The Historic Preservation Committee, now in its 21st year, is the leader in historic preservation in Aspen, Pitkin County and entire Roaring Fork Valley. In order to maintain their strength and professional standing in this community and indeed the region, it is vital that they remain staffed on a full-time basis. The HPO serves as a liaison to the Aspen Historical Society, Aspen Historic Trust, City Council, Board of County Commissioners, Planning and Zoning Commissions, Neighborhood Advisory Committee, and the Public Projects Review Group. 7 B. STATEMENT OF NEED FOR ASSISTANCE 1. Describe why the project is needed, the rationale and explain how grant funds will assist the applicant in accomplishing stated preservation goals. Response: CLG funding is necessary to insure a full-time historic preservation presence within the community. Without this supplemental funding, budget that could be allocated to fund consultant or intern assistance will not be available, thereby causing a reassignment of tasks to the HPO in order to insure that the overall goals of the Planning Office are met. By siphoning off time and energy from the HPO into other planning projects, the goals of the preservation program are significantly less likely to be met. Training and community education programs will be the first to suffer, and the preservation program will slip backwards from its current high profile status in the community. 2. Provide factual evidence of the need and explain how the community will benefit from the proposed project. Response: Looking back only six years into the development of Aspen's preservation program provides the reviewer a basis from which to approve this grant request. From 1986 to the beginning of 1988, historic preservation was given a much lower priority in the Planning Department. The amount of staff time allocated to serve the HPC and public inquiry was less than 25 %. Networking with the greater preservation community (i.e. Aspen Historical Society, Redstone HPC, Colorado Preservation, Inc., state and national organizations) did not exist, and the low level of professionalism on the HPC was the clear result of that. In 1988, a specialist in historic preservation was hired by the Planning Office, as a result of a CLG grant awarded in 1987. That person helped to guide the preservation program into one that is highly regarded, vastly increasing the level of project review capability of the HPC. The following preservation planning projects, design and community enhancement programs would not have occurred without the leadership and full-time staffing of Aspen's preservation program: Main Street Historic District Study Holden-Marolt Ranching and Mining Museum Master Plan Holden Mill Ruins Archaeological Master Plan Historic District Expansion Study City Shop Master Plan (National Register eligible) Pedestrian Walkway and Bikeway System Plan (staff to the Neighborhood Advisory Coniniittee) Formation of the Aspen Historic Trust Strong liaison with the Aspen Historical Society $90,000 raised in outside funding for the program Design Guideline training by outside consultant National Preservation Week activities: Preservation Forum Aspen Preservation Honor Awards Three contextual amendments to Aspen's Multiple Resource Nomination to the National Register: Ski History Hydro-electric development Industrial Mining History Five individual National Register nominations Development of the Public Projects Review Group In-person network/exchange with other CLG's: Telluride, Breckenridge, Cripple Creek and Park City, Utah Consistent management of Aspen's CLG program Preservation resource library in the Planning Office In addition, Aspen's newly adopted "character based" Community Plan was developed with the assistance of the Character Committee, staffed by the HPO. C. PROJECT SCOPE OF WORK, OBJECTIVES AND OUTCOMES OR PRODUCTS 1. Describe the scope of work: Include how the project will be carried out, what the stated objectives of the project are and when will each task be achieved. Response: With CLG funding, the HPO will be able to carry on in the current capacity as full- time staff and spokesperson for historic preservation within the community. Projects such as the preservation and new construction of the City Shop, Phase II of the Holden Mill Ruins Archaeological Master Plan implementation, and revision of the Design Guidelines with supplemental "Character Guidelines" will occur. Further linking of the HPC with the Planning and Zoning Commission, Commercial Core and Lodging Commission, Energy Committee, Building Department, and elected officials will also be the result. Each of these will be occurring throughout the year. Without this assistance, as previously stated, preservation projects will take a back burner to other community planning projects, such as transportation. 2. Explain what implementation actions will insure project completion and success. Response: This grant request is not specifically "project based", however, the result of this funding allocation will be the creation, development and completion of preservation projects as stated above. The HPO has direct managerial responsibilities to insure project completion. 3. Explain what will be accomplished and provide a detailed list of outcomes and/pr products. Please be specific. Response: The Master Plan serves as a guide for future implementation strategies. Identified as short- and mid-term projects are as follows (work on each will begin this year): a. Provide planning staff assistance to and encourage neighborhoods not located within historic district to develop their own set of Character Guidelines to assist new development to fit within the context of that neighborhood's character. (Note: This project has begun as a result of our current CLG grant, however, continued implementation and HPC involvement will insure its success.) b. Encourage front porches by amending the Aspen Land Use Regulations to exempt front porches from FAR and site coverage calculations, and reduce total allowable FAR's accordingly. (Note: Worksessions between the HPC and P&Z are already scheduled to begin to develop language amending the land use regulations accordingly. It is expected that this project will grow into a down-zoning project of the It-6 zone district, which could take 1-2 years for completion.) c. Retain the Red Brick school building for public ilse anc] preserve its open space. (Note: The (c.1940) Red Brick school, located in Aspen's West End near Hallam Lake and the Givens Institute CUC-Boulder owned) was abandoned by the Aspen School District two years ago. The City is attenipting to buy the building and convert it to an arts use. A member of the HPC sits on the Red Brick school committee, and is reporting meeting results to the full board. This has become a 5 Council/Manager/Arts Council project, and is expected to continue through 1993.) d. Support and enhance the continued educational use of the yellow brick school; study to determine its ultimate appropriate functions, use and character contributions to the community. (Note: The Yellow Brick school (adjacent to the Red Brick school) is located in Aspen's West End, and is currently used by the School District as the Early Learning Center. Its development will have an impact over the historic West End.) e. Study which areas in the downtown core could be developed in order to attract social activity in specific places (i.e. people magnets at intersections or end of corridors and corners. (Note: It is anticipated that the HPC and the Commercial Core and Lodging Commission (CCLC) will be meeting jointly this summer to begin the Study of this project.) f. Investigate programs for enhancement of alleyscapes, both commercial and residential. (Note: This ties to the current, successful Cottage Infill Program. It is expected that work will begin on this project this summer or fall.) g. Amend Historic Preservation Guidelines to encourage compatibility roof-top activities in the commercial districts. (Note: The Guidelines are currently being amended to provide information on the application of temporary "airlocks" to front entrances, and will continue to be amended in both policy ami graphic forms throughout the next two years.) h. Amend the City Code to require review of alterations and additions to all historic resources identified on the Aspen Inventory of Historic Sites and Structures. (Note: Text amendments are occurring every other month. It is expected that this amendment will occur in summer or fall of 1993.) i. Develop a Neighborhood Office zone district for portions of the Main Street Historic District, to encourage locally owned businesses to locate here and provide year-round vitality to this area. (Note: The HPC will work with the I'&Z to accomplish this, which is expected to occur this summer or fall.) J. Review the appropriateness of current fioor area ratio allowances in the R-6 zone district. (Note: As discussed above under the objective to exempt front porches from FAR calculations, this project is expected to begin this year. and take 1-2 years to complete. The purpose is to prevent the development of large, out-of-scale structures within neighborhoods with traditionally smaller structures, by amending the underlying zone district dimensional allowances.) 6 k. Study the Hunter Street corridor for increased buildout with aesthetic quality as it relates to the historic district and the gondola. (Note: Hunter Street is the eastern border of the Commercial Core Historic District, and is the street aligned with the gondola. It is nearly void of historic resources Conly three are located on corners that touch Hunter St.) and is seen as a prime commercially zoned street able to hold increased development. This study will take 1-2 years, and should begin in 1993 or early 1994.) Z D. SIGNIFICANCE AND/OR IMPACT OF THE PROJECT 1. Explain the project's significance or potential impact. Will the project result in a nomination to the National Register? Does the project address properties, sites or districts listed on the National Register or State Register? Please provide a description of categories that are application to the project. Response: In-house preparation of National Register nominations is extremely timely and highly specialized -- although it has been done in the past in-house (refer to the 1989-90 CLG grant), we do not expect the preparation of National Register nominations during this project year. However, the City Shop (c. 1893 Castle Creek Power Plant) and Independence Building (c. 1891 Brown-Hoague Block) are two significant properties that have the potential to be nominated during this grant period. A third, the "Isis Building" (c. 1892 Webber Block) is a targeted renovation project of the Aspen Historic Trust, in which the Aspen HPC, and consequently the HPO, will be become directly involved 2. Will the proposed project have a beneficial impact on preservation goals or planning for the community? If yes, please describe. Response: Yes, as described in both Sections C(3) and B(2). A copy of the HPC Resolution adopting their 1993 Goals and Objectives will be forwarded to the CHS following the January 27, 1993 HPC meeting, which should be attached to this grant application and made a part thereof. 3. Does the project propose development of historic contexts? If yes, please provide a complete description. Response: The development of additional historic contexts is not indicated at this time. However, it is anticipating that more work on the previously developed "Ski History" context amendment will occur. On January 13, 1993, the HPC recommended an early ski-history residence (332 W. Smuggler, c. 1950 - Fritz Benedict designed) to the Aspen Inventory of Historic and Structures, which City Council must endorse for official inclusion. We anticipate the addition of more post-war/early ski-history structures to the Inventory and Designated Landmark list. 4. Wilt the proposed project educate and inform broad sectors of the public? If yes, please describe. Response: One of the prime community benefits of Aspen's preservation program is its pro- active stance. Preservation Forum and the annual Honor Awards during National Preservation Week have become widely known, successful events - well promoted and attended. The HPO's link with local press has been effective in promoting and teaching preservation issues to the public. Most importantly, the HPO and the HPC serve as a source for public inquiry: the planning office has a preservation resource library, and the HPC regularly holds worksessions for the public on a variety of issues. The proactive and successful "Project Monitoring" program will continue -- a program which consists of the assignment of one or two HPC members to monitor and assist each project during its construction phase. The Redstone HPC has since adopted this monitoring procedure with great SUCCeSS. 8 5. Does the proposed project deal with a threatened resource? U yes, please explain how it will serve to project this resource. Resource: Aspen's resources are continually under treat due to rapidly increasing land values. Even though the demolition standards have been strengthened, and are now considered so tough that the HPC has not received a demolition application to review in over three years. Modern resources are definitely under threat. Aspen has numerous post-war to 1965 structures that reflect its early resort development, many of which are slated for redevelopment. It is the goal of the HPC to continually educate the public on the value of our later 20th century history, and the need for its preservation. We anticipate an increased community interest in the preservation of our early resort history. E. APPLICANT COMMITMENT TO THE PROJECT 1. Describe how the applicant plans to continue the project once the funding period ends. Response: The City is committed to preservation, and intends to keep the program funded each year, however, finance and personnel budget pressures facing the City in the next budget cycle (fall, 1993) will determine whether the position remains fully devoted to preservation, or is portioned off to other projects. 2. Explain the relationship of the proposed project to local planning efforts. if the project is an element of overall community, governmental or organizational plans, please describe. Response: The entire content of this grant application has focused on this very issue. In summary, historic preservation planning has become a vital, recognizable component of Aspen's planning process. Every aspect of planning carries its root into Aspen's developmental heritage. Our traditionally planned townsite determined the scale for our historic built environment. Our architecture, sense of scale, building materials and landscaping all take their cue from our history. Even issues such as transportation planning tie directly to the preservation of this community's character -- a special character that was created within a 15 year mining boom ending in 1893. 3. What resources of the applicant will be committed to insure project completion? Response: The Project Budget Section (C) of this application details the level of financial resources the City is committing to historic preservation ($47,201), plus tile following approximate dollars: 1. Additional planning support staff time: $ 2,400 (200 hours at $12 per) 2. City Clerk/HPC secretarial time: $ 4,032 (288 hours at $14 per) 3. Five (5) Landmark Designation Grants $ 10,000 (@ $2,000 each) 4. Waiver of Park Dedication Fees $ 15,000 (avr. $3,000 for five projects) 5. HPC member project review, meetings and $ 54,000 project monitoring (9 members @ 240 hours/yr. @ $25/lir.) Total extra dollars donated to HP: $ 85,432 Approximate annual public-sector commitment to HP: $132,633 10 F. INNOVATIVE METHODOLOGY 1. Provide a brief description of any aspects of the proposed project that may involve the application or development of new preservation methods, tools or technologies. Response: Aspen has a history of developing creative incentives to work with our unique preservation problems in an area of such high land value and growth management regulations. Our incentives package was promoted in a recent National Trust publication, and many inquiries from outside the state were received regarding these. Many new innovative text amendments are addressed under C(3) - Project Scope of Work. We feel that the HPO will continue to network statewide and nationally and bring to Aspen any new programs that may be incorporated here. 2. Please discuss the project as a model for other CLG's and how it can be replicated to resolve common problems. Response: Recently, a report was prepared for the City of Fort Collins by Community Services Collaborative out of Boulder, comparing CLG programs in Colorado. Allyn Feinberg of CSC stated that Aspen's CLG program had the highest level of financial commitment and staff assistance. It is evident that with a higher commitment to preservation, as demonstrated through a commitment to fund a full-time position, the results are much greater - equaling the level of community dedication, higher quality projects and a greater understanding of the i mportance of heritage to a community. Aspen is proud to hold up our CLG program as a model, and encourage other landmark commissions and CLG program managers to travel to our community and experience us first hand. Breckenridge, Telluride, Cripple Creek and Park City have. Note: We believe strongly that without CLG financial support, Aspen would be losing historic resources each year. We support the CLG program, and look forward to another year of funding and technical assistance from the State. 3. Describe any unique qualities or characteristics of the project. Response: Perhaps the most unique characteristic is the leadership/spokesperson role of the HPO (within local government, in the planning office). Usually, the private sector has taken the lead in preservation issues, with government following. In Aspen's case, it is has been the HPO that has helped lead the HPC into a professional. highly regarded group of volunteer citizens, that are active in the community. The local historical society continues to serve as the broad educator of local history, and the Aspen Historic Trust serves as the private, non-profit sector adjunct to the HPC as networker/advocator of preservation. However, the HPC serves this community as the sole design review body, and members of the HPC sit on the Public Projects Review Group, Mayor's "Blue Ribbon Committee", Aspen Historic Trust, Character Committee, Red Brick School Committee, (Pitkin) County Code Revision Committee. and local- chapter of the AIA. In addition, many of the HPC members are members of Colorado Preservation, the National Trust for Historic Preservation and Preservation Action. 11 G. FINANCIAL MANAGEMENT CAPABILITIES 1. Briefly describe applicant's ability to meet Historic Preservation Fund requirements for management of funds under Office of Management and Budget Circular A- 102, Attachment G, which are auditable in accordance with General Accounting Office Standard and periodically evaluated by the State Historical Society Grants Office. Response: Aspen has a history of good management of its CLG grant funds. The HPO is responsible for reporting on time, and finalizing projects as agreed. Results of the recent City Finance audit were forwarded to the CHS, and completed, detailed CLG grant records are kept in the Aspen Planning Office at all times. 12 II. QUALIFICATION OF KEY PERSONNEL 1. Identify personnel proposed to carry out the project activities and the time that each will devote to this project. Describe professional qualifications and provide resumes or vitae as attachments to this application. All staff or consultants who undertake grant-funded work must meet federal minimum professional qualifications. (See guidelines.) Response: Roxanne Eflin, current HPO of five years, has resigned. Her last day is February 26, 1993. Currently, a nationwide search is underway for her replacement, and a deadline date for applications of January 15, 1993. It is expected that the new HPO will begin in late February, 1993. The HPO job description is attached, which meets the criteria (plus some) as stated in the CLG regulations. The new hire will meet the job requirements, and this person's resume will be forwarded to the CHS immediately upon arrival. 13 II. BUDGET SECTION A. COST EFFECTIVENESS 1. Briefly describe the cost effective elements of this proposed project. Response: Maintaining a high level of professional staff in house, thereby eliminating the need to hire consultant services, provides a greater financial return to the tax-paying public. The City of Aspen feels that having human resources on hand serves the public better and is much more efficient. 2. Identify sources of matching cost provided by the applicant. (Cash or in-kind.) Response: The source of the match comes directly from the Planning Office budget, with the exception of the in-kind travel expenses noted, which come from the pocket of the HPO. The City limits the amount of travel reimbursement to its employees. A $1,000 budget is reserved each year to fund the HPO's expenses to the National Preservation Conference. B. BUDGET DETAIL 1. Provide details for identified costs as requested in the budget and show calculations of how final figures were determined. For example: if salary is requested, show the individual's hourly rate times the number of hours projects to be devoted to the project. Record the amount that is to be either charged to the project or counted as matching share or a combination Of both. 2. Local matching share can be cash or general revenue funds or in-kind contributions. Federal share is the amount of funds requested flom the grant award. Tile Total column is the cumulative amount. Please specify the ainount requested by line item. Be specific. 3. Use a separate budget sheet for each type of project activity and a single sheet for total project. 4. Indirect costs can be claimed and applied as matching share. A copy of the applicant's indirect rate agreement with the cognizant agency must be attached to this appticatio,1. 5. Note: The maximum rate per hour for project personnel or consultants may not exceed those defined by federal regulations either as a direct cost or as a matching fund contribution. Response: The budget details have been provided on the attached budget breakdown page. which meet CLG requirements. ### 14 Certified l.ocal Government Grant Application Fiscal Year-1993 C. PROJECT BUDGET SECTION ASPEN CLG 1. Type of Project Activity CATEGORIES FEDERAL LOCAL TOTAL 1. Personnel Cash In-Kind 14,000 30,651 44,651 a) Hpo (est. @ $35,000/yr = 16.83 per hr. 4.64 w/benefits b) C) 2. Travel a) NATIONAL PRESERVATION CONFERENCE-HPO 1,000 250 1,250 b) STATE PRESERVATION CONFERENCE 250 250 o CLG TRAINING MEETING (DENVER) 200 200 3. Supplies 250 250 BASIC OFFICE SUPPLIES C) 4. Photography& Printing 500 500 a) TRAINING MATERIALS, HP PACKETS W WALNUT HOUSE ACCOUNT - PHOTOS 100 100 C) 5.Other (identify) a) Consultant b) C) Indirect Cost Rate TOTAL 14,000 31,751 1450 47,201 Certification: \ certify that the matching funds proposed for this project are not derived from the Federal Government directly or indirectly under another assistance agreement. J r >44,101 -61 ~/4 HISTORIC PRESERVATION OFFICER 1/15/93 AuthofizA Signature ~ Title Date