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HomeMy WebLinkAboutminutes.council.19821213 Regular Meeting Aspen City Council December 13~ 1982 JOINT MEETING WITH COUNTY COMMISSIONERS Mayor Edel called the meeting to order at 4:15 with Commissioners Klanderud, Kinsley, and Madsen and Councilmembers Collins, Knecht, Michael and Parry present~ 1983 Joint Contracts. City Manager Chapman told the Boards that basically all contracts in thrust and language are the same as in previous years. The budgets have been updated for 1983. Planning Contract. Chapman pointed out from the city's vlewpoint, the expenditures are a little lower than in 1981. The planning contract is a direct collection of fees with the amount of work. Planning director, Sunny Vann, said that the case load was down; the expenditures reflect the actual amount of work being down. Vann said from this year on the city and county are paying only for planning services; the code administration and overhead of that is being paid for by the applicants. Commissioner Kinsley moved to approve the planning office contract for 1983; seconded by Councilman Parry. All in favor, motion carried. Environmental Health Contract. City Manager Chapman said there is no change from last year except the budget. Commissioner Kinsley moved to approve the environmental health department contract for 1983; seconded by Councilman Parry. All in favor, motion carried Data Processing. County Manager Curt Stewart said this contract is identical to previous years with the change in budget. Councilwoman Michael moved to approve the joint data processing contract for 1983; seconded by Commissioner Kinsley. All in favor, motion carried. Communications Department Contract. Mayor Edel asked how this department is doing. Curt Stewart said with a change in manager, there has been an 180° turnaround. The new director has established a sense of professionalism and has ending the squabbling between the two departments. Chapman told the Boards he is impressed. This has saved money with a part time director, although Chapman was skeptical a half time director could do the job; he has done a good job. Commissioner Madsen moved to adopt the communications contract for 1983; seconded by Commissioner Kinsley. Mayor Edel asked if Snowmass Village had any problems with their percentage of funding the department. Stewart answered they do not; Snowmass pays 12 per cent. If they grow, so does the percentage of funding. This percentage has not been raised recently. Chapman said that Snowmass is studying going into their own communIcations department and have not made a decision. Stewart said starting January 1, 1983, the communications department will study, on a rational basis, to see how much time each entity actually spends and how much it actually costs. All in favor, motion carried. Councilwoman Michael moved to approve the liquor license renewals for Aspen Mine Company, Galena Street East, Pablo's, Paddy Bugatti's, Pour ia France, The Souper, Home Plate; seconded by Councilman Collins. All in favor, motion carried. Councilman Collins moved to continue the meeting to November 29, 1982, at noon; seconded by Councilwoman Michael. All in favor, motion carried. Council left Chambers at 8:30 'Kat ryn~. Koch, City Clerk Continued Meeting Aspen City COuncil November 29, 1982 Council met in Chambers at 12:05 with Councilmembers Michael and Knecht present. This is an adjourned regular meeting; there was not a quorum. Mayor Pro Tem Michael announced the meeting would be continued to December 1, 1982, at 5:00 p.m. t yn ~. Koch, City Clerk Continued Meeting Aspen City COunCil December 1, 1982 Council met in Chambers at 5:10 with Councilmembers Collins, Knecht, Michael and Mayor Edel present. City Attorney Taddune presented two ordinances for the issuance of $12,000,000 worth of bonds. These ordinances are comprehensive, dealing with bond prices and other issues. Councilman Knecht moved to read Ordinance ~71, Series of 1982; seconded by Councilwoman Michael. All in favor, motion carried. ORDINANCE #71 (Series of 1982) AN ORDINANCE AUTHORIZING THE ISSUANCE OF CITY OF ASPEN, COLORADO, SALES TAX REFUNDING AND~/IMPROVEMENT REVENUE BONDS, SERIES OF DECEMBER 1, 1982, IN THE MUNICIPAL AMOUNT OF $11,605,000 FOR REFUNDING AND IMPROVEMENTS AND ACQUISITION PURPOSES; PROVIDNG FOR THE PLEDGE THERETO OF THE INCOME DERIVED BY THE CITY FROM DESIGNATED SALES TAXES; PRESCRIBING DETAILS AND COVENANTS-CONCERNING THE BONDS, THE TAXES AND THE REFUNDING AND IMPROVEMENT AND ACQUISITION PROJECTS; RATIFYING ACTION PREVIOUSLY TAKEN; REPEALING ALL ORDINANCES, IF ANY, IN CONFLICT HEREWITH; DECLARING AN EMERGENCY; AND PROVIDING THE EFFECTIVE DATE HEREOF was read by the city clerk Councilman Knech~ moved to adopt Ordinance ~71, Series of 1982, on first reading; seconded by Councilwoman Michael. Roll call vote; Councilmembers Collins, aye; Knecht, Dye; Michael aye; Mayor Edel, aye. Motion carried. Councilman Knecht moved to read Ordinance #72, Series of 1982; seconded by Councilman Collins. All in favor, motion carried. ORDINANCE ~72 (Series of 1982) AN ORDINANCE AUTHORIZING THE ISSUANCE OF THE CITY OF ASPEN, COLORADO, SALES TAX REFUNDING REVENUE BONDS, SERIES DECEMBER 1, 1982, IN THE PRINCIPAL AMOUNT OF $1,105,000 FOR REFUNDING PURPOSES: PROVIDING FOR THE PLEDGE THERETO OF THE INCOME DERIVED BY THE CITY FROM DESIGNATED SALES TAXES; PRESCRIBING DETAILS AND COVENANTS CONCERNING THE BONDS, THE TAXES AND THE REFUNDING PROJECT; RATIFYING ACTION PREVIOUSLY TAKEN; REPEALING ALL ORDINANCES, IF ANY, IN CONFLICT HEREWITH; DECLARING AND EMERGENCY; AND PROVIDING THE EFFECTIVE DATE HEREOF was read by the city clerk Councilman Knecht moved to adopt Ordinance ~72, Series of 1982, on first reading; seconded by Councilman Collins. Roll call vote; Councilmembers Michael, aye; Collins, aye; Knecht, aye; Mayor Edel, aye. Motion carried. RESOLUTION = 36, SERIES OF 1982 Appointing William R. Jordan Deputy Municipal Judge Councilwoman Michael moved to approve Resolution #36, Series of 1982; seconded by Council- man Knecht. All in favor, motion carried. REQUEST FOR EXPANSION - Skier's Chalst Councilman Knecht moved to approve the Skier's Chalet request for expanded liquor license premises; seconded by Councilwoman Michael. All in favor, motion carried. Councilman Collins moved to continue the meeting to December 9, 1982, at noon; seconded by Councilwoman Michael. All in favor, motion carried. Council left Chambers at 5:35 p.m. Kathryn ~ Koch, City Clerk · ~uz~z ~,~=u~19 aspen ~lEy uouRcll December 13, 1982 Animal Control Contract. City Manager Chapman explained that the city and county contract with the animal shelter expires the end of 1983. Lisa Russell is putting together a cost analysis of the options to provide animal shelter. Right now, the staff is operating under the idea that the present operators are not interested in the business anymore. Councilwoman Michael moved to approve the animal control contract for 1983; seconded by Councilman Knecht. All in fav~, motion carried. Building Department Contract. Councilwoman Michael moved to approve the joint building office contract for 1983; seconded by Commissioner Kinsley. All in favor, motion carried. Child Care Task Force. Julie Hane, Community Center Director, said she felt there was a need to form a task force to assess the needs for child care facilities in the county. The task force will consist of Hame, Ron Mitcehll, Ed Greenleaf, Barbara Truan, Sue Smedsted, parents and school representatives. Hames told the Board the task force would collect data and make a recommendation on methods to improve child care resources. Ms. Hane requested S250 from each Board to do the work on the assessment. Ms. Hane said the task force plans to ask the city and county for space and the business community for money for scholarships. Ms. Hane said they had to know if this is what is really needed in the community; the task force needs more information before money is put into the project. Ms. Klandeurd suggested contacting the major employers in the area. Councilman Knecht moved to approve the child care task force donation of $250 per Board; seconded by Councilman Collins. All in favor, motion carried. Housing Authority Board. City Manager Chapman brought up the membership of the Housing Authority, the agreement approved at a prevaous meeting. Chapman said he anticipated some difficulty with a membership limited to five, given the areas of expertise that should be represented. Chapman recommended the number of members should be seven and allow for three city appointments, three county appointments and one joint appointment. Commissioner Klanderud said she would like it to be five as that is an efficient, good number to get the job done. Councilman Parry said he felt more members and more input was needed. Mayor Edel said there are certain areas of expertise needed on this Board, and he would like to add two members. Commissioners Blake and Madsen wanted the membership to be 7; Klanderud - 5; Kinsley was neutral. Mayor Edel asked staff to find out if seven members were legal; if it is legal, the Boards will amend the agreement. COUNCIL MEETING CITIZEN PARTICIPATION 1. Miki, representing the Mill Street Gym, asked if Council would consader changing the parking from 1/2 hour to one hour around this building so that people could attend a one hour class. Mayor Edel said the parking times have been discussed many tames and most retailers in the downtown area want 1/2 hour for turnaround. There is one hour parking one block away, and two hour parking two blocks away. 2. Jack dePagter, resident of south Aspen street, addressed Council on the parking problems, dePagter told Council before this street was paved, everyone was allowed to park in all directions. In 1953 a neighbor's house burned down because the fire trucks could not get to it. In the meantime, the lift has been moved up, which has caused more parking problems. The Council made an ordinance that no one could park on the right side of the street, dePagter told Council that constantly the police department has not enforced this. DePagter said they have been battling this for a long, long time. The residents up there cannot get groceraes delivered, they have to drag their garbage down the streeu, six years ago the ambulance could not get up the street. The city should enforce the no parking on the right hand side of the street, dePagter asked kindly if tbs Council would ask the police department to enforce the no parking on south Aspen street. Chief of Police Rob McClung said his department is aware of the problem and tickets have been given. McClung said he would check into the recent action. Mayor Edel said if the no parking signs are there, this should be enforced, and asked the police department to try and straighten out the problem. Mayor Edel asked for a report at the next Council meeting. 3. Gary Plumley and Jeri Fox, representing the International Wine Classic, asked to be added to the agenda. Councilman Knecht moved to add this to the agenda; seconded by Councilman Parry. All in favor, motion carried. COUNCILMEMBER COMMENTS There were no comments. INTERNATIONAL WINE CLASSIC Gary Plumley said the Chamber has been looking around to do events which will bring people to Aspen on the shoulder seasons. Plumley said he felt a wine event would be good in Aspen. Pl umley said he has had terrific response from producers and has had more than 35 wineries who have said they will come. Plumley said they have come up with a budget and need some seed money to get things goang. Plumley said he felt this event would be self-supporting after awhile. The event as scheduled for June 17 19, which is between · the IDCA and the Music Festival. Jeri Fox told Council they are expecting a minimum of 400 paying participating. Their initial budget is $10,000. Plumley said the events %-~ the anticipate are wine tastings, each producer will present their wines. There will be talks and seminars and the last event will be a desert wine tasting with desert. The entry cosu anticipates transportation costs and some meals. They are working on a package plan with lodging. Jeri Fox said they are asking for $5,000 for advertising, a brochure, poster and promotion. Snowmas is putting up $5,000 also. Councilman Collins asked if they would consider reimbursing the $5,000 if there is a project. Plumley said they would. Councilwoman Michael moved to ~pprove $5,000 appropriation for the International Wine Classis; seconded by Coun~ilm~n Parry. Regular Meeting Aspen City Council December 13, ±~sz Councilman Knecht said while he totally supports this event, he does not feel it is a function of the city to have to come up with front money. Councilman Knecht said he would approve the motion if it were to lend the money for this. Councilwoman Michael pointed out they want money to put back into the event next year. Mayor Edel said if this event obtains a profit, it seems correct that the money should come back to Council. Jeri Fox pointed out it takes a couple of years before an event becomes successful. Mayor Edel suggested an amendment so that should they be profitable, the $5,000 would be repaid. Councilwoman Michael asked what this would do to the program for 1984. Ms. Fox said, hopefully, they will not need the money. Councilwoman Michael amended the motion so that if the International Wine Classic is successfuly financially, the $5,000 would be returned to the city; seconded by Councilman Parry. All in favor, motion carried. DEPARTMENT OF HIGHWAYS TRAFFIC LIGHT DISCUSSION Dave Campbell, district traffic and safety engineer was present with Larry Extell, George Berdome and John Hansen to discuss with Council the problems with the stoplights on Main street. Dave Campbell told Council they have been working on the progression of the lights in the system. They have gone To expensive units for synchronization and have had problems with the lights. The normal progression would be s~opping at one light out of three. Campbell said there will be times when people perceive the system is not working, when it really is. Campbell said there is not the option to respace the streets. John Hansen said the system has not worked the way it should have. There were some mechanical problems of the units shutting off at night or the synchronization drifting some seconds and making it out of synch. Mayor Edel requested that the lights go on flashing at midnight. Councilwoman Michael pointed out one of the things she wanted was a four-way stop, no right turn on red at Mill and Main. Everyone agreed. Councilwoman Michael said Council had not requested this situation at the other two lights as the pedestrian traffic at the other two intersections did not call for this. Councilwoman Michael said she did not think this was necessary at the other intersections. Councilman Knecht said he would like to shut off the lights entirely and put a traffic officer in the middle of the street. Councilman Knecht said he did not feel it was a good time to be fooling with the traffic lights the day before the winter season. Chief of Police Rob McClung said he cannot provide the number of officers needed to man these intersections at this time. Campbell told Council the state highway department would require a plan submitted in writing from the city telling them exactly what is going to be done to main the intersection if the city withdraws the protection afforded by these traffic lights. These lights have been warranted through a study done by the department of highways. Mayor Edel asked McClung to investigate what manpower would cost, how it owuld be done, and submit this to the City Manager and Council. Mayor Edel said for now, the Council ~s requesting that the system at Mill and Main be changed for better timing sequences for both pedestrains and the side streets. That the lights at Monarch and Aspen streets be red and green only with no scramble and no no right turn on red. Councilmembers Collins and Knecht dissented; Councilmembers Parry, Michael and Mayor Edel agreed. Councilman Parry moved to put Rubey Park Election and special event permit for the deaf camp on the agenda; seconded by Councilman Collins. All in favor, motion carried. Mayor Edel said this would be at the end of the meeting. ORDINANCE ~62, SERIES OF 1982 - Woodburning Regulations. City Attorney Taddune said this and the following ordinance may be combined into one ordinance because of state requirements for pollution concerns. If that is what Ccuncil wants, Taddune will redraft these two into one ordinance. Lee Cassin passed out a table illustrating the different sources of pollution ~n Aspen and how much each one contributes to the dangerous particles. What this shows is how it gets from having fire- place and restaurant grills causing only a small fraction of the total particulates but causing a large fraction of the resp~rable particulates. This charts shows that autos contribute 28 per cent, fireplaces contribute 21 per cent and restaurant grills contribute 48 per cent of the respirable particulants. Ms. Cassin pointed out the EPA feels that particles from dirt roads, only 7 per cent of the particles are dangerous; from woodburn- ing and restaurant grills, 100 per cent of the particles are dangerous. Ms. Cassin pointed out the ordinance has been changed so that stoves that come on the market and are of acceptable standards, this ordinance will allow any number of these. Ms. Cassin said Council needs to decide on the limit, according to the type of building, how many dirty building devices can be installed; as many clean burning can be installed as is wanted. Mayor Edel said the limit should be one dirty burning stove. Councilwoman Michael questioned section 3(f) about resale of a structure and replacement of clean burning stoves at resale. Ms. Cassin explained this was included as an option of Council; the existing stoves will be causing pollution. Mayor Edel said he felt this was right in principle but was adding a law to the books that is unenforceable. Ms. Cassin said the county dropped that section for that reason. Council agreed this section should be dropped. Ms. Cassin pointed out under 3(k) (1) that Council allow one dirty burning device per home and scratch allowing another one over 3,000 square feet because people can install more clean burning devices. The next decision is for duplexes and whether Council wants to allow one dirty burning devices per 1,000 or 2,000 square feet. Ms. Cassin said the County has adopted 2,000 square feet. City Attorney Tadduen recommended going consistent with the county. In section 5, it addresses multiplexes and whether Council wants to allow one dirty burning device per building or one per 3500 square feet. Any additional units would have to be clean burning, so a building can put in as many as they want. John Werning pointed out that ~n rebuilding or building of lodges, fireplaces are an important amenity and should be allowed. Chapman said the staff is suggesting that these ordinances be rewritten under the air pollution statutes rather than one under the building code and the other under air pollu- tion. Therefore, these are not ready to be voted on. ORDINANCE ~61, SERIES OF 1982 Restaurant Grills Lee Cassin told Council this ordinance has a set of proposals for new restaurants or existing restaurants which conduct an ex~ensive remodel. If these restaurants cook char- broiled hamburger or sausage or any other high fat meat, they have to use either a grooved griddle or a pollution control device that will be effective. Ms. Cassin said an existing restaurant has two years to switch over to one of these devices. Ms. Cassin told Council their department had a meeting to which 150 restaurant owners were invited; five attended the meeting. Two people who had restaurants on the ski mountains did not think this should apply to them, and it does not. There was one complaint from a restaurant owner, but after the ordinance was explained he went along with it. Taddune told Council he would prepare these two ordinances into one for first reading at the next meeting. ORDINANCE #52, SERIES OF 1982 Time Share Mayor Edel said this is second reading and public hearing for this ordinance; however, City Attorney Taddune has come up with some language changes. Taddune said he met with the volunteer committee to try to tighten up this ordinance so that it would be easier to enforce. Mayor Edel said the committee has requested this tabling so that they can study the changes. Mayor Edel opened the public hearing and continued it to December 27, 1982. Councilwoman Michael moved to table Ordinance #52, Series of 1982 to December 27, 1982, and to continue the public hearing; seconded by Councilman Parry. All in favor, motion carried. ORDINANCE #73, SERIES OF 1982 Amending Towing Policies Monroe Summers told Council this ordinance clarifies procedures that are already in effect and those dealing with complaints. This expands the procedures for hearin~ procedures, sets asides a hearing officer and develops ways of handling complaints. Councilman Knecht moved to read Ordinance ~73, Series of 1982; seconded by Councilman Parry. All in favor, motion carried. ORDINANCE #73 (Series of 1982) AN ORDINANCE REPEALING AND REENACTING SECTIONS 22-27 AND 22-28 OF THE MUNICIPAL CODE OF THE CITY OF ASPEN, COLORADO, FOR THE PURPOSE OF REAFFIRMING AND CODIFYING THE CITY'S PROCEDURE FOR PROVIDING NOTICES OF IMPOUNMENT OF REMOVED (TOWED) VEHICLES AND AN OPPORTUNITY FOR A HEARING P~EGARDING REMOVAL AND TOWING AND STOP, GE FEES ASSESSED was read by the city clerk. City Manager Chapman said it was suggested to the city that first time tows be courtesy tows for anything not local plates. Chapman said the police department estimated that 95 per cent of their tows are non-local plats. Chapman said this is a budget decision and ~s over $55,000. Chapman suggested as an alternative the city work on a program ~n conjunctlon with the lodges to have messages printed and available at the check in desks of the city's towing policy. Monroe Summers told Council he sent an initial mailing to lodges and condominiums telling them that fliers would be available for their guests. All this ordinance does is establish a quick, efficient hearing procedure to allow the city to deal with a person who feels aggrieved by the tow. Summers told Council they have a media spot on KSNO three times a morning, and public service announcement on KSPn when they have time. Councilman Knecht moved to adopt Ordinance #73, Series of 1982, on first reading; seconded by Councilman Parry. Roll call vote; Councilmembers Collins, aye; Michael, aye; Parry, aye; Knecht, aye; Mayor Edel, aye. Motion carried. Chapman pointed out the towing operation operates at a loss; it does not break even. The city is trying to cover some of their costs. SUBDIVISION EXCEPTION - Thomas Property Alice Davis, planning office, said this is a request by the City of Aspen for subdivision in order to allow Lot 3 of the Thomas property to be subdivided out. This is necessary for the sales a~reement for Castle Ridge. Ms. Davis said one has to have a development right ~n order to subdivide; two lots are open space, one is essential government service, and lot 3 has a development. Ms. Davis said the applicant has to submit to an agreement that lot 3 is subject to growth management competition if it is to be developed. Councilman Parry moved to grant subdivision exception to the Thomas property subject to the following conditions; (1) prior to recordation, the plat should be amended to include the following (a) vicinity map; (b) show the point of beglnning on the old Midland right-of-way; (c) indicate all adjacent platted subdivisions; (2) the applicant agrees that any further developemtn of lot 3 will be subject to the received of a development allotment; seconded by Councilman Knecht. All in favor, motion carried. Chapman said the developer is leasing the land, not buying it. A land lease is considered a subdivision in the City's code. Regular Meeting Aspen City Council December 13, 1982 SUBDIVISION EXCEPTION - Koch Townhouses Alice Davis, planning office, told Council this is a sUbdivision exception for a minor amendment to the Koch Townho~ses for an already built garage. The only reason for this plat amendment is that title insurance requires updating of the plat. Ms. Davis said this is one of the minor changes that planning office is trying to streamline. The planning office recommends approval with the conditions listed in the memorandum, Councilwoman Michale moved to grant subdivision exception to the Koch Townhouses, Unit 1, subject to the following conditions; (1) the title of the amended plat should include a reference to the book and page of the original condominium plat being amended. A note should be made on the amended plat that all aspects of the original plat not altered by this amendment remain in effect; (2) the amended plat should clearly indicate what is being added to the existing Units; (3) the plat shoUld indicate whether the garage is a part of Unit 1 or a limited common element to other units on the property; (4) the plat should also (a) show approximate location of additional structure on lots R and S; (b) indicate the status of the lot as a general or limited common element; (c) indicate whether the survey monuments found on the property have a Land Surveyor's number on them; (d) show all existing curb and gutter as well as sidewalk adjacent to the property; (e) include certificates and signature blocks for the following: city engineer, Aspen Planning and Zoning Commission; City Council with signature by the Mayor and attested by the City Clerk; seconded by Councilman Parry. All in favor, motion carried. ORDINANCE #75, SERIES OF 1982 - Liens for Past Due Aecount~ Finance Director, Sheres Sonfield, showed Council past due electric and water accounts totalling $7500. Councilman Parry moved to read Ordinance ~75, Series of 1982; seconded by Councilman Knecht. All in favor, motion carried~ ORDINANCE ~75 (Series of 1982) AN ORDINANCE BY THE CITY COUNCIL OF ASPEN, COLORADO, CERTIFYING TO THE TREASURER OF PITKIN COUNTY, COLORADO, CERTAIN DELINQUENT MUNICIPAL UTILITY CHARGES OWING TO THE CITY OF ASPEN FOR COLLECTION WITH COUNTY PROPERTY TAXES PURSUANT TO SECTION 31-20-105, COLORADO REVISED STATUTES (C.R.S) 1973, AS AMENDED Was read by the city clerk Councilman Parry moved to ad~pt Ordinance 975, Series of 1982; seconded by Councilman Knecht. Roll call vote; Councilmembers Knecht, aye; Michael, aye; Collins, aye; Parry, aye; Mayor Edel, aye. Motion carried. ORDINANCE ~74, SERIES OF 1982 - Appropriations Councilman Parry moved to read Ordinance ~74, Series of 1982; seconded by Councilwoman Michael. All in favor, motion carried. ORDINANCE ~74 (Series of 1982) AN ORDINANCE RECOGNIZING GENERAL FUND REVENUES OF $4,001,800; APPROPRIATING GENERAL FUND EXPENDITURES ©F $51,300; TRANSFERRING FROM GENERAL FUND $4,000,000 TO CASTLE RIDGE NOTE RECEIVABLE FUND, $206,850 TO DEBT SERVICE FUND - 1980 G.O. HOUSING AND $9,000 TO ICE GARDEN FUND; TRANSFERRING TO THE GENERAL FUND $95,000 FROM THE POLICE PENSION FUND, $200,000 FROM THE CASTLE RIDGE FUND, AND $145,000 FROM THE CASTLE RIDGE NOTE RECEIVABLE FUND; APPROPRIATING LAND FUND EXPENDITURES OF $92,500; TRANSFERRING FROM THE LAND FUND $11,500 TO THE GOLF FUND; TRANSFERRING TO THE LAND FUND $7,000 FROM THE GOLF FUND; TRANSFERRING $30,000 FROM THE TRANSPORTATION/MALL FUND TO THE TRANSIT FUND; RECOGNIZING ASSET REPLACEMENT FUND REVENUES OF $12,500; APPROPRIATING ASSET REPLACEMENT FUND EXPENDITURES OF $18,500; RECOGNIZING DEBT SERVICE FUND - 1978 SALES TAX REVENUE REFUNDING REVENUES OF $4,380,260; APPROPRIATING DEBT SERVICE FUND - 1978 SALES TAX REVENUE REFUNDING EXPENDITURES OF $5,208,949; TRANSFERRING FROM THE DEBT SERVICE FUND - 1978 SALES TAX REVENUE REFUNDING $840,200 TO THE DEBT SERVICE FUND - 1982 SALES TAX REVENUE REFUNDIN~ AND IMPROVEMENT $259,800 TO DEBT SERVICE FUND - 1982 SALES TAX REVENUE REFUNDING; RECOGNIZING GAIN ON REFUNDING OF $311,000 IN DEBT SERVICE FUND - 1978 SALES TAX REVENUE REFUNDING; RECOGNIZING DEBT SERVICE FUND - 1982 SALES TAX REVENUE REFUNDING AND IMPROVEMENT REVENUES OF $390,000; APPROPRIATING DEBT SERVICE FUND - 1980 G. O. HOUSING EXPENDITURES OF $206,850; RECOGNIZING CAPITAL PROJECTS FUND - WHEELER & OPEN SPACE REVENUES OF $7,050,000; APPROPRIATING CAPITAL PROJECTS FUND - WHEELER & OPEN SPACE EXPENDITURES OF $4,849,000; RECOGNIZING CASTLERIDGE SALE LONG TERM NOTE RECEIVABLE FUND REVENUES OF $140,000; APPROPRIATING WATER MANAGEMENT FUND EXPENDITURES OF $85,900; APPROPRIATING WATER MANAGEMENT FUND - HIGHLANDS WATER & SANITATION EXPENDITURES OF $4,000; RECOGNIZING GOLF COURSE FUND REVENUES OF $75,000; APPROPRIATING GOLF COURSE FUND EXPENDITURES OF $4,500; RECOGNIZING CASTLE RIDGE FUND REVENUES OF $4,250,000; APPROPRIATING CASTLE RIDGE FUND EXPENDITURES OF $4,799,830; RECOGNIZING ICE GARDEN FUND REVENUES OF $4,000; APPROPRIATING ICE GARDEN FUND EXPENDITURES OF $13,000 was read by the city clerk Councilman Parry moved to adopt Ordinance #74, Series of 1982, on first reading; seconded by Councilman Collins. Councilman Knecht asked about the $30,000 subsidy of the Ski Company operations. Finance Director Sheree Sonfield told Council this is in the transit fund, which is the Ski Company operation; they have sustained losses over the past several years. Councilman Knecht asked about the $93,000 for Castle Ridge and if the City has pointed the finger at anyone else. City Attorney Taddune told Council he has been in conference with expert lawyers in Denver and needs some direction from Council. _ _ ........... ~ ~=F~l~ ~m~y ~ouncl± December 13, 1982 Roll call vote; Councilmembers Michael, aye; Knecht, aye; Parry, aye; Collins, aye; Mayor Edel, aye. Motion carried. ORDINANCE ~67, SERIES OF 1982 - Land Use Fees Mayor Edel opened the public hearing. There were no comments. Mayor Edel closed the public hearing. Sunny Vann told Council the fees charged are on the hours associated with a particular application. These are based on typical applications and have been studied over the years. Councilwoman Michael said she is concerned about the fairness of cumulative fees. Vann said the planning office is going through the Code tO try to delegate authority for certain approvals that would not have to come to Council. This would reduce the fees. Councilwoman Michael asked for a report in slx month. Councilwoman Michael moved to adopt Ordinance ~67, Series of 1982, on second reading; seconded by Councilman Parry. Roll call vote; Councilmembers Collins, aye; Knecht, aye; Parry, aye; Michael, aye; Mayor Edel, aye. Motion carried. ORDINANCE #70, SERIES OF 1982 Appropriations Mayor Edel opened the public hearing. There were no comments. Mayor Edel closed the public hearing. Councilwoman Michael moved to adopt Ordinance #70, Series of 1982, on second reading; seconded by Councilman Parry. Roll call vote; Councilmembers Michael, aye; Knecht, aye; Collins, aye; Parry, aye; Mayor Edel, aye. Motion carried. RESOLUTION #37, SERIES OF 1982 - Police Pension Fund Balance Councilwoman Michael moved to approve Resolution #37, Series of 1982; seconded by Council- man Parry. Finance Director Sheree Sonfield told Council this will go into the general fund to be allocated to police programs. City Manager Chapman told Council this does not change the amount budgeted for the police department. All in favor, motion carried. CITY/COUNTY CONSOLIDATION FINANCIAL ANALYSIS AND STATUS REPORT Ron Mitchell, Assistant City Manager, presented an informational report. Mitchell said the approach to city/county consolidation was to take the departments one at a time. The staffs did an analysis to match revenues and expenses to see what specific revenues are and to translate that into decisions about consolidation. This was done by identifying revenue sources as to departmental, general revenue, policy allocated revenues and then identifying specific department expenditures and matching those. For instance, the administrative department, 1.e., Council, Attorney, City Manager, are funded by fund transfers and general revenues. Mayor Edel said the Council has been talking about double taxation, where the city's responsibility and where the county's responsibilities lay. Mayor Edel suggested an overall v~ew of where the financial responsibilities really lays. Mayor Edel said this report ~s an attempt to look at the overall picture of the city and county in responsibility and revenue. Mayor Edel suggested the Council study this report in depth and then schedule a lengthy study session to really understand the subject. FINANCIAL FORECASTING Assistant City Manager Ron Mitchell told Council the staff is trying to develop tools to make more intelligent finanical forecasting, to look at what has happened in the past and use that information to make decisions. Mitchell picked out trends recommended by the ICMA and MFOA to see what has been going on ~n different areas. The first report is how to look at the financial condition of the city is, where to look if something might be going wrong, and where a city is headed. Mitchell went through data to give a five year history of what has been going on. These trends will be used by the finance department to be used during the budget process. Mitchell pointed out that in 1978 and 1979 in the revenues sales, Aspen had tremendous growth years; based on that, one can see what happened in 1980 and 1981 with a huge growth in the number of businesses. Mayor Edel pointed out with this growth in businesses; however, the dollar growth was down. A smaller pie is being split over a bigger base. Councilman Knecht said this is an excellent report. Mitchell said when people saw what was happening in 1978 and 1979, they made business decisions, which did not come to fruition until 1980 and 1981 and the ballgame changed. Mitchell pointed out in the general fund over a five year period, on a per capita basis, revenues are going down. The city is keeping the same service level; production is going up even though the city is servicing more people. Council commended Mitchell for this report. APPROVAL OF AUDITORS FOR 1982 Finance Director Sheree Sonfield told Council they approve the audit engagement letter for 1982. This is the sixth year for Schneider & Shuster doing the city's audit. Ms. Sonfield made a survey of cities in Colorado to see what their policies for bidding the audit and audit practices are. Most cities keep their auditors for six to eight years. Ms. Sonfield also found that Aspen's fee for the auditors was quite reasonable. The staff recommends keeping the auditors for 1982, but next year bid the audit to see what kind of prices there are. Mayor Edel said he has been pleased with Schneider & Shuster, they have done a fine job. Mayor Edel said he did not think they would be adverse to the city looking at other firms. 3416 Regular Meeting Aspen City Council December 13, 1982 Councilman Knecht moved to approve the audit engagement letter and appoint Schneider and Shuster as the auditors for the City of Aspen for 1982; seconded by Councilman Parry. All in favor, motion carried. RUBEY PARK Monroe Summers told Council over a year ago when Council addressed the Rubey Park develop- ment proposal, they passed two important motions to set the process. One was the initiation of the SPA process to address the land use issues, and the other is the framing of a ballot question to see if Rubey Park should be moved forward. Summers told Council he has taken the process through GMP and has received an allocation for a certain amoun~ of space. The SPA process will address and resolve the land use and GMP issues. Summers said in a very optimistic scenario, if things were approved in record time, the project could start this summer. Summers said Council needs to schedule an election far enough in advance so that detail design drawings could be accomplished. Su/nmers said to do this, an election would have to be prior to March 1. Summers said this week, he needed Council to approve a resolution for a special election on February 15, 1983 and an ordinance allowing the use of one election precinct. If an election as not scheduled for February, the city would be obligated to put it on the general election ballot in May, which would cycle construction until 1984. Mayor Edel said as a voter, he would want to know what will be in the building, what size the building would be. Mayor Edel asked Summers if he would have sufficient time to provide information so that the voters know what they are voting on. S%Lmmers said the electoral process and the SPA process will have to run side by side. Summers said it is conceivable that the SPA will not be completed by the tame of the election. Mayor Edel said if it means loosing a year in order to have good information for the voters, the city should do that. Councilman Collins moved to approve Resolution #38, Series of 1982, setting the special election for February 15, 1983; seconded by Councilman Knecht. All in favor, motion carried. Councilman Collins moved to read Ordinance ~76, Series of 1982; seconded by Councilman Hnecht. All in favor, motion carred. ORDINANCE ~76 (Series of 1982) AN ORDINANCE PROVIDING FOR THE USE OF A SINGLE VOTING PRECINCT AT THE SPECIAL MUNICIPAL ELECTION TO BE HELD ON FEBRUARY 15, 1983, was read by the city clerk. Councilman Knecht moved to adopt Ordinance ~76, Series of 1982; seconded by Councilman Parry. Roll call vote; Councilmembers Collins, aye; Knecht, aye; Michael, aye; Parry, aye Mayor Edel, aye. Motion carried. Councilwoman Michael moved to approve the special event permit for the Aspen Camp for the Deaf for January 15, 1983, from 10:30 a.m. to 4 p.m.; seconded by Councilman Knecht. All in favor, motion carried. CONSENT AGENDA Councilwoman Michael moved to approve the consent agenda; seconded by Councilman Collins. (1) Liquor license renewals Aspen Bar & Grill; E'Wus Paradise; Guido's, Little Nell's; Steak Pit; Chisholm's; Four Seasons; Jerome; Toro's; Carl's Pharmacy; and (2) Liquor License Transfer Galena Street East. All in favor, motion carried. Councilwoman Michael moved to adjourn at 8:25 p.m.; seconded by Councilman Collins. All in favor, motion carried. ....... ~. Ko~h, City Clerk