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HomeMy WebLinkAboutresolution.council.174-17 RESOLUTION#174 (Series of 2017) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ASPEN, COLORADO, APPROVING A CONTRACT BETWEEN THE CITY OF ASPEN AND CONSERVATON BY DESIGN INC. AUTHORIZING THE CITY MANAGER TO EXECUTE SAID CONTRACT ON BEHALF OF THE CITY OF ASPEN, COLORADO. WHEREAS, there has been submitted to the City Council a contract for interpretive and wayfinding planning and design services for Rio Grande Park and the John Denver Sanctuary, between the City of Aspen and Conservation by Design Inc., a true and accurate copy of which is attached hereto as Exhibit "A"; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ASPEN, COLORADO, That the City Council of the City of Aspen hereby approves that Contract for interpretive and wayfinding planning and design services for Rio Grande Park and the John Denver Sanctuary, between the City of Aspen and.Conservation by Design Inc., a copy of which is annexed hereto and incorporated herein, and does hereby authorize the City Manager to execute said agreement on behalf of the City of Aspen. INTRODUCED, READ AND ADOPTED by the City Council of the City of Aspen on the 18`h day of December 2017. Steven Skadron, Mayor I, Linda Manning, duly appointed and acting City (;lerk do certify that the foregoing is a true and accurate copy of that resolution adopted by the City Council of the City of Aspen, Colorado, at a meeting held, December 18, 2017. Linda Manning, City Cl Irk i The Cily of Aspen CITY OF ASPEN STANDARD FORM OF AGREEMENT V200 CifYpmornev�016ce PROFESSIONAL SERVICES City of Aspen Contract No.: 2017-095. AGREEMENT made as of I I1 day of December, in the year 2017. BETWEEN the City: Contract Amount: The City of Aspen c/o Parks Department 130 South Galena Street Total: $60,450.00 Aspen, Colorado 81611 Phone: (970)920-5079 If this Agreement requires the City to pay And the Professional: an amount of money in excess of $25,000.00 it shall not be deemed valid Conservation by Design Inc. until it has been approved by the City Council of the City of Aspen. c/o Melanie M. Pierson 2220 E Calvary Lane City Council Approval: Prescott,AZ 86301 Phone: 928-776-0447 Date: Resolution No.: ZDQ For the Following Project: Interpretive and Wayfinding Planning and Design Services for Rio Grande Park and John Denver Sanctuary Exhibits appended and made a part of this Agreement: Exhibit A: Scope of Work. Exhibit B: Fee Schedule. Agreement Professional Services Page 0 The City and Professional agree as set forth below. 1. Scone of Work. Professional shall perform in a competent and professional manner the Scope of Work as set forth at Exhibit A attached hereto and by this reference incorporated herein. 2. Completion. Professional shall commence Work immediately upon receipt of a written Notice to Proceed from the City and complete all phases of the Scope of Work as expeditiously as is consistent with professional skill and care and the orderly progress of the Work in a timely manner. The parties anticipate that all Work pursuant to this Agreement shall be completed no later than June 30th, 2018. Upon request of the City, Professional shall submit, for the City's approval, a schedule for the performance of Professional's services which shall be adjusted as required as the project proceeds, and which shall include allowances for periods of time required by the City's project engineer for review and approval of submissions and for approvals of authorities having jurisdiction over the project. This schedule, when approved by the City, shall not, except for reasonable cause, be exceeded by the Professional. 3. Payment. In consideration of the work performed, City shall pay Professional on a time and expense basis for all work performed. The hourly rates for work performed by Professional shall not . exceed those hourly rates set forth at Exhibit B appended hereto. Except as otherwise mutually agreed to by the parties the payments made to Professional shall not initially exceed the amount set forth above. Professional shall submit, in timely fashion, invoices for work performed. The City shall review such invoices and, if they are considered incorrect or untimely, the City shall review the matter with Professional within ten days from receipt of the Professional's bill. 4. Non-Assignability. Both parties recognize that this Agreement is one for personal services and cannot be transferred, assigned, or sublet by either party without prior written consent of the other. Sub-Contracting, if authorized, shall not relieve the Professional of any of the responsibilities or obligations under this Agreement. Professional shall be and remain solely responsible to the City for the acts, errors, omissions or neglect of any subcontractors' officers, agents and employees, each of whom shall, for this purpose be deemed to be an agent or employee of the Professional to the extent of the subcontract. The City shall not be obligated to pay or be liable for payment of any sums due which may be due to any sub-contractor. 5. Termination of Procurement. The sale contemplated by this Agreement may be canceled by the City prior to acceptance by the City whenever for any reason and in its sole discretion the City shall determine that such cancellation is in its best interests and convenience. 6. Termination of Professional Services. The Professional or the City may terminate the Professional Services component of this Agreement, without specifying the reason therefor, by giving notice, in writing, addressed to the other party, specifying the effective date of the termination. No fees shall be earned after the effective date of the termination. Upon any termination, all finished or unfinished documents, data, studies, surveys, drawings, maps, models, photographs,reports or other material prepared by the Professional pursuant to this Agreement shall become the property of the City. Notwithstanding the above, Professional shall not be relieved of any liability to the City for damages sustained by the City by virtue of any breach of this Agreement by the Professional, and the City may withhold any payments to the Professional for the purposes of set-off until such time as the exact amount of damages due the City from the Professional may be determined. Agreement Professional Services Page 1 I. Independent Contractor Status. It is expressly acknowledged and understood by the parties that nothing contained in this agreement shall result in, or be construed as establishing an employment relationship. Professional shall be, and shall perform as, an independent Contractor who agrees to use his or her best efforts to provide the said services on behalf of the City. No agent, employee, or servant of Professional shall be, or shall be deemed to be, the employee, agent or servant of the City. City is interested only in the results obtained under this contract. The manner and means of conducting the work are under the sole control of Professional. None of the benefits provided by City to its employees including, but not limited to, workers' compensation insurance and unemployment insurance, are available from City to the employees, agents or servants of Professional. Professional shall be solely and entirely responsible for its acts and for the acts of Professional's agents, employees, servants and subcontractors during the performance of this contract. Professional shall indemnify City against all liability and loss in connection with, and shall assume full responsibility for payment of all federal, state and local taxes or contributions imposed or required under unemployment insurance, social security and income tax law, with respect to, Professional and/or Professional's employees engaged in the performance of the services agreed to herein. 2. Indemnification.. Professional agrees to indemnify and hold harmless the City, its officers, employees, insurers, and self-insurance pool, from and against all liability, claims, and demands, on account of injury, loss, or damage, including without limitation claims arising from bodily injury, personal injury, sickness, disease, death, property loss or damage, or any other loss of any kind whatsoever, which arise out of or are in any manner connected with this contract, to the extent and for an amount represented by the degree or percentage such injury, loss, or damage is caused in whole or in part by, or is claimed to be caused in whole or in part by, the wrongful act, omission, error, professional error, mistake, negligence, or other fault of the Professional, any subcontractor of the Professional, or any officer, employee, representative, or agent of the Professional or of any subcontractor of the Professional, or which arises out of any workmen's compensation claim of any employee of the Professional or of any employee of any subcontractor of the Professional. The Professional agrees to investigate, handle, respond to, and to provide defense for and defend against, any such liability, claims or demands at the sole expense of the Professional, or at the option of the City, agrees to pay the City or reimburse the City for the defense costs incurred by,the.City in connection with, any such liability, claims, or demands. If it is determined by the final judgment of a court of competent jurisdiction that such injury, loss, or damage was caused in whole or in part by the act, omission, or other fault of the City, its officers, or its employees,the City shall reimburse the Professional for the portion of the judgment attributable to such act, omission, or other fault of the City, its officers, or employees. 3. Professional's Insurance. (a) Professional agrees to procure and maintain, at its own expense, a policy or policies of insurance sufficient to insure against all liability, claims, demands, and other obligations assumed by the Professional pursuant to Section 8 above. Such insurance shall be in addition to any other insurance requirements imposed by this contract or by law. The Professional shall not be relieved of any liability, claims, demands, or other obligations assumed pursuant to Section 8 above by reason of its failure to procure or maintain insurance, or by reason of its failure to procure or maintain insurance in sufficient amounts, duration, or types. Agreement Professional Services Page 2 (b) Professional shall procure and maintain, and shall cause any subcontractor of the Professional to procure and maintain, the minimum insurance coverages listed below. Such coverages shall be procured and maintained with forms and insurance acceptable to the City. All coverages shall be continuously maintained to coverall liability, claims, demands, and other obligations assumed by the Professional pursuant to Section 8 above. In the case of any claims-made policy, the necessary retroactive dates and extended reporting periods shall be procured to maintain such continuous coverage. (i) Workers' Compensation insurance to cover obligations imposed by applicable laws for any employee engaged in the performance of work under this contract, and Employers' Liability insurance with minimum limits of ONE DOLLARS ($1,000,000.00) for each accident, ONE MILLION DOLLARS ($1,000,000.00) disease - policy limit, and ONE MILLION DOLLARS ($1,000,000.00) disease - each employee. Evidence of qualified self-insured status may be substituted for the Workers' Compensation requirements of this paragraph. (ii) Commercial General Liability insurance with minimum combined single limits of TWO MILLION DOLLARS ($2,000,000.00) each occurrence and TWO MILLION DOLLARS ($2,000,000.00) aggregate. The policy shall be applicable to all premises and operations. The policy shall include coverage for bodily injury, broad form property damage (including completed operations), personal injury (including coverage for contractual and employee acts), blanket contractual, independent contractors, products, and completed operations. The policy shall contain a severability of interests provision. (iii) Comprehensive Automobile Liability insurance with minimum combined single limits for bodily injury and property damage of not less than ONE MILLION DOLLARS ($1,000,000.00) each occurrence and ONE MILLION DOLLARS ($1,000,000.00) aggregate with respect to each Professional's owned, hired and non- owned vehicles assigned to or used in performance of the Scope of Work. The policy shall contain a severability of interests provision. If the Professional has no owned automobiles, the requirements of this Section shall be met by each employee of the Professional providing services to the City under this contract. (iv) Professional Liability insurance with the minimum limits of ONE MILLION DOLLARS ($1,000,000) each claim and ONE MILLION DOLLARS ($1,000,000) aggregate. (c) The policy or policies required above shall be endorsed to include the City and the City's officers and employees as additional insureds. Every policy required above shall be primary insurance, and any insurance carried by the City, its officers or employees, or carried by or provided through any insurance pool of the City, shall be excess and not contributory insurance to that provided by Professional. No additional insured endorsement to the policy required above shall contain any exclusion for bodily injury or property damage arising from completed operations. The Professional shall be solely responsible for any deductible losses under any policy required above. Agreement Professional Services Page 3 (d) The certificate of insurance provided to the City shall be completed by the Professional's insurance agent as evidence that policies providing the required coverages, conditions, and minimum limits are in full force and effect, and shall be reviewed and approved by the City prior to commencement of the contract. No other form of certificate shall be used. The certificate shall identify this contract and shall provide that the coverages afforded under the policies shall not be canceled, terminated or materially changed until at least thirty (30) days prior written notice has been given to the City. (e) Failure on the part of the Professional to procure or maintain policies providing the required coverages, conditions, and minimum limits shall constitute a material breach of contract upon which City may immediately terminate this contract, or at its discretion City may procure or renew any such policy or any extended reporting period thereto and may pay any and all premiums in connection therewith, and all monies so paid by City shall be repaid by Professional to City upon demand, or City may offset the cost of the premiums against monies due to Professional from City. (f) City reserves the right to request and receive a_certified copy of any policy and any endorsement thereto. (g) The parties hereto understand and agree that City is relying on, and does not waive or intend to waive by any provision of this contract, the monetary limitations (presently $350,000.00 per person and $990,000 per occurrence) or any other rights, immunities, and protections provided by the Colorado Governmental Immunity Act, Section 24-10-101 et seq., C.R.S., as from time to time amended, or otherwise available to City, its officers, or its employees. 4. City's Insurance. The parties hereto understand that the City is a member of the Colorado Intergovernmental Risk Sharing Agency (CIRSA) and as such participates in the CIRSA Proper- ty/Casualty Pool. Copies of the CIRSA policies and manual are kept at the City of Aspen Risk Management Department and are available to Professional for inspection during normal business hours. City makes no representations whatsoever with respect to specific coverages offered by CIRSA. City shall provide Professional reasonable notice of any changes in its membership or participation in CIRSA. 5. Completeness of Agreement. It is expressly agreed that this agreement contains the entire undertaking of the parties relevant to the subject matter thereof and there are no verbal or written representations, agreements, warranties or promises pertaining to the project matter thereof not expressly incorporated in this writing. 6. Notice. Any written notices as called for herein may be hand delivered or mailed by certified mail return receipt requested to the respective persons and/or addresses listed above. 7. Non-Discrimination. No discrimination because of race, color, creed, sex, marital status, affectional or sexual orientation, family responsibility, national origin, ancestry, handicap, or religion shall be made in the employment of persons to perform services under this contract. Professional agrees to meet all of the requirements of City's municipal code, Section 13-98, pertaining to non-discrimination in employment. Agreement Picfessional Services Page 4 8. Waiver. The waiver by the City of any term, covenant, or condition hereof shall not operate as a waiver of any subsequent breach of the same or any other term.No term, covenant, or condition of this Agreement can be waived except by the written consent of the City, and forbearance or indulgence by the City in any regard whatsoever shall not constitute a waiver of any term, covenant, or condition to be performed by Professional to which the same may apply and, until complete performance by Professional of said term, covenant or condition, the City shall be entitled to invoke . any remedy available to it under this Agreement or by law despite any such forbearance or indulgence. 9. Execution of Agreement by City. This Agreement shall be binding upon all parties hereto and their respective heirs, executors, administrators, successors, and assigns. Notwithstanding anything to the contrary contained herein, this Agreement shall not be binding upon the City unless duly executed by the Mayor of the City of Aspen (or a duly authorized official in his absence) following a Motion or Resolution of the Council of the City of Aspen authorizing the Mayor (or a duly authorized official in his absence)to execute the same. 16. Illegal Aliens—CRS 8-17.5-101 & 24-76.5-101. (a) Purpose. During the 2006 Colorado legislative session, the Legislature passed House Bills 06-1343 (subsequently amended by HB 07-1073) and 06-1023 that added new statutes relating to the employment of and contracting with illegal aliens. These new laws prohibit all state agencies and political subdivisions, including the City of Aspen, from knowingly hiring an illegal alien to perform work under a contract, or to knowingly contract with a subcontractor who knowingly hires with an illegal alien to perform work under the contract. The new laws also require that all contracts for services include certain specific language as set forth in the statutes. The following terms and conditions have been designed to comply with the requirements of this new law. (b) Definitions. The following terms are defined in the new law and by this reference are incorporated herein and in any contract for services entered into with the City of Aspen. "Basic Pilot Program" means the basic pilot employment verification program created in Public Law 208, 104th Congress, as amended, and expanded in Public Law 156, 108th Congress, as amended, that is administered by the United States Department of Homeland Security. "Public Contract for Services" means this Agreement. "Services" means the furnishing of labor, time, or effort by a Contractor or a subcontractor not involving the delivery of a specific end product other than reports that are merely incidental to the required performance. (c) By signing this document, Professional certifies and represents that at this time: (i) Professional shall confirm the employment eligibility of all employees who are newly hired for employment in the United States; and Agreement Professional Services Page 5 (ii) Professional has participated or attempted to participate in the Basic Pilot Program in order to verify that new employees are not illegal aliens. (d) Professional hereby confirms that: (i) Professional shall not knowingly employ or contract new employees without confirming the employment eligibility of all such employees hired for employment in the United States under the Public Contract for Services. (ii) Professional shall not enter into a contract with a subcontractor that fails to confirm to the Professional that the subcontractor shall not knowingly hire new employees without confirming their employment eligibility for employment in the United States under the Public Contract for Services. (iii) Professional has verified or has attempted to verify through participation in the Federal Basic Pilot Program that Professional does not employ any new employees who are not eligible for employment in the United States; and if Professional has not been accepted into the Federal Basic Pilot Program prior to entering into the Public Contract for Services, Professional shall forthwith apply to participate in the Federal Basic Pilot Program and shall in writing verify such application within five (5) days of the date of the Public Contract. Professional shall continue to apply to participate in the Federal Basic Pilot Program and shall in writing verify same every three (3) calendar months thereafter, until Professional is accepted or the public contract for services has been completed, whichever is earlier. The requirements of this section shall not be required or effective if the Federal Basic Pilot Program is discontinued. (iv) Professional shall not use the Basic Pilot Program procedures to undertake pre-employment screening of job applicants while the Public Contract for Services is being performed. (v) If Professional obtains actual knowledge that a subcontractor performing work under the Public Contract for Services knowingly employs or contracts with a new employee who is an illegal alien, Professional shall: (1) Notify such subcontractor and the City of Aspen within three days that Professional has actual knowledge that the subcontractor has newly employed or contracted with an illegal alien; and (2) Terminate the subcontract with the subcontractor if within three days of receiving the notice required pursuant to this section the subcontractor does not cease employing or contracting with the new employee who is an illegal alien; except that Professional shall not terminate the Public Contract for Services with the subcontractor if during such three days the subcontractor provides information to establish that the subcontractor has not knowingly employed or contracted with an illegal alien. Agreement Professional Services Page 6 (vi) Professional shall comply with any reasonable request by the Colorado Department of Labor and Employment made in the course of an investigation that the Colorado Department of Labor and Employment undertakes or is undertaking pursuant to the authority established in Subsection 8-17.5-102 (5), C.R.S. (vii) If Professional violates any provision of the Public Contract for Services pertaining to the duties imposed by Subsection 8-17.5-102, C.R.S. the City of Aspen may terminate the Public Contract for Services. If the Public Contract for Services is so terminated, Contractor shall be liable for actual and consequential damages to the City of Aspen arising out of Professional's violation of Subsection 8-17.5-102, C.R.S. (ix) If Professional operates as a sole proprietor, Professional hereby swears or affirms under penalty of perjury that the Professional (1) is a citizen of the United States or otherwise lawfully present in the United States pursuant to federal law, (2) shall comply with the provisions of CRS 24-76.5-101 et seq., and (3) shall produce one of the forms of identification required by CRS 24-76.5-103 prior to the effective date of this Agreement. 10. Warranties Against Contingent Fees Gratuities, Kickbacks and Conflicts of Interest. (a) Professional warrants that no person or selling agency has been employed or retained to solicit or secure this Contract upon an agreement or understanding for a commission, percentage, brokerage, or contingent fee, excepting bona fide employees or bona fide established commercial or selling agencies maintained by the Professional for the purpose of securing business. (b) Professional agrees not to give any employee of the City a gratuity or any offer of employment in connection with any decision, approval, disapproval, recommendation, preparation of any part of a program requirement or a purchase request, influencing the content of any specification or procurement standard, rendering advice, investigation, auditing, or in any other advisory capacity in any proceeding or application, request for ruling, determination, claim or controversy, or other particular matter, pertaining to this Agreement, or to any solicitation or proposal therefore. (c) Professional represents that no official, officer, employee or representative of the City during the tern of this Agreement has or one (1) year thereafter shall have any interest, direct or indirect, in this Agreement or the proceeds thereof, except those that may have been disclosed at the time City Council approved the execution of this Agreement. (d) In addition to other remedies it may have for breach of the prohibitions against contingent fees, gratuities, kickbacks and conflict of interest, the City shall have the right to: 1. Cancel this Purchase Agreement without any liability by the City; 2. Debar or suspend the offending parties from being a Professional, contractor or subcontractor under City contracts; Agreement Professional Services Page 7 3. Deduct from the contract price or consideration, or otherwise recover, the value of anything transferred orreceived by the Professional; and 4. Recover such value from the offending parties. 11. Fund Availability. Financial obligations of the City payable after the current fiscal year are contingent upon funds for that purpose being appropriated, budgeted and otherwise made available. If this Agreement contemplates the City utilizing state or federal funds to meet its obligations herein, this Agreement shall be contingent upon the availability of those funds for payment pursuant to the terms of this Agreement. 12. General Terms. (a) It is agreed that neither this Agreement nor any of its terms, provisions, conditions, representations or covenants can be modified, changed, terminated or amended, waived, superseded or extended except by appropriate written instrument fully executed by the parties. (b) If any of the provisions of this Agreement shall be held invalid, illegal or unenforceable it shall not affect or impair the validity, legality or enforceability of any other provision. (c) The parties acknowledge and understand that there are no conditions or limitations to this understanding except those as-contained herein at the time of the execution hereof and that after execution no alteration, change or modification shall be made except upon a writing signed by the parties. - (d) This Agreement shall be governed by the laws of the State of Colorado as from time to time in effect. 13. Electronic Signatures and Electronic Records This Agreement and any amendments hereto may be executed in several counterparts, each of which shall be deemed an original, and all of which together shall constitute one agreement binding on the Parties, notwithstanding the possible event that all Parties may not have signed the same counterpart. Furthermore, each Party consents to the use of electronic signatures by either Party. The Scope of Work, and any other documents requiring a signature hereunder, may be signed electronically in the manner agreed to by the Parties. The Parties agree not to deny the legal effect or enforceability of the Agreement solely because it is in electronic form or because an electronic record was used in its formation. The Parties agree not to object to the admissibility of the Agreement in the form of an electronic record, or a paper copy of an electronic documents, or a paper copy of a document bearing an electronic signature, on the ground that it is an electronic record or electronic signature or that it is not in its original form or is not an original. IN WITNESS WHEREOF, the parties hereto have executed, or caused to be executed by their duly authorized officials,this Agreement in three copies each of which shall be deemed an original on the date first written above. Agreement Professional Services Page 8 IN WITNESS WHEREOF, the parties hereto have executed,or caused to be executed by their duly authorized officials, this Agreement in three copies each of which shall be deemed an original on the date first written above. . CITY OFAj�,CO/ : PR -E, ISignwirel (Si6mWwc) By: 2 By: M,�au,�e M• Die✓Sov (Na l JNmj I itle: i CCTY Y'�11,,Lte_ Title: eKS1' Date: I:Z ZZ I� Date: 12- V 17 Approved as to form: Ci nomey's Office Agreement Protewioiuil Services page 9 EXHIBIT A PROFESSIONAL SERVICES AGREEMENT Interpretation and wayfinding services will involve the coordination and collaboration with the City of Aspen Parks and Open Space Department, Aspen City Council and other members of the design team in the formulation and development of a comprehensive Interpretive and Wayfinding Plan for the Rio Grande Park and John Denver Sanctuary. The work generally shall include and shall not be limited to: 1. Inventory and analysis of the sites physical, cultural and recreational attributes 2. Study of the sites stormwater systems 3. Study of the sites history 4. Study of John Denver, his ties and significance as a local citizen and his legacy as an environmental activist and world-renowned personality, songwriter/performer 5. Develop conceptual content in order to communicate intended function of digital components for the appropriate formats, i.e. web-based for the City of Aspen Parks and Open Space web site, electronic interface platforms- i.e. handheld devices, and physical elements- exterior signage panels, etc. 6. Preparation of the comprehensive Interpretive and Wayfinding Plan including the necessary design plans, graphics, details, etc. 7. Attend and facilitate select meetings with city staff and city council, conduct site visits 8. Preparation of a project schedule 9. Develop a recommended phasing Plan and best strategies for implementation 10. Develop estimate of probable implementation and construction costs 11. Attend one video conference progress meeting per phase w/CoA steering committee Interpretive and Wayfinding services shall be carried out in the following phases: Phase 1: Project Kick-Off, Inventory and Analysis and Study of Sites Cultural and Historical Significance Conservation by Design will be provided digital base mapping by the City of Aspen (CoA) parks and open space department including a topographic map of the property showing the sites existing features. Additional Plan and sketch digital graphics, reports and other relevant information will also be provided by the CoA Parks and Open Space Department. 1. Upon notice to proceed, Conservation by Design shall conduct a kickoff meeting in Aspen with the CoA Project manager and design team to review the consultant's project schedule, project goals, tour the project site, conduct inventory and analysis preliminary work and discuss project strategies and methodologies. 2. Conservation by Design shall conduct thorough historical and cultural study and assess existing stormwater functions of the site. 3. Conservation by Design shall prepare an inventory and analysis Plan highlighting the sites potential interpretive opportunities. Deliverables • Inventory and analysis Plans/documents • Precedents/comparable samples of prior work/ ideas for our project Agreement Professional Services Page 10 • Historical assessments/ preliminary findings Phase 2: Interpretive and Wayfinding Themes and Concepts Conservation by Design shall compile inventory, analysis, site research and assessments from CoA staff and other sources and compile interpretive and wayfinding themes and concepts- Conservation by Design shall delineate by plan the proposed locations both physical and digital elements. 1. Conservation by Design C will present conceptual options for digital based interpretive elements that could be used for web-based portals, hand-held devices, etc. Consultant shall provide web design options which could be integrated with the Parks and Open Space web site or other web-based options. Deliverables • Conceptual Plan(s) for interpretive site locations and wayfinding systems • Conceptual drawings, sketches/perspective simulations of proposed elements • Mock-up's and samples of application software layout/digital application formats- web-based products and applications Phase 3: Design Development Conservation by Design shall refine interpretive and wayfinding elements and concepts, (physical and digital) locations and platforms. Conservation by Design will present a 60% complete design development Plan to the CoA project manager and project team in Aspen. The consultant, based on input from the CoA project team shall make the necessary and appropriate modifications and adjustments. Conservation by Design shall coordinate with the CoA Parks and Open Space Web master to streamline web based approaches and strategies for presentation of digital mediums. 1. Prepare a 60% design development Plan review package, present to the CoA design team and make revisions as necessary. 2. Attend progress meeting and Public Open House session in Aspen w/CoA steering committee Deliverables • Design development Plan report submittal at 60%completion • Conceptual drawings, sketches/perspective simulations of proposed elements • Progression samples of software/digital application formats- web-based products and applications Phase 4: Final Plan Document The Conservation by Design will prepare a draft submittal of a 90% complete Plan document for review by the CoA design team. Interpretive and wayfinding elements shall be clearly defined, and represented by plan, elevation, section and 3D simulation both physical and digital elements. Digital elements such as web-based software shall be developed thoroughly and graphically to the level needed to demonstrate intent and functionality to the CoA- the selected digital platforms will be developed to completion during the implementation phase along with the other preferred elements. The Conservation by Design will present the 100% Plan document to the CoA design team for final approval. The Conservation by Design and Agreement Professional Services Page 11 the design team will formulate a preferred list of elements to implement as based on the conclusions of the final Interpretive and Wayfinding Plan. 1. Prepare a 90% design development review Plan, present to the CoA design team (via electronic delivery) and make revisions as necessary. 2. Make revisions based in CoA design team input refine Plan document and prepare 100% submittal. Make subsequent trip to Aspen to present final Plan document at a City Council Work Session. 3. Prepare an estimate of probable construction/ implementation costs and a phasing Plan and schedule. 4. The final Plan document shall be a minimum format of 8.5"x 11" bound report w/table of contents, appropriate text and illustrations addressing the scope of services as outlined above. Deliverables • Deliver 90% and 100% final interpretive and wayfinding Plan Report documents • Conceptual drawings, sketches/perspective simulations of proposed elements • Present final progression models/ samples of software/digital application formats- web-based products and applications included in the Plan Agreement Professional Services Page 12 EXHIBIT B PROFESSIONAL SERVICES AGREEMENT Fee Schedule Interpretive and Wayfinding Plan TASK s � x, UNIT PRICE_ ° QTY TOTAL PHASE I M.Pierson&R.Peterson-Interpretive $100/hr 60 This work includes review Planning $11,200 of background information, J.Pierson/CBD-Concept Development a $80Ihr 0 attendance at the kick-off site visit,and preparation J.Lund&A.Dunivan-Graphic Design/ $65/hr 0 of initial assessment of Illustration interpretive opportunities. Bi Marable-Interactive Design o $100/hr 13 Terra Incognita-UserExperienceDesign $110/hr 0 Terra Incognita-Userinterface Design $90/hr 40 _ Project Administration $65/hr 20 Travel expenses(includes airfare,grounder federal per 2 people x 4 pe transport,lodging,meals,and POV person days diem rates mileage) ofi ($.2;600) PHASE 11 M.Pierson&R.Peterson-Interpretive $100/hr 60 This work includes Planning $22,520 development J.PlersonNCBD'-Concept Development $80/hr _ 6 40 of interpretive J.Lund&A.Dunivan-Graphic Design/ plan foundations Illustration $65/hr 8 and conceptual recommendations for B.Marable-Interactive Design ' $100/hr 35 interpretive elements Terra Incognita-UserExperienceDesign $110/hr 40 Terra Incognita-Userinterface Design $90/hr " '40 'Project Administration $65/hr 20 Travel expenses(includes airfare,ground ,per federal per no travel this, transport,lodging,meals,and POV g diem rates Phase mileage) y o.o a � ° PHASE III M.Pierson&R, Peterson-Interpretive $100/hr 40 This work includes design Planning $16,570 development of all J:Pierson/CBD-Concept,Development .$80/hr- ° q' 40 wayfinding and interpretive 21 1 - 4 elements and concepts, J.Lund&A.Dunivan-Graphic Design/ $65/hr 8 locations and platforms Illustration (physical and digital). B.Marable-Interactive Design $100/hr 10 Terra Incognita-UserExperienceDesign $110/hr 15 Terra Incognita-User Interface Design $90/hr 40 Project Administration $65/hr 20 Travel expenses(includes airfare,ground d 1 person x 2 transport,lodging,meals,and POV Pere per person days mileage) diem rates ($1,300) Agreement Professional Services Page 13 Interpretive and Wayfinding Plan PHASE IV M.Pierson&R.Peterson-Interpretive $100/hr 16 This work includes Planning $10,160 finalization of the plan J:Pierson -Conce t.Develo ment document and all concepts. P aper $80/hr Digital elements will be J.Lund&A Dunivan-Graphic Design/ $65/hr 8 , developed sufficiently to Illustration demonstrate intent and B.Marable'Interactive besign' ' V $100/hr a >10 functionality to the City of ' Aspen. Terra Incognita-User.Experience Design $110/hr 10 Terra Incognita-User interface Design $90/hr q 30 a Project Administration $65/hr 20 Travel expenses(includes airfare;ground per federal per eQ b person x.2.e transport,lodging,meals,and. P � =person days` mileage) a diem rates ($1,300) PROJECT TOTAL $60,450 Phases 1-IV Agreement Professional Services Page 14 R ARING EOR y , C , CONSERVANCY December 1, 2017 Bringing Proplr Tgdhrr ro PmOur Rh ,, r Kevin Dunnett Planning, Design and Construction Manager City of Aspen Parks &Open Space Department 585 Cemetery Lane BOARD OE DIRECTORS Aspen, CO 81611 Pat McMahon Presided Dear Kevin, Diane Schwener Bice President Jeff Conklin Roaring Fork Conservancy (RFC) is a partner with the City of Aspen Parks seemmry Icnnirer Sauer Department on the Rio Grande and John Denver Sanctuary project on the Treasurer Roaring Fork River.The balance of grant funding received from the Ted Borchelt Aspenglow Fund is $94,579 and is held in a separate account. These funds Stephen Ellspennan Dick Kipper are to be granted to the Parks and Open Space department for the Rio .lira Light Grande and John Denver Sanctuary interpretive wayfinding and entryway Rick Loran Ececrrtive Director improvements projects. RFC will retain 4% of the remaining balance for Rick Neiley oversight and administration. Don Schuster Larry Yaw Sincerely, PROGRAM STAFFI< I D ( \ Rick Lofaro / l� ✓ w'1 ^'`vim^ - ficecutive Director 111\\\//JIII Heather Lewin WinershedAcoon Rick Lofaro Director Executive Director Christina Medved Watershed Education Director Liza Mitchell Education&.Oulreaeh . Coor'dinalor Kristen Doyle 111cnershed Educator Chad Rudow 1 114ner Oualilr Coordinalor Sheryl Sabaudal ' Developnterd A.vsocone& Qlfce Manager S=h Woods •r' Direclor oJ'Pfrilauthropv µ, I P.O.Box 3349 Basalt,Colorado 81621 1970.927.1290 1 www.roaringfork.org