HomeMy WebLinkAboutresolution.council.175-17 RESOLUTION #175
(Series of 2017)
A RESOLUTION APPROVING A CONTRACT BETWEEN THE CITY OF
ASPEN, COLORADO AND ALTA PLANNING AND DESIGN, SETTING
FORTH THE TERMS AND CONDITIONS OF ENGINEERING ASSISTANCE
FOR THE ASPEN MOBILITY LAB.
WHEREAS, the City of Aspen is committed to maintaining a high quality of life
for residents and providing a superior visitor experience, and
WHEREAS, quality of life and experience is greatly influenced by the way
community members and visitors move into, out of, and around Aspen, and
WHEREAS, Aspen's current mobility options are not competitive with the
personal automobile, which encourages the use of single-occupancy vehicles, and
WHEREAS, single occupancy vehicles lead to traffic, air quality and safety
concerns, and an overall reduced experience, and
WHEREAS, the City of Aspen aims to experiment with new mobility services
with the hope that new mobility options can compete with the personal automobile
and provide better options for community members to move, and
WHEREAS, the City of Aspen supports residents and visitors in choosing low
carbon transportation options, and
WHEREAS the City of Aspen seeks to test new modes of transportation during a
lab in the summer of 2018, and
WHEREAS to accommodate new modes of transit, the flow of traffic and parking.
in downtown Aspen must be altered, and
WHEREAS these alterations to the downtown area will increase opportunities for
businesses and community vitality, and
WHEREAS planning and design expertise is needed to safely design the
downtown area and neighboring parking lots
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF ASPEN, COLORADO:
Section 1
That the City Council of the City of Aspen hereby approves the Contract
between the City of Aspen, Colorado and Design Workshop that sets forth the
terms and conditions of the design assistance for the Aspen Mobility.Lab, a copy
of which is incorporated herein, and does hereby authorize the City Manager of
the City of Aspen to execute said Contract on behalf of the City of Aspen.
Dated: December 18, 2017 ' /
Steven Ska t
n, Mayor
I, Linda Manning, duly appointed and acting City Clerk do certify that the
foregoing is a true and accurate copy of that resolution adopted by the City
Council of the City of Aspen, Colorado, at a meeting held December 18, 2017.
G
inda Manning, City Clerk
Amendment to the Professional Services Agreement
between the City of Aspen and Design Workshop approved by City Council on August 28,
2017, Resolution #117, Series 2017, amending the original contract with an additional statement
of work and the compensation associated with the additional work through Resolution#175,
approved by City Council on December 18, 2017.
Statement of Work—
Continued design and planning assistance for the Aspen Mobility Lab.
Includes:
- Layout and design of downtown areas and parking lots
- Creation of visuals and maps to display concepts
- Meeting attendance
Compensation—
$27,096
CITY OF ASPEN,COLORADO: Design Workshop:
P ��'_ [Signature] //''�� [Signature]
By: &,cV
,- G. By: Anna Laybourn
[Name] , [Name] _
Title: 1 ``�tS��� i J �+�t�� Title: Principal
Date: Date: 12-22-2017
City Council Approval:
Date: December 18, 2017
Resolution No: 175, Series 2017
Design Workshop,Inc.
Landscape Architecture
Planning
Urban Design
December 4, 2017
Thru: Candice Olson
Mobility Lab Project Manager
And
Ashley Perl
Climate Action Manager
120 East Main street Department of Environmental Health and Sustainability
Aspen,Colorado 81611 City of Aspen
970.925.8854 130 South Galena Street
Aspen, Colorado 81611
designworkshop.com (970)—429-1798 .
Re: Aspen Mobility Lab
Project Description: Based on the June 23" Council Work Session, we understand
the City of Aspen is moving forward to coordinate the Aspen Mobility Lab, a bold
experiment to increase mobility options while decreasing reliance on the personal
automobile. Design Workshop understands our experience and skills in large-scale
planning will assist the City in coordination of this Lab. The scope of work to be
performed by Design Workshop (DW) in connection with this agreement is as
follows:
The project is anticipated to include the following phases:
Phase 1A: Idea Collection Sept 1 —Oct1, 2017
Phase 1 B: Ideal Vetting and Decisions Oct 1"— Dec 31", 2017
Phase 2: Final Design, Selection and Installation Jan 1 — May 31, 2018
Phase 3: Implementation and Measurement June 1-Aug1, 2018
Design Workshop has completed Phase 1A Downtown Design for Mobility Support
as well as exploration of initial concepts for design at the Intercept and Buttermilk
lots and Aspen Airport. This contract describes Phase 1 B to include services from
October 1- Dec 31 including the following:
1. City Council Briefing Documents and Meeting
Design Workshop will condense, modify and augment the presentation content
developed in Phase 1A to tailor it to a City Council briefing graphics based on
requests from Ashley Perl dated November 2, 2017.
Exhibits to be produced include an existing bicycle infrastructure map and
photos, and a proposed bicycle infrastructure exhibit.
One meeting with Councilor Ann Mullins will be conducted to present the
design components and get her insight regarding a future presentation to City
Council.
DESIGNWORKSHOP
Design Workshop,Inc.
Anticipated Fee$2,440
2. City Council December Presentation
Following small group council briefings Design Workshop will revise the
presentation to address Council comments. It is anticipated this final
presentation will be shared at the December 12, 2017 Council meeting.
Graphics to produce for the presentation include:
a. Downtown maps with icon overlays for locations of:
- bike support (completed in a previous phase)
-outdoor dining extensions
-festival street for arts and events
-existing parking (completed in a previous phase)
- proposed parking (anticipate content updates)
b. Creation of cross section exhibits for the two (2) street conditions (restaurant
row and double parallel parking) using similar graphic techniques as used in
Exhibit A (simple vector section) attached.
c. Creation of one (1) section perspective-birds eye exhibit using similar graphic
techniques as used in Exhibit B attached.
d. Creation of a map showing the bike route from Buttermilk to Hopkins and
how it connects to other trails
The presentation will be created to comprehensively convey the key elements
of the plan. With this in mind, character photos will be selected from the
inventory of activation types collected in Phase 1A to represent the character
anticipated. A meeting will be held with the graphic design consultants to
collaborate on the graphic communications. Design Workshop's.presentation
will be updated with the color palate, font, logo and design elements provided
with the graphic consultant.
Prior to the Council presentation a Design Workshop representative will attend a
2 hour preparation session including development of responses to possible
questions and trade-off discussion. A Design Workshop representative will
attend the City Council meeting to answer questions.
Deliverables: Two draft and one final briefing presentations. Design Workshop
Council Meeting attendance. 2 simple cross section exhibits and one birds eye
cross section. Trail map. 2 hour presentation run-through and Q&A prep session
with the client group.
Anticipated Fee$9,800
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Design Workshop,Inc.
The above anticipated scope and fee does anticipate time for content changes such as
mobility support features or street design or other design features other than minimal
time for parking configuration changes. Street section dimensions and configurations
will be provided by the client by November 27.
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Design Workshop,Inc.
CONDITIONS AND EXCLUSIONS
Client shall provide the following information or services as required for
performance of its services. Design Workshop assumes no responsibility for the
accuracy of such information or services provided by Client, and shall not be liable
for errors or omissions therein. Should Design Workshop be required to provide
services in obtaining or coordinating compilation of this information, such services
shall be billed as Additional Services.
In order to begin services, we will require the following information:
1. City-wide GIS data files.
2. Modifications of vehicular circulation or parking recommendations (for Phase
1B)
3. Public engagement including business owner/manager coordination Phase
SCHEDULE
Design Workshop is prepared to begin services immediately upon receipt of a retainer
and a signed copy of this proposal from an authorized owner's representative. At this
time, the following generalized schedule is anticipated:
Phase 1A: Idea Collection Sept 1 —Oct1, 2017
Phase 1B: Ideal Vetting and Decisions Oct 1"— Dec 31", 2017
Phase 2: Final Design, Selection and Installation Jan 1 — May 31, 2018
Phase 3: Implementation and Measurement June 1-Aug1, 2018
PROJECT TEAM
Design Workshop typically organizes projects in a team format with key
responsibilities divided between the Principal-in-Charge and Project Manager. The
key team members for your project are listed below:
Principal-in-Charge—Anna Laybourn will serve as Principal-in-Charge of the project
and will have primary responsibility for the overall content and quality of the services
performed by Design Workshop and will also be responsible for leading the planning
and design efforts associated with the work, as well as, regular communication and
coordination with all members of the consultant team.
Project Manager—Nicole Rebeck will serve as the Project Manager for the project.
Her responsibilities will include the coordination of Design Workshop's in-house
design team.
Project Adviser- Mike Albert will serve as a Project Adviser regarding best practices
and recommendations
Additional Design Workshop team members will provide graphic design, GIS
mapping, and administrative services.
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Design Workshop,Inc.
FEES AND EXPENSES
1. BASIC SERVICES. Compensation to Design Workshop for the services
described herein and in accordance with the conditions of this agreement
shall be as follow:
Phase 1B will be a lump sum fee. If the actual scope of the project is
increased, the fees will be adjusted accordingly.
City Council Briefing Documents and Meeting $2,440
City Council December Presentation $9,800
Total Professional Fees (labor only) $12,240
Phase 2 fee will be assessed and authorized before the January 1 initiation
of this phase.
2. REIMBURSABLE EXPENSES. Reimbursable Expenses are in addition to
compensation for Basic Services. Reimbursable expenses incurred by
Design Workshop and consultants directly related to the project such as,
but not limited to, travel, telephone charges, video conference charges, and
printing expenses shall be billed at Design Workshop's cost plus fifteen
percent (15%).
3. ADDITIONAL SERVICES. Services in addition to those described above are
to be compensated on a Time and Materials basis per Design Workshop's
current published rate schedule. Additional services will include (but are not
limited to) redesign of previously approved work, major revisions to program
and/or expansion of scope of services. Whenever practical, changes,
additions, or modifications to the scope of services shall be authorized by
written change request; however, the absence of such a written change
order shall not act as a bar to payment of fees due Design Workshop,
provided the change was in fact approved and ordered by the Client.
PAYMENT TERMS
4. This is a lump sum contract and will be billed monthly as a percentage
completed for each phase of the work.
5. Invoices will be mailed from Design Workshop's office by the 10th of each
month. Invoices are payable within 30 days of the date of billing. Invoicing
shall be specific to each major task and will describe the completed portion
of the services.
6. Extensive itemized breakdowns of hourly activities or provision of detailed
backup for reimbursed expenses for accounting purposes are not a normal
procedure; however, at the Client's request, Design Workshop will provide
this service at an hourly rate of $65 (sixty-five dollars) per hour.
ACCEPTANCE
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Design Workshop,Inc. _
7. This Agreement is entered into between Design Workshop, Inc. and City of
Aspen, owner or reputed owner of the property to be benefited by Design
Workshop's services.
8. If this contract meets with your approval, please sign below and return one
(1) copy for our file.
9. If this agreement is not accepted within two (2) months from the date of
receipt, the offer to perform the described services may be withdrawn and
Design Workshop may renegotiate this proposal.
10. The Client agrees that they have read and understood the Contract
Provisions attached hereto and incorporated herein by reference.
DESIGN WORKSHOP, INC.
By: Date:
Title:
APPROVED BY CLIENT:
By: Date:
Title:
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