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HomeMy WebLinkAboutminutes.council.19800225Regular Meeting Aspen City Council February 25', 1980 JOINT MEETING WITH COUNTY COMMISSIONERS Mayor Edel called the mee%ing to order at 4:05 p.m. with Commissioners Child and Kinsley present; Councilmembers Isaac, Parry, Michael and Behrendt present. Regular Meeting aspen u~y uuu~ux± ~3 ~, 1. Open Space A~reement Amendments. Jolene Vrchota, planning office, submitted the changes in this agreement. Snowmass requested the addition of (f) the acquisition of any Open Space open space lands through subdivision or other dediction to any of the three parties; and Agreement (g) the acquisition of lands or interest in lands by any of the three parties to be used ~ts for trail purposes. In Section 5 language was changed so that the open space coordinator "shall assist in acquisition of rights-of-way". A limit of $5,000 was put on the total cost of administration of the OSAB. Ms. Vrchota suggested a change in Section 5 that if all parties do not chose to fund the open space coordination, this position may be funded by the parties interested. Commissioner Child moved to approve the agreement with the changes as recommended; second~ by Councilman Isaac. Commissioner Child suggested amending the agreement that Snowmass Valley includes Brush Creek subdivision, etc., which is a Commissioner district and that a representative to the OSAB be from that district rather than from Snowmass Village. All in favor, motion carried. 2. A-95 Colorado Energy Extension Service. Mark Fuller told the Boards this EES is a state of Colorado program designating agencies as energy offices and has been approved and funded by the state. COG thinks its offices should have been designated as these agencies. The Roaring Fork Resource Center in Aspen was designated for this region. The RFRC is perfectly qualified to carry this out, and they should be supported. COG has commented that RFRC as an agency would duplicate other agencies. Mary Ward, RFRC, told the Boards that they are trying to work together with other designated agencies and to share programs. COuncilman Isaac moved for favorable comment; seconded by Commissioner Child. All in favor, motion carried. 3. A-95 Review CETA. Phyllis Kenny, county personnel director, told the Boards this is an on-going programs. The CETA funds pass through COG and are applied within Region 12. These funds apply to both the public and private sector. There is a CETA planning board representing the participants and to watch where the money is going. Ms. Kenny recommend~ continued support. Councilman Isaac moved to forward with favorable comment; seconded by Councilwoman Michae~ Ail in favor, motion carried. 4. A-95 Review Region XII Personnel Training CLETA. Ms. Kenny told the Boards this is another on-going program, has been going for 4 years. This provides funds for training new police officers and does benefits this area. Councilman Behrendt moved to forward with favorable comment; seconded by Councilwoman Michael. All in favor, motion carried. COUNCIL MEETING MINUTES Councilman Behrendt moved to approve the minutes of January 14, 16, 1980; seconded by Councilman Parry. All in favor, motion carried. CITIZEN PARTICIPATION 1. Michael Gassman reminded Council he had talked to the~ about the cross country ski ~lf Course track at the golf course. Since then he found out the problem was not laok of manpower cross country but equipment. Also the Nordic coach has been injured. Gassman said it appeared it woul( skiing track be hard to do the track, even with him putting in the time. Gassman said he has talked to people around the golf course to chip in money for a snowmobile and track setter and will do it themselves. The people are there and can watch the track and do the work. City Manager Chapman said the city has had equipment problems and has been trying to resolve them unsatisfactorily. The C~ty leases snowmobiles because they do not have the capacilities to repair them. Gassman told Council everyone he approached thought this was a good idea, and it shows that people are interested in cross country skiing. The people that are participating are Diffenbachs, De Sabbitinis. Manns, Dick & Kay Taylor, George & Sandi Ochs, Terry Morris, Barry Mink and Jim Reser. They will just take care of the golf course. There is a problem of running the equipment back and forth. 2. Nick ~e Wot~ reported on the Mill street fountain and gave an accounting of how much was spent. DeWolf showed pictures of the fountain, and said they hoped to have a grand Mill street opening in the spring. De Wolf said this has been going on nearly two years, and they fountain originally said they would build the fountain in 2 steps; first the fountain, then make (mall) it dance. De Wolf told Council they went for both phases. De Wolf told Council they also agreed at that time to split the expenses; they spent more on the first phase but were close on the competerizing. The city has spent $13,000 and De W61fe has spent $14,000. On the accounting De Wolf gave Council, item A of $599 would bring up %o date the 50/50 split. Completion of material costs, item B, they had to change the water inlet, had to install electrical safety equipment to make the fountain shock-proof, and installed improved and traffic wind sensing. Half of these costs is $1450. De Wolf told Council he would be happy to split the remainder of the completion costs for about $3000 and when the fountain is finished in the spring, it~will be the City's. Councilman Behrendt asked about the provision for maintenance in the future. De Wolf said both he and Travis Fulton have a stake in the fountain and want it to continue working. The first six months of work was dedicated to building a foOl-proof fountain. Councilman Behrendt asked about reparing the electronics of the fountain. De Wolf said he would take care of that. De Wolf told Council they had spent about twice as much as the initially approved amount. There is also a discussion of lighting underwater and moving the lamp posts. Councilman Isaac asked how much the original budget was. MS. Butterbaugh said it was $12,000 each and the project was put to bed a year ago. De Wolf has been spending his own money. Ms. Butterbaugh told Council the money could come out of the 6th or 7th penny. Councilman Behrendt moved to budget out of the 6th or 7th penny funds for items A and B of the De Wolf request; seconded by Councilwoman Michael. All in favor, with the exceptic of Councilman Isaac. Motion carried. Tra~is Fulton told Council that item C involves whether they want to see the fountain at night. Fulton suggested three or four~.lights in the pit of the fountain to light it up at night. Councilman Behrendt suggested leaving this to the city manager to see how the fountain works and what the problems are. Fulton said another problem is the scale of the antique lights. This is an aesthetic question. The idea was to have a public proof fountain that is a visual barrier between the street and the pedestrian mall. Fulton said the lamp posts are a strong design element in the mall. It would be better if the lamp posts were removed or moved back. Councilman Behrendt moved to leave the lamp posts alone as they were part of the whole program; seconded by Councilwoman Michael. Fulton said they compete with the sense of scale of the fountain. Councilman Parry said he would like to see the lamp posts moved out of there. Mayor Edel asked to wait and see how the fountain functions and make a decision then. Fulton said on the underwater lighting they have already put the wires in and can buy lights at about $400 a piece. Fulton recommended this at a maximum of $1600. Councilman Behrendt moved to approve up to $2000 for lighting; seconded by Councilman Van Ness. All in favor, with the exception of Councilman Isaac. Motion carried. COUNCILMEMBER COMMENTS 1. Councilwoman Michael reported she, City Manager Chapman and Commissioner Kinsley attended a water meeting. Basalt is on the road to seeling water out of Ruedi, and it Ruedi reservoir will be done. Commissioner Kinsley asked if there was a contract to sell the water that water sale a minimum pool at Ruedi be retained for ~ecreational purposes. The counter-arguement was they cannot determine what a minimum pool is until they see the demand for water. Councilwoman Michael said she did not believe there is a limit on demand for water in the west, which precludes a minimum pool. Chapman told Council the city's water attorney~ are pushing for a study to determine what the minimum requirements would be for support of fishing and wildlife. Essentially the conservation district is saying they cannot determine the minimum flow because the want to see what the trade offs are. They are looking at retiring the debt. 2. Councilman Behrendt questioned the wording on the memorandum regarding priorities on Employee housin¢ the housing project. Mayor Edel agreed it is not worded as the intent of the meeting; no priorities - special privileges will be given city employees; however, they will have as much privi- rentors lege as school employees, hospital employees etc. Chapman said it was his understanding the priority would go to businesses and institutions serving the city of Aspen. If there way any space, anyone who worked for a business outside would be eligible. LIQUOR LICENSE RENEWAL - Aspen Floradora Liquor License Councilman Behrendt moved to approve the renewal for the Aspen Floradora; seconded by renewal Councilman Parry. All in favor, motion carried. Floradora LIQUOR LICENSE STOCK TRANSFER - Sargeant Pepper's Albie Kern told Council the Ed Pomianowski has contracted to purchase 100 per cent of Liquor License the stock of Chesapeake-Aspen corpOration d/b/a Sargeant Pepper's. Councilman Isaac asked Stock transfer what Pomianowski planned to do with the restaurant. Pomianowski said he would do general] Sgt. Pepper's the same type of operation; he and his wife will be managing the operation themselves. Councilman Behrendt moved to approve the liquor license stock transfer of Chesapeake- Aspen corporation; seconded by Councilman Parry. All in favor, motion carried. REPORT ON AUSTRIAN TRIP Brent Waldron told Council the Austrians felt they had received great hospitality while in Aspen and they felt it was a great travel bargain as far as costs go. The investment in time and energy of this exchange program paid off well. Waldron told Council Monroe Sommers, city transportation department, did a superb job with transportation and added hospitality. Waldron told Council he visited an area in western Austria and is four town areas linked by lifts. Waldron remarked on four areas; automobiles and parking, ~1 dealing with employee housing, summer marketing program, and the central reservations system. Waldron said Austrian towns have provided auto disincentives by malling more and more areas and creating a desirable pedestrian experience. This does create problems in what to do with the cars. In the areas Waldron visited, they dealt with the cars by having large parking structures. These are financed by a bond, which is guaranteed by a room tax. Hotels can pass on per night the room tax overall or only to those people who brought their cars. As far as employee housing, in Austria people have historically housed all their own employees. If you build a hotel, you build enough rooms to handle all employees~ shop owners have rooms in back for their employees. This was the original custom, and now it is law you have to provide housing. This tends to create a more permanent population base, creates a nice continuity, and also they do not have any specific low rent ameas. The government does no housing other than require people to provide housing for their employees. In the area of summer marketing and year-round promotion, Austrian towns do a much better job of promoting things other than skiing. In the winter, they recongize themsevles as a winter resort as opposed to a ski resort,and,~mphasize other facets other then skiing. In some areas, alpine skiing was as low as 50 per cent. They have developing things like curling, ice skating, sledding, etc. These are community sponsored with funds from businesses, restaurants, etc. Towns in Austria recognize they are tourist-based economy gn they want to promote it and reap the benefits. In the summer, they are merchandising a number of things, mostly hiking. They run the lifts in the summer and everything is open. Towns in Austria recongize the value of working together; they take towns in the same valley and link themselves together and promot the entire valley. The lifts in Austria run longer hours, which spreads out the morning traffic and allows skiers to make 2 or 3 relaxed stops during the day. Councilman Behrendt showed mayps of the areas he visited and how they are interconnected and range up to 40 miles. Councilman Behrendt submitted a report covering housing, transportation, ski area promotion and tourist housing. Councilman Behrendt said he would like a committee on the transportation problems with Commissioner, transportation industry and the Chamber. Councilman Parry offerred to be on the committee with Councilman Behrend~i. VISUAL ARTS CENTER LEASE City Attorney Stock presented one change requested by the lessee regarding a mechanical Lease - contractor acceptable to the City. They added if it is reasonably possible to contract Visual Arts they will, in any event the lessee should be responsible for needed repairs to the machine Center The ordinance ratifies the lease and attachs exhibit A. The exhibit shows a portion of the hill from the roadway, the area around the building and the parking lot and driveway. The VAC has no problems with the document as drafted. Marty Kahn, representing the VAC, emphasized there may be some maintenance needed on the driveway or road and they are not committing to major maintenance and may come back to Council for maintenace requests. The city has not leased the VAC the area generally used for picnics. If the VAC or anyone wants to have an event in the picnic area, they will have to schedule it through the parks department. Councilwoman Michael noted some of the people on the Board of the VAC want the termination be one years advance written notice rather than six months. Stock said he had tried to negotiate this period as short as possible; had started with 60 days and 6 months is a compromise. This is a donation from the city, and he wanted the city to have the ability to make a determination not to continue the lease. Councilman Isaac moved to read Ordinance #10, Series of 1980; seconded by Councilman Parry All in favor, motion carried. ORDINANCE #10 (Series of 1980) AN ORDINANCE RATIFYING A LEASE AGREEMENT BETWEEN THE CITY OF ASPEN AND THE ASPEN CENTER FOR VISUAL ARTS AND PROVIDING FOR THE LEASE OF THAT CERTAIN PROPERTY COMMONLY KNOWN AS THE HOLY CROSS ELECTRICAL BUILDING was read by the city clerk Councilman Isaac moved to adopt Ordinance #10, Series of 1980, on first reading; seconded by Councilman Parry. Roll call vote; Councilmembers Parry, aye; Van Ness, aye; Isaac, aye; Michael, aye; Behrendt, aye; Mayor Edel, aye. Motion carried. GROWTH MANAGEMENT APPEALS - Residential Sunny Vann, planning office, told Council the only possible challenge had called and cancelled. The Municipal Code requires the results of the P & Z scoring and allocation GMPappeals be broght to Council to provide an opportunity to hear challenges. City Council may or residential may not change the points. The Council shall award development allotments prior to (none) April 1st. Vann told Council none of the applicants scored sufficient points to get the 45 points that must be met before they come to Council. If an applicant does not receive 45 points, they cannot come to Council. Vann told Council the Code is set up so that it is almost impossible to score the minimum points without employee housing. Of th~ ~ applicants this year; none of the applicant scored more than 14 out of 40 points for employee housing. Councilwoman Michael pointed out it has been indicated there are problems with the Code, and asked if there were plans to deal with it. Vann answered the planning office would like to streamline the growth management process. SUBDIVISION EXEMPTION - Grindlay Sunny Vann told Council this is a request to condomiunize a duplex located on Cemetery Lan. both units of which have prior rental history of $800 and $750 falling within the housing price guidelines. The engineering department has recommended approval with modification Subdivision o~ the plat, agreement to enter into a sidewalk agreement and a maintenance easement. E~emption Vann told Council the city attorney has recommended if this is granted approval it should Grindlay be conditioned upon the six month minimum lease and the notice and option provisions, tabled Vann stated this is the first time, to his knowledge, that all units were within the low, moderate and middle income housing pool. The city has never required that all units be deed restricted. The applicant is willing to deed restrict one of the units, and the housing director recommends the city accept this. P & Z concurred with the recommendation of the planning office. Councilman Van Ness asked where the city stood with repealing the restriction section. Kaufman said the city attorney has recommended redrafting this section, and asked the Council to state if this was redrafted, there would bel.no rental restrictions placed on these units. Stock told Council he would have this ordinance ready for consideration at the next meeting. Councilwoman Michael suggested waiting until the ordinance is adopted so as not to cloud the issue on condomiumizations that have already been done. Councilman Isaac moved to table Grindlay subdivision exemption; seconded by Councilman Behrendt. All in favor, motion carried. CITY MANAGER 1. City Manager Chapman told Council the city engineer has requested a special meeting ~ N. Mill street next week to review the bids for North Mill street, which will be opened Friday. Council i bids must accept or reject them. Council scheduled the meeting for 5:00 p.m. Monday, March 3. Councilman Behrendt asked Chapman to check on using fill from the Rio Grande property; the city should have an idea of what they are using the Rio Grande for before removing soil and fill. 2. Chapman reminded Council they had had a meeting regarding recreation fees and $5,000 for a gymnastics mat. Funding reques~ Councilman Behrendt moved to authorize funding up to $5,000 and have the city manager gymr~sticsmat check to make sure if they can get it for less for a mat for the gymnastics program, the $5,000 money to come out of the general fund and accounting-wise to generate the fund from increased fees in the gymnastics program; seconded by Councilwoman Michael. Ms. Butterbaugh told Council they cannot budget money that is not inllthe general fund. There may be some excess in sales tax; however, there are requests stacked up in front of this. Councilman Behrendt amended his motion that the finance director work Withcthe city manager to make sure this is a viable expense; seconded by Councilwoman Michael. All in favor, motion carried. 3. Community Gardens. Chapman said there is a community garden group operating on a volunteer basis and they would like to expand and relocate the gardens. Chapman said he Cc~miinity would like a sense of Council on this proposed located. Councilman Behrendt asked if gardens the proposed location conflicted with landing space for hang gliders. Chapman said it relocation did and that parks and engineering departments feel it would be better further towards Castle Creek. This is better for access and power, and the visibility would be practical] nill. Tom Knoblock showed Council a map of the location of the gardens and the proposed location~. Council discussed various possibilities. Mayor Edel said he felt some of the garden area had been abused. Councilman Parry said there were some problems with water and pumps. Councilman Behrendt stated this land is public open space and that the gardens need to be invisible as possible. Councilman Behrendt moved to ask the city manager to go over this to meet all city requirements; seconded by Councilman Parry. Chapman asked Council for their reaction to a lease for the community gardens as this group is interested in raising money for pumps, etc. Stock said going beyond a year lease is not appropriate. Councilwoman Michael said if the city is going to have a lease she would be more comfortable if they were incorporated as a non-profit body. This garden is not under the direction of the extension service. Councilman Behrendt asked that the plan include restoration of the old land and that they secure their cars from view. All in favor, motion carried. 4. Sales Tax Report. Chapman told Council the sales tax revenue for the month of December is up 8 per cent over estimates and up 40 per cent over 1978. Ms. Butterbaugh Sales tax told Council the increase over 1978 is about the same as the increase over 1979. This is report created by fluctuations in Colorado Department of Revenue collection system. Ms. Butterbaugh said comparative figures are a poor measure because of the fluctuations between months. Ms. Butterbaugh told Council compared to where the city was last year, these are good figures. 5. Transportation. Chapman told Council the city has sent 3 buses to Denver over the weekend taking stranded tourists in desparate straits. The city rounded up drivers and Transportation equipment. The city cannot charge for passenger service; however, they do aske for contributions for the drivers. The department has discussed the economics of running buses from Aspen to Denver and are looking at the alternatives. Chapman said he would bring this subject back after more staff work. 6. Travel Policy. Chapman told Council he has drafted changes for the city travel policy. All requests for advances and travel will be approved by the city manager prior to the trip. City credit cards may not be used for personal purposes. Accommodations will be paid for in cash and not charged on the credit cards. All commuter tickets for personal use will be paid for when picked up. 7. Little Annie Ski Area. Joe Wells, planning office, said there has been some interest in a work session for Council to be updated. Councilman Isaac said if Council reviews Little Annie Little Annie, they should also review Burnt Mountain. Wells pointed out under the joint Ski area review process, the city would not be a party to the Burnt Mountain agreement but will work session be included as a referral agency. Council scheduled the work session for Monday, March 3 at noon. ORDINANCE ~4, SERIES OF 1980 - Exemption of Projects for Employee Housing Ord. 4, 1980 Exem!otion frc~ Mayor Edel opened the public hearing. There were no comments. Mayor Edel closed the 6~4p/Entoloyee public hearing. Housing Councilman Isaac moved to read Ordinance #4, Series of 1980; seconded by Councilman Van Ness. All in favor, motion carried. Regular Meeting Aspen City Council February 25~ 1980 ORDINANCE ~4 (Series of 1980) AN ORDINANCE AMENDING THE EXCEPTION PROVISIONS OF THE GROWTH MANAGEMENT PLAN AND ALLOWING FOR THE EXCEPTION OF PROJECTS WHICH ARE DIVIDED SUCH THAT 70% OF THE HOUSING CONSTRUCTED IS DEED RESTRICTED WITHINT THE TERMS OF SECTION 24-10.4(b) (3) was read by the city clerk Councilman Isaac moved to adopt Ordinance ~4, Series of 1980, on second reading?; ? seconded by Councilman Van Ness. Roll call vote; Councilmembers Van Ness, aye; Michael, aye; Parry aye; Behrendt, aye; Isaac, aye; Mayor Edel, aye. Motion carried. ORDINANCE #8, SERIES OF 1980 - Loans from Retirement Fund Mayor Edel opened the public hearing. There were no comments. Mayor Edel closed the Ord. 8, 1980 Retire~aent public hearing. Councilman Isaac moved to read Ordinance 98, Series of 1980; seconded by Councilman Van Ness. All in favor, motion carried. ORDINANCE ~8 (Series of 1980) AN ORDINANCE AMENDING SECTION 2-3001 OF THE ASPEN MUNICIPAL CODE PROVIDING THAT THE RETIREMENT COMMITTEE MAY REQUIRE A PARTICIPANT IN THE FUND TO ASSIGN ALL OR PART OF HIS INTEREST IN THE FUND AS SECURITY FOR A PERSONAL LOAD GRANTED TO A PARTICIPANT UNDER THE PROVISIONS OF SECTION 2-802 was read by the city clerk Councilman Isaac moved to adopt Ordinance 98, Series of 1980, on second reading; seconded by Councilman Van Ness. Roll call vote; Councilmembers Behrendt, aye; Isaac, aye; Michae[ ay;e Parry, aye; Van Ness, aye; Mayor Edel, aye. Motion carried. ORDINANCE #9, SERIES OF 1980 - Highway Department Agreement Ord. 9, 1980 Mayor Edel opened the public hearing. There were no comments. Mayor Edel closed the State Highway public hearing. Agreement RE: Bridge Councilman Isaac moved to read Ordinance #9, Series of 1980; seconded by Councilman Van Inspections Ness. All in favor, motion carried. ORDINANCE ~9 (Series of 1980) AN ORDINANCE RATIFYING AN AGREEMENT BETWEEN THE CITY OF ASPEN AND THE COLORADO STATE DEPARTMENT OF HIGHWAYS iPROVIDING FOR THE INVENTORY, INSPECTION AND RATING OF BRIDGES IN THE CITY OF ASPEN AND REQUIRING THE CITY OF ASPEN TO PROVIDE THE 20% MATCHING FUNDS AND 80% WILL BE FROM FEDERAL FUNDS was read by the city clerk Councilman Isaac moved to adopt Ordinance #9, Series of 1980; seconded by Councilman Van Ness.~ Roll call vote; Councilmembers Michael, aye; Parry, nay; Isaac, aye; Van Ness, nay; Behrendt, aye; Mayor Edel, aye. Motion carried. RIO GRANDE PROPERTY - Resolution 96, Series of 1980 - Citizens Task Force and Presentation Bill Kane told Council the proposal is to allocate budget and to form a' task force for the Reso. 6, 1980 planning of the Rio Grande property. Councilman Van Ness asked why wouldn't it be appro- Creation of priate for something of this type to be handled by the P & Z, Council or the planning Rio Grande department. Kane answered that as far as developing a master plan, these bodies probably Task Force do not have the time. Councilman Behrendt moved to read Resolution ~6, Series of 1980; seconded by Councilwoman Michael. Councilman Van Ness pointed out previously there has been talk about a performing arts center on the property, and the big stumbling block is there was not money. Council's decision was to let the Rio Grande remain as open space. Councilman Van Ness stated there are preliminary decisions to be made such as employee housing down there. To turn a commission loose with no ground rules is asking for trouble. Councilman Parry said the Council cannot make a decision until they have background and information. Councilman Behrendt pointed out that each step of the way the commission wil return to Council. Councilman Behrendt moved to amend Resolution ~6 for the reading to include a panel of 11 members, with 2 from Council and 2 from P & Z to service on the commission as voting members with a quorum of 6; seconded by Councilwoman Michael. All in favor, with the exception of Councilmembers Isaac and Van Ness. Motion carried. RESOLUTION NO. 6 Reso. 6 (Series of 19~ Croating I:~.o Grande Task Force A RESOLUTION ESTABLISHING THE RIO GRANDE PROPERTY TASK FORCE; DESCRIBING THE COMPOSITION OF THE TASK FORCE, THE TERMS AND QUALIFICATIONS OF ITS MEMBERS, AND LISTING THE POWERS AND DUTIES OF THE COMMISSION WHEREAS~ the City Council desires to establish a task force to offer recommendations to the City Council for the appropriate use or uses to be made of the Rio Grande Property and to develop a site plan and design for the property if development is determined to be appropriate. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ASPEN, COLORADO: Section 1. Establishment of the Task Force. There is hereby established the Rio Grande Property Task Force for the City of Aspen, Colorado, which Task Force shall serve for an indefinite term and at the pleasure of the City Council. Section 2. Composition; Term; Qualifications. The Task Force shall be constituted as follows: (a) The Rio Grande Property Task Force shall consist of seven (7) members appointed by the City Council. (b) All appointments shall be for an indefinite term. (c) All members of the Task Force shall serve at the pleasure of the City Council and may be removed by --majority vote thereof. (d) There shall be imposed no age or residency requirement for membership on the Task Force nor shall candidates for appointment be required to be qualified electors. Section 3. Powers and Duties. ~he Rio Grande Property Task Force is created to review, and make recommendations to the City Council, relative to the appro- priate use or uses for the Rio Grande Property and to develop a site plan and design if development is deemed to be appropriate. Section 4. Rules of Procedures. (a) A quorum to transact the business of the Task Force shall consist of four (4) members. (b) At its first meeting (which shall be called by the Mayor) the Task Force shall elect a chairperson, vice- chairperson and secretary. (c) The Task Force shall establish regular meetings and special meetings may be called by the chairperson or at the request of any two (2) members on at least twenty- four (24) hour written notice to each member of the Task Force, provided that a special meeting may be held on shorter notice if all members of the Task Force waive notice in writing. No business shall be transacted at any special meeting unless it has been stated in the notice of such meeting. (d) All regular and special meetings of the Task Force shall be open to the public except for executive (closed door) meetings as are permitted by law. Citizens shall have a reasonable opportUnity to be heard and all minutes and other records of actions of the Task Force shall be made available to the public. (e) The Task Force shall adopt by-laws for the conduct of not inconsistent with this ordinance and its business shall adopt such rules of procedure as it deems neces- sary. Councilwoman Michael moved to adopt Resolution #6, Series of 1980, as amended; seconded by Councilman Parry. All in favor, with the,exception of Councilmembers Isaac and Van Ness. Motion carried. PLANNING OFFICE BUDGET ALLOCATIONS Planning offi¢ Karen Smith, planning director, told Council that all special projects were deleted from budget the 1980 budget. The planning office was asked to report back and does have money in allocations past purchase orders they can carry over to these projects. The projects they are requesting money for is a landscaping plan for the downtown and the streamlining of City codes. There is a grant for strealiming the codes from 701 monies of the Federal govern- ment. Ms. Butterbaugh said she did not have a problem with carrying the money over or with changing the uses. The money was not spent last year as the original projects did not go forward. Councilman Behrendt moved to approve budget for streamlining city Codes and for the land- scaping plans; seconded by Councilman Parry. All in favor, motion carried. Councilman Isaac moved to adjourn at 7:45 p.m; seconded by Councilman Parry. All in favor motion carried. h, City Clerk