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HomeMy WebLinkAboutARC.min.01042005DRAFT ASPEN RECREATION CENTER ARC ADVISORY COMMITTEE Meeting Minutes January 4, 2005 In Attendance: StaffMember(s): Guests: Board Members: Sue Smedstad, Debbie Ware, Alice Davis, Barbara Owen, Robert Christensen, Laura Kornasiewicz. Tim Anderson Toni Kronberg, Greg Karaus. Call to Order Sue Smedstad called the meeting to order with a quorum present. Committee Comments: Alice explained that a $4,500 donation had been made to support ARC passes for needy families over the Holiday season. This came through a connection of Tim Anderson, a willing donor, and Alice working with these families. Staff Comments: Tim informed the AC that gift cards at Champs should be available beginning the week of January 9th. Guest Comments: Toni K. informed the AC that she had 3 topics to discuss. 1. The 8 to 10 year old age groups are in need of pools which work for them and should be considered in the outdoor pool design. The 15 to 16 year old age group is at risk in town and pools should also be designed for them as well. 2. Pools are not being used for rehabilitation (according to Toni) and the new pools should take this into consideration. 3. The Snowmass Pool Design has been approved by SMV City Council and the ARC should be marketed with SMV. Staff and AC agree. II. Approval of Past Minutes: A motion was made by Robert to approve the December 2005 minutes, a second by Laura, all approved. Discussion Items: · ARCAction Plan: AC asked if City Manager Steve Barwick could attend the next AC meeting. They would like information as to how we are moving forward on the ARC Action Plan. If needed the AC could meet earlier to see that this topic gets the time necessary to cover all components of moving forward. · Flooring in LIA: Staff will bring forward final information at next months meeting regarding: pricing, storage options, set up and take down costs, allowable number of patrons for events, and lighting costs so we can move forward on funding for this project. The AC and staff feel that large events can supplement a need for teens and the adult population in our community. Also, a patron who has some contacts could possibly assist in getting bands and sponsors for concert type events. Staff and the AC are looking for this item to now be fast tracked. · 2006 AC Direction: The AC was asked what ideas they may have as to need, direction, or other items in 2006. Laura said we should focus on items which would cause the ARC to be less dependant upon tax dollars for operations. How do we get closer to breaking even? Laura thought if staffwere to get 10 families who are FUN pass holders and offer dirmer and have a discussion about what 100% Pure Fun looks like to them we might get some good insight which could be used and applied to all patrons. Alice asked that the Master Planning process summarize what it will take to increase revenue at the ARC. She also felt that the concession stand should be looked at for Expanded Food Services. Barbara added that something like the Popcorn Wagon would be nice. Sue thought that a brainstorming agenda item should be added to each meeting. Meeting with Schools to go over high school ice usage: The committee was reminded that on Thursday, January 5th we were meeting with the high school principal and athletic director to discuss high school sports and the scheduling time in City facilities. We want to discuss the impacts of the high school moving from a time during school hours and possible solutions. The AC asked what the numbers had been for public skating for informational reasons, and staff informed them that it had been consistently this time of year around 40 or more users, plus lesson during that time. III. Updates: Revenue Report: Staff identified that the ARC had reduced the subsidy level for the fiscal year of 2005 by approximately $70,000. Trends seemed to be an increase in FUN pass sales, valley daily admissions, and retail sales. Obviously a full year of uninterrupted operations helped as well. Also, approximately $60,000 of revenue had gone to the Ice Garden due to the Johnson Hockey School moving to that location. Staff identified that in kind donations had been given in the amounts of $16,000 for Jr. Hockey, $12,000 for the Aspen Skating Club, $3,500 for the Speedos Swim Team, and there would be approximately $20,000 in budget transfers for employee FUN passes which are a City employee benefit. Work Plan for ARC: Staff identified a work plan for involving employees as to what was in the future for the ARC and how they could contribute. Also, asking employees what new ideas they may have for the facility and making it FUN. The AC asked that they be actively involved in the future planning of the ARC. They would like to have Barry Crook from the Manager's office and Steve Barwick at the next meeting to discuss the direction for the ARC. They want to know what the AC's involvement looks like and be updated monthly as to how the plan is progressing. Food Service: The AC continues to be concerned about the food service and feels staff should continue to look at ways to improve that service. IV. Action Item(s): · Staff identified that they would be working on Adult nights at the ARC in different forms and fashions. There may be some dates where the ARC will close 1 hour early to all but adults and stay open a bit later to encourage use by young adults. The AC was ok with this direction. Other Business: The AC discussed the problem of parking by high school students, the smoking in the ARC parking lot, and the speed of their driving in the parking lot. They wished to bring this problem to the attention of the high school principal during the meeting the next day. The AC would also like to look at upgrades to the lighting in the pool area over the competitive pool. Can this be improved since it seems dark since the sound baffling was installed one year ago? The committee was adjourned and will meet again on February 1, 2006.