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HomeMy WebLinkAboutARC.min.02012006 AftN ASPEN RECREATION CENTER ARC ADVISORY COMMITTEE Meeting Minutes February 1, 2006 In Attendance: Board Members: Scott Writer, Sue Smedstad, Debbie Ware, Barbara Owen, Laura Komasiewicz. Tim Anderson George Pucak, Steve Barwick, Tim Ware, Leon Murray. Toni Kronberg StaffMember(s): Guests: I. Call to Order - Scott Writer called the meeting to order with a quorum present. Committee Comments: Barbara Owen asked if the concessionaire could provide bagels and coffee early before normal operating hours ofthe concession stand on weekends when hockey teams are playing. She stated that this is one of the reasons why teams bring in their own food because Champs is not open early. Staff will look further into this and work with Champs management to come up with a solution. The committee asked to see Gross revenues from Champs operation. They also asked if a cheaper selection of food could be added, regardless of being healthy or not. Staff Comments: Staff identified that Champs now has gift cards for sale, a new sandwich selection, and a package deal for chips a drink, and hot dogs or pizza. Guest Comments: Toni Kronberg passed out a photo ofthe ARC and the surrounding area and identified that there was space for expansion of the ARC which should be look at in the Improvement Plan being embarked upon. She also presented minutes from a swim team meeting which she identified stated that the club does not want to increase in size due to the space in the pool which Toni contended that this identified a need for a larger competitive pool at the ARC. Scott Writer let Toni know that we would be discussing capital "'~~'-."'_"'J'.".'''~O'''''''''~_''''''~.'~~_____'r,"'_'' improvements later in the meeting and that this would be an appropriate time to bring this forward. Toni then asked about the installation of additional hair dryers in the locker rooms. Staff mentioned that this was something to be addressed with a new staff member we have not been able to recruit as of yet. The AC would like to see the punch list of items to be completed at the ARC. Toni had concerns of public access during swim team times. The pool was shut down to lap swimmer during swim team times and this was a problem that needed to be addressed in the additional pools. II. Approval of Past Minutes: A motion was made by Laura to approve the January 2006 minutes, with a second by Barbara. It was noted that the approval should also include adding the mention of hair dryers in the locker rooms to the minutes, all approved. III. Discussion Items: I. ARC Parking- Tim Ware from the Parking Department and Leon Murray were present to discuss the parking problem and potential solutions. Special Events are not being coordinated to allow for adequate parking along with high school students parking in the ARC lot, and skiers using the lot. Additionally staff is receiving complaints about high school students speeding in the lot and smoking in the lot. Staff identified that they are working with Tim W. to develop a web based calendar for everyone at the Community Campus to access and view when scheduling events. Furthermore there would be an information sheet all would use to identify numbers of participants and dates for events to improve communication. Tim W. stated that with good communication he will provide a staff member to assist with parking control during events. If events are going to be so large that parking is of concern they may either bring in their own volunteers or he would charge them $60.001hr. for attendants, but that one or the other must be pursued. City Manager Steve Barwick was present at the meeting and stated that we can find a way to fund a parking attendant to send the message to those using the parking lot for uses other than its intent. George Pucak brought up the idea of camera surveillance in the lot. Tim W. also said we need to know when the lot is full so we may trigger the variable signs for alternative parking. Laura K. mentioned that the schools might be able to find some funds to assist with education and signage as to parking alternatives. 2. Capital Improvements: Steve Barwick (City Manager) stated that we do need to find solutions to the parking issues as the will come up through the approval process for additional components to the ARC and need to be answered sufficiently to receive approvals for future additions and improvements. Steve mentioned that himself, Barry Crook and Jeff Woods would be spending more time at the ARC and assessing the needs of the facility and how to "Re-Engineer" the systems. Steve would like to see us get Architects on board now for Technical assistance in moving forward with identification of improvements to the ARC. He would like to see the public process begin asap. Toni Kronberg spoke at this point and demanded that a pool consultant be hired. She demanded that an RFP be published for a pool consultant and feasibility study. Barbara Owen felt that we should go to the customers first and find out what their thoughts and goals are for the improvement plan at the ARC. Scott asked that the Capital Improvement section of the Business Plan be available at the next AC meeting to go over direction of the plan for the ARC and what we plan to accomplish as a team. The process and plarming for the Capital Improvements will be discussed by staff, recommendations brought forth at the next AC meeting and a discussion as to how we will implement the pubic process will take place for a decision on direction and timelines at the next meeting. 3. Scheduling of Ice: Staff informed the committee members who were not present at the meeting with the Schools on January 5th the issues and steps being taken by staff. Currently all user groups seem to be working together to solve the scheduling issue being created by the high school not practicing during school hours next year. Scott reminded the AC members and staff that we have a hierarchy of users and that basically the older you are the later your use of the ice time. IV. Updates: I. Flooring - George Pucak has been doing more research on flooring for the ice arena. He brought along several samples of different types of flooring which could be purchased. George identified that storage was something that needed to be identified and possibilities included a shed, a trailer, or building into the hillside possible with a storage unit. Also, staff has been speaking with event promoters as to the cost of bringing in lighting and sound for events. The staff recommendation would be to outsource the lighting and sound when needed and see that outlets, power, and access are considered for these types of events. The AC felt that we should be looking at the most flexible or multi-use flooring possible. Also, they asked if the ice garden and silver circle could be considered in the purchase of flooring which might be flexible enough to move to other facilities. The AC reiterated its comfort with a direction of 2 special events per month as long as local users are not impacted, or that they are communicated with well in advance and perhaps bought out of their time. Staff felt that this component should be included in the improvement plan for the ARC and presented to Council through that process. 2. Jr. Hockey Addition: Staff informed the AC that things seemed to be moving slowly with the jr. hockey addition of offices. The AC wanted staff to know that the construction should not interrupt activities in the rink, so if jr. hockey cannot have the project completed before summer programming begins then it should wait until a more appropriate timeline. Furthermore, the AC felt that there should be penalty clauses to Jr. Hockey for not completing the project on time. The AC does not with this to be a piece meal project that goes on for ever and impacts the enjoyment of patrons in the facility. V. Action Item(s): Other Business: The committee was adjourned and will meet again on March 1,2006. ********************************