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HomeMy WebLinkAboutminutes.council.19600524 The special meeting Mas called to order by Mayor Garrish at 7:3OPM with Councilmen Anderson, Beyer, Braun and James, Attorney Stewart, City Administrator Wurl and Dale Rea present. The Mayor read a card from T. W. Anderson of Colorado Springs covering a bid on digging trenches. He also read a letter from C. V. Miller Construction Company of Denver, in which they stated that their original bid was still firm and that they w~re re-submitting it. Water system Bids The bids en the installation of the water works system were then opened and read by the Mayor as follows: Utility Construction Company Denver total bid $84,142.20 C. V. Miller Co. Denver " " 84,036.00 Corn Construction Co~ Grand Junction " " 82,193.80 C~ C. Kidwell, Palisade " " 72,545.75 Merrill Construction Co. Carbondale" " 65,144.80 Dale Rea suggested that Council takethe bids under advisement, dismiss the bidders and ask the lowest bidder, representative of the Merrill Construction Co., to remain available. The Clerk was instructed to hold up return of specification fees and bid bonds. Attorney Stewart read a letter he had received from Jacob Chisholm, representing the Pascal Pascal Construction Co., also an agreement of release as follows: bid rejecti~ AGReeMENT OF RELEASE KNOW ALLMEN BY THESE PRES~iITS, That: Whereas the City of Aspen advertised for bids. on the installation of a water distribution system for said City, and Whereas, the Pascal Construction Co. entered a bid thereon and offered to enter into a con- tract for the performance of said work for a total price of Forty-eight Thousand Five Hundred Fifty-five and 40/100 ($48,555.40) Dollars, and on the third day of May, 1960, posted a bid bond for five percent of said sum or $2,427.77 which it agreed to forfeit in the event itwas awarded the contract and failed to enter into said proposed contract and perform the work thereunder, and Whereas the said Pascal Construction Co. was the successful bidder and has refused and neg- lected to enter into said ~ro~osed contract and still refusesto do so, or to do the work there- under, Now, Therefore, for and in conSideration of the sum of Two Thousand Four Hundred Twenty- seven and 77/100 ($2,427.77)Dollars, to it in hand paid, the said City of Aspen, ~y its duly con- stituted officials, does hereby forever release and discharge the said Pascal Construction Co. and its snrety, The Fidelity and Deposit Co. of Maryland, from all claims, controversies, demands actions or causes of action of whatsoever kind and nature arising out of all or any of the terms and conditions contained in said bid bond and the proposed contract for the installation of said water distribution system. In Witness Whereof, we have hereunto set our hands and seals this ........ day of May, A.D. 1960. CITY~F ASPEN Notarization. By Discussion followed in which Mr. Rea said he had sent two notices to Pascal, that Pascal had Pascal explained why his bid was so low, that Rea had suggested that he negotiate with Council. Inasmuch as Pascal failed to meet the ten .day limit for notifying the City of his decision not tQ continue with his contract, the matter of damages and the action to be taken by the City were discussed. Mr. Rea referred to ~-ustructions to bidders in the bid forms. It was then decided that Mr. Stewart should reply to the letter from Chisholm, and that this matter will be considered further at the next meeting of Council. Regarding the bid submitted by Merrill Construction Co. and Dale Grant, the following motion Merrill Cons r. Was made by Anderson seconded by Beyer, that the contract for the installation of the waterworks Co. system, inctudin~ the five schedules, be awarded to the Merrill Construction Company for the amoun~ of their total bid, $65,14~;.80. Ail Councilmen voted "Aye". Dale Rea instructed the Merrill ConstrUction Company and Dal~ Grant about the notice of award~, the bid bond, the performance bond and insurance. The notice of award was signed by Dale Rea and t.he Clerk in triplicate, one copy to Merrill Construction Co., one copy to Dale ~Rea and one co~py to the City. Contract will be completed when Merrill Construction Co. has procured performanqe bond. Dale Rea was instructed to notify Pacific States Pipe Co. and Dana Kepner to start delivery and notify Dale Grant. Mr. Wurl informed Council that prov%~ion had not been made in the bid for bonding the pipe Bonding of connections. After discussion the following motion was made by James and seconded by Anderson, pipes t~tWurl be permitted to purchase bonding for pipe in the initial installation. Carried unanimously. Also discussed - what course to take if se~-~ice pipes need to be lowered or replace~. Wurl service ~was instracted to have notice placed in Aspen Times drawing attention to residents of their re- connections sponsibility in the case of frozen service pipes or the necessity to tear up sl~ete to repair ser- vice pipes~ and suggesting they come in and sign up for service pipe correction at this time. After considerable discussion Mr. Rea suggested that the contractor make arrangements for work on service pipes. Mr. Stewart brought out that permits are required before any cuts may be made in the State Highway. Church Rob Roy showed plans of a propose~ church to be built at Second and Bleeker Streets. ~e was 36' h~t. referring this to Council becmuse the height would be over 25'. This was discussed, and Roy assurred Aspen, Colorado SPECIAL MEETING ASPEN CITY coUNcIL MAY 24, 1960 continued. Council that the revised plans met all set-back and other building requirements. A motion was made by Andergon, seconded byBraun, that the Episcopal Church be permitted to build in accordance with the revised plans of Episcopal May 18, 1960, submitted to Council, to a height not to exceed 36 ft. Carried unanimously. Church - 36' Height Applications received for the position of ~j~piS$~.o~kkeeper in the Water and Electric Departments were discussed, and Wurl was instructed to confer with Earle Jenkinson and proceed with the hiring. Also discussed - water s~mples to Health Department and parking of commercial vehicles. Attorney Stewart advised Council that due to the recent survey, the variance on the West side of Variance- the Westerner Court covered from 8/10 ~O ~9/10 of a foot, and that~he matter of title is involved. Westerner ~eurt He will investigate the possibility of having an ordinance adopted vacating the strip of land in dispute, and having such land revert to the City if there should be a change in the building in the future. The cost of any such ordinance should not be born by the City. A motion to adjourn was made by Anderson, seconded by James.