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DRAFT
ASPEN RECREATION CENTER
ARC ADVISORY COMMITTEE
Meeting Minutes
April 5, 2006
Staff Member(s):
Guests:
Board Members: Sue Smedstad, Debbie Ware,
Laura Kornasiewicz, Alice Davis.
Tim Anderson, George Pucak, Paul Kulik.
Toni Kronberg
In Attendance:
I. Call to Order - Sue Smedstad called the meeting to order with a quorum
present.
Committee Comments: Debbie Ware brought up the ongoing concerns
about Champs. Concerns of quality food, hours of operations, and being
closed during a recent hockey tournament.
Staff Comments: Tim Anderson responded that staff has recently set up a
monthly meeting with Russell Hoffberger of Champs to go over the upcoming
months calendar at the ARC, and what effects it might have on Champs. In
addition the various user groups who have special events will be invited to the
meetings so it is clear to everyone what is agreed upon. Tim mentioned that
we seem to be getting into a he said she said situation with events and these
meetings and communications should clear this up. Also, Jeff Woods and
Tim Anderson are meeting with Stanley Hoffberger and Russell Hoffberger to
go over operations and address concerns from both sides. Staff will report
back on that meeting next month.
Paul Kulik mentioned that we are having an adult night coming up on April
7'h. This evening will provide the pool and climbing tower along with food
and drinks for adults only who are 21 or over.
Guest Comments: Toni Kronberg was present and informed Sue Smedstad;
who was running the meeting in Scott Writer's absence, that she did not like
the public comment being held at the beginning and the end of the meeting.
She wants to be allowed to discuss items on the agenda during the agenda
item. Toni also inquired as to who would be performing the site inventory for
the new pools, and who would the consulting contract be with? Who would
be writing and overseeing the scope of work for the outdoor pools and
handling the public process? Toni again voiced her concern that the City is
not hiring a pool consultant. Toni again asked that the City hire a pool
consultant and that the Advisory Committee recommend so.
Sue Smedstad responded that the committee took Toni's request under
consideration at the last AC meeting and voted against a recommendation to
hire a consultant and agreed to move forward with the use of Vie Davies
Architects.
II. Approval of Past Minutes: Debbie Ware made a motion to approve, Laura
provided the second, all approved.
III. Discussion Items:
I. Brainstorming: Laura asked what the brainstorming would
be directed to? She said it would help if we could specify
what we are addressing. Laura suggested that brainstorming
should be kept to Revenue Enhancing ideas, Building
improvements, Program Enhancements, or Community
Feedback which should be directed towards staff. No official
action was taken, but it seemed that AC concurred as to the
direction brainstorming should take.
2. ARC Outdoor Pools: Tim Anderson explained that staff
(City Manager, Asset Manager, Manager of Parks &
Recreation, Systems Manager, and other staff), had all met to
go over a process which the city manager would be
comfortable with for the outdoor pools. Tim explained what
the AC had discussed previously. The staff identified that
there was no rush, the budget is set for this proj ect and
construction cannot begin until 2007 at the earliest.
Therefore a September 151 deadline for design was lifted. At
this time staff has identified June, July and August as the
optimal timeline for the public process. It is in the summer
when people will be able to see and identify with the outdoor
area. A timeline for design, bidding, and construction were
provided to the AC by John Laatch who will be the project
manager. Once the public process begins in June, the ideas
presented by the AC for a public bar b-q to get things started,
and identification of various groups to contact were also
agreed upon. Tim Anderson did identify that we need to find
some times in May to catch the kids in school as we may
loose their input during the summer. Staff will work with the
Youth Center and the schools on this.
."---~.-
A contract with Vie Davies is expected to be approved by
the May 8th Council meeting.
3. Trophy Cabinets: Debbie asked ifuser groups knew
the process for the installation oftrophy cabinets. Tim
explained that the AC had requested that staff inform all user
groups as to the process in working with staff. The AC did
not wish to micro-manage placement of trophy cases. The
AC asked that staff again identifY the locations for potential
placement and inform user groups.
4. Revenue Reports: Tim Anderson provided year to date
revenue reports to the AC. The first quarter of 2005 was
provided to compare to the first quarter of 2006. Tim
identified that revenues were about 20% ahead of2005 for
the first quarter. This seems to be due to increased
programming, a change in fees structures, and target
marketing.
IV. Updates:
1. Additional personnel: Tim informed the AC that additional
cleaning staff had been approved for the AC due to increased
numbers. In addition staff is meeting with Barry Crook, to evaluate
positions and time for programming at the ARC. It seems that most
employees are spending their 40 hours being facility operators, or in
other words working on the deck in the pool, behind the guest
services counter, or working the skate counter and making ice in the
rinks. Staff will evaluate the current use of personnel and identify
the best way to implement additional programming and/or events.
2. Parking: Staff informed the AC that parking will be
addressed through a management meeting of the Parks & Recreation
Department, the Parking Department, and the City Manager's office.
The outcome at this meeting will lead to the investigation of ideas
regarding the management of the parking lot(s), scheduling of
events, and education to users and guests as to how to access
parking. The AC identified that education regarding parking should
be pursued first and that the enforcement should not be punitive in
the beginning. Laura also informed staff that the juniors at the high
school would not be allowed to park at the schools next year due to
construction projects and thus possibly creating additional parking
issues at the ARC that will need to be addressed.
3. Successful programs: Staff identified that curling was
going to be presented at the Ice Garden and that each of 3
sessions were already full with participants who has signed
up early. Private lessons in the aquatics area seem to be
booming beyond the capacity of the staffto accommodate
them. Staff is encouraging people to use the group lessons.
4. Aspen Jr. Hockey addition: Staff mentioned that they had
met with Jr. Hockey and their contractor and construction
seems to be set for early May. Staff will continue to meet
with Jr. Hockey to see that the construction schedule does
not interfere with operations during key programming.
V. Action Item(s): None
Other Business: Toni Kronberg wished to speak to various topics again. She
stated that the Parks & Recreation Dept. needed a gym and perhaps that should be
investigated for the ARC. She identified that she has concerns about the planning
process which was identified for the pools. She does not feel that Vie Davies is a pool
consultant and that the City still needs to hire one. She is concerned about the process for
designing the new pools and the timeline. She said that no one in the meeting had
mentioned a swimming pool, and she was concerned and would see to it that pools are
designed and constructed. If not, there would be a lawsuit regarding the lack of
swimming pools being constructed per the public's approval. She felt that staff should be
increasing their aquatic programming this time of year.
Laura identified that she would bring the schools construction schedule to the next AC
meeting.
Tim informed the AC that staff was finalizing updates to the IGA between the Schools
and the City. He would send this out to the AC for review and comments.
The committee was adjourned and will meet again on May 3rd, 2006.
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