HomeMy WebLinkAboutARC.min.07052006
DRAFT
ASPEN RECREATION CENTER
ARC ADVISORY COMMITTEE
Meeting Minutes
July 5, 2006
In Attendance:
Board Members: Scott Writer, Sue Smedstad, Laura
Kornasiewicz, Alice Davis, Barbara Owen, and Debbie Ware.
Staff Member(s):
Guests:
Tim Anderson, Paul Kulik, Barry Crook.
Tim Hagman
I. Call to Order - Scott Writer called the meeting to order with a quorum
present.
Staff Comments:
Staff informed the AC that the ARC had just come off of a very successful
weekend and one of the busiest days the facility had seen since opening its
doors. The ARC held another adult night which seemed to go well and had
65 adults between the ages of25 and 35. Monday, July 3rd generated over
$10,000 in revenue making it the single best day in revenue generation the
facility has seen since opening. Revenues were up by 4% in June over the
same month in 2005.
Staff identified that they are working on the 2007 budget and that a cost
analysis will be completed for identification of fee structures in 2007. This
analysis and recommendation of fees will be presented at the next AC
meeting.
Committee Comments: The AC inquired as to how the facility handled the
large numbers of patrons on July 3rd Staff felt that all patrons had a great
time although there may have been long lines at times to get checked in. This
was due in part to one staff member being on board, but teamwork prevailed
as a staff member came over from the Red Brick to assist.
Guest Comments: N/A
II. Approval of Past Minutes: A motion by Laura, second from Barbara, all
approved.
III. Discussion Items:
ARC Improvement Plan and Outdoor Pools: Staff informed the AC that
an August I st date had been set to meet with City Council in order to
inform Council as to the request of the AC to move forward on the ARC
Improvement Plan as identified in the Business Plan, and assure that each party is
on the same page as to direction ofthe Improvement Plan and its relationship to
the outdoor pools and the definition of the envelope to work within. Staff also
informed the AC as to the decision of Vie Davies not to work with the City on
this project. Thus, staff has identified Tim Hagman as the lead architect for both
the pools and the master plan for the ARC. Most likely Tim will be contracting
with CouncilmanlHunsaker Aquatic designs for the pool portion of the project.
The AC did ask that staff bring the information obtained from user groups
recently as to their needs in the outdoor pool area. This would be helpful for the
AC and Tim Hagman. The AC also asked if staff would be able to bring backup
for the survey information obtained from users and citizens.
The Committee discussed that all elements identified as potential Capital
Improvement Projects should be looked at in the ARC Improvement Plan. We
should focus on what can be accomplished in the short term and some of the
longer range ideas can be identified in a short blurb in the plan, but real focus
should be on what we can accomplish more immediately. Short term would
include things that can be accomplished within the existing building envelope.
The AC also felt that Mark LaRoses' idea of the Rapid Shot should be included in
the improvement plan as well.
The AC also commented that when meeting with Council they should identify the
need for a concurrent process of designing the outdoor pools and the master
planning of the other components of the ARC so that all may work effectively and
efficiently in the future. Target Markets and potential for revenue generation
should drive much of the conceptual plan so that financial goals may be realized.
Each member of the AC weighed in on what items they feel should be paid
particular attention to for the benefit of Tim Hagman. This information, along
with the business plan, the user group meetings, and future public meetings will
begin to drive the direction of conceptual plans. The AC informed Tim that they
hoped the user group information would allow for templates to be constructed
which could then be placed on drawings for the realization of space relationships
and cost.
Committee Member Comments:
I .------~ - ---- ----~..---- --
Debbie: use of the flat roof space seems to be a great opportunity and
should be looked at for some improvement as identified in the Business
Plan and through public input.
Laura: Retail space should be given heavy consideration. The need for hockey
equipment, skating equipment and aquatic gear is necessary so people
don't have to drive down valley. Other committee members identified that
we should look again at X-Country ski rentals and bike rentals as a
part of this as well. Laura asked if we could look at the parking
configuration as well when addressing improvements.
Sue: Sue felt that there were many opportunities in the entry level of the ARC
where there was empty space at this time. Some of this space is identified
in the ARC business plan and should be explored. Sue identified the need
to address IT needs in the improvement plan as well. Other committee
members mentioned that perhaps improved cell phone service could be
addressed in the building. Sue also mentioned the need for child care
similar to what the APEX center has which allows for kids to play in a
controlled space for a couple of hours while parents use the facilities.
Barbara: Barbara felt that versatility should be kept in mind in all improvement
plans. We never know what will be the popular activity down the road
and all space should be as flexible as possible to accommodate new ideas.
Also, if we can improve locker access for patrons, user groups, and in a
way which may allow for storage by user groups.
Alice: Alice agreed with the versatility of space. She felt that multi-purpose
space was needed, and the space for rental of equipment should be
considered. Trophy cases and interior design should also be considered.
Alice asked for a better concession connection to the ballfields. A
popcorn wagon type of operation perhaps.
Scott: Production facilities should be considered for use by athletic programs in
partnership with the schools. These could be educational as well as
informative for athletes in identifying form and such. Agrees with items
mentioned previously. Let's fill in empty space and make it useable.
Consolidate retail and have the front counter handle it. Move the front
desk and perhaps create more useable indoor space. Scott feels the South
end of the building is grossly under utilized as there is space at the end of
the rink, below the entry deck, and even to extend out on to the entry deck
on the second level. Expansion for the Rapid Shot and perhaps even space
on top of it for programming. Office space for non-profits could be
considered. Could we use Rotary field in the winter to compliment ARC
programming in the winter?
The AC then discussed the need to bring a firm on board for pre-construction estimates
and the knowledge and expertise of material which would work best, how to accomplish
goals, and a better understanding of what the goals are and the issues to address.
The AC would like to walk through the flat roof area of the ARC at the next meeting.
Tim Anderson will draft a memo for the Council work session on the I st of August and
work with Scott Writer in seeing that it represents the Advisory Committee's request.
IV. Updates:
V. Action Item(s):
VI. Other Business:
The committee was adjourned and will meet again on August 2, 2006.
********************************