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HomeMy WebLinkAboutresolution.council.103-00 RESOLUTION//103 (Series of 2000) A RESOLUTION APPROVING A CONTRACT BETWEEN THE CITY OF ASPEN, COLORADO, AND RBI INC. SETTING FORTH THE TERMS AND CONDITIONS REGARDING AMENDMENTS FOR 18TH HOLE REDESIGN TO THE ORIGINAL COMMUNITY CAMPUS MASTER PLAN DESIGN BUILD CONTRACT AND AUTHORIZING THE CITY MANAGER TO EXECUTE SAID CONTRACT WHEREAS, there has been submitted to the City Council a contract between the City of Aspen, Colorado, and RBI Inca copy of which contract is annexed hereto and made a part thereof. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ASPEN, COLORADO: Section 1 That the City Council of the city of Aspen hereby approves that contract between the City of Aspen, Colorado, and RBI Inc. regarding amendments to the original contract for the Community Campus Master Plan Design and Rebuild, a copy of which is annexed hereto and incorporated herein, and does hereby authorize the City Manager of the City of Aspen to execute said contract on behalf of the City of Aspen. Dated: ~'~_.~-~ [(a, ~'d~ I, Kathryn S. Koch, duly appointed and acting City Clerk do certify that the foregoing is a true and accurate copy of that resolution adopted by the City Council-of:the city of Asp n, Colorado, at a meeting held August 14, 2000. ..... S. Koch, City Clerk CHAN~E oRDER City of Aspen Parks Department No. One PROJECT: Community Campus Master Plan Design Bqild Contract DATE OF ISSUANCE: Ma,/19, 2000 School Track and Field, Iselin Park, Rotary Park and Moore Playing Fields - Project # 2000 - 047 OWNER: City of Aspen CONTRACTOR: Randall & B!ake, Inc. OWNER's Project No. 2000 - 04'7 (-~1 ~ql PARKS AND RECREATION MANAGER~"*.T//-'---~ You are directed to make the following changes in the Contract Documents. Description: Aspen Golf Course #18 Hole Re-Design - See Attached Scope of Work Purpose &Change Order: To Re-design and Build #18 Hole at the Aspen Golf Course Attachments: (List documents supporting change) Richard M. Phelps Scope of Work Randall & Blake, Inc. Lump Sum Cost Estimate CHANGE IN CONTRACT PRICE: CHANGE IN CONTRACT TIME: Original Contract Price: $2,211,853.00 Original Contract Time: days or date Previous Change Order No Net Change from previous to No. Change Orders days Contract Price prior to Contract Time prior to this Change Order this Change Order $ days or date Net Increase (decrease) Net Increase (decrease) of this Change Order of this Change Order $. 262,660.00 days Contract Price with all Contract Time with all approved Change Orders approved Change Orders $ 2,474,513.00 days or date RECOMMENDED: APPROVED: APPROVED: by:~) ~ ~ J,~.X by: by:. Pa~n~RecYeatioffManager City Manager Contractor ~NO 30~ CO 1 ~..: ~. A~,'. ?..,~ D~.~ ....... ?P. OJ.~.CT: Communi~. CamDus Maser Pls.,1 ~si~ ~d ~: DA~ OF I~U~C~ ~ 19. ~ M~ Pla~g Fie~ - ~j~z ~ 2~ - ~7 O~ER; Ci~. of As~ CONT~CXOR: ~tBla. ~e. O~'~l~N°'~ ~ D~saap~on: Asp~ GolfC~s~ ~I~ Ho]~ Re-~i~ - S~ A~ S~ of W~k P~os~ of ~Ic ~r: To ~si~ ad Bund ~l~ Hole at ~e ~ Golf ~ c'~r.~tac: ~=~ ~nur ro ~u~ Ti~ ~or ~ ~f ~ ~e Ord~ of ~ ~n~e Or~ .... ~s a~to,-~ C~e O~m ap~v~ Ch~ 0~ ~CO. f~ED: ~PRO~; ~PRO~; . I~ ~, ~UG-07-~888 J_ 1: 05 F~B I 41NDE~RI~E~z 3833471844 P. Dear Steve. We have completed pricing the work at the Aspen Golf Club. Below you L~dscape find the pricing bre~down per task with a small description explaining each l/ne imm. I, Grading 1 Is x $21.778/Is $21.788 lneludes the excavation of all the lakes, greens, tees, and fairways ~er Rick Phelps conceptual design. Price also includes removing asphalt and burying in fl~e mounds on thc lei side of the golf hole, along with any strippings. 2. Sod Removal and Replacement at #18 green 6.100 sf x $0.34/sf -- $ 2,127 Includes removing the sod from the existing green, placing it on plastic, and replacing it when required, it will be the responsibility of the Owner to maintain the sod during construction. 3. Lake Construction 25.200 sf x $1.27/sf = $ 32,004 this includes coverin~ the bottom of the lake with 4"s of din to orotect the liner and installing a 30 mil pvC liner with I lbot of 4. Shaping ] Is x $6.375/Is $ 6,375 Mcludes shaping all features per Rick Phelps conceptual design and mhlor field modifications. 5, Rock Wall 650 ff x $16.88/fl = $10,973 L~n!eron, CO 80120 Te2 305-795-2582 Fax 363-'7~) !-I S44 MULi-O?-2F~O il: 05 RB l N I NDE~dERE ~33471~44 P. Includes purchasing and placement of boulders. Construction will include placing a fabric be.h/nd the wall with a gravel backfill. 6. Water Feature 1 ls x $30.900/ls = $30.900 This price is based on installing a 30 mil liner with l' of cover. placing cobble rock in the bottom of the water feature and an allowance of 75 tons of boulders. A 300 GPM pump will be installed at the lower lake m recirculate water through the water feature. Owner will provide power m the translEr pump and the eteetrie hookup, 7. Greens Construction 5,500 sf x $6.54/s£ = $35,994 Includes building a USGA green. The price is based on hauling sand t¥om Denver. ifa local sand supplier can be found we w/Il price accordingly. Price includes all drainage, gravel blanket, plastic interface, and rootzone mix. The sand price is based on $35/ton. Il'the Owner has an alternate source the price will be modified accordingly. 8, Bunker Construction 9,500 sf x $3.14/sf = $29,903 Price includes drainage, edging and detailing, and installing the sand. The txice is based on using bunker sand out of Denver. If the Owner Ins a local supplier, which he elects to use. we Mil price accordkngly. The sand depth is priced m 6 inches. 9. Fine Grading 1 ls x $13,559/ls -- $13.559 Includes the fine grading of the golf hole, fertiliz/ng, rock picking, and soil preparation pr,or to seeding and sodding. 250~'s of starter per acre will be applied. 10. Seeding I ls x $3.649 As = $3.649 Includes seeding a blue/rye mix at 250#'s/acre. The seed nlixture will be 80°/3 blue and 20% rye. Price is based on 71.300sf and does not include straw mulch. 08707-0@ 11 :O1 RECEIVED FROM:SO~8471844 P.02 ..... .~, I.tl ~ ~ISEF,?.IE~IE ~:34'71844 P. ~/'I34 11. Sodding 71,324 sf x $0.49/sf --- $34,888 Sod is a blue/rye mix and will be installed on a unit price basis. Owner is responsible For watering and maintenance of sod. t2. h'J'ig;~tion 1 ls x $I8,000/is = $18,000 P~icc is based on removing and replacing existing heads. This price is a lump sum based on our re-design. We estimate that 3?~ he:tds will be removed and replaced, and 700 lineal tibet of. mainline will be rerouted. Thc mainline at gig tees will be left as is, wi~ich means the mainline MI1 be below the tee surface. 13. Additional tees at 1 !s x $22,500/Is = $22.500 £:r;ce includes removing 25.000 st' of sod, shaping, and irrigation. Sod ~placement is est/mated to be 25,000sfand will paid by the square foot. An allowance of 300 If of cm'tpath ~s ai~o in this estimate and will also be paid by the square foot. Tolal: $262,660 Any landscaping, tree replaeemendremeval will be done by others, or we can provide a price when the scope of work is determined. if you have any questions or comments. 1 can be reached at (303) 795-2582, ~;:r. 524. r look forward to hearing from you. Sincerely. Tl~omas Young Prelect Manager Golf .... 9 RE,gE I VED FROI,!: ~0,'3..G471, 84-4 P. 19a: RICHARD M. PHELPS, LTD. GOLF COURSE ARCHITECT P.O. BOX 3295 EVERGREEN, COLORADO 80439 303-670-O478 FAX 303-670-351 g August 1, 2000 Mr. Steve Aitken Aspen Golf Club 130 S. Galena Aspen, CO 81611 and Mr. Ricky Maher RBI Gol~ Inc. 4901 S. Windermere Littleton, CO 80120 Gentlemen: Based upon our discussions of today and those in prior weeks, I am writing this brief letter to summarize the upcoming project at the Aspen Golf Club for the remodel work on hole #18, and the minor improvements scheduled for #10 tees and the back tee on #4. The letter will address two main topics. The first will be the scope of work, including some of the details in terms of construction materials, specifications, etc. The second will be questions or issues that need to be determined by the City or RBI in order to finalize a eonstrt~etion contract. As I understand it, the goal of this "fast-track" process is to have RBI submit a contract price, which will be a lump sum amount based on their own estimates, by the close of business Friday. The City will then review it, return any comments on Monday aRernoon August 7', and RBI will then need to return a Final Contract by Tuesday August 8* in order to allow the City to insert the Contract into the packet for City Council approval the following week. If any of these dates are not correct, please get on the phone immediately to all parties concerned so that we all know what is happening. Otherwise, assuming the above to be accurate, I will begin with what I see as the Scope of Work: I. Demolition: We can assume that there will need to be at least some asphalt removal. Beyond that, the City needs to determine the extent of what RBI AMERICAN SOCIETY OF GOLF COURSE ARCHITECTS AMERICAN SOCIETY OF LANDSCAPE ARCHITECTS NATIONAL GOLF FOUNDATION should remove vs. the clubhouse contractor vs. the T/uscott contractor, etc. What can or should be done with the asphak (hauled off recycled, etc.)? 2. Tree transplanting/removal: There are at least six or eight smaller trees that could be moved if it is determined by the City to be worthwhile to do so. Also, the one large spruce (as I recall, it is about 25' in height) in the sight line of the tee shot on #18 needs to be moved to the other side of the fairway. Should RBI include this in their pricing? 3. Sod: What is the City's preference on treating the sod that will be buried? Is it to be stripped and hauled off, tilled in, or simply buried? I would prefer to see any sod that is not going to be covered by at least one foot of soil be stripped and removed. If so, where can we haul it? Can we stockpile it temporarily, knowing that it will get buried in future mounding once the excess soil is generated by the clubhouse and Truscott projects? 4. Excavation/grading: A lump sum cost for this item based on estimates by RBI. Questions to RBI: How will you address topsoil? Will topsoil be imported from the park project? Will the screening machine be brought to the site to generate lopsoil? If not, be certain to include rock picking in your number. 5. Green construction: I am envisioning the process to more or less fit the following schedule: The nursery green will be set up by RBI, in a location mutually agreed to by RBI and the City. RBI will strip the existing bent/poa sod in a "thick cut" from the existing green and lay it on the plastic interface in the nursery. The City will be responsible for watering the sod during the construction project. RBI will then excavate the top 6-8 inches of root_rune from the old green and stockpile it in a convenient location. Once the green is built to subgrade and approved by the GCA, drain tile and 4" of gravel will be installed as thought il were a USGA green. Approximately 6" of new greensmix, supplier needs to be determined by the City ASAP, will be placed on top of the gravel, with the old rootzone then placed on top. The two rootzone mixes will then be tilled in at least two directions to a depth of 8-10 inches. The green can then be floated and finished according to typical Phelps specifications. Once irrigation is installed and is functioning, the sod can then be re-installed on the green. If there are insufficient sod supplies to cover the new green, new bentgrass sod will be purchased by the City and installed by RBI. 6. Lake/Water feature construction: Once the pond and water feature are excavated to subgrade, including benches for rock wall, etc., the entire feature will be covered with 4" of clean soil to protect the liner installation. 30mil PVC liner will be installed according to manufacturers specs and covered with 12" of clean soil. A dry-stacked rock wall will be built on the green-side of the upper pond with an average height of 3', using boulders in an 18-30" size range. Does RBI need to purchase boulders, or can they be hauled over from the park project? Wall construction should include fabric and gravel backfill. The water feature itself will need to include pricing for at least three weir/waterfall sections and three areas of "rapids" which m. ay require special considerations during comtmction to properly place and/or secure the rocks. Otherwise, the entire feature should include a cobble lining and sufficient boulders to "naturali?e" the stream. Also, small quantities of additional boulders should be randomly placed along the edge of the upper pond to tie the theme together. RBI should still include pricing for a 300 GPM pump and all additional materials for recirculation, excluding power which will be done bythe City. 7. Bunker construction: Typical bunker construction, with 4" ADS drain tile and a sand depth of 6". Sand supplier needs to be determined by the City. 8. Fertilization, rock picking and soil preparation: Based on typical Phelps specs. 9. Grassing: The entire disturbed area is to be sodded. The only exception may be areas of additional mounding created to lose excess soil bom the excavation. Be sure to include the construction of all of the new tees which includes: Two tees on # 18, one tee on g4 and three tees on # 10. 10. Irrigation: Lump sum based on RBI's evaluation of the "as-builts" provided by the City. 11. Cart path: In two separate line items, please price cart path sub-grade preparation as one item, and the paving as a separate item Paving should include 4" of compacted class VI roadbase with a 2" lift of asphalt. Please be certain to include in the pricing the work on #10 tees, and ~4 tee. I have enclosed a quick sketch of the location of the tees on #10. Sorry for the brief nature of this letter. Under the circumstances, I hope you all will understand. To RBI: Please be a specific as possible in your final proposal. What you prepared on 6/21/00 was close, but if you could break down the items even more, that would be great. I will try to be available by phone as early as late Thursday to go over this letter and address any additional questions from anyone involved. Sincerely, ASGCA, Associate Richard M. Phelps, Ltd. PART TWO AGREEMENT FOR DESIGN/BUILD PROJECT THIS AGREEMENT, made and entered into on May 190, 2001], by and betwee~ the CITY OF ASPEN, Colorado, hereinafter called the "City", and Randall & Blade, Inc. [RBIl,~hereinafter called the "Design/Builder". WHEREAS, the City has caused to be I~repared, in accordance with the law, specifications and other Contract Documents for the work herein described, and has approved and adopted said documents, and has caused to be published, in the manner and for the time required by law, an advertisement, for the project entitled: School Track and Field, Iselin Park, Rotary Park, Moore Playing Fields and, WHEREAS, the Design/Builder, in response to such advertisement, or in response to direct invitation, has submitted to the City, in the manner and at the time specified, a sealed proposal in accordance with the terms of said Invitation for Proposals; and, WHEREAS, the City, in the manner prescribed by law, has publicly opened, examined, and canvassed the proposals submitted in response to the publishec~ Invitation for Proposals therefore, and as a result of such canvass has determinee and declared the Design/Builder to be the most responsive proposer for the said Work and has duly awarded to the Design/Builder a Part 2 Agreement therefore, for the sum or sums set forth herein; NOW, THEREFORE, in consideration of the payments and Part 2 Agreement herein mentioned: 1. The Design/Builder shall commence and complete the Work as fully described in the Contract Documents. 2. The Design/Builder shall furnish all of the materials, supplies, tools. equipment, labor and other services necessary for the Work described herein. 3. The Design/Builder shall commence the Work required by the Contract Documents within seven (7) consecutive calendar days after the date of "Notice To Proceed" and will complete the same by the date and time indicated in the Special Conditions unless the time is extended in accordance with appropriate provisions in the Contract Documents. 4. The Design/BuiJder agrees to perform all of the Work described in the Contract Documents. and comply with the terms therein for a sum not to exceed Two-million Two- hundred Eleven-thousand Eight-hundred Fifty- three ($2,211,853). 5. The term "Contract Documents" means and includes the documents listed in the City of Aspen General Conditions for Design/Build Project and in the Special Conditions, if any. The Contract Documents are included herein by this reference and made a part hereof as if fully set forth here. 6. The City shall pay to the Design/Builder in the manner and at such time as set forth in the General Conditions, unless modified by the Special Conditions, such amounts as reouired by the Documents. 7. This Part 2 Agreement shall be binding upon all parties hereto and their respective heirs, executors a~iministrators successors, and assigns. Notwithstanding anything to the contrary contained herein or in the Contract Documents, this Part 2 Agreement shall be subject to the City of Aspen Procurement Code, Title 4 of the Municipal Code, including the approval requirements of Section 4-08-040. This agreement shall not be binding upon the City unless duly executed by the City Manager or the Mayor of the City of Aspen (or a duly authorized official in his/her absence) following a resolution of the Council of the City of Aspen authorizing the Mayor or City Manager (or a duly authorized official in his/her absence) to execute the same. 8. This agreement and all of the covenants hereof shall inure to the benefit of and be binding upon the City and the Design/Builder respectively and their agents, representatives, employees. Successors. assigns, and legal representatives. Neither the City nor the Design/Builder shall have the right to assign, transfer or sublet his or her interest or obligations hereunder without the written consent of the other party. 9. This agreement Qoes not and shall not be deemed or construed to confer upon or grant to any third party or parties, except to parties to whom the Design/Builder or the City may assign this Part 2 Agreement in accordance with the specific written consent, any dghts to claim damages or to bdng suit, action or other proceeding against either the City or the Design/Builder because of any breach hereof or because of any of the terms, covenants, agreements or conditions herein contained. 10. No waiver of default by either party of any terms, covenants or conditions hereof to be performed, kept anQ observed by the other party shall be construe~L, or operate as. a waiver of any subse~ L~ent default of any of the terms, covenants or conditions herein contained, to be performed kept and observee by the other party. 11. The parties agree that this Part 2 Agreement was made in accordance with the laws of the State of Colorado and shall be so construed. Venue is agreed to be kept exclusively in the courts of Pitkin County, Colorado. 12. In the event that legal action is necessary to enforce any of the provisions of this Part 2 Agreement. the prevailing party shall be entitled to its costs and reasonable attorney's fees. 13. This Part 2 Agreement was reviewed and accepted through the mutual efforts of the parties hereto, and the parties agree that no construction shall be made or presumption shall arise for or against either party based on any alleged unequal status of the parties in the negotiation, review or drafting of this On this ~ day of ~',~)~, (~ . -1-9~, before me appeared , ~ ~' ~,(.. ~. ~C , tO me personally known, ~ho~?ng by me first duly sworn, did say that s/he is ~,.~ ~ ~c~ and that the seal a~xed to said instrument is the corporate seal of said corporation, and that said instrument was signed and sealed in behalf of said corporation by authority of its board of director, and said deponent acknowledged said instrument to be the free act and deed of said co~oration. WITNESS MY HAND AND NOTARIAL SEAL the day and year in this certificate first above wdtten. Address My commission expires: ~,~ ~, ~2~L~L~?_.. Part 2 Agreement. 14. The undersigned representative of the Design/Builder, as an inducement to the City to execute this Part 2 Agreement, represents that he/she is an authorized representative of the Design/Builder for the purposes of executing this Part 2 Agreement and that he/she has full and complete authority to enter into this Part 2 Agreement for the terms and conditions specified herein. IN WITNESS WHEREOF, the parties agree hereto have executea this Part 2 Agreement on the date first above written. ATTESTED BY: CITY OF, ASPEN, COLORADO RECOMMENDED FOR APPROVAL: APPROVED AS TO FORM: ATTESTED BY: DESIGN/BUILDER: BY: ~ l~ Note: Certification of Incorporation shall be executed if Design/Builder is a Corporation. If a padne~hip, the Agreement shall be signed by a Principal and indicate title. CER~FICATE OF INCORPO~TION (To be completed if Design/Builder is a Co~oration) STATE OF SS. COUN OF CLARIFICATION OF THE TERM "DESIGN/BUILD" IN THE CITY'S DESIGN/BUILD AGREEMENTS AND CONTRACT DOCUMENTS FROM: City of Aspen, Engineering Department DATE: March 20, 2000 This document was issued to clarify the requirements of the term "Design/Build" or "Design-Build" in the City's municipal contracting practices. Under this form of contracting practice the design-build firm has the following responsibilities: 1. To develop and deliver a complete set of technical design details, drawings, reports and specifications ,for review and approval by the City's sponsoring department and the Engineering department prior to construction or installation of any component of a design/build project. 2. To remove and dispose any component of a project installed or constructed prior to review and approval by the Engineering Department or it's consultant(s)~through a formal submittal of a professional technical design, from the design/build firm. All rejected work or installation must be removed and disposed immediately at contractor's cost.