HomeMy WebLinkAboutcoa.lu.sp.Meadows Trustee.A08298
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MEMORANDUM
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TO:
The Mayor and City Council
THROUGH:
Amy Margerum, City Manager
John Worcester, City Attorney ~
Julie Ann Woods, Community Development Director .. _ \
Sarah Oates, Planning Technician .s () .
Mitch Haas, PlannetJoW:
Amendment to the Aspen Meadows SPA Plat to Change the Name of
a Street from "Meadows Road" to "Meadows Trustee" -"" Resolution
Number ~, Series of 1998.
FROM:
RE:
DATE:
November 9,1998
SUMMARY: The Community Development Department received a request for an
Insubstantial Amendment to the Meadows SPA Plat to officially change the name of the
portion of "Meadows Road" on which the Trustee Townhomes are located to "Meadows
Trustee." Pursuant to Section 26.80.040, Amendment of Final SPA DevelopmentPlan, the
requested plat amendment can be administratively approved by the Community
Development Director; however, street name change requests require City Council approval.
Staff recommends that City Council approve with conditions the request to officially re-
uame the portion of "Meadows Road" on which the Trustee Townhomes are located to
"Meadows Trustee."
APPLICANT: Trustee Townhomes Homeowners Association, represented by John Sarpa.
BACKGROUND: When the Aspen Meadows SPA was approved by City Council in 1992,
the eight existing Trustee Townhomes were all located on an extension of Meadows Road.
Since the units were all under the same ownership (Savanah Limited Partnership), all
correspondence and communication with anyone staying in the units was conducted through
the main office of the Meadows complex located at 845 Meadows Road.
As part of the SPA, the Aspen Institute took ownership of the main office building, but the
Trustee Townhomes remained under Savanah's ownership. There was no street name
change discussed or contemplated from 1992 until 1995. In 1995, Savanah entered into
negotiations to sell the eight existing Trustee Townhomes and Savanah's rights to build three
more townhomes to the Institute. During these negotiations, the Institute was informed by
Marta Steinmetz, who was in charge of addressing for the Sheriff s Office, that the addresses
for all eleven of the Trustee Units would be "Meadows Trustee." This address was not
requested, but rather given to the Institute as the appropriate new address.
When a townhome owner tried to arrange for the Post Office to place mail boxes at the site,
he was told by the Institute that the address was "Meadows Trustee." Accordingly, the
. owner told the Post Office of that address and many residents arranged for address notices,
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stationary, etc. to reflect the "Meadows Trustee" street name. Currently, all mail is delivered
to the individual boxes of each unit at 21 Meadows Trustee through 91 Meadows Trustee.
The current plat of record shows the street as an extension of "Meadows Road;" however,
earlier this year, City staff informed the manager of the Townhome Association that an SPA
plat amendment would be necessary to keep and make official the "Meadows Trustee" street
name. The homeowners have subsequently requested the street name change and plat
amendment stating that they have used the "Meadows Trustee" address given to them by the
City and, in reliance on that information, have spent funds and made all the necessary
arrangements to establish those addresses with all their acquaintances.
STAFF COMMENTS: With respect to the requested street name of "Meadows Trustee,"
staff has solicited the Engineering, Fire, Water, Streets, and Police Departments as well as
the City GIS (mapping) division and U.S. Post Office to find out whether there are any
concerns with the proposed street name change. Staff has not been told of any problems or
concerns regarding the proposed name, nor would the proposed name duplicate the name of
any existing street within Pitkin County. In fact, "Meadows Trustee" does not even sound
enough like any other street names to give cause of concern to emergency dispatch.
There are eleven affected units, of which eight were built in the mid-1960s and three were
built within 1997-98. All of the owners are in agreement with and support the proposed
street name change. The homeowners association approved at their annual meeting on June
15,1998 that John Sarpa be authorized to act on their behalf regarding the clarification of the
street address as "Meadows Trustee."
If the street name change is approved by City Council, the Community Development
Department will administratively process the Insubstantial Plat Amendment. In order to
qualify as an Insubstantial Amendment to the final SPA development plan, the request must
not violate any of the provisions of Section 26.80.040(E)(I). The provisions of said section
ofthe code follow, along with staffs response to each.
1. The proposed amendment does not change the use or character of the project;
RESPONSE: Changing the name of a street will have no affect on the use or character of the
project.
2. The proposed amendment does not increase the overall coverage of structures on the
land by more than three (3) percent;
RESPONSE: The proposed amendment would not change the approved site coverage at all.
3. The proposed amendment does not substantially increase trip generation rates or the
demand for public facilities;
RESPONSE: Trip generation rates would be unaffected. The proposed amendment would
not increase the demand for public facilities either.
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4. The proposed amendment does not reduce the amount of approved open space by
more than three (3) percent;
RESPONSE: The proposed amendment would not change the amount of approved open
space.
5. The proposed amendment does not reduce existing off-street parking or loading
space by more than one (1) percent;
RESPONSE: The proposed street name change would not affect existing/approved off-street
parking or loading zones.
6. The proposed amendment does not reduce required pavement widths or rights-of-
wtry for streets and easements;
RESPONSE: The amendment would not have the affect of reducing required pavement
widths or rights-of-way for streets and easements.
7. The proposed amendment does not increase the approved gross leasable area of
commercial buildings by more than two (2) percent;
RESPONSE: This criteria is not applicable as there are no commercial buildings.
8. The proposed amendment does not increase the approved resiliential density of the
development by more than one (1) percent; and,
RESPONSE: The proposed amendment would have no affect on densities.
9. The proposed amendment is consistent with the conditions and representations of the
project's original approval and does not require a further variation from the
project's approved use or dimensional requirements.
RESPONSE: The proposed amendment would not change the approved use of the subject
parcel. Variation from the project's approved dimensional requirements are not needed, nor
are any sought, for the proposed amendment. All conditions ofthe project's prior approvals
would continue to be met.
RECOMMENDATION: The Community Development Department recommends that
Council approved the attached Resolution, allowing the Trustee Townhomes Homeowners
Association to change the name of the Trustee Townhomes portion of "Meadows Road" to
"Meadows Trustee," with the following conditions:
I. Within 180 days of this approval, the applicant must complete an Insubstantial SPA
Plat Amendment to update the Meadows SPA plat in accordance with the approvals
contained herein.
2. If new street signs are needed, said signs shall be purchased by the applicant through
the City Streets Department. The sign(s) shall be installed in a location approved by
the Streets Department, and any costs associated with the installation of the sign(s)
shall be borne by the Trustee Townhomes Homeowners Association.
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3. All material representations made by the applicant in this application shall be adhered
to and shall be considered conditions of approval, unless otherwise amended by the
Community Development Director or City Council.
RECOMMENDED MOTION: "I move to approve Resolution Number JL, Series of
1998, allowing the Trustee Townhomes Homeowners Association to change the name of the
Trustee Townhomes portion of "Meadows Road" to "Meadows Trustee." .
CITY MANAGER'S COMMENTS:
EXHIBITS:
Exhibit A: The Submitted Application
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MEMORANDUM
TO:
Engineering Department
Fire Department
U.S. Post Office
Water Department
Streets Department
Police Department
Mary Lackner
FROM:
Sarah Oates, Planning Technician
Community Development Department
RE:
Meadows Trustee Change of Street Name
DATE:
October 5, 1998
The Trustee Townhomes at the Aspen Meadows Condominium Association has put in an
application to have the name of the road on which the townhomes are located "officially"
changed from Meadows Road to Meadows Trustee. The homeowners have been using the
Meadows Trustee addresses since 1996, and currently the post office delivers to these
addresses.
Please let me know if you have any questions or concerns by October 30, 1998, at which
point a resolution for the change in name will be presented to City Council.
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ASPENIPITKIN COMMUNITY DEVELOPMENT DEPARTMENT
Agreement for Payment of City of Aspen Development Application Fees
(please Print Clearly)
CITY OF ASPEN (hereinafter CITY) and 71!e:- TN'Y"YcE ~E'S /f7 rt-/C .A~tl/,5
(hereinafter APPLICANT) AGREE AS FOLLOWS:
1. APPLICANT has submitted to CITY an application for ~ 1'?/IJ,4/ID/1/
Or ~E55 (t~r AAfEU)11/~ (hereinafter, THE PROJECT).
2. APPLICANT understands and agrees that City of Aspen Ordinance No. 43 (Series of 1996)
establishes a fee structure for land use applications and the payment of all processing fees is a
condition precedent to a determination of application completeness.
3. APPLICANT and CITY agree that because of the size, nature or scope of the proposed
project, it is not possible at this time to ascertain the full extent of the costs involved in processing
the application. APPLICANT and CITY further agree that it is in the interest of the parties to allow
APPLICANT to make payment of an initial deposit and to thereafterpermit additional costs to be
billed to APPLICANT on a monthly basis. APPLICANT agrees he will be benefited by retaining
greater cash liquidity and will make additional payments upon notification by the CITY when they
are necessary as costs are incurred. CITY agrees it will be benefited through the greater certainty of
recovering its full costs to process APPLICANT'S application.
4. CITY and APPLICANT further agree that it is impracticable for CITY staff to complete
processing or present sufficient information to the Planning Commission and/or City Council to
enable the Planning Commission and/or City Council to make legally required findings for project
approval, unless current billings are paid in fulI prior to decision.
5. Therefore, APPLICANT agrees that in consideration of the CITY's waiver of its right to
collect full fees prior to a determination of application completeness, APPLICANT shall pay an
initial deposit in the amount of $ -')60 which is for hours of Planning staff time, and if
actual recorded costs exceed the initial deposit, APPLICANT shall pay additional monthly billings
to CITY to reimburse the CITY for the processing of the application mentioned above, including
post approval review. Such periodic payments shall be made within 30 days of the billing date.
APPLICANT further agrees that failure to pay such accrued costs shall be grounds for suspension
of processing.
CITY OF ASPEN
APPLICANT
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Stan Clauson
Community Development Director
City of Aspen
Signature:
Date:
Printed Name:
Mailing Address:
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71 MEADOWS TRUSTEE
ASPEN, CO 81611
lebo G. Sarpa
TEL. 970-925-4272 (0)
FAX 970-925-4387
E-MAIL jgsarpa@rof.net
To: Mitch Haas
From: John Sarpa
Oate: September 21, 1998
Re: Trustee Townhome Address
Pages: 2, including this
Oear Mitch,
I am writing to you in my capacity as President of The Trustee Townhomes at the Aspen
Meadows. I have been asked by our Homeowners Association to file an application to amend the
Aspen Meadows SPA Plat to reflect the address given to us by the City planning staff in 1995.
BACKGROUNO:
When the Aspen Meadows SPA was approved by the City Council in 1992, the existing
eight Trustee Townhomes were all located on an extension of Meadows Road. Since the units were
all part of the same ownership (Savanah Limited Partnership), all correspondence and
communication with anyone staying in the units was conducted through the main office of the
Meadows complex located at 845 Meadows Road. This is where the restaurant and the check in
desk for all guests of the lodge rooms and Trustee Townhomes was located.
As a part 6f the SPA, the Aspen Institute (Institute) took ownership of the restaurant/lobby
building located at 845 Meadows and the Trustee Townhomes remained owned by Savanah. There
was no street address change discussed or contemplated from 1992 until 1995.
In 1995, Savanah and the Institute entered into negotiations to sell the eight existing
Townhomes and Savanah's rights to build three more town homes to the Institute. During these
negotiations, the Institute was informed by a member of the Aspen Community Planning staff
(Marta Steinmetz) that the addresses for all eleven of the trustee units would be "Meadow
Trustee". This address was not requested but rather given to the Institute as the appropriate new
address.
The Institute purchased the property in February of 1996 and simultaneously sold the
existing eight units {units 2 through 9) to the various people noted in the attached list. The other
three lots were sold shortly thereafter by the Institute to Mcpherson/Lind, LLC. Mr. Mcpherson
then built the three new units (Units 1, 10 & 11) and has sold Unit 1 (11 Meadows Trustee) to Mr.
Smooke. Units 10 and 11 are still under construction and owned by Mcpherson/Lind.
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I was the first resident to move into the Townhomes as a full time resident. In Oecember
of 1996, I moved into Unit 7 at 71 Meadows Trustee. I had to arrange for the Post Office to place
mail boxes at the site and was told by the Institute that the address was "Meadows Trustee".
Accordingly, I informed the Post Office of that address and arranged for all our address
notices, stationary, etc. to reflect that street name. The other homeowner's have done likewise and
all mail is delivered to our individual boxes at 21 Meadows Trustee through 91 Meadows Trustee.
REQUESTED PLAT AMENDMENT:
Earlier this year, it was discovered that the City still had questions about the official
address for these units. In the attached January 29, 1998 letter from Sara Thomas to Don
Schuster, manager of the Townhome Association, it was suggested that if the homeowners
preferred to keep the Meadows Trustee address, a SPA plat amendment would be necessary. The
current plat of record shows the street as an extension of Meadows Road. The homeowners have
used the Meadows Trustee address given to them by the City and in reliance on that information,
have spent the funds and made all the necessary arrangements to establish those addresses with
all their acquaintances. For these reasons, the Homeowners feel very strongly the plat should be
amended to reflect the correct address of "Meadows Trustee".
SE~ la :998 3:07PM
ASPEN lNST1TUTE
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NO. 6916
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The Trustee Townhames
at the Aspen Meadows
Condominium &sociation, Inc.
1000 North Third S"..,
A3pen, co 8161l
(970) 5<14-7900
Fax; (97Q) 925-4188
Jo)hn G, Sarpa
P1r!idml
Mtrrill M. ford
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Pf<JI'yReod
Smlla1"j TmJSfI1".
Septernber16,1998
COmmunity Development
City of Aspen
130 South Galena
Aspen, CO 81611
Dear Sir:
RE: Application for Street Address Confirmation
This letter is being sent on behalf of the Homeowners of the Trustee Tovvnhomes At- The-
Aspen Meadows. It was approved at the Annual Meeting of the Homeowners held on June
15. 1998 that John Sarpa be authorized to act on behalf of the Homeowners regarding the
clarification of the street address as "Meadows Trustee".
Enclosed please find a list of all the homeowners with each eaCh unit noted.
'<2_A
hn G, ~7tN\./
President
Ene,
SE~ I~ 1998 3:07PM
ASPEN INSTITUTE
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NO, 6916 P 3
The Trustee TownhomllS At.The.Aspen Meado_ Owners Rev91l6l98
Unit Street Address Owners
Unit 1 .11 Meadows Tmstc;c Barry Smooke
405 Mateo Street
Los Angcles, CA 90013-2219
(213 )624-8361/(213 )624-5736(fax)
(310)4764567 (h)
TH# (970)9204511
Unit 2 Gll821 Meadows Trustee Bell Mountain Partner:;
Atm: DaVid BeUack, Legal Dept.
P. O. BOlt 1248
Aspen, CO 81612
(970)923'()523 (x-4'23)/923.2079(fax)
m#(970)544-7S31
Unit 3 .31 Meadows Trustee Aspen Institute
Attn: Cindy Buniski
P. O. Box 222
Queenstown, MD 21658
(41O)S27.7168.(41O)827-9182 (fu)
m#(970)544-7532
Uoit4 .41 Meadows Trustee Presley O. Reed
999 8th Street
Boulder, cO 80302
(303)777-0515/(303)871-0599 (fax)
1lI#(970)544-S420
Unit 5 .51 Meadows Trustee Merrill M. Ford
P. O. Box 445
Aspen, CO 81612
(970925.7143/(970)925-7643 (fax)
TH#(970)S44-75341down-75441up
Unit 6 .61 Meadows Trustee JIlIllCS L. and Esther B. Ferguson
P. O. Box 1457 (134 Meeting St.)
Charleston, SC 29402 (294 1)
(803)722-4166(0)795-570Q(h)
fu: (S03)722-4679(o)n62-4300(h)
TH#(970)544-7545 (fu)544-7535
Unit 7 CI!l71 Meadows Trustee John Satpa and Ian Jones Sarpa,
515 S. Galena(w) or 71 Meadows Tmsree(h)
As~n, CO 81611
(9 0)925-4272/(970)92:5-4387 (fax)
TH#(970)544-9868
UnitS tMlSl Meadows Trustee James L. and Esther F. Ferguson
(see above listing for #61)
m# (970)544-7537/down
544-7547/up
m 16, 1998 3:07PM
Unit 9
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ASPEN INSTITUTE
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.91 Meadows Trustee
NO, 69i6 P.4
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Harris Sherman
1700 Lincoln Street, Suite 4000
Denver, CO 80203
(303)863-2347
(303 )863-1 000{ w)/832-Q428{fax)
TflH(970)544-8465
The Honorable Richard D. LllIIlIl1
University of Denver
Center for Public Policy & Contemporary
Issues
2050 East lliff Ave. - Suite 224
Denver, CO 80208
(303)871-3400/871-3066(fax)
(01 /11e~ - fUel) ~/~JI.. Lce
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PROJECT:
Location:
ApPLICANT:
Name:
Address:
Phone #:
REPRESENTATIVE:
Name:
Address:
Phone #:
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LAND USE ApPLICATION ~
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scription where appropriate)
rq S/'ee
TYPE OF ApPLICATION: (please check all that apply):
0 Conditional Use 0 Conceptual PUD 0 Conceptual Historic Devt.
0 Special Review 0 Final PUD (& PUD Amendment) 0 Final Historic Development
0 Design Review Appeal 0 Conceptual SPA 0 Minor Historic Devt.
0 GMQS Allotment 0 Final SPA (& SPA Amendment) 0 Historic Demolition
0 GMQS Exemption 0 Subdivision 0 Historic Designation
0 ESA - 8040 GreenHne, Stream 0 Subdivision Exemption (includes 0 Small Lodge Conversion!
Margin, Hallam Lake Bluff, condominiumization) Expansion
Mountain View Plane ~ Other:
0 Lot Split 0 Temporary Use 1,1( t::'7> 5
0 Lot Line Adjustment 0 TextlMap Amendment Ctf//I7)vJ;A-TlON
EXISTING CONDITIONS: (description of existing buildings, uses, previous approvals, etc.)
PROPOSAL: (description of proposed buildings, uses, modifications, etc.)
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FEES DUE: $ :S:b C5
Have you attached the following?
o Pj>l-Application Conference Summary
[QA..ttachment #1, Signed Fee Agreement
o Response to Attachment #2, Dimensional Requirements Form
o Response to Attachment #3, Minimum Submission Contents
o Response to Attachment #4, Specific Submission Contents
o Response to Attachment #5, Review Standards for Your Application