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HomeMy WebLinkAboutagenda.council.worksession.20180306 CITY COUNCIL WORK SESSION March 06, 2018 4:00 PM, City Council Chambers MEETING AGENDA I. Sheriff's Cup Golf Event Funding Request II. Council Goals Quarterly Update P1 MEMORANDUM TO: Mayor and City Council THRU: Jeff Woods, Manager of Parks and Recreation Sara Ott, Assistant City Manager FROM: Steve Aitken CGCS, Director of Golf Date: March 2, 2018 RE: Request for Fee Waiver for 2018 Sheriff’s Cup Summary: Pitkin County Sheriff Joe DiSalvo is requesting to City Council a waiver of the $10,000.00 fee for the Sheriff’s Cup Event Scheduled for Sunday, June 24, 2018. Discussion: The Golf Enterprise Fund within the City of Aspen relies heavily on fees from guests who play the golf course. The majority of this play and the funds realized are produced within a ten-week time period from late June to early September. During this time of year our golf course is in peak condition, demand for tee times are high, and the fee we can charge is at a premium. Revenues during this portion of the year provide funding that allow for reinvestment in the golf course and its facilities. Policy created by The Aspen Golf Advisory Board during this time of year is always to maximize play for both pass holders and guests. Revenues during this time of year are in the range of $7,000 per day during the week, to $13,000 per day during the weekend. Approximately 70% of our greens fees, cart rentals, range, and retail sales are realized during this time of the season. Historically, outside events are not allowed this time of year. Our pass holders are highly valued and Golf Advisory Board policy is to impact these players minimally. We have been working with one organization who pays $20,000 for the golf course on a Monday during this period. Staff and Golf Advisory Board agree this is a good deal for the golf course as actual revenues for Mondays at this time of year, are approximately $5-$6,000. The Golf Advisory Board, has for the past 30 years, allowed Aspen Junior Golf to hold its fundraiser on a Monday in July or August. This event is held without charge to Aspen Junior Golf and holds a symbiotic relationship with the City golf course in continuing to grow the game of golf. Many of our pass holders volunteer for this event as a way to help foster the love of the game to Aspen’s youth. Nine years ago, Challenge America (The Vince Gill Amy Grant Golf Tournament) presented to City Council a fund raiser golf tournament requesting the use of the golf course for the day. The organization agreed to pay $15,000.00 each year for a Monday in July. This successful fundraiser was held for three consecutive years at the Aspen Golf Course. P2 I. Staff was approached 2 years ago with a new event (The Sheriff’s Cup) to be held in mid-June with the request for the golf course provided complimentary. We have allowed this event, requiring a minimum amount of $10,000. Last season the event was requested to be moved to the last weekend day in June which historically provides up to $13,000.00 per day in revenue. During the shoulder seasons, April thru mid-June and September thru October the golf course averages $1,500 per day during the week and $3,500 per day on weekends from green fees, golf carts, range and retail sales. This is due to a falloff in tourism, fewer days where the weather is perfect for golf, and shorter days. There are several grand fathered local events that are held annually during the shoulder seasons that raise money for charities. Each of these events are charged $2,800 to $3,00.00 for the use of the golf course for the day. These events include: The Aspen High School Football Fundraiser, a weekend day in May The Elks Tournament, a weekend day in September The Stirling Cup, a weekend day in September The Mayors Cup, a weekend day in October. Staff and Golf Advisory Board strongly support the policies, fee structures and procedures required to create balance of golf course utilization and revenues. P3 I. City Council Top Ten Goals Second Quarter Report Traffic Lights Quarter of Report: 2nd Date Scored: January 26, 2018 COA Leadership Team 2017-2019 Goals in Good Shape 1. In order to help identify, prioritize and take action on issues in the housing system, we will implement a Housing Information Management System to improve system-wide data collection, information, reporting, and analytics. Begin to populate this system with accurate, reliable and real-time data. Champion: Mike Kosdrosky, Barry Crook, Karen Harrington and Paul Schultz 3. Work with strategic partners to identify priority implementation items from the Uphill Economic Plan that will balance and preserve Aspen’s unique place, traditions and economy. Champion: Jessica Garrow, Barry Crook, Sara Ott, Don Taylor, Steve Barwick and Mitch Osur 5. Analyze opportunities to retain and attract small, local and unique businesses to provide a balanced, diverse and vital use mix supporting the community. Champion: Jessica Garrow, Barry Crook, Don Taylor, Steve Barwick, Jim True, Linda Manning, Scott Miller and Mitch Osur 6. Strengthen the Aspen community by • Facilitating community conversations • Enhancing community spaces • Supporting community livability Champion: Sara Ott, Karen Harrington, Linda Manning, Richard Pryor, Mitzi Rapkin, C.J. Oliver and Alissa Farrell 7. Decrease the carbon footprint of the community’s energy supplies by maintaining Aspen Electric’s 100% carbon free electric generation portfolio, working with other electric providers to increase renewable energy in their generation plans, and planning for a reduced need for natural gas in Aspen buildings. Champion: Ashley Perl, Dave Hornbacher, Jessica Garrow and C.J. Oliver 8. Develop a master plan that guides redevelopment and the use of the pedestrian malls with a goal of maintaining and improving the pedestrian experience. Champion: Jeff Woods, Barry Crook, Jessica Garrow, Scott Miller, Don Taylor and Mitch Osur P4 II. 9. Determine and improve the effectiveness of each board and commission by: • evaluating the enabling legislation, purpose, decision-making authority, history and activity, • affirming expectations of attendance and role in decision-making, • formalizing and enhancing the communication between council and boards, • clarifying the appointment process and requirements, • providing training as needed so the boards and commissions can provide assistance in policy development, and encouraging citizen participation through recruiting and training. Champion: Linda Manning, Sara Ott, Jessica Garrow, Karen Harrington, Mitzi Rapkin, Alissa Farrell, Jim True and Jeff Woods Goals Needing Attention 2. Facilitate increased networking between elected and administrative officials to foster meaningful conversations and identify regional topics for maintaining a high quality of life in the Roaring Fork Valley. Champion: Sara Ott, Steve Barwick, Mitzi Rapkin, John Krueger and Jim True 4. Leave the transportation landscape forever changed and dramatically alter the way we move ourselves into, out of and around Aspen by experimenting with technologies and modes that are not reliant on more lanes and more parking in town, but are reliant on making the new modes competitive with the personal, single-occupancy automobile. This extended experiment will look at possible futures of mobility and the results will inform future solutions that improve the quality of life and community experience. Champion: Ashley Perl, Barry Crook, Sara Ott, Scott Miller, Mitzi Rapkin, Richard Pryor, Jessica Garrow, John Kruger, and Mitch Osur P5 II.