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Home My WebLink Aboutresolution.council.035-07 RESOLUTION NO. 35 Series of 2007 A RESOLUTION OF THE CITY OF ASPEN, COLORADO, APPROVING A CONTRACT BETWEEN THE CITY OF ASPEN, COLORADO, AND Dellenbach Motors, AND AUTHORIZING THE CITY MANAGER TO EXECUTE SAID DOCUMENT(S) ON BEHALF OF THE CITY OF ASPEN, COLORADO. WHEREAS, there has been submitted to the City Council a CONTRACT between the City of Aspen, Colorado and Dellenbach Motors a copy of which contract is annexed hereto and made a part thereof. NOW, WHEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ASPEN, COLORADO: Section One That the City Council of the City of Aspen hereby approves that CONTRACT between the City of Aspen, Colorado, and Dellenbach Motors a copy of which is annexed hereto and incorporated herein, and does hereby authorize the City Manager of the City of Aspen to execute said contract on behalf of the City of Aspen. Dated: ~ /S- I, Kathryn S. Koch, duly appointed and acting City Clerk do certifY that the foregoing is a true and accurate copy of that resolution adopted by the City Council of the City of Aspen, Colorado, at a meeting held ~ /1 ,2006. 4~ .. SUPPLY PROCUREMENT AGREEMENT CITY OF ASPEN BID NO. 2007 - 17FM THIS AGREEMENT made and entered into, this 11th dav in ADril of 2007, by and between the City of Aspen, Colorado, hereinafter referred to as the "City" and Dellenbach Motors , , hereinafter referred to as the 'Vendor," WITNESSETH, that whereas the City wishes to purchase~ Two (2) Chevrolet Colorado Y. ton crew cab pickuDS Hereinafter called the UNIT(S), in accordance with the terms and conditions outlined in the Contract Documents and any associated Specifications, and Vendor wishes to sell said UNIT to the City as specified in its Bid. NOW, THEREFORE, the City and the Vendor, for the considerations hereinafter set forth, agree as follows: 1. Purchase. Vendor agrees to sell and City agrees to purchase the UNIT(S) as described in the Contract Documents and more specifically in Vendor's Bid for the sum of Forty Two Thousand Nine Hundred Eiahtv Six and no cents dollars ($42,986,00) 2. Deliverv. (FOB 1080 POWER PLANT RD. ASPEN, CO,) 3, Contract Documents. This Agreement shall include all Contract Documents as the same are listed in the Invitation to Bid and said Contract Documents are hereby made a part of this Agreement as if fully set out at length herein. 4. Warranties. A full description of all warranties associated with this purchase shall accompany this contract document. 5, Successors and Assians. This Agreement and all of the covenants hereof shall inure to the benefit of and be binding upon the City and the Vendor respectively and their agents, representatives, employee, successors, assigns and legal representatives. Neither the City nor the Vendor shall have the right to assign, transfer or sublet its interest or obligations hereunder without the written consent of the other party. 6, Third Parties. This Agreement does not and shall not be deemed or construed to confer upon or grant to any third party or parties, except to parties to whom Vendor or City may assign this Agreement in accordance with the specific written permission, any rights to claim damages or to bring any suit, action or other proceeding against either the City or Vendor because of any breach hereof or because of any of the terms, covenants, agreements or conditions herein contained. 7, Waivers. No waiver of default by either party of any of the terms, covenants or conditions hereof to be performed, kept and observed by the other party shall be construed, or operate as, a waiver of any subsequent default of any of the terms, covenants or conditions herein contained, to be performed, kept and observed by the other party. 7-PURCH.DOC .. 8. Aareement Made in Colorado. The parties agree that this Agreement was made in accordance with the laws of the State of Colorado and shall be so construed. Venue is agreed to be exclusively in the courts of Pitkin County, Colorado, 9. Attornev's Fees. In the event that legal action is necessary to enforce any of the provisions of this Agreement, the prevailing party shall be entitled to its costs and reasonable attorney's fees, 10, Waiver of Presumption. This Agreement was negotiated and reviewed through the mutual efforts of the parties hereto and .the parties agree that no construction shall be made or presumption shall arise for or against either party based on any alleged unequal status of the parties in the negotiation, review or drafting of the Agreement. 11. Certification Reaardina Debarment. SusDension. Ineliaibilitv, and Voluntarv Exclusion. Vendor certifies, by acceptance of this Agreement, that neither it nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from participation in any transaction with a Federal or State department or agency. It further certifies that prior to submitting its Bid that it did include this clause without modification in all lower tier transactions, solicitations, proposals, contracts and subcontracts, In the event that vendor or any lower tier participant was unable to certify to this statement, an explanation was attached to the Bid and was determined by the City to be satisfactory to the City. 12. Warranties aaainst Continaent Fees. Gratuities, Kickbacks and Conflicts of Interest. Vendor warrants that no person or selling agency has been employed or retained to solicit or secure this Contract upon an agreement or understanding for a commission, percentage, brokerage, or contingent fee, excepting bona fide employees or bona fide established commercial or selling agencies maintained by the Vendor for the purpose of securing business, Vendor agrees not to give any employee or former employee of the City a gratuity or any offer of employment in connection with any decision, approval, disapproval, recommendation, preparation of any part of a program requirement or a purchase request, influencing the content of any specification or procurement standard, rendering advice, investigation, auditing, or in any other advisory capacity in any proceeding or application, request for ruling, determination, claim or controversy, or other particular matter, pertaining to this Agreement, or to any solicitation or proposal therefor. Vendor represents that no official, officer, employee or representative of the City during the term of this Agreement has or one (1) year thereafter shall have any interest, direct or indirect, in this Agreement or the proceeds thereof, except those that may have been disclosed at the time City Council approved the execution of this Agreement. 7-PURCH.DOC . In addition to other remedies it may have for breach of the prohibitions against contingent fees, gratuities, kickbacks and conflict of interest, the City shall have the right to: 1, Cancel this Purchase Agreement without any liability by the City; 2. Debar or suspend the offending parties from being a vendor, contractor or sub-contractor under City contracts; 3, Deduct from the contract price or consideration, or otherwise recover, the value of anything transferred or received by the Vendor; and 4. Recover such value from the offending parties, 13. Termination for Default or for Convenience of Citv. The sale contemplated by this Agreement may be cancelled by the City prior to acceptance by the City whenever for any reason and in its sole discretion the City shall determine that such cancellation is in its best interests and c0nvenience. 14. Fund Availabilitv, Financial obligations of the City payable after the current fiscal year are contingent upon funds for that purpose being appropriated, budgeted and otherwise made available. If this Agreement contemplates the City utilizing state or federal funds to meet its obligations herein, this Agreement shall be contingent upon the availability of of those funds for payment pursuant to the terms of this Agreement. 15. Citv Council ADDroval. If this Agreement requires the City to pay an amount of money in excess of $10,000.00 it shall not be deemed valid until it has been approved by the City Council of the City of Aspen. 16, Non-Discrimination. No discrimination because of race, color, creed, sex, marital status, affectional or sexual orientation, family responsibility, national origin, ancestry, handicap, or religion shall be made in the employment of persons to perform under this Agreement. Vendor agrees to meet all of the requirements of City's municipal code, section 13-98, pertaining to non- discrimination in employment. Vendor further agrees to comply with the letter and the spirit of the Colorado Antidiscrimination ACt of 1957, as amended and other applicable state and federal laws respecting discrimination and unfair employment practices, 17. Intearation and Modification. This written Agreement along with all Contract Documents shall constitute the contract between the parties and supersedes or incorporates any prior written and oral agreements of the parties. In addition, vendor understands that no City official or employee, other than the Mayor and City Council acting as a body at a council meeting, has authority to enter into an Agreement or to modify the terms of the Agreement on behalf of the City. Any such Agreement or modification to this Agreement must be in writing and be executed by the parties hereto, 18. Authorized Representative. The undersigned representative of Vendor, as an inducement to the City to execute this Agreement, represents that he/she is an authorized representative of Vendor for the purposes of executing this Agreement and that he/she has full and complete authority to enter into this Agreement for the terms and conditions specified herein. 7-PURCH.DOC . IN WITNESS WHEREOF, The City and the Vendor, respectively have caused this Agreement to be duly executed the day and year first herein written in three (3) copies, all of which, to all intents and purposes, shall be considered as the original. FOR THE CITY OF ASPEN: By: ~ (f-~ City Manager ATfEST'~ )k . Ci lerk ' VENDOR:.b~--",~... '" m Q,,\ ~---:7' ~~;?r~?,(? Title. +L L t'\ ~O\- 7-PURCH.DOC .~ .ORIGINAL 5&22 200s""12:08 State of Colorado INVITATION FOR BID (IFB) Cover Sheet SEAl Ell RESPONSES MlIST AI; 11.&11 FOil OR IlFI NFRFIl TO' Division of Finance and Procurement 633 1711 Street Suite 1600 /" Denver, CO 80202 S LICITATION N M IFB-AFA-VEHICLES.KW.o7 DLlNE I DUE DATE AN TIME: SEPTEMBER 22 2006 1:30 PM PURCHASING AGENT: Kruz Watklna PHONE NUMBER: 303-866-6559 BIDDERS MUST SUBMIT ONE (1) ORIGINAL, PLUS -2- (Two) COPIES OF RESPONSE PER ALL ATTA.C~HMEN ED WITH THIS INVITATION FOR BID (IFB) F.E.I.N. - . ;S DELIVERY DATE bO - .s 0 ( ~r: 0 w ',...\~ rr..o~ .\ TERMS 0 ~ MUST BE AT EAST 30 DAYS) SIGNATURE . . TYPED/PRINTED NAM ~o... \-\9..<:. N\'C.. 'l.Lo TITLE ~\.i~ ~At-<...... ~ COMPANY NAME "bel-LIE.N1301l>.CH. lV\<5\o.C:;: ADDRESS: 3 \ " ~. c..... . ~_~f.... CITY/STATE/ZIP ~. C. ~...-~ PHONE:e'~oo>l.~" TOLL FR E#~~-oos~FAX: t!'lO\ S~-c2'l'" IMPORTANT: THE FOLLOWING INFORMATION MUST BE ON THE OUTSIDE OF THE IFB RESPONSE ENVELOPE: ~ SOLICITATION NUMBER ~ OPENING DATE AND TIME ~ VENDOR NAME Please be advised that telegraphic or electronic responses (Fax, Western Union. Telex, etc.) cannot be accepted directly in the Purchasing Office as a sealed proposal. Bidders are urged to read the document thoroughly beforc submitting a response. Bid Response must be signed by a representative of the vendor who is legally authorized to bind the offeror to the proposal. All vendor(s) will be required to submit conformation of an F.E.I.N. number prior to any issuance of Contracts, Purchase Orders. or payments resulting from this [FB. Page 1 of 11 ORIGINAL ALL CHEVY MAKES & MODELS EXCEPT DIESEL 0- 36K MAINTENANCE SC~DULE f 7,500 Miles Change Oi! &; Filter Lulle Chassis Rotate Tires ., '1'1", flS . 15.000 Miles 87i.9S Change Oil & Filter Lube Chassis Rotate Tires Inspect P"8i- Air Filter, Replace Filter if needed Note: Traosmission Fluid may need to be changed if vehicle is cJrm:a UDder the foUowing CODditions: I. Heavy Traffic - Where outside temp reaches 900F 2. Hilly or Mountains Tenain ! 3. Frequent TraiIerTowing If not used UDder these conditions - Change Fluid &; Filter every 50,000 Miles. 22,500 Miles Change Oil & Fiher Lube Chassis Rotate Tires ./I IfII,?5 30,000 Miles Change Oil & Fiher Lube Chassis Rotate Tires Inspect Engine Air Filter, replace Filter if~ Note: T(1II""",i.."'oo Fluid may need to changed if Vehicle is driven as DOted in above Note. .I 71. 9-5' ( Replace Fuel Fiher 37,500 Miles Change Oil Filter Lube Chassis Rotate TIreS .d s'/.9/ .P 1'1.95 I