HomeMy WebLinkAboutresolution.council.053-18 RESOLUTION #53
(Series of 2018)
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ASPEN,
COLORADO, APPROVING A CONTRACT BETWEEN THE CITY OF ASPEN
AND RSM DESING AUTHORIZING THE CITY MANAGER TO EXECUTE
SAID CONTRACT ON BEHALF OF THE CITY OF ASPEN, COLORADO.
WHEREAS, there has been submitted to the City Council a contract for
Way-finding Streets to Trail between the City of Aspen and RSM Design, a true
and accurate copy of which is attached hereto as Exhibit "A";
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF ASPEN, COLORADO,
That the City Council of the City of Aspen hereby approves that Contract
for Wayfinding Streets to Trails between the City of Aspen and RSM Design a
copy of which is annexed hereto and incorporated herein, and does hereby
authorize the City Manager to execute said agreement on behalf of the City of
Aspen.
INTRODUCED, READ AND ADOPTED by.the ity Council of the City of
Aspen on the 26`h day of March, 2018.
Steven.Skadro , Mayor
I, Linda Manning, duly appointed and acting City Cl k do certify that the
foregoing is a true and accurate copy of that resolution adopted by the City
Council of the City of Aspen, Colorado, at a meeting held March 26, 2018.
E
inda Manning, City CI rk"
i
i6eCilYofllsspeo
CITY OF ASPEN STANDARD FORM OF AGREEMENT v 2oo9 � ��
PROFESSIONAL SERVICES
City of Aspen Contract No.: 2017-50485.
AGREEMENT made as of 26'day of March,in the year 2018.
BETWEEN the City:
Contract Amount:
The City of Aspen
c/o Engineering
130 South Galena Street Total: $95,000.00
Aspen, Colorado 81611
Phone: (970) 920-5079
If this Agreement requires the City to pay
And the Professional: an amount of money in excess of
$25,000.00 it shall not be deemed valid
RSM Desi until it has been approved by the City
Council of the City of Aspen.
c/o Stephanie Wills
160 Avenida Cabrillio City Council Approval:
San Clemente, CA 92672
Phone: (949)492-9479 Date: March 26, 2018
Resolution No.: 053-2018
For the Following Project:
Wayfinding Streets to Trails
Exhibits appended and made a part of this Agreement:
Exhibit A: Scope of Work.
Exhibit 13: Fee Schedule.
Agreement Professional Services Page 0
The City and Professional agree as set forth below.
1. Scone of Work. Professional shall perform in a competent and professional manner the
Scope of Work as set forth at Exhibit A attached hereto and by this reference incorporated herein.
2. Completion. Professional shall commence Work immediately upon receipt of a written
Notice to Proceed from the City and complete all phases of the Scope of Work as expeditiously as
is consistent with professional skill and care and the orderly progress of the Work in a timely
manner. The parties anticipate that all Work pursuant to this Agreement shall be completed no later
than December 31, 2018. Upon request of the City, Professional shall submit, for the City's
approval, a schedule for the performance of Professional's services which shall be adjusted as
required as the project proceeds, and which shall include allowances for periods of time required by
the City's project engineer for review'and approval of submissions and for approvals of authorities
having jurisdiction over the project. This schedule, when approved by the City, shall not, except for
reasonable cause,be exceeded by the Professional.
3. Payment. In consideration of the work performed, City shall pay Professional on a time and
expense basis for all work performed. The hourly rates for work performed by Professional shall
not exceed those hourly rates set forth at Exhibit B appended hereto. Except as otherwise mutually
agreed to by the parties the payments made to Professional shall not initially exceed the amount set
forth above. Professional shall submit, in timely fashion, invoices for work performed. The City
shall review such invoices and, if they are considered incorrect or untimely, the City shall review
the matter with Professional within ten days from receipt of the Professional's bill.
4. Non-Assignability. Both parties recognize that this Agreement is one for personal services
and cannot be transferred, assigned, or sublet by either party without prior written consent of the
other. Sub-Contracting, if authorized, shall not relieve the Professional of any of the responsibilities
or obligations under this Agreement. Professional shall be and remain solely responsible to the City
for the acts, errors,omissions or neglect of any subcontractors' officers,agents and employees, each
of whom shall, for this purpose be deemed to be an agent or employee of the Professional to the
extent of the subcontract. The City shall not be obligated to pay or be liable for payment of any
sums due which may be due to any sub-contractor.
5. Termination of Procurement. The sale contemplated by this Agreement may be
canceled by the City prior to acceptance by the City whenever for any reason and in its sole
discretion the City shall determine that such cancellation is in its best interests and convenience.
6. Termination of Professional Services. The Professional or the City may terminate the
Professional Services component of this Agreement, without specifying the reason therefor, by
giving notice, in writing, addressed to the other party, specifying the effective date of the
termination. No fees shall be earned after the effective date of the termination. Upon any
termination, all finished or unfinished documents, data, studies, surveys, drawings, maps, models,
photographs, reports or other material prepared by the Professional pursuant to this Agreement
shall become the property of the City. Notwithstanding the above, Professional shall not be
relieved of any liability to the City for damages sustained by the City by virtue of any breach of
this Agreement by the Professional, and the City may withhold any payments to the Professional
for the purposes of set-off until such time as the exact amount of damages due the City from the
Professional may be determined.
Agreement Professional Services Page 1
7. Independent Contractor Status. It is expressly acknowledged and understood by the parties
that nothing contained in this agreement shall result in, Ior be construed as establishing an
employment relationship. Professional shall be, and shall perform as, an independent Contractor
who agrees to use his or her best efforts to provide the said services on behalf of the City. No
agent, employee, or servant of Professional shall be, or shall be deemed to be, the employee, agent
or servant of the City. City is interested only in the results obtained under this contract. The
manner and means of conducting the work are under the sole control of Professional. None of the
benefits provided by City to its employees including, but riot limited to, workers' compensation
insurance and unemployment insurance, are available from City to the employees, agents or
servants of Professional. Professional shall be solely and entirely responsible for its acts and for the
acts of Professional's agents, employees, servants and subcontractors during the performance of this
contract. Professional shall indemnify City against all liability and loss in connection with, and
shall assume full responsibility for payment of all federal, state and local taxes or contributions
imposed or required under unemployment insurance, social security and income tax law, with
respect to Professional and/or Professional's employees engaged in the performance of the services
agreed to herein.
8. Indemnification. Professional agrees to indemnify and hold harmless the.City, its officers,
employees, insurers,and self-insurance pool, from and against all liability, claims, and demands,on
account of injury, loss, or damage, including without limitation claims arising from bodily injury,
personal injury, sickness, disease, death, property loss or damage, or any other loss of any kind
whatsoever, which arise out of or are in any manner connected with this contract, to the extent and
for an amount represented by the degree or percentage such injury, loss, or damage is caused in
whole or in part by, or is claimed to be caused in whole or in part by, the wrongful act, omission,
error, professional error,mistake, negligence, or other fault of the Professional, any subcontractor of
the Professional, or any officer, employee, representative, or agent of the Professional or of any
subcontractor of the Professional, or which arises out of any workmen's compensation claim of any
employee of the Professional or of any employee of any subcontractor of the Professional. The
Professional agrees to investigate, handle, respond to, and to provide defense for and defend
against, any such liability, claims or demands at the sole expense of the Professional, or at the
option of the City, agrees to pay the City or reimburse the City for the defense costs incurred by the
City in connection with, any such liability, claims, or demands. If it is determined by the final
judgment of a court of competent jurisdiction that such injury, loss, or damage was caused in whole
or in part by the act, omission, or other fault of the City, its officers, or its employees, the City shall
reimburse the Professional for the portion of the judgment attributable to such act, omission, or
other fault of the City, its officers, or employees.
9. Professional's Insurance.
(a) Professional agrees to procure and maintain,iat its own expense, a policy or policies
of insurance sufficient to insure against all liability, claims, demands, and other obligations
assumed by the Professional pursuant to Section 8 above. Such insurance shall be in
addition to any other insurance requirements imposed by this contract or by law. The
Professional shall not be relieved of any liability, claims, demands, or other obligations
assumed pursuant to Section 8 above by reason of its failure to procure or maintain
Agreement Professional Services Page 2
insurance, or by reason of its failure to procure or maintain insurance in sufficient amounts,
duration, or types.
(b) Professional shall procure and maintain, and shall cause any subcontractor of the
Professional to procure and maintain, the minimum insurance coverages listed below. Such
coverages shall be procured and maintained with forms and insurance acceptable to the
City. All coverages shall be continuously maintained to cover all liability, claims, demands,
and other obligations assumed by the Professional pursuant to Section 8 above. In the case
of any claims-made policy, the necessary retroactive dates and extended reporting periods
shall be procured to maintain such continuous coverage.
(i) Workers' Compensation insurance to cover obligations imposed by
applicable laws for any employee engaged in the performance of work under this
contract, and Employers' Liability insurance with minimum limits of ONE
DOLLARS ($1,000,000.00) for each accident, ONE MILLION DOLLARS
($1,000,000.00) disease - policy limit, and ONE MILLION DOLLARS
($1,000,000.00) disease - each employee. Evidence of qualified self-insured status
maybe substituted for the Workers'Compensation requirements of this paragraph.
(ii) Commercial General Liability insurance with minimum combined single
limits of TWO MILLION DOLLARS ($2,000,000.00) each occurrence and TWO
MILLION DOLLARS ($2,000,000.00) aggregate. The policy shall be applicable to
all premises and operations. The policy shall include coverage for bodily injury,
broad form property damage (including completed operations), personal injury
(including coverage for contractual and employee acts), blanket contractual,
independent contractors, products, and completed operations. The policy shall
contain a severability of interests provision.
(iii) Comprehensive Automobile Liability insurance with minimum combined
single limits for bodily injury and property damage of not less than ONE MILLION
DOLLARS ($1,000,000.00) each occurrence and ONE MILLION DOLLARS
($1,000,000.00) aggregate with respect to each Professional's owned,hired and non-
owned vehicles assigned to or used in performance of the Scope of Work. The
policy shall contain a severability of interests provision. If the Professional has no
owned automobiles, the requirements of this Section shall be met by each employee
of the Professional providing services to the City under this contract.
(iv) Professional Liability insurance with the minimum limits of ONE
MILLION DOLLARS ($1,000,000) each claim and ONE MILLION DOLLARS
($1,000,000)aggregate.
(c) The policy or policies required above shall be endorsed to include the City and the
City's officers and employees as additional insureds. Every policy required above shall be
primary insurance, and any insurance carried by the City, its officers or employees, or
carried by or provided through any insurance pool of the City,, shall be excess and not
contributory insurance to that provided by Professional. No additional insured endorsement
to the policy required above shall contain any exclusion for bodily injury or property
Agreement Professional Services Page 3
damage arising from completed operations. The Professional shall be solely responsible for
any deductible losses under any policy required above.
(d) The certificate of insurance provided to the City shall be completed by the
Professional's insurance agent as evidence that policies providing the required coverages,
conditions, and minimum limits are in full force and effect, and shall be reviewed and
approved by the City prior to commencement of the contract. No other form of certificate
shall be used. The certificate shall identify this contract and shall provide that the coverages
afforded under the policies shall not be canceled, terminated or materially changed until at
least thirty(30)days prior written notice has been given to the City.
(e) Failure on the part of the Professional to procure or maintain policies providing the
required coverages, conditions, and minimum limits shall constitute a material breach of
contract upon which City may immediately terminate this contract, or at its discretion City
may procure or renew any such policy or any extended reporting period thereto and may pay
any and all premiums in connection therewith, and all monies so paid by City shall be
repaid by Professional to City upon demand, or. City may offset the cost of the premiums
against monies due to Professional from City.
(f) City reserves the right to request and receive a certified copy of any policy and any
endorsement thereto.
(g) The parties hereto understand and agree that City is relying on, and does not waive or
intend to waive by any provision of this contract, the monetary limitations (presently
$350,000.00 per person and $990,000 per occurrence) or any other rights, immunities, and
protections provided by the Colorado Governmental Immunity Act, Section 24-10-101 et
seq., C.R.S., as from time to time amended, or otherwise available to City, its officers, or its
employees.
10. Citv's Insurance. The parties hereto understand that the City is a member of the Colorado
Intergovernmental Risk Sharing Agency (CIRSA) and as such participates in the CIRSA Proper-
ty/Casualty Pool. Copies of the CIRSA policies and manual are kept at the City of Aspen Risk
Management Department and are available to Professional for inspection during normal business
hours. City makes no representations whatsoever with respect to specific coverages offered by
CIRSA. City shall provide Professional reasonable notice of any changes in its membership of
participation in CIRSA.
11. Completeness of Agreement. It is expressly agreed that this agreement contains the entire
undertaking of the parties relevant to the subject matter thereof and there are no verbal or written
representations, agreements, warranties or promises pertaining to the project matter thereof not
expressly incorporated in this writing.
12. Notice. Any written notices as called for herein may be hand delivered or mailed by
certified mail return receipt requested to the respective persons and/or addresses listed above.
13. Non-Discrimination. No discrimination because of race, color, creed, sex, marital status,
affectional or sexual orientation, family responsibility, national origin, ancestry, handicap, or
religion shall be made in the employment of persons to perform services under this contract.
Agreement Professional Services Page 4
Professional agrees to meet all of the requirements of City's municipal code, Section 13-98,
pertaining to non-discrimination in employment.
14. Waiver. The waiver by the City of any term, covenant, or condition hereof shall not
operate as a waiver of any subsequent breach of the same or any other term. No term, covenant, or
condition of this Agreement can be waived except by the written consent of the City, and
forbearance or indulgence by the City in any regard whatsoever shall not constitute a waiver of any
term, covenant, or condition to be performed by Professional to which the same may apply and,
until complete performance by Professional of said term, covenant or condition, the City shall be
entitled to invoke any remedy available to it under this Agreement or by law despite any such
forbearance or indulgence.
15. Execution of Agreement by City. This Agreement shall be binding upon all parties hereto
and their respective heirs, executors, administrators, successors, and assigns. Notwithstanding
anything to the contrary contained herein, this Agreement shall not be binding upon the City unless
duly executed by the Mayor of the City of Aspen (or a duly authorized official in his absence)
following a Motion or Resolution of the Council of the City of Aspen authorizing the Mayor(or a
duly authorized official in his absence)to execute the same.
16. Illegal Aliens—CRS 8-17.5-101 & 24-76.5-101_
(a) Purpose. During the 2006 Colorado legislative session, the Legislature passed
House Bills 06-1343 (subsequently amended by HB 07-1073) and 06-1023 that added
new statutes relating to the employment of and contracting with illegal aliens. These new
laws prohibit all state agencies and political subdivisions, including the City of Aspen,
from knowingly hiring an illegal alien to perform work under a contract, or to knowingly
contract with a subcontractor who knowingly hires with an illegal alien to perform work
under the contract. The new laws also require that all contracts for services include
certain specific language as set forth in the statutes. The following terms and conditions
have been designed to comply with the requirements of this new law.
(b) Definitions. The following terms are defined in the new law and by this reference
are incorporated herein and in any contract for services entered into with the City of
Aspen.
"Basic Pilot Program" means the basic pilot employment verification program
created in Public Law 208, 104th Congress, as amended, and expanded in Public
Law 156, 108th Congress, as amended, that is administered by the United States
Department of Homeland Security.
"Public Contract for Services" means this Agreement.
"Services" means the famishing of labor, time, or effort by a Contractor or a
subcontractor not involving the delivery of a specific end product other than
reports that are merely incidental to the required performance.
(c) By signing this document, Professional certifies and represents that at this time:
Agreement Professional Services Page 5
(i) Professional shall confirm the employment eligibility of all employees who are
newly hired for employment in the United States; and
(ii) Professional has participated or attempted to participate in the Basic Pilot
Program in order to verify that new employees are not illegal aliens.
(d) Professional hereby confirms that:
(i) Professional shall not knowingly employ or contract new employees
without confirming the employment eligibility of all such employees hired for
employment in the United States under the Public Contract for Services.
(ii) Professional shall not enter into a contract with a subcontractor that fails to
confirm to the Professional that the subcontractor shall not knowingly hire new
employees without confirming their employment eligibility for employment in the
United States under the Public Contract for Services.
(iii) Professional has verified or has attempted to verify through participation
in the Federal Basic Pilot Program that Professional does not employ any new
employees who are not eligible for employment in the United States; and if
Professional has not been accepted into the Federal Basic Pilot Program prior to
entering into the Public Contract for Services, Professional shall forthwith apply
to participate in the Federal Basic Pilot Program and shall in writing verify such
application within five (5) days of the date of the Public Contract. Professional
shall continue to apply to participate in the Federal Basic Pilot Program and shall
in writing verify same every three (3) calendar months thereafter, until
Professional is accepted or the public contract for services has been completed,
whichever is earlier. The requirements of this section shall not be required or
effective if the Federal Basic Pilot Program is discontinued.
(iv) Professional shall not use the Basic Pilot Program procedures to undertake
pre-employment screening of job applicants while the Public Contract for
Services is being performed.
(v) If Professional obtains actual knowledge that a subcontractor performing
work under the Public Contract for Services knowingly employs or contracts with
a new employee who is an illegal alien, Professional shall:
(1) Notify such subcontractor and the City of Aspen within three days
that Professional has actual knowledge that the subcontractor has newly
employed or contracted with an illegal alien; and
(2) Terminate the subcontract with the subcontractor if within three
days of receiving the notice required pursuant to this section the
subcontractor does not cease employing or contracting with the new
employee who is an illegal alien; except that Professional shall not
terminate the Public Contract for Services with the subcontractor if during
such three days the subcontractor provides information to establish that the
Agreement Professional Services Page 6
subcontractor has not knowingly employed or contracted with an illegal
alien.
(vi) Professional shall comply with any reasonable request by the Colorado
Department of Labor and Employment made in the course of an investigation that
the Colorado Department of Labor and Employment undertakes or is undertaking
pursuant to the authority established in Subsection 8-17.5-102 (5), C.R.S.
(vii) If Professional violates any provision of the Public Contract for Services
pertaining to the duties imposed by Subsection 8-17.5-102, C.R.S. the City of
Aspen may terminate the Public Contract for Services. If the Public Contract for
Services is so terminated, Contractor shall be liable for actual and consequential
damages to the City of Aspen arising out of Professional's violation of Subsection
8-17.5-102, C.R.S.
(ix) If Professional operates as a sole proprietor, Professional hereby swears or
affirms under penalty of perjury that the Professional (1) is a citizen of the United
States or otherwise lawfully present in the United States pursuant to federal law,
(2) shall comply with the provisions of CRS 24-76.5-101 et seq., and (3) shall
produce one of the forms of identification required by CRS 24-76.5-103 prior to
the effective date of this Agreement.
16. Warranties Against Contingent Fees, Gratuities, Kickbacks and Conflicts of Interest.
(a) Professional warrants that no person or selling agency has been employed or
retained to solicit or secure this Contract upon an agreement or understanding for a
commission, percentage, brokerage, or contingent fee, excepting bona fide employees or
bona fide established commercial or selling agencies maintained by the Professional for
the purpose of securing business.
(b) Professional agrees not to give any employee of the City a gratuity or any offer of
employment in connection with any decision, approval, disapproval, recommendation,
preparation of any part of a program requirement or a purchase request, influencing the
content of any specification or procurement standard, rendering advice, investigation,
auditing, or in any other advisory capacity in any proceeding or application, request for
ruling, determination, claim or controversy, or other particular matter, pertaining to this
Agreement, or to any solicitation or proposal therefore.
(c) Professional represents that no official, officer, employee or representative of the
City during the term of this Agreement has or one (1) year thereafter "shall have any
interest, direct or indirect, in this Agreement or the proceeds thereof, except those that
may have been disclosed at the time City Council approved the execution of this
Agreement.
(d) In addition to other remedies it may have for breach of the prohibitions against
contingent fees, gratuities, kickbacks and conflict of interest, the City shall have the right
to:
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IN WITNESS WHEREOF, the parties hereto have executed, or caused to be executed by their duly
authorized officials, this Agreement in three copies each of which shall be deemed an original on
the date first written above.
CITY OF ASPEN, COLORADO:
PROFESSIONAL:
[Signat—1 [Signatmel
By: .5742�, By:
[N—el [Namel
Title: C ;f &,a" Title:
Date: ? " 2,7 Date:
Approved as to form:
Ci ttomey's Office
Agreement Professional Services Page 9
I. Cancel this Purchase Agreement without any liability by the City;
2. Debar or suspend the offending parties from being a Professional, contractor or
subcontractor under City contracts;
3. Deduct from the contract price or consideration, or otherwise recover, the value of
anything transferred or received by the Professional; and
4. Recover such value from the offending parties.
17. Fund Availability. Financial obligations of the City payable after the current fiscal year
are contingent upon funds for that purpose being appropriated, budgeted and otherwise made
available. If this Agreement contemplates the City utilizing state or federal funds to meet its
obligations herein, this Agreement shall be contingent upon the availability of those funds for
payment pursuant to the terms of this Agreement.
18. General Terms.
(a) It is agreed that neither this Agreement nor any of its terms, provisions, conditions,
representations or covenants can be modified, changed, terminated or amended, waived,
superseded or extended except by appropriate written instrument fully executed .by the
parties.
(b) If any of the provisions of this Agreement shall be held invalid, illegal or
unenforceable it shall not affect or impair the validity,-legality or enforceability of any other
provision.
(c) The parties acknowledge and understand that there are no conditions or limitations
to this understanding except those as contained herein at the time of the execution hereof
and that after execution no alteration, change or modification shall be made except upon a
writing signed by the parties.
(d) This Agreement shall be governed by the laws of the State of Colorado as from time
to time in effect.
19. Electronic Signatures and Electronic Records This Agreement and any
amendments hereto may be executed in several counterparts, each of which shall be deemed an
original, and all of which together shall constitute one agreement binding on the Parties,
notwithstanding the possible event that all Parties may not have signed the same counterpart.
Furthermore, each Party consents to the use of electronic signatures by either Party. The Scope
of Work, and any other documents requiring a signature hereunder, may be signed electronically
in the manner agreed to by the Parties. The Parties agree not to deny the legal effect or
enforceability of the Agreement solely because it is in electronic form or because an electronic
record was used in its formation. The Parties agree not to object to the admissibility of the
Agreement in the form of an electronic record, or a paper copy of an electronic documents, or a
paper copy of a document bearing an electronic signature, on the ground that it is an electronic
record or electronic signature or that it is not in its original form or is not an original.
Agreement Professional Services Page 8
IN WITNESS WHEREOF, the parties hereto have executed, or caused to be executed by their duly
authorized officials. this Agreement in three copies each of which shall be deemed an original on
the date fust written above.
C ITYq 1 ASPL'N, COLORADO: PROFES ' NAL:
f1
Title: :V l�tUk L�(, (y/V Title: V t Z 1
Date: 3 Z3 Date: 1`6
Approved as In Ibmi:
City Attorney's Office
Agreement Professional services Page 9
EXHIBIT A PROFESSIONAL SERVICES AGREEMENT
Phase 1: Inventory/Analysis
To begin the design process, RSM Design will prepare a report to document the design criteria
that will be used for the project. The document will be approved by all the entities involved with
the project prior to the start of the final design.
To kick off the design process,the team will complete a site signage inventory, which will
include the following tasks:
1. Compile a list of all existing signage, wayfinding, landmarks,key destinations, routes,
trailheads, etc. in the project area based on existing documents and site visits that pertain
to Tier One or that the consultant thinks were omitted from Tier One.
2. Visit the project area with City of Aspen Staff to gather evidence of overlooked elements.
3. Visit the project area and conduct a walking study of the project area. Prepare photo
documentation of each element within Tier One, including:
a. Private signs;
b. Regulatory signs;
c. Kiosks;
d. Trail and Park signs;
e. Bike racks;
f. Pedestrian routes;
g. Key intersections;
h. Tier One destinations;
i. Items the Consultant recommends addressing through this project.
-4."'Consultant will coordinate all work with all associations, agencies, and residents
located within the Project area.
Work Product:
• Phase 1 Inventory/Memorandum
• Memorandum of Design—Site Investigation summary
• Photo documentation of existing signage/wayfinding and required elements
Phase 2: Master Planning Tier One
Way-finding Conceptual Design:
The design team will develop conceptual signage design of Aspen's wayfinding system while
retaining Aspen's character.
Sign types will include:
• Pedestrian and bicycle wayfinding signs to the following:
o Tier one destinations
o Bike paths
To prepare for this exercise, the design team will undertake the following steps:
Agreement Professional Services Page 10
STEP 1:CLARIFICATION
RSM Design will conduct a detailed discussion with the key stakeholders to gain a clear
understanding of the aspirations, expectations, goals and objectives for the wayfinding signage.
This will facilitate RSM Design's understanding of the project's unique challenges and
opportunities.
STEP 2:DISCOVERY
Research and investigate the community, context and environment to discover the unique DNA
of the project. Investigate what makes this project distinctive by uncovering cultural references,
history, stories, and people that define the character of the area. This may include investigations
into items such as area demographic and target audience, site context style and character, and
local sign restrictions and requirements, cultural and historical contexts, to name a few.
Step 3: Concept Design
Based on the gathered information and understanding of the project needs, the design team will
develop three (3) concept design directions and initial project design palettes for the pedestrian
wayfinding elements. Through the use of photographic images, unique references, and hand or
computer-generated design sketches, this concept package will communicate the character and
feeling of the proposed signage.
Work Product: .
• Thee (3) alternative wayfinding sign family designs
• Location plans indicating:
o Location of signage elements
o Routing of pedestrians and bicyclists
o Key locations within the City, such as:
■ Parks
■ Public restrooms
■ Major bikingthiking trailheads
• Bike ways
• Aspen Mountain
■ Pedestrian Mall
■ Other key attractions determined by the City
Agreement Professional Services Page 11
Community Engagement:
As the public involvement is a high priority within this project, the team will make the
community engagement an up most important part of the design process. Utilizing the City's
Open City Hall forum: www.aspencommunityvoice.com, as well as, online and/or mailed
surveys, small group meetings, large group meetings, intercept interviews, GIS-based comment
tools, Wikimaps, open houses, our team will actively invite the public's involvement and
recommendations.
The team will actively involve the Historic Preservation Commission (HPC), Commercial Core
and Lodging Commission (CCLC), and Planning&Zoning Commission(P&Z).
The team anticipates the following meetings:
• Two (2) HPC meetings
• One (1) CCLC meeting
o One(2) P&Z meeting
• Two (2) work session meeting with City Council to present and be prepared to discuss
recommendations for the project in order to progress to a preferred concept to further
develop.
For all presentations and public outreach meetings, the team will develop graphic and
informative materials to help facilitate clear and concise information dissemination, which will
generate positive and helpful feedback. The DW team will lead the public outreach aspect of the
project with a local representative as the dedicated point of contact for the City.
Work Product:
• Public and Stakeholder Workshops to determine project direction
• At least two (2) City Council work session meeting presentation
Cost Estimate:
The team will prepare a general cost estimate for each of the three(3) concept design directions,
which will include a 20% contingency.
Phase 3: Design
The team will review all the stakeholder input, as well as, discuss both physical and financial
aspects for each of the three(3) concept design directions.
Upon selection of a single design direction, the team will further develop the designs in the
following steps:
Step 1: Preliminary/30% Package (Schematic Design)
The team will develop a single graphic design scheme based on the selected concept direction
and develop.a schematic presentation of the relevant graphic elements and strategies for their
Agreement Professional Services Page 12
solutions.
The schematic development will include more developed drawings of all of the scope items.
During this phase, the team will prepare schematic designs showing the various sign types,
shapes, sizes and recommended materials, colors and finishes for review of design directions.
Illustrations and elevations will be included to convey the schematic development clearly. Using
the provided site and landscape plans, the schematic locations of all signs will be indicated.
During the schematic design phase, RSM Design will coordinate closely with the project design
team and consultants on specific sign locations, electrical location needs, and signs that require
footings.
The FTH team will review the 30% design package for consistency and accuracy as it relates to
the flow of pedestrian and bicycle traffic.
Deliverables
• Schematic design computer-generated drawing for each sign type outlined in the
scope of services. These drawings will include sign form, overall dimensions, major
material call outs, typeface recommendations, and color selections
• A further refined location plan for coordination with the City
• Schematic design deliverables will be compiled into a PDF presentation
Step 2: Design Development/60%Package
After the completion of the Schematic Design package and the City's written approval, along
with their authorization to proceed, the team will address any client comments in the design
development phase. This phase will include coordination of the proposed signage with the City to
address items related to signage, but outside the scope, such as lighting, electrical and footing
specifications. The design development drawings will address design intent and production
design.
Deliverables
• Design development computer-generated drawings for each sign type outlined in
the scope of services. These drawings will include sign form, dimensions, material call
outs, type layouts, and color call outs; all necessary sign views will be included to
convey the design intent
• Preliminary sign, color, font, and material schedules
• Proposed sign location plans
• General outline specifications
• Design development deliverables will be compiled into a PDF presentation
Step 3: Design Document/90% Package(Design Intent)
After the completion of Design Development package and the City's written approval, along with
their authorization to proceed, RSM Design will address any City comments in this design intent
documentation phase. This phase will include final coordination of the proposed signage with the
team to ensure that items such as lighting, electrical, and footing locations are met.
Agreement Professional Services Page 13
The information contained in the design intent package will be suitable for pricing and bidding
by qualified signage fabricators, as well as the creation of shop drawings by the selected sign
fabricator. The final design intent package will show clearly the design aesthetic intent of all
signs (conveying the intended design as seen from the exterior of the signs), but does NOT
include full detailing of internal structure, engineering, foundations details, lighting
specifications, venting, backing, attachments, etc. and is not intended for construction, but
contains enough information for a fabricator to produce shop drawings.
Please note that the design intent drawings in this final package are not for construction and as
typical in the sign industry, the selected sign fabricator acts as the contractor for the signs and is
to generate final shop drawings for the actual production and fabrication of the signs. The
selected sign fabricator is responsible for coordinating with local codes or requirements, sign
engineering, structural requirements and coordination, electrical, backing, venting,
waterproofing, and all attachment methods. The drawings generated by RSM Design will show
the visible design intent of each sign, but will not address all internal structural and its
coordination, backing and attachment methods, electrical, waterproofing, venting items, etc. —
these will be the responsibility of the selected sign fabricator to work thru these details in the
shop drawing and fabrication phase.
The FTH team will review the 90% design package for consistency and accuracy as it relates to
the flow of pedestrian and bicycle traffic.
Deliverables
• Final design intent computer-generated drawings for each sign type outlined in the
scope of services. These drawings will include sign form, dimensions, material call
outs, type layouts, and color call outs; all necessary sign views will be included to
convey the design intent
• Finalized sign location plans as coordinated with the project consultant team and
approved by the client
• General outline specifications
• Design intent deliverables will be compiled into a PDF presentation
Cost Estimates:
The team will prepare a general cost estimate for each of the three(3)design packages. A
summary will be prepared to identify cost and savings alternatives. A formal meeting with the
team, Project Manager, Parks staff, and Engineering staff will take place to review costs.
Priorities and design alternatives will be discussed and "next steps" will be identified.
Phase 4—Final Design Package
Based on approval of the 90%package, the team will prepare a final design documentation
package in CDOT format using City standards appropriate for permit submittal. The team will
provide a tabulation of bid items in a unit price format.
Include the following sheets, as appropriate:
Agreement Professional Services Page 14
1. Title Sheet including Plans Index;
2. CDOT Standards Plan List;
3. General notes;
4. Survey Control;
5. Project Special Provisions with index sheets;
6. Summary of Approximate Quantities;
7. Appropriate Individual Quantities Tabulation;
8. Plan;
9. Site Layout and Materials Plans;
10. Special Site Layout Plans (wayfinding/signage, etc.);
11. Special Site Details (wayfinding/signage, design intent package, etc.);
12. Final Branding and Signage Manual;
13. Final Design Guidelines.
In addition to the plan & detail sheets, Special Provisions shall be provided, written specifically
for items, details and procedures not adequately covered by CDOT's Standard Specifications.
PROJECT MEETINGS
Based on review of the RFP, the team anticipates to attend up to 14 meetings within the project
duration. These meetings include project review, City coordination meetings, public outreach and
cost estimate reviews.
Agreement Professional Services Page 15
EXHIBIT B PROFESSIONAL SERVICES AGREEMENT
Fee Schedule
Fee
Estimate
Fee Estimate
Phase 1 Inventory/Analysis $ 9,300
Phase 2 Master Planning Tier One $ 38,530
Phase 3 Design $ 29,600
Phase 4 Final Design Package $ 12,000
Estimated Reimbursable Expenses $5,000
Per Diem Rate $200 - $300
Hourly Rates
RSM Design
Principal $225
Designer $160
Production $140
Design Workshop
Principal $200
Associate $150
Pro Landscape Architect $ 90
Graphic Team $100
Fox Tuttle Hernandez
Principal $180
Sr Transportation Engineer $155
CAD GIS technician $ 80
Agreement Professional Services Page 16