HomeMy WebLinkAboutresolution.council.045-07
RESOLUTION #45
(Series of 2007)
A RESOLUTION OF THE CITY COUNCIL OF ASPEN, COLORADO
APPROVING AN AGREEMENT FOR PROFESSIONAL SERVICES
BETWEEN THE CITY OF ASPEN, COLORADO, AND PARSONS SETTING
FORTH THE TERMS AND CONDITIONS OF THE AGREEMENT FOR THE
DESIGN OF THE BUS LANES FROM BUTTERMILK TO THE MAROON
CREEK ROUNDABOUT AND AUTHORIZING THE CITY MANAGER TO
EXECUTE SAID AGREEMENT.
WHEREAS, there has been submitted to the City Council an agreement
between the City of Aspen, Colorado, and PARSONS, a copy of which agreement
is annexed hereto and made a part thereof.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF ASPEN, COLORADO:
Section 1
That the City Council of the City of Aspen hereby approves the Agreement
for Professional Services between the City of Aspen, Colorado, and PARSONS,
for the Design of the Bus Lanes from Buttermilk to the Maroon Creek
Roundabout, a copy of which is annexed hereto and incorporated herein, and does
hereby authorize the City Manager of the City of Aspen to execute said contract
on behalf of the City of Aspen.
Dated:
1/ dm7-
/
ayor
I, Kathryn S. Koch, duly appointed and acting City Clerk do certify that the
foregoing is a true and accurate copy of that resolution adopted by the City
Council of the City of Aspen, Colorado, at a meeting held June II, 2007.
H:\Brush Creek P.L\lntrawest contract reso.doc
CITY OF ASPEN
AGREEMENT FOR PROFESSIONAL SERVICES
This Agreement made and entered on the date hereinafter stated, between the CITY OF
ASPEN, Colorado, ("City") and PARSONS TRANSPORTATION GROUP INC., ("Profession-
al").
For and in consideration of the mutual covenants contained herein, the parties agree as follows:
Scope of Work. Professional shall perform in a competent and
professional manner the Scope of Work as set forth at Exhibit "A" attached hereto and by this
reference incorporated herein.
Completion. Professional shall commence work immediately upon
receipt of a written Notice to Proceed from the City and complete all phases of the Scope of Work
as expeditiously as is consistent with professional skill and care and the orderly progress of the
Work in a timely manner. The parties anticipate that all work pursuant to this agreement shall be
completed no later than December I, 2007. Upon request of the City, Professional shall submit, for
the City's approval, a schedule for the performance of Professional's services which shall be
adjusted as required as the project proceeds, and which shall include allowances for periods of time
required by the City's project engineer for review and approval of submissions and for approvals of
authorities having jurisdiction over the project. This schedule, when approved by the City, shall not,
except for reasonable cause, be exceeded by the Professional.
Payment. In consideration of the work performed, City shall pay
Professional on a time and expense basis for all work performed. The hourly rates for work
performed by Professional shall not exceed those hourly rates set forth at Exhibit "B" appended
hereto. Except as otherwise mutually agreed to by the parties the payments made to Professional
shall not initially exceed $500,000,00 . Professional shall submit, in timely fashion, invoices for
work performed. The City shall review such invoices and, if they are considered incorrect or
untimely, the City shall review the matter with Professional within ten days from receipt of the
Professional's bill.
Non-Assignabilitv. Both parties recognize that this contract is one
for personal services and cannot be transferred, assigned, or sublet by either party without prior
written consent of the other. Sub-Contracting, if authorized, shall not relieve the Professional of any
of the responsibilities or obligations under this agreement. Professional shall be and remain solely
responsible to the City for the acts, errors, omissions or neglect of any subcontractors officers,
agents and employees, each of whom shall, for this purpose be deemed to be an agent or employee
of the Professional to the extent of the subcontract. The City shall not be obligated to payor be
liable for payment of any sums due which may be due to any sub-contractor.
Termination. The Professional or the City may terminate this
Agreement, without specifying the reason therefore, by giving notice, in writing, addressed to the
other party, specifying the effective date of the termination. No fees shall be earned after the
effective date of the termination. Upon any termination, all finished or unfinished documents, data,
studies, surveys, drawings, maps, models, photographs, reports or other material prepared by the
Professional pursuant to this Agreement shall become the property of the City.
Notwithstanding the above, Professional shall not be relieved of any liability to the City for
damages sustained by the City by virtue of any breach of this Agreement by the Professional, and
the City may withhold any payments to the Professional for the purposes of set-off until such time
as the exact amount of damages due the City from the Professional may be determined.
Covenant Against Contingent Fees. The Professional warrants that
s/he has not employed or retained any company or person, other than a bona fide employee working
for the Professional, to solicit or secure this contract, that s/he has not paid or agreed to pay any
company or person, other than a bona fide employee, any fee, commission, percentage, brokerage
fee, gifts or any other consideration contingent upon or resulting from the award or making of this
contract.
Independent Contractor Status. It is expressly acknowledged and
understood by the parties that nothing contained in this agreement shall result in, or be construed as
establishing an employment relationship. Professional shall be, and shall perform as, an
independent Contractor who agrees to use his or her best efforts to provide the said services on
behalf of the City. No agent, employee, or servant of Professional shall be, or shall be deemed to
be, the employee, agent or servant of the City. City is interested only in the results obtained under
this contract. The manner and means of conducting the work are under the sole control of
Professional. None of the benefits provided by City to its employees including, but not limited to,
workers' compensation insurance and unemployment insurance, are available from City to the
employees, agents or servants of Professional. Professional shall be solely and entirely responsible
for its acts and for the acts of Professional's agents, employees, servants and subcontractors during
the performance of this contract. Professional shall indemnify City against all liability and loss in
connection with, and shall assume full responsibility for payment of all federal, state and local taxes
or contributions imposed or required under unemployment insurance, social security and income taxolaw, with respect to Professional and/or Professional's employees engaged in the performance of the
services agreed to herein.
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Indemnification. Professional agrees to indemnify and hold harmless
the City, its officers, employees, insurers, and self-insurance pool, from and against all liability,
claims, and demands, on account of injury, loss, or damage, including without limitation claims
arising from bodily injury, personal injury, sickness, disease, death, property loss or damage, which
arise out of or are in any manner connected with this contract, if such injury, loss, or damage is
caused in whole or in part by, or is claimed to be caused in whole or in part by, the negligent act,
omission, error, professional error, mistake, negligence, or other fault of the Professional, any
subcontractor of the Professional, or any officer, employee, representative, or agent of the
Professional or of any subcontractor of the Professional, or which arises out of any workmen's
compensation claim of any employee of the Professional or of any employee of any subcontractor
of the Professional. The Professional agrees to investigate, handle, respond to, and to provide
defense for and defend against, any such liability, claims or demands, at the option of the City, or
reimburse the City for the defense costs incurred by the City in connection with, any such liability,
claims, or demands.
If it is determined by the final judgment of a court of competent jurisdiction that such injury, loss, or
damage was caused in whole or in part by the act, omission, or other fault of the City, its officers, or
its employees, the City shall reimburse the Professional for the portion of the judgment and legal
fees attributable to such act, omission, or other fault of the City, its officers, or employees.
Professional's Insurance. (a) Professional agrees to procure and
maintain, at its own expense, a policy or policies of insurance sufficient to insure against all
liability, claims, demands, and other obligations assumed by the Professional pursuant to Section 8
above. Such insurance shall be in addition to any other insurance requirements imposed by this
contract or by law. The Professional shall not be relieved of any liability, claims, demands, or other
obligations assumed pursuant to Section 8 above by reason of its failure to procure or maintain
insurance, or by reason of its failure to procure or maintain insurance in sufficient amounts,
duration, or types.
(b) Professional shall procure and maintain, and shall cause any subcontractor of the
Professional to procure and maintain, the minimum insurance coverages listed below. Such
coverages shall be procured and maintained with forms and insurance acceptable to the City. All
coverages shall be continuously maintained to cover all liability, claims, demands, and other
obligations assumed by the Professional pursuant to Section 8 above. In the case of any claims-
made policy, the necessary retroactive dates and extended reporting periods shall be procured to
maintain such continuous coverage.
(i) Workers' Compensation insurance to cover obligations imposed by applicable laws
for any employee engaged in the performance of work under this contract, and Employers' Liability
insurance with minimum limits of FIVE HUNDRED THOUSAND DOLLARS ($500,000.00) for
each accident, FIVE HUNDRED THOUSAND DOLLARS ($500,000.00) disease - policy limit,
and FIVE HUNDRED THOUSAND DOLLARS ($500,000.00) disease - each employee. Evidence
of qualified self-insured status may be substituted for the Workers' Compensation requirements of
this paragraph.
(ii) Comprehensive Automobile Liability msurance with mlllimum combined single
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limits for bodily injury and property damage of not less than ONE MILLION DOLLARS
($1,000,000.00) each occurrence and ONE MILLION DOLLARS ($1,000,000.00)
aggregate with respect to each Professional's owned, hired and non-owned vehicles assigned
to or used in performance of the Scope of Work. The policy shall contain a severability of
interests provision. If the Professional has no owned automobiles, the requirements of this
Section shall be met by each employee of the Professional providing services to the City
under this contract.
(iii) Professional Liability insurance with the mlmmum limits of ONE MILLION
DOLLARS ($1,000,000) each claim and ONE MILLION DOLLARS ($1,000,000)
aggregate.
(c) The policy or policies required above shall be endorsed to include the City and the City's
officers and employees as additional insureds. Every policy required above shall be primary insur-
ance, and any insurance carried by the City, its officers or employees, or carried by or provided
through any insurance pool of the City, shall be excess and not contributory insurance to that
provided by Professional. No additional insured endorsement to the policy required above shall
contain any exclusion for bodily injury or property damage arising from completed operations. The
Professional shall be solely responsible for any deductible losses under any policy required above.
(d) The certificate of insurance provided by the City shall be completed by the Professional's
insurance agent as evidence that policies providing the required coverages, conditions, and
minimum limits are in full force and effect, and shall be reviewed and approved by the City prior to
commencement of the contract. No other form of certificate shall be used. The certificate shall
identify this contract and shall provide that the coverages afforded under the policies shall not be
canceled, terminated or materially changed until at least thirty (30) days prior written notice has
been given to the City.
(e) Failure on the part of the Professional to procure or maintain policies providing the
required coverages, conditions, and minimum limits shall constitute a material breach of contract
upon which City may immediately terminate this contract, or at its discretion City may procure or
renew any such policy or any extended reporting period thereto and may pay any and all premiums
in connection therewith, and all monies so paid by City shall be repaid by Professional to City upon
demand, or City may offset the cost of the premiums against monies due to Professional from City.
(f) City reserves the right to review a certified copy of any policy and any endorsement
thereto.
(g) The parties hereto understand and agree that City is relying on, and does not waive or
intend to waive by any provision of this contract, the monetary limitations (presently $150,000.00
per person and $600,000 per occurrence) or any other rights, immunities, and protections provided
by the Colorado Governmental Immunity Act, Section 24-10-101 et seq., c.R.S., as from time to
time amended, or otherwise available to City, its officers, or its employees.
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Notice. Any written notices as called for herein may be hand
delivered to the respective persons and/or addresses listed below or mailed by certified mail return
receipt requested, to:
City:
John D. Krueger
Director of Transportation
City of Aspen
130 South Galena Street
Aspen, Colorado 81611
Professional: .
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Non-Discrimination. No discrimination because of race, color,
creed, sex, marital status, affectional or sexual orientation, family responsibility, national origin,
ancestry, handicap, or religion shall be made in the employment of persons to perform services
under this contract. Professional agrees to meet all of the requirements of City's municipal code,
Section 13-98, pertaining to non-discrimination in employment.
Waiver. The waiver by the City of any term, covenant, or condition
hereof shall not operate as a waiver of any subsequent breach of the same or any other term. No
term, covenant, or condition of this Agreement can be waived except by the written consent of the
City, and forbearance or indulgence by the City in any regard whatsoever shall not constitute a
waiver of any term, covenant, or condition to be performed by Professional to which the same may
apply and, until complete performance by Professional of said term, covenant or condition, the City
shall be entitled to invoke any remedy available to it under this Agreement or by law despite any
such forbearance or indulgence. .
Execution of Agreement bv Citv. This agreement shall be binding
upon all parties hereto and their respective heirs, executors, administrators, successors, and assigns.
Notwithstanding anything to the contrary contained herein, this agreement shall not be binding upon
the City unless duly executed by the Mayor of the City of Aspen (or a duly authorized official in his
absence) following a Motion or Resolution of the Council of the City of Aspen authorizing the
Mayor (or a duly authorized official in his absence) to execute the same.
General Terms.
(a) It is agreed that neither this agreement nor any of its terms, provisions, conditions,
representations or covenants can be modified, changed, terminated or amended, waived, superseded
or extended except by appropriate written instrument fully executed by the parties.
(b) If any of the provisions of this agreement shall be held invalid, illegal or
unenforceable it shall not affect or impair the validity, legality or enforceability of any other
provision.
(c) The parties acknowledge and understand that there are no conditions or limitations
to this understanding except those as contained herein at the time of the execution hereof and that
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SIGNATURE PAGE
ATTESTED BY:
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CITY OF ASPEN, COLORADO:
By: ~/f~
Title: ~ '\ k~",Q.A'
Date: CO l 2.- 0
WITNESSED BY:
PROFESSIONAL: ?Aa..so~S -r;;.i\N ~'?o......"T ",-"ON G.<!o",i'
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By: St-..U.Vl 7. ~'""" ;-\"\,
Title: V Ie'll" ?n.e-"S \ 1::,,-;;....:1 T
Date: ~ /7/07
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7
The City Of Aspen
Standard Terms And Conditions
For Professional Engineering Services Contracts
These standard terms and conditions have been prepared by the City of Aspen to be incorporated by
reference into Agreements entered into between the City of Aspen and engineers or professional
engineering firms for professional engineering services. The provisions herein are interrelated with
other standard contract documents customarily used by the City of Aspen and a change in one may
necessitate a change in others. Whenever a conflict exists in the terms and conditions of this
document and the Agreement, the terms and conditions set forth in the Agreement shall take
precedence.
ARTICLE 1
ENGINEERS'S SERVICES AND RESPONSIBILITIES
1.1. GENERAL
1.1.1.The Engineer shall perform the services undertaken according to the Agreement with the City.
The part of the project for which Engineer is to provide services pursuant to the Agreement with
the City is hereinafter called This Part of the Project.
1.1.2. The Engineer shall designate, when necessary, a representative authorized to act in the
Engineer's behalf with respect to This Part of the Project.
1.1.3.The Engineer's services shall be performed in character, sequence and timing so that they will
be coordinated with those of the City and all other consultants for the Project.
1.1.4 The Engineer shall recommend to the City the obtaining of such investigations, surveys, tests,
analyses and reports as may be necessary for the proper execution of the Engineer's services.
1.1.5 The Engineer shall provide progress copies of drawings, reports, specifications and other
necessary information to the City and other consultants. All aspects of the Work designed by the
Engineer shall be coordinated by the Engineer, and the Engineer shall also become familiar with the
Work designed by the City and other consultants as necessary for the proper coordination of the
Project.
1.1.6 The Engineer shall cooperate with the City in determining the proper share of the construction
budget to be allocated to This Part of the Project.
1.2 BASIC SERVICES
The Scope of Work document shall set forth the Basic Services which the Engineer has agreed to
perform. The Scope of Work may consist of one or more of the following phases. The terms and
conditions set forth below apply to those phases which have been made a part of the Scope of
Services.
SCHEMATIC DESIGN PHASE
1.2.1 The Engineer shall ascertain the requirements for This Part of the Project and shall confirm
such requirements with the City.
1.2.2 The Engineer shall review alternative systems with the City, attend necessary conferences,
prepare necessary analyses, drawings and other documents, be available for general consultation,
and make recommendations regarding basic systems for This Part of the Project. When necessary,
the Engineer shall consult with public agencies and other organizations concerning utility services
and requirements.
1.2.3 The Engineer shall prepare and submit to the City a Statement of Probable Construction Cost
of This Part of the Project based on current area, volume or other unit costs, as directed by the City.
DESIGN DEVELOPMENT PHASE
1.2.4 When authorized by the City, the Engineer shall prepare from the Schematic Design Studies
approved by the City the Design Development Documents. These shall consist of drawings and
other documents to fix and describe This Part of the Project, including materials, equipment,
component systems and types of construction as may be appropriate, all of which are to be
approved by the City.
1.2.5 The Engineer shall submit to the City a further Statement of Probable Construction Cost of
This Part of the Project
CONSTRUCfION DOCUMENTS PHASE
1.2.6 When authorized by the City, the Engineer shall prepare from the Design Development
Documents drawings and specifications setting forth in detail the requirements for the construction
of This Part of the Project, all of which are to be approved by the City. The Engineer shall prepare
the Drawings and Specifications in such format as the City may reasonably require.
1.2.7 The Engineer shall advise the City of any adjustments to previous Statements of Probable
Construction Cost of This Part of the Project indicated by changes in requirements or general
market conditions.
1.2.8 The Engineer shall assist the City as necessary in connection with the responsibility for filing
the documents concerning This Part of the Project required for the approval of governmental
authorities having jurisdiction over the Project.
BIDDING OR NEGOTIATION PHASE
1.2.9 If required by the City, the Engineer shall assist the City's project engineer in obtaining and
evaluating bids or negotiated proposals, and in awarding and preparing contracts for construction.
CONSTRUCfION PHASE - ADMINISTRATION OF THE CONSTRUCfION CONTRACT
1.2.10 The Construction Phase will commence with the award of the Contract for Construction
and together with the Engineer's obligation to provide Basic Services under this Agreement, will
terminate when final payment to the Contractor is due or, in the absence of a final Certificate for
Payment or of such due date, sixty days after the date of Substantial Completion of the Work,
whichever occurs first.
1.2.11 Unless otherwise provided in this Agreement and incorporated in the Contract Documents,
the Engineer shall assist the City in the Admiillstration of the Contract for Construction with
respect to This Part of the Project, as set forth below and in General Conditions of the Contract for
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--,--_.~._--".~_.."_.
Construction.
1.2.12 The Engineer shall visit the site at intervals appropriate to the stage of construction for This
Part of the Project or as otherwise agreed with the City in writing, to become generally familiar with
the progress and quality of the Work for This Part of the Project and to determine in general if such
Work is proceeding accordance with the Contract Documents. The Engineer shall keep the City
informed of the progress and quality of the Work for This Part of the Project and shall endeavor to
guard the City against defects and deficiencies in such Work of the Contractor.
1.2.13 The Engineer shall at all times have access to the Work for This Part of the Project wherever
it is in preparation or progress.
1.2.14 The Engineer, based on observations at the site and on evaluations of the Contractor's
Applications for Payment, shall assist the City in determining the amounts owing to the Contractor
for This Part of the Project and shall certify such amounts to the City. Such certification shall be in
writing if requested.
1.2.15 Certification by the Engineer to the City of an amount owing to the Contractor shall
constitute a representation by the Engineer to the City that, based on the Engineer's observations at
the site as provided in Subparagraph 1.2.12 and the data comprising the Contractor's Application
for Payment, the Work for This Part of the Project has progressed to the point indicated; that to the
best of the Engineer's knowledge, information and belief, the quality of such Work is in accordance
with the Contract Documents (subject to an evaluation of such Work for conformance with the
Contract Documents upon Substantial Completion, to the results of any subsequent tests required
by or performed under the Contract Documents, to minor deviations from the Contract Documents
correctable prior to completion, and to any specific qualifications stated by the Engineer); and that
the Contractor is entitled to payment in the amount certified.
1.2.16 Upon written request of the City, the Engineer shall furnish to the City, with reasonable
promptness, written interpretations of the Contract Documents prepared by the Engineer, if, in the
opinion of the City, such interpretations are necessary for the proper execution or progress of the
Work.
1.2.17 The Engineer shall render written recommendations, within a reasonable time, on all
claimsr disputes and other matters in question between the City and the Contrador relating to the
execution or progress of This Part of the Project or the interpretation of the Contract Documents.
1.2.18 The Engineer shall assist the City in determining whether the City shall reject Work for
This Part of the Project, which does not conform to the Contract Documents or whether special
inspection or testing is required.
1.2.19 The Engineer shall review and approve, or take other appropriate action upon, and
forward to the City for final disposition the Contractor's submittals such as Shop Drawings,
Product Data and Samples with respect to This Part of the Project; but only for conformance with
the design concept of the Work and with the information given in the Contract Documents. Such
action shall be taken with reasonable promptness so as to cause no delay. The Engineer's approval
of a specific item shall not indicate approval of an assembly of which the item is a component.
1.2.20 The Engineer shall assist the City in preparing Change Orders for This Part of the Project
for the City's approval and execution in accordance with the Contract Documents. The Engineer
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shall recommend to the City minor changes in the Work not involving an adjustment in the
Contract Sum or an extension of the Contract Time, which are not inconsistent with the intent of the
Contract Documents.
1.2.21 The Engineer shall assist the City in conducting inspections, with respect to This Part of the
Project, to determine the dates of Substantial Completion and final completion, and shall review
and approve, or take other appropriate action on, the Contractor's list of items to be completed or
corrected and shall forward the list to the City for final disposition. The Engineer shall assist the
City in receiving and forwarding for review written warranties and related documents required by
the Contract Documents and assembled by the Contractor with respect to This Part of the Project. If
requested, the Engineer shall issue to the City a final certificate in writing with respect to final
payment for This Part of the Project.
1.3 PROJECT REPRESENTATION BEYOND BASIC SERVICES
1.3.1 If more extensive representation at the site than is described under Subparagraphs 1.2.10
through 1.2.21, inclusive, is required for This Part of the Project, the Engineer shall, if requested by
the City, provide one or more Project Representatives to assist the Engineer in carrying out such
responsibilities at the site.
1.3.2 Such Project Representatives shall be selected, employed and directed by the Engineer, and
the Engineer shall be compensated therefore as set forth in an exhibit appended hereto or an
amendment to the Agreement. Such exhibit or amendment shall describe the duties,
responsibilities and limitations of authority of such Project Representatives.
1.3.3 Through the observations of such Project Representatives, the Engineer shall endeavor to
provide further protection for the City against defects and deficiencies in the Work for This Part of
the Project, but the furnishing of such Project representation shall not modify the rights,
responsibilities or obligations of the engineer as described in Subparagraphs 1.2.10 through 1.2.21
inclusive.
1.4 ADDITIONAL SERVICES
The following Services are not included in Basic Services unless specifically included in the Scope of
Work. They shall, however, be provided if requested in writing by the City, and they shall be paid
for by the City as provided in the Agreement, in addition to the compensation for Basic Services.
1.4.2 Providing financial feasibility or other special studies.
1.4.3 Providing planning surveys, site evaluations, environmental studies or comparative
studies of prospective sites, and preparing special surveys, studies and submissions required for
approvals of governmental authorities or others having jurisdiction over the Project.
1.4.4 Providing services relative to future facilities, systems and equipment, which are not
intended to be constructed during the construction Phase.
1.4.5 Providing services to investigate existing conditions or facilities, or to make measured
drawings thereof, or to verify the accuracy of drawings or other information related thereto.
1.4.6 Preparing documents for alternate, separate or sequential bids, or providing extra services
in connection with bidding, negotiation or construction prior to the completion of the Construction
Documents Phase, when requested by the City.
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1.4.7 Providing coordination of work performed by separate contractors or by the City's own
forces.
1.4.8 Providing services in connection with the work of a construction manager or separate
consultants retained by the City.
1.4.9 Providing Detailed Estimates of Construction Cost, analyses of owning and operating
costs, or detailed quantity surveys or inventories of material, equipment and labor.
1.4.10 Providing engineering services or special consultants related to interior design
services and other similar services required fOf, or in connection with, the selection, procurement or
installation of furniture, furnishings and related equipment.
1.4.11
Providing services for planning tenant or rental spaces.
1.4.12 Making' revisions in Drawings, Specifications or other documents when such
revisions are inconsistent with written approvals or instructions previously given, are required by
the enactment or revision of codes, laws or regulations subsequent to the preparation of such
documents, or are due to other causes not solely within the control of the Engineer.
1.4.13 Preparing Drawings, Specifications and supporting data, and providing other
services in connection with Change Orders to the extent that the adjustment in the Basic
Compensation resulting from the adjusted Construction Cost is not commensurate with the services
required of the Engineer, provided such Change Orders are required by causes not solely within
the control of the Engineer.
1.4.14 Making investigations, surveys, valuations, inventories or detailed appraisals of existing
facilities, and providing services required in connection with construction performed by the City.
1.4.15 Providing consultation concerning replacement of any Work damaged by fire or other
cause during construction, and furnishing services as may be required in connection with the
replacement of such Work.
1.4.16 Providing services made necessary by the default of the Contractor, or by major defects or
deficiencies in the Work of the Contractor, or by failure of performance of either the City or the
Contractor under the Contract for Construction.
1.4.17 Preparing a set of reproducible record drawings showing significant changes in the Work
made during construction, based on marked-up prints, drawings and other data furnished by the
Contractor to the City.
1.4.18 Providing extensive assistance in the utilization of any equipment or system, such as initial
start-up or testing, adjusting and balancing, preparation of operation and maintenance manuals,
training personnel for operation and maintenance, and consultation during operation.
1.4.19 Providing services after issuance to the City of the final Certificate for Payment, or in the
absence of a final Certificate for Payment, more than sixty days after the Date of Substantial
Completion of the Work.
1.4.20 Preparing to serve or serving as an expert witness in connection with any public hearing,
arbitration proceeding or legal proceeding.
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1.4.21 Providing services of consultants for other than the normal engineering services for This
Part of the Project.
1.4.22 Providing any other services not otherwise included in this Agreement or not customarily
furnished in accordance with generally accepted engineering practice.
ARTICLE 2
THE CITY'S RESPONSIBILITIES
2.1 The City shall, with reasonable promptness, provide all available information regarding the
requirements for This Part of the Project.
2.2 The City shall designate, when necessary, a representative authorized to act in the City's
behalf with respect to This Part of the Project. The City, or such authorized representative, shall
examine documents submitted by the Engineer and shall render decisions pertaining thereto
promptly, to avoid unreasonable delay in the progress of the Engineer's services.
2.8 If the City observes or otherwise becomes aware of any fault or defect with respect to This Part
of the Project, or nonconformance with the Contract Documents, prompt written notice thereof
shall be given by the City to the Engineer.
2.9 The City shall consult with the Engineer before issuing interpretations or clarifications of the
Engineer's Drawings and Specifications and shall request the recommendation of the Engineer
before acting upon Shop Drawings, Product Data, Samples or other submissions of the Contractor,
or upon Change Orders affecting This Part of the Project.
2.11 The City shall advise the Engineer of the identity of other consultants participating in the
Project and the scope of their services.
2.12 The City shall review the Engineer's work for compliance with the City's program and for
overall coordination with the Cityls and other engineering requirements.
ARTICLE 3
CONS1RUCTION COST
3.1 The Construction Cost of the Project shall be the total cost or estimated cost to the City of all
elements of the Project designed or specified by the City or the City's consultants. The Construction
Cost of This Part of the Project shall be the total cost or estimated cost to the City of all elements of
the Project designed or specified by the Engineer.
3.2 The Construction Cost of the Project or of This Part of the Project shall include at current
market rates, including a reasonable allowance for overhead and profit, the cost of labor and
materials furnished by the City and any equipment which has been designed, specified, selected or
specially provided for by the City and, the City's consultants.
3.3 Construction Cost does not include the compensation of the City's consultants, the cost of the
land, rights-of-way, or other costs which are the responsibility of the City as provided in Article 2.
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3.4 Evaluations of the City's Project budget, Statements of Probable Construction Cost and
Detailed Estimates of Construction Cost, if any, prepared by the Engineer, represent the Engineer's
best judgment as a design professional familiar with the construction industry.
3.5 If a fixed limit of Construction Cost has been established, the City and the Engineer shall
establish, if practicable, a fixed limit of Construction Cost for This Part of the Project. If such a fixed
limit is established, the Engineer, after consultation with the City, shall be permitted to include
contingencies for design, bidding and price escalation, to determine what materials, equipment,
component systems and types of construction are to be included in the Contract Documents with
respect to This Part of the Project, and to make reasonable adjustments in the scope of This Part of
the Project to bring it within the fixed limit. If required, the Engineer shall assist the City in
including in the Contract Documents alternate bids to adjust the Construction Cost to the fixed
limit. Any such fixed limit shall be increased in the amount of any increase in the Contract Sum
related to This Part of the Project occurring after execution of the Contract for Construction.
3.5.1 If the Bidding or Negotiation Phase for This Part of the Project has not commenced within
three months after the City receives the Construction Documents any Project budget or fixed limit
of Construction Cost for This Part of the Project established as a condition of this Agreement shall
be adjusted to reflect any change in the general level of prices in the construction industry between
the date of submission of the Construction Documents to the City and the date on which bids or
Qualifications are sought.
3.5.2 If a Project budget or fixed limit of Construction Cost for This Part of the Project (adjusted as
provided in Subparagraph 3.5.1) is exceeded by the lowest bona fide bid or negotiated
Qualification, the City may require the Engineer without additional charge, to modify the
Engineer's Drawings and Specifications for This Part of the Project as necessary to bring the
Construction Cost thereof within such fixed limit for This Part of the Project. If it was not
practicable to establish a fixed limit of Construction Cost for This Part of the Project, and if the
lowest bona fide bid or negotiated Qualification, the Detailed Estimate of Construction Cost or the
Statement of Probable Construction Cost established for the entire Project (including the bidding
contingency) exceeds the fixed limit of Construction Cost of the entire Project, the City may require
that the Drawings and Specifications prepared by the Engineer be modified without additional
compensation as necessary to make them bear a reasonable portion of the burden of reducing the
Construction Cost of This Part of the Project so that the fixed limit of Construction Cost for the
entire Project is not exceeded. The providing of such service shall be the limit of the Engineer's
responsibility in this regard, and having done so the Engineer shall be entitled to compensation for
all services performed in accordance with this Agreement.
ARTICLE 4
DIRECT PERSONNEL EXPENSE
4.1 Direct Personnel Expense is defined as the direct salaries of all the Engineer's personnel
engaged on the Project, and the portion of the cost of their mandatory and customary contributions
and benefits related thereto, such as employment taxes and other statutory employee benefits,
insurance, sick leave, holidays, vacations, pensions, and similar contributions and benefits.
7
ARTICLE 5
REIMBURSABLE EXPENSES
5.1 Reimbursable Expenses are in addition to compensation for Basic and Additional Services and
include actual expenditures made by the Engineer and the Engineer's employees and consultants in
the interest of the Project (to the extent they are reimbursable by the City for the expenses listed in
the following Subparagraphs; provided that engineer shall not be reimbursed for expenses unless
prior written approval therefore has been obtained from City.
5.1.1 Expense of transportation in connection with the Project; living expenses in connection with
out-of-town travel; long distance communications; and fees paid for securing approvals of
authorities having jurisdiction over the Project.
5.1.2 Expense of reproductions, postage and handling of Drawings, Specifications and other
documents, excluding reproductions for the office use of the Engineer, the City and the City's
consultants.
5.1.3 Expense of data processing and photographic production techniques when used in connection
with Additional Services.
5.1.4 If authorized in advance by the City, expense of overtime work requiring higher than regular
rates.
5.1.5 Expense of renderings, models and mock-ups requested by the City.
ARTICLE 6
PAYMENTS TO THE ENGINEER
6.1 PAYMENTS ON ACCOUNT OF SERVICES
6.1.1 Payments for Basic Services, Additional Services and Reimbursable Expenses shall be made on
the basis set forth in the Agreement.
6.1.2 The City shall disclose to the Engineer, prior to the execution of this Agreement, any
contingent or other special provisions relative to compensation.
6.1.3 The Engineer shall submit, in timely fashion, invoices for Basic Services, Additional Services
and Reimbursable Expenses. The City shall review such invoices and, if they are considered
incorrect or untimely, the City shall review the matter with the Engineer and confirm, in writing to
the Engineer within ten days from receipt of the Engineer's billing, the City's understanding of the
disposition of the issue.
6.1.4 If and to the extent that the Contract Time initially established in the Contract for Construction
is exceeded or extended through no fault of the Engineer, compensation for any Basic Services
required for such extended period of Administration of the Construction Contract shall be
computed as set forth in the Agreement.
8
ARTICLE 7
ENGINEER'S ACCOUNTING RECORDS
7.1 Records of Reimbursable Expenses and expenses pertaining to Additional Services and
services performed on the basis of a Multiple of Direct Personnel Expense shall be kept on the basis
of generally accepted accounting principles and shall be available to the City or the City's
authorized representative at mutually convenient times.
ARTICLE 8
OWNERSHIP AND USE OF DOCUMENTS
8.1 Except for reference and coordination purposes in connection with future additions or
alterations to the Work. Drawings and Specifications prepared by the Engineer in instruments of
service are and shall be the property of the City whether the Project for which they are made is
executed or not. The Engineer shall be permitted to retain copies, including reproducible copies, of
Drawings and Specifications for such information and reference. The Drawings and Specifications
may be used by the City on other projects, or for completion of this Project by others.
8.2 The Engineer shall maintain on file, and make available to the City, design calculations for
This Part of the Project, and shall furnish copies thereof to the City on request.
8.3 Submission or distribution to meet official regulatory requirements, or for other purposes in
connection with the Project, is not to be construed as publication in derogation of the City's or the
Engineer's rights.
9
Design Services for Bus Laues on SH 82 from Buttermilk to Maroon Creek Roundabout
SCOPE OF SERVICES
SECTION 1
Specific Project Infonnation
I. PROJECT DESCRIPTION
The planned improvements are to expand the existing template to accommodate Bus Lanes on State Highway 82 from approximately MP 38.3
at the intersection with Owl Creek Road to approximately MP 39.8 at the Maroon Creek Roundabout in the City of Aspen Colorado. The
consultant will use several past documents for the Entrance to Aspen, such as but not limited to, the Draft Environmental Impact Statement, the
Final Environmental Impact Statement, the Record of Decision, the EIS Reevaluation, the highway as-built plans from the ABC to Buttermilk,
Maroon Creek Bridge, the Truscott Intersection and the Maroon Creek Roundabout as guide for design. The reconstruction will be to improve
the existing template to accommodate a dedicated Transit Lane in each direction and coordinate with the changes in profile that will be
executed on the current CDOT Maroon Creek Bridge Project.
There is currently a single lane in each direction of the Highway with appropriate acceleration and deceleration lanes for intersections and
major access points. This project will design additional driving surface and adjust the surrounding amenities and access points. The design
consists of grading, drainage and intersection improvements Surface template depths shall be designed based on geotechnical investigations
and the minimums required on the State Highway 82 Corridor. Geometric improvements will be made to accommodate turning movements
required for appropriate vehicles at the SH82 intersections and to accommodate current CDOT and AASHTO Standards.
The consultant is responsible for the final design of the Bus Lanes, intersection improvements, relocated irrigation pipes and ditches, design of
a storm drainage system, relocated trails, landscape and irrigation design, permits, utility relocation plan and coordination, signing and
pavement marking plans and construction phasing pians as wen as any coordination with Pitkin County (County land-use review), Coiorado
Department of Transportation (CDOT), the City of Aspen, the Town ofSnowmass and affected utility companies. CDOT will provide a review
and approval of the following but not limited to: civil design, traffic, hydraulic, access requirements, materials, geotechnical engineering, and
environmental clearances for the project.
The work products consist of relevant reports, preliminary pians (FIR), almost [mal (FOR), and final plans and final construction drawings,
specifications, contract and bid documents. The design document win be prepared to CDOT Local Agency Manual standards/guidelines.
Currently it is anticipated that the project shan be submitted for review and approval by CDOT Region 3 as a Local Agency Construction
Project with an IGA developed between CDOT and the City of Aspen. Standard drawings and specifications for construction will be those used
by CDOT. CDOT nomenclature will be used for bid items, references to the work and the preparation of estimates and bid tabulations.
In the event of conflicts between sections of this Scope of Service, Sections 2-7 take precedence.
II. WORK TASKS
Task Group A - Highway Alignment Grading and Drainage Plans
1. Highwav Grading. A Preliminary Design where horizontal and verticai aligmnents will be refined to meet current AASHTO
Standards for urban conditions. Preliminary grading plans will be developed for the side roads and modified bus lanes and
stops. Bus Lanes will match the Maroon Creek bridge deck currently under construction that will be modified by CDOT to
accommodate four II' lanes with two 6' shouiders. An aligmnent work shan on the Maroon Creek Bridge approaches shan be
coordinated with the Change Order drawings that will be issued by CDOT to accommodate the bus lanes.
Project pians will be developed to include: title sheet, general notes, typical sections, and plan/profile sheets. The plan sheets
will include alignments, profile grades, existing right-of-way, drainage, existing utilities, toes of slope, earthwork cross-
sections, soil data and structure general layouts. A preliminary construction phasing and traffic control plan will also be
included. The horizontal and vertical geometric plans will be submitted to CDOT, the City of Aspen, Pitkin County, and utility
companies for FIR review.
After the FIR review, almost final plans, specifications and estimates will be completed. Plan quantities will be calculated,
tabuiated and a summary of quantities prepared. The Final Office Review (FOR) plans wili include the sheets as preliminariiy
outlined in the Attachment C. The FOR plans wili then be submitted again for a Final Office Review by CDOT, Pitkin County,
City of Aspen, and affected utility companies.
It is estimated that there will be approximateiy 150 sheets of construction drawings for the project. Special provisions will be
written to supplement CDOT's Standard Specifications and Standard Special Provisions. An estimate of probable construction
costs will be prepared at every review using up to date quantities and bid prices from related construction projects.
2. Utilitv Coordination. Existing utilities, identified by the combining the existing survey information and wili be plotted on the
base maps from field survey data, maps from the utility companies, and field locations. Verification of these existing utilities
may be required. Locations of manholes, valves, poles, riser boxes, hydrants, and meters wili also be shown. The plans will be
sent to the affected utility companies for location verification. The base maps will be revised as per comments from the utility
companies, Pitkin County and the City of Aspen.
Conflicts with future and existing utiiities will be determined and reiocations wili be coordinated with the appropriate utility
company. Final design for the relocation of sanitary sewer and water in the area will be done by appropriate Water or
Sanitation District. Utility drawings showing proposed horizontal locations of underground utilities wili be included in the
plans for information only.
3. Drainage ReDort and Design. The following components will be complied to submit a modification with the CDOT design
documents.
a. Hvdrologv Modify existing CDOT drainage basin data from SH 82 projects, collect historical drainage data and projected
changes, and complete a hydrological analysis. Analysis shall meet CDOT drainage standards/requirements. Any changes to the
existing drainage shall be minimized. All anaiysis shall be approved by CDOT.
b. Storm Sewer Design. Determine location for inlets, manholes and storm sewer pipes using the grading plans developed for
the project. Determine the type and size of the various culverts and prepare structure cross-sections to detennine elevations,
flowlines, slopes and lengths of the structures. The storm sewer will be designed for the 50-year storm event as per Pitkin
County and CDOT standards.
c. Irri2ation Desi2n. The existing irrigation ditches on the project will be replaced and to accommodate the new roadway
design width. Irrigation structures and flumes will be evaluated for reuse or replacement.
d. Culvert Desi2n. The existing culvert crossings will be lengthened or replaced and new end section designs provided as
necessary to accommodate the new parking and roadway width water crossings using CDOT standards.
e. Erosion Control. A Storm Water Pollution Prevention Plan (SWMP) will be prepared in accordance with CDOT's Erosion
Controi Manual and Storm Water Pollution Prevention Pian, Standard Plans, and Specifications and per NPDES requirements.
f. PreDare ReDort. A hydraulics report for FIR submittal and FOR submittal will be prepared that includes the hydroiogy, minor
structure hydraulic design, with basin maps and drainage worksheets.
Task Group B - Intersection and Traffic Engineering
1. Intersection and Access Modifications. Anticipated traffic movements within the limits of this project are believed to be
currently adequate but with additional demand may need to be reassessed, modifications may be necessary to the SH82
intersections. As such, revisions in traffic movements are anticipated at this time and will be based on anticipated use of
traffic modeling efforts being conducted by the City at the time of this RFQ. Existing acceleration and deceleration lanes shall
be incorporated into the bus lane alignment to confine improvements within the existing CDOT ROW. CDOT access
requirements may have input on what is required for this analysis and required modifications. No new traffic counts are
anticipated to be required for this project.
2. Traffic Signal Modifications. Due to the expanded width of the intersection, Traffic Signal modifications may be required for
the project. All modifications will be coordinated with CDOT Region 3 Traffic in Grand Junction and revised detection
systems will be included in the design effort.
3. Signing and Pavement Marking. Separate plan sheets will be prepared that show existing and proposed signs and proposed
pavement markings. Special signing for the transit only lanes is expected for this job. Existing signs will be replaced in kind.
Signing adjustments for areas of widening improvements will be accommodated. Tabulations of the signing and pavement
marking quantities will be included with the plans.
4. Traffic Control and Construction Phasing. A final construction phasing with traffic controi plan will be developed which
integrates the construction of all project work elements into a practical and feasible sequence. This plan will accommodate the
existing traffic movements and parking uses during construction, and a final traffic control plan developed which will be
compatible with the phasing plan. This plan will meet the requirements of MUTCD as required by CDOT.
Coordination with CDOT staff for the Maroon Creek Bridge Project will be required to determine possibie work to be
completed on site by CDOT contractor that may compliment widening project. Times for access to the site will also need to
be determined based on work to be eompieted on the Maroon Creek Bridge project.
Task Group C - Geotechnical Engineering
The consultant will be conducting the geotechnical investigations for this project. As such, it is anticipated that the
consultant will provide the following information to the City of Aspen and CDOT.
I. Soiis Investigation Reports. Exploratory test hoies data and locations to be determined by the soils engineer with consultant and
staff approval. Soil samples will be tested for classification, moisture-density, resistance value, compressibility or swell
characteristics, and corrosiveness. The soils engineer will determine if the pavement section is satisfactory based on the
number of anticipated truck/car ESAL's. No life cycle cost for alternative pavement types are anticipated. Two design sections
are anticipated to accommodate the road alignment. Existing ground water levels will also be determined from the borings at
these locations.
2. SH 82 Template Design. The consultant will provide the pavement design/s for SH 82 as asphalt pavement, which matches the
SH 82 corridor design. The current pavement design is believed to be 5.5 inches of Superpave asphalt atop 4 inches of
aggregate base course (Cl. 6). The roadway embankment material is rated R-59 or better for 2 feet beneath this template.
3. Geotechnical Investh!ation Reoort. A report will be provided to the City of Aspen/CDOT, which summarizes the boring, and
test data obtained and provides conclusions and recommendations for roadway subgrade compaction, pavement design
verification and structure foundations.
4. Geotechnical Foundation Report. A minimum of two test holes wiil be driiied on the aiignment of any retaining waiis on the
project. There could be the need to provide retention of the highway template to remain in the existing CDOT ROW for SH 82
and to protect existing City of Aspen amenities, such as the pedestrian underpass and trail. It is assumed that there wiii be
several locations on the project that may require down hill retaining walls or modifications to existing structures. Borings shall
be drilled during irrigation season to determine worst case scenario for ground water elevation The appropriate laboratory tests
wiii be performed and data analyzed to determine strength and aiiowable bearing capacity of the foundation material. Existing
ground water ievels wiil aiso be determined from the borings at this location. A foundation report wiil address aii new and
modified structures and waiis within the project.
Task Group D - Structural Selectiou Report and Designs
Consultant will prepare a Wall Selection Report for the potential new and modified structures in accordance with CDOT guidelines and
City of Aspen staff. The report will evaluate the existing structures to ensure that they accommodate the highway bus lanes. The
evaluation will incorporate geotechnical investigation, field investigation and previous wall designs to detennine the structural integrity
and load capacity of the existing structure. The design will be based upon the use ofHS-25 loading and LRFD design loading criteria.
The proposed widened roadway will be adjusted to accommodate the horizontal and vertical sight distance requirements per current
AASHTO standards. New and Modified wall construction drawings will conform to AASHTO and CDOT standards and shall include an
estimate of quantities and opinion of probabie cost.
Task Group E - Specifications and Meetings
1. Bid Documents. After the FOR is held, final corrections will be made to the plans and specifications and reproduced for
advertisement. The CDOT will be responsible for advertising the project. The consultant will be able to answer contractor's
questions regarding the project and prepare any addendum's that may be necessary to fmalize the bid set. A pre-bid conference
is recommended to review the proposed project with prospective contractors; this has been included in the engineering estimate.
2. Pennits and Applications. The consultant will be responsible for the following list of permits and applications to ensure the
proper approvals are acquired for the construction of the project:
a. Local Agencv Checklist. Due to the nature improvements to the State Highway 82 template the project will be required to go
thru the Local Agency process. The consultant will submit this project on behalf of the City of Aspen and follow all of the
guidelines contained in the 2006 Local Agency Manual. The consultant will submit to CDOT Region 3 the FIR, FOR and Finai
sets for review and application to modify the template and intersections on SH 82. Comment from the review and approval
process will be incorporated into the Construction Plans and Specifications.
b. Section 404 (CW A) - Dredge Fill and Wetlands Mitigation. The Colorado Department of Health, Water Quality Control
Division, wili be contacted and made aware of the project and the type of construction activity that wiil take place. This 404
pennit and its related permit requirements, Section 401, of the Clean Water Act has been addressed within the Entrance to
Aspen EfS which wiil define the impacted wetiands impacts are within these project limits. Update to the existing wetiands
since the EIS need to be performed. The 404 or 401 permits required for this project will be prepared by the cpnsultant as
necessary.
e. Section 402 (CW A) - NPDES. Currently there is an active NPDES pennit open until 2008 for the area covered under
Maroon Creek Bridge construction project. A new and separate permit will be required for the remainder of the project
alignment. Review of the open permit and possible additional requirements need to be examined.
3. Proiect Meetinl!s. A Design Scoping Review meeting will be held and an on-site inspection will be made to ensure that the
project team is familiar with the existing conditions as well as the project requirements. The consultant and City of Aspen Staff
wiil conduct this meeting. A Project Schedule will be deveioped with critical tasks and anticipated time frame for completing
those tasks. A meeting after the FIR set is distributed wiil be held with interested parties, which shail include but not limited to
CDOT, City of Aspen, Pitkin County, and RFT A. A meeting foilowing the FOR plan set distribution may be required for
foilow up approval by CDOT. It is anticipated that at least 2 intermediate meetings may be required with CDOT specialty staff
but can be combined with City of Aspen staff meetings. And as method of tracking the project the consultant and the City of
Aspen Staff wiil meet at least twice per month to coordinate the work effort, resolve problems, update the schedule, and
determine infonnation or items required from other agencies.
Task Group F - Miscellaneous and Project Management
1. Progress Reports and Biliings. Progress reports and biliings wili be submitted on a four or five-week basis (12 times a year).
2. Desitm Survevs. The existing area proposed for construction has been surveyed by CDOT to the extent that a three
dimensional topography of the existing conditions can be generated. The Consultant will be responsible to verify the
locations for all existing storm drainage facilities, utilities, edges of pavement, curbs, sidewalks, signs, bridges, culverts,
buildings, wetlands and trees (diameter >4'~ located within the project limits are expected to be included with the mapping.
The horizontal and vertical control usedfor the State Highway 82 (ABC to Buttermilk, the Maroon Creek Bridge and the
Maroon Creek Roundabout) projects will be used as the control survey data throughout the project. Some supplemental
survey should be anticipated to indicate conditions after the completion of the work done by the Maroon Creek Bridge
project.
3. Public Involvement. The consultant will be assisting the City of Aspen with Design Public Meeting's to inform the public of the
project if required. At least two public meetings are included in the scope of services. The consultant will provide staff to
answer questions or address concerns generated during and after the meetings. The consultant will provide exhibits showing
proposed impacts and any other materials needed to facilitate the meetings.
It is anticipated that City of Aspen wili be responsible for notifying the appropriate individuals, consortiums, or general public
(via: radio, newspapers, newsletters.) of the meeting times and places.
4. Landscaoing and Urban Design. Landscaping services are an important component of the project. The Consultant team will
work with the City of Aspen Parks and Recreation Department to reestablish the vegetation landscaping design in the corridor.
Urban design services necessary that could include, but are not limited to; assisting in the selection of ornamental lighting
fixtures; developing decorative treatments for adjacent pedestrian trails, transit facilities, landscaping to minimize impact of the
site, irrigation systems, decorative berming, and decorative signage.
5. Computer/Software Information. The primary hardware used by CDOT is a Microsoft Windows based system. Current
software utilized by CDOT:
Earthwork:
Drafting:
Survey:
Geometry:
Estimating:
Inroads
Micro Station
TMOSS (developed by CDOT to compile and codify topographical survey data)
CDOT COGO (Coordinate Geometry)
Bid items to be provided to CDOT in a compatible file format (i.e. Estimator) which will be imported into
Trns*port.
Microsoft Word
MS Project
MS Word, Excel, Power Point
Specifications:
Scheduling:
Misc.:
6. Environmental Clearances - Designer need to follow guidelines according to ROD August 1998 but some follow up on the
environmental requirements will be required such as (but not limited to) actual disturbed wetlands and erosion controll storm water.
A wetlands mitigation plan wili need to be drafted working with CDOT staff.
III. DELIVERABLES
1. Preliminary design plans (FIR) with preliminary construction estimate.
2. Permit Applications. (Some of the permits may be directly with the City such as 404)
3. Almost final plans for distribution (FOR)
4. Final design plans with final construction estimates broken out for the major components of the project-phased parking, drainage and
intersection.
5. Bid documents for project advertisement with final quantities.
6. Hydraulic, Geotechnical, Foundation and Wall Selection Reports.
7. Produce Addendum's required to optimize or clarify the design (per client's request).
Design! Advertisement Timeline
Design Scoping Meeting
FIR Review Meeting w/CDOT
FOR Review Meeting w/CDOT
EOTC Update Presentation (special meeting)
Advertise CDOT Bus Lane Construction Project
Open Bids for project (3 week ad period)
Begin Construction
June 4th, 2007
August I, 2007
September 5, 2007
September 20, 2007
November 15,2007
December 6, 2007
Spring 2008
IV. CONSTRUCTION MANAGEMENT (separate contract)
The consultant will perform under a separate contract at the client's request administration of the construction in accordance with
CDOT practices and policies.
The administration work includes tasks commencing with the advertisement for bids and the
completing with project finals. Tasks include attending pre-construction meeting, award of the contract, sublet pennits, coordination
with utilities and other interested parties, conferences and weekly meetings, submittal review, work inspection and documentation,
coordination with material testing finn, work acceptance, pay quantities, pay estimates, project reviews and changes, as-builts, and
project finaiizing. If CDOT requires EEO and DBE procedures and monitoring be utiiized. Work will be documented using standard
CDOT practices and forms or construction within their ROW.
SECTION 2
PROJECT MANAGEMENT AND COORDINATION
1 ASPEN CONTACT
The Contract Administrator for this project is:
A. Name: Mr. John Krueger
B. Title: City of Aspen Director of Transportation
C. Address: 130 South Galena Street, Aspen, CO 8161 I
D. Telephone: 970920-5042
E. Fax: 970 544-9447
SECTION 3
REFERENCE ITEMS NEEDED BY THE CONSULTANT
1 CURRENT CDOT MANUALS, SPECIFICATIONS, STANDARDS, ETC.
Electronic files of applicable standards. All CDOT Aspen, PITCO, and RFT A fonns as specified in this document.
The consultant shall obtain and utilize the most recent CDOT adopted references including standards and specifications,
manuals and software or as directed by the ASPEN/PM.
SECTION 4
GENERAL INFORMATION
1 NOTICE TO PROCEED
Work will not commence until the written Notice-to-Proceed is issued by the City with certification from the Consultant that
the work will be completed within the allotted time. Work may be required, night or day, on weekends, on holidays, or on
split shifts. The City must concur in time lost reports prior to the time lost delays being subtracted from time charges.
Subject to the City prior approval the time charged may exclude the time lost for:
A. Reviews and Approvals.
B. Response and Direction
2 PROJECT COORDINATION
A. Routine Working Contact
The routine working contact will be between the City Project Manager (ASPEN/PM) and the Consultant Project
Manager (C/PM) Ralph Trapani as defined in Appendix C.
B. Project Manager Requirements
Each Project Manager will provide the others with the following:
a. A written synopsis or copy of their respective contacts (both by telephone and in person) with others.
b. Copies of pertinent written communications.
3 ROUTINE REPORTING AND BILLING
The Consultant will provide the following on a routine basis:
A. Coordination
Coordination of all contract activities by the C/PM
B. Periodic Reports and Billings
The periodic reports and billings in a form acceptable to the ASPEN/PM
C. Minutes of all Meetings:
The minutes will be completed and provided to the ASPEN/PM within five (5) working days
after the meeting. When a definable task is discussed during a meeting, the minutes will
identify the "Action Item", the party responsible for accomplishing it, and the proposed
completion date.
D. General Reports and Submittals
In general, all reports and submittals must be approved by the City prior to their content
being utilized in follow-up work effort.
4 PERSONNEL OUALIFICATIONS
The Consultant Project Manager (C/PM) must be approved by the City Contract Administrator. Certain tasks must be
done by Licensed Professional Engineers (PE) or Professional Land Surveyors (PLS) who are registered with the
Colorado State Board of Registration for Professional Engineers and Land Surveyors. National Institute for Certification
in Engineering Technology (NICET) or other certifications may be required for project inspectors and testers.
5 CDOT COMPUTER/SOFTWARE INFORMATION
The consultant shall utilize the most recent CDOT adopted software. The primary software used by CDOT is as follows:
A. Drafting/CADD
B. Estimating
C. Specifications
InRoads and Microstation with CDOT's formatting configurations and standards.
Transport (an ASHTO sponsored software)
Microsoft Word
6 PROJECT DESIGN DATA AND STANDARDS
A. General:
Appendix A is a list of technical references applicable to CDOT work. The consultant is
responsible for ensuring compliance with the latest CDOT adopted version of the listed
references. Conflicts in criteria shall be resolved by the C/PM.
B. Specific Design Criteria:
Appendix B is a list of specific project criteria. The list is comprehensive and may include
items that are not required for a tasks defined in this scope. The Consultant shall submit
proposed any changes to the pertinent criteria to the ASPEN/PM at one of the periodic
progress meetings prior to initiating design.
C. Construction Materials/Methods:
The materials and methods specified for construction will be selected to minimize the initial
construction and long-term maintenance cost to the public entities. Non-typical construction
materials and methods must be approved in writing by the City.
SECTION 5
PRECONSTRUCTION WORK TASK DESCRIPTIONS
This list establishes the consultant's individual task responsibility. The consultant shall maintain the ability to perform all work
tasks which are indicated below by an 'X' in the consultant column, in accordance with the forms and conditions contained
herein, and the applicable standards. Selected work tasks shall be assigned only after coordination and cOI1sultation with the
City. The Consultant is also responsible for coordinating the required work schedule for those tasks accomplished by CDOT and
other agencies. The Consultant should review this entire section to identify applicable material. Contact the Aspen/Project
Manager (ASPEN/PM) if clarification is required (see Section 2.01).
The following activities of communication, consensus building, project team reviews, conceptual design, data gathering,
documentation, and formal public notice should be planned by the Consultant and coordinated with the ASPEN/PM. The time of
their accomplishment will overlap and parallel paths of activity should be planned to fmish the development phase in accordance
with the shortest possible schedule. The type and number of meetings, documents, etc., will depend on the category and
characteristics of the project work. A project plan shall be developed by the Consultant which satisfies the requirements of the
project development. This plan must be approved by the Contract Administrator (see Section 2.01) before starting the work.
ASPEN/ Consultant
Other
PROJECT INITIATION AND CONTINUING REOUIREMENTS
A. Initial Project Scoping Meeting
x
x
Identify scope elements, responsibilities and coordination necessary to complete the work.
B. Review applicable environmental documents and requirements
Ensure that any mitigation or commitments are addressed.
C. Independent design review
x
An independent design review shall be performed on any design accomplished by others that
will be used in this project. A report identifying the results of these reviews shall be
submitted to the CDOT/PM within one week of the review.
D. Develop a Project Schedule and assign tasks
x
E. Identify design criteria.
x
Submit a copy of Appendix B -Specific Design Criteria - with the appropriate items
completed.
F. Initiate survey
x
A terrain survey of exiting features is necessary.
G. Obtain necessary Right-of-Entry and permits
a Some activities may require work on land not controlled by public entities. In such
cases the Consultant shall obtain the necessary written permission to enter the premises.
Asoen/
Other
Consultant
b Included in this written permission will be the names and telephone numbers of
persons to contact should notification prior to entry be necessary. These
written
c Permissions apply to Aspen personnel as well as Consultant personnel. CDOT
Form 730 may be used for this purpose. Signed copies of written permission
will be submitted to the ASPEN/PM prior to entering private property for
survey work.
d Some activities such as materials testing on existing pavement and structures
may require a permit. Permits will be obtained and copies submitted to the
ASPEN/PM.
H. Traffic Control
Consultant field activities that interfere with traffic operations within existing
roadways will require control of traffic. The Consultant will plan and provide any
required traffic control for the survey, testing, or the design process. Traffic control
operations will be in accordance with the MUTCD. The proposed Method for
Handling Traffic (MHT) must be submitted to the CDOT/PM. Also, certification of
the Traffic Control Supervisor as a Worksite Traffic Supervisor by the American
Traffic Safety Services Association (ATSSA) or as a TCS (Traffic Control
Supervisor) by the Colorado Contractors Association (CCA) shall be required.
I. Initial Submittals
Submit the following samples to the ASPEN/PM for approval:
a An original plan sheet that complies with this scope of work
x
x
Note:No original plan sheets or survey work will be accomplished until satisfactory samples have been received and
approved by the ASPEN/PM.
J. Progress Meetings
a Aspen and Consultant Project Managers
The managers will meet periodically as required (typically at two-week
intervals). These progress meetings will be used to coordinate and track
the work effort and resolve problems. The meetings will review the
following:
Activities required to be complete since the last meeting
11 Problems encountered/anticipated and potential solutions
III Project Schedule Update
IV Action Items
v Coordination required with other agencies
The consultant will provide meeting minutes.
x
x
Aspen/
Other
Consultant
b Structure Review Meeting
While the major structural design work is progressing, the Consultant shall
meet periodically with the CDOT Structure Reviewer to review the work.
These meetings may be in addition to, or in conjunction with, the P.roject
Progress Meetings. The complexity of the structure shall be considered by
the CDOT Structure Reviewer to determine the frequency of review
meetings. Other required meetings are described in subsequent sections.
K. Proj ect Management
The Consultant will coordinate all the work tasks being accomplished by all parties
to ensure project work completion stages are on schedule.
L. Project Meeting Minutes
Project Meeting Minutes shall be completed and provided to the Aspen Project
Manager within one week of the actual meeting
2 PROJECT DEVELOPMENT
a Meetings
The types and number of meetings shall be flexible and determined by an
interactive process as approved by the Aspen/PM. Minutes of these
meetings shall be provided to the Aspen/PM and all participants.
Progress Review Meetings
These meetings are intended to disseminate project progress information to
the public and representatives oflocal entities. Notices will be mailed at
least 14 days in advance of these meetings to those on the "contact list".
The Consultant will provide the presentation aids, and help conduct the
meeting.
3 PRELIMINARY DESIGN
A. Structures
a Existing conditions
Conduct field reviews to determine the existing conditions as they pertain
to panel replacement. Obtain and review existing construction documents
and reports as to as constructed or modified conditions.
B. Utility Coordination
a Location Maps
ASDen/
Other
x
x
x
x
x
X
Consultant
Obtain utility location maps from the Utility Companies which identify
utility features in the project area. Requests and receipt of maps will be
coordinated with the CDOT Region Utility Engineer via copies of request
and transmittal letters.
b Reviews and Investigations
Conduct field reviews and utility investigations with the CDOT Region
Utility Engineer and Utility companies, as required, to ensure correct
horizontal and vertical utility data. When possible this will be done
utilizing non-destructive investigative techniques. The horizontal and
vertical locations will be shown in the FIR plans and cross sections.
c Relocation Recommendations
Submit necessary information for the relocation or adjustments of affected
utilities to the CDOT Region Utility Engineer. The CDOT Region Utility
Engineer will process the required agreements.
C. Structrnal Design:
a Retaining Wall Design
Retaining wall structures shall be designed in accordance with the
AASHTO Load Resistance Factor Design (LRFD) Specifications and the
CDOT Bridge Design Manual. The CDOT Structure Reviewer will
participate in coordinating this activity.
b Structural Data Collection
1 Obtain the structure site data. The following data, as applicable, shall be
collected: (Typical roadway section, roadway plan and profile sheets showing
all alignment data, topography, utilities, preliminary design plan) Right-of-Way
restrictions, preliminary hydraulics and geology information, environmental
constraints, lighting requirements, guardrail types, recommendations for
structure type, and architectural recommendations.
D. Construction Phasing Plan
A construction phasing plan shall be developed for all projects which
integrates the construction of all the project work elements into a practical
and feasible sequence. This plan shall accommodate the existing traffic
movements during construction (detours). A preliminary traffic control
plan will also be developed which will be compatible with the phasing
plan.
E. Preparation for the FIR
a Coordinate, complete, and compile the plan inputs from other CDOTbranches:
materials, hydraulics, traffic, right-of-way, and Staff Bridge.
x
x
x
x
x
x
b A general layout (which has been accepted by CDOT) will be included in the
FIR plans.
c Prepare the preliminary cost estimate for the work described in the FIR plans
base on estimated quantities.
d The FIR plans shall comply with CDOT requirements and shall include: title
sheet, typical sections, general notes, plan/profile sheets, and preliminary
layouts of interchanges/intersections.
The plan/profile sheets will include the following: all existing topography,
survey alignments, projected alignments, profile grades, ground line,
existing ROW, rough structure notes (preliminary drainage design notes,
including pipes, inlets, ditches and channels), and existing utility locations.
The following items will be mandatory for the FIR plans:
A Structure genera/layouts.
11 Typical plan sheet scales will be as follows:
A Plan and Profile
1 inch ~ 50 Feet (Urban)
1 inch ~ 100 Feet (Rural)
1 inch ~ 20 feet
B Intersections
e The plans shall be submitted to the ASPEN/PM for a preliminary review prior
to the FIR.
f The plans will be reproduced by the consultant.
g The construction phasing and the preliminary traffic control plan with proposed
detours will be included in the FIR plan set.
h CDOT form 1048 - project scoping procedures completion checklist
F. Field Inspection Review
a Attend the FIR
b The FIR meeting minutes shall be prepared by the C/PM, approved by the
ASPEN/PM, and distributed as directed.
c The FIR original plan sheets shall be revised/corrected in accordance with the
FIR meeting comments within thirty (30) working days.
d Design decisions concerning questions raised by the FIR will be resolved in
cooperation with the ASPEN/PM. The C/PM shall document the decision and
transmit the documentation to the ASPEN/PM for approval.
e A list of all deviations from standard design criteria along with the written
justification for each one shall be submitted to the ASPEN/PM.
G. Post-FIR Revisions
ASPEN/
Consultant
Other
x
x
x
The Consultant shall complete the revisions required by the FIR before this
phase of work is considered to be complete.
4 FINAL DESIGN
A. Project Review
a. Update Project Schedule
b. Coordinate Activities
c. Finalize design decisions, variances, justification process, and traffic signal
warrants.
B. Final Structural Design
During the conduct of this activity the Consultant shall participate in structural
review meetings with the CDOT Structural Reviewer. The design shall be in
accordance with the AASHTO LRFD and the CDOT Bridge Design Manual.
A. Structure final design
I. Perform the structural analysis. Provide panel design and document the
design with design notes, detail notes, and computer outputs.
11. Perform final design check from design and detail notes.
a. Preparation of structure plans and specifications
Prepare and provide the Structural Plans and Specifications, including any
revisions identified during the independent check.
b. Independent design, detail and quantity check
C. Construction Phasing Plan
A final construction phasing plan will be developed which integrates the
construction of all project work elements into a practical and feasible sequence.
This plan shall accommodate the existing traffic movements during construction,
and a final traffic control plan will be developed which shall be compatible with the
phasing plan.
D. Plan Preparation for the Final Office Review
a. Coordinate the packaging of the plans
1. Collect plans from all design elements and collate the plan package.
Include all items listed in the CDOT Project Development Manual.
11. Calculate plan quantities and prepare the tabulations and Summary of
Approximate Quantities.
ASPEN
/Other
x
Consultant
x
x
x
x
x
b. In addition to the plan sheets, the special provisions shall be provided
This will consist of those unique Project Special Provisions which have to be
written specifically for items, details and procedures not adequately covered by
CDOT's Standard Specifications and Standard Special Provisions. Also a list
of the Standard Special Provisions which are applicable to the project shall be
prepared. The Project Special Provisions shall be provided in the CDOT
format and submitted with the project plans.
c. Prepare FOR Estimate.
Item numbers, descriptions, units and quantities shall be listed and submitted to
the ASPEN/PM.
d. Submit the FOR Plans and specifications (Originals) to the ASPEN/PM for a
preliminary review prior to the FOR.
e. FOR plan reproduction ( 10) sets
E. Final Office Review
a. Attend the FOR
b. The FOR meeting minutes shall be prepared by the C/PM, Approved by the
ASPEN/PM, and distributed within two weeks of the meeting as directed.
c. The FOR original plan sheets and the specifications shall be revised in
accordance with the FOR meeting comments and submitted to the ASPEN/PM
within four (4) weeks after the FOR.
d. Submit the final revision of the plans after review.
F. Construction Plan Package
The bid plan construction contract package shall consist of the revised FOR plans
and will completely describe the work required to build the project including project
special provisions and detailed quantities.
a. Final engineering package. The consultant shall submit 2 copies, in 3-ring
binders of the following:
i. All project calculations or worksheets
11. Copies of variances, design decisions, and variance approvals
111. Project meeting minutes
IV. Environmental clearances, 404, 401, wetlands, endangered species, etc.
v. Panel construction packet
x
ASPEN/
Other
x
x
x
x
x
Consultant
x
x
x
x
x
x_
x
Includes, geometry, and quantity calculations or worksheets
VI. Any other information unique to this project and deemed important to the
effectiveness of construction.
b. Record plans sets
Two (2) record plan sets for final design will be produced which shall bear the
seal and signature of the responsible Consultant Engineer on each sheet. One
(I) set shall be retained by the Consultant for three (3) years. The other set
shall be submitted to Aspen. The original plan drawings shall not bear a seal.
SECTION 6
SERVICES AFTER DESIGN
TABLE l...SUBMITTALS
Hard Electronic Project Initiation and Continning ASPEN/OTHER CONSULTANT
Copy Copy Requirements
PDF Orh!,
X X Periodic Reoorts X
X X Billings X
X X Meeting Minutes X
X X Proiect Schedule X
X X Completed Specific Design Criteria X
X X Survev Plan X
X X Annroved MHT's X
X X Traffic Control Supervisor Certification X
X X Pennissions to Enter X
X X X Initial Submittal of an Original X
Plan Sheet
X X Geoloev & Soils Investigation Report X
X X Pavement Design Report X
X X Foundation Investigation Report X
Table I ..SUBMITTALS (CO NT.)
Hard Electronic Preliminary Design (Cont.) ASPEN/OTHER CONSULTANT
CODY CODY
PDF Oril!.
X X Preliminary Cost Estimate X
X X X FIR Plan Set X
X X List of deviations from Standard Design X
Criteria
X X X Corrected FIR Plan Set X
Final Desil!n
X X Correspondence with Agencies, Entities, and X
Public
Ril!ht-of-way
Traffic Enl!ineerinl!
X X Safety Assessment X
X X X Signing/Pavement Marking Plans X
X X Signal Warrant Studv X
X X X Signalized Intersection Plans & X
Soecifications
X X X Traffic Control Plan X
Structure Desil!n
X X X Structure Final Review Plans & X
Specifications
X X X Construction Phasine Plan X
X X FOR Plans & Specifications X
X X FOR Cost Estimate X
X X X Final Review Revisions X
Construction Plan Packaee
X X X Final Plans (IIXI7), Specifications (duplex) X
& Estimate Packaee for Ad.
X X Schedule of Quantities X
x X Design Decisions X
X X Variances X
X X Findings In the Public Interest X
X X Project Calculations (2 copies) X
X X Worksheets (2 copies) X
X X Design Notes X
X X Independent Design Review Reports X
X Record Plan Sets X
SECTION 7
CONTRACT CONCLUSION (CHECKLIST)
1 SUPPLEMENTAL WORK
It is anticipated that this contract may be supplemented for:
A. Construction Services
B. Construction Engineering
C. Completion of the "as-built" plans
2 CONTRACT COMPLETION
This Contract will be satisfied upon acceptance of the following items if applicable:
A. Project Schedule
B. Project Progress Meeting Minutes
C. Traffic Control Plan(s)
D. All documents found In Research
E. All Permission to Enter forms
F. Original Field Notes
G. Completion of review of contract submittals
H. Design Plans, Specifications, and Final Estimate
May 31, 2007
APPENDICES
A. REFERENCES
B. SPECIFIC DESIGN CRITERIA
C. DEFINITIONS
APPENDIX A
REFERENCES
AMERICAN ASSOCIATON OF STATE HIGHWAY AND TRANSPORTATION
OFFICIALS (AASHTO\ PUBLICATIONS (using latest approved versions):
A. A Policy on Design Standards-Interstate System
B. A Policy on Geometric Design of Highways and Streets
C. Guide for Design of Pavement Structures
D. Standard Specifications for Highway Bridges
E. Guide for the Design of High Occupancy Vehicle and Public Transfer Facilities
F. Guide for the Development of Bicycle Facilities
G. Standard Specifications for Transportation Materials and Methods of Sampling and Testing-
Part I, Specifications and Part II, Tests
H. Highway Design and Operational Practices Related to Highway Safety
1. Roadside Design Guide
2 COLORADO DEPARTMENT OF TRANSPORATION PUBLICATIONS (using latest approved versions):
A. CDOT Design Guide (an volumes)
B. CDOT Bridge Design Guide
C. CDOT Bridge Detailing Manual
D. Bridge Rating Manual
E. Project Development Manual
F. Erosion Control and Storm Water Quality Guide
G. Field Log of Structures
II. Cost Data Book
1. Drainage Design Manual
J. CDOT Quality Manual
K. CDOT Survey Manual
L. CDOT Field Materials Manual
M. CDOT Design Guide, Computer Aided Drafting (CAD)
N. Erosion Control and Storm water Quality Guide
o. Standard Plans, M & S Standards
P. Standard Specifications for Road and Bridge Construction and CDOT Supplemental Specifications
Q. Item Description and Abbreviations (with code number) compiled by Engineering Estimates and Marked Analysis
Unit, CDOT
R. Right-of-Way Manual, Chapter 2, Plans and Descriptions Procedures and General Information
S. The State Highway Access Code
APPENDIX A
REFERENCES (CONTINUED)
T. Utility Manual
U. TMOSS Generic Format
v. Field TMOSS Topography Coding
W. Topography Modeling Survey System User Manual
X. Interactive Graphics System Symbol Table
3 CDOT PROCEDURAL DIRECTIVES (using latest approved versions):
A. No. 400.2
B. No. 501.2
C. No. 514.1
D. No. 516.1
E. No. 1217a
F. No. 1304. I
G. No. 1305.1
H. No. 1601
I. No. 1700.1
J. No. 1700.3
K. No. 1700.5
L. No. 1700.6
M. No. 1905.1
Monitoring Consultant Contracts
Cooperative Storm Drainage System
Field Inspection Review (FIR)
Final Office Review (FOR)
Survey Request
Right-of-Way Plan Revisions
Land Surveys
Interchange Approval Process
Certification Acceptance (CA) Procedures for Location and Design Approval
Plans, Specifications and Estimates (PS&E) and Authorization to Advertise for
Bids under Certifications Acceptance (CA)
Local Entity/State Contracts and Local Entity/Consultant Contracts and Local
Entity/R.R. Contracts under C.A
Railroad/Highway Contracts (Under Certification Acceptance)
Preparation of Plans and Specifications for Structures prepared by Staff Bridge
Branch
4 FEDERAL PUBLICATIONS (using latest approved versions):
A. Manual on Uniform Traffic Control Devices
B. Highway Capacity Manual
C. Urban Transportation Operations Training - Design of Urban Streets, Student Workbook
D. Reference Guide Outline - Specifications for Aerial Surveys and Mapping by Photogrammetric Methods for
Highways
E. FHW A Federal-Aid Policy Guide
F. Technical Advisory T6640.8A
G. U.S. Department of Transportation Order 5610.1E
H. Geometric Geodetic Accuracy Standards and Specifications for Using GPS Relative Positioning Techniques
I. ADAAG Americans With Disabilities Act Accessibility Guidelines
5 AREA:
A. Manual for Railway Engineering
APPENDIX B
SPECIFIC DESIGN CRITERIA
Note: The following criteria will be developed by the consultant and coordinated with the ASPEN/PM prior to
starting the design.
1. ROADWAY
A. BASIC DESIGN
The basis for design will be the data in CDOT Form 463, Design Data. A copy of the latest
applicable design Data form will be furnished to the consultant
B. GEOMETRIC AND STRUCTURE STANDARDS
a Design Speed
b Horizontal Alignment and Curvature
Applicable Superelevation Standards
ii Minimum radius of Curvature
iii Use of Spirals
c Vertical Alignment:
Maximum gradient - CDOT Design Guide
11 Length - CDOT Design Guide
d Sight Distance:
Stopping -
ii Passing -
111 Decision-
e Superelevation, Applicable Standard
f Frontage Roads, Separation Width
g CDOT Access Code
h Airway - Highway Clearances Design Guide
Bridges and Grade Separation Structures, Clearances to Structures and Obstructions, CDOT
Design Guide
J Curb and Gutters, Type
APPENDIX B
SPECIFIC DESIGN CRITERIA (CONTINUED)
C. GEOMETRIC CROSS SECTION
a Travel Lane:
Width-
II Cross Slope -
b Shoulder:
Width-
II Slope -
iii Paved/Nonpaved
c Side Ditches:
CDOT Design Guide
d Side Slopes
Cut-Less than 3: I
II CDOT Design Gllide
III Clear zone
e Median:
Width-
II Treatment -
D. INTERSECTIONS AT GRADE:
a Type -
b Special Considerations -
E. TRAFFIC INTERCHANGES:
a Type -
b Ramp Type -
c Special Considerations -
F. DESIGN OF PAVEMENT STRUCTURE:
a Pavement Type -
b Percent Trucks
APPENDIX B
SPECIFIC DESIGN CRJTERJA (CONTINUED)
c Economic Analysis Period-
d Design Life ~
G. MISCELLANEOUS DESIGN CONSIDERATIONS
a Fence Type -
b FEMA Category ~
c Design Flood Frequency
H. ROADSIDE DEVELOPMENT
a Landscaping
b Specifications for Revegetating Disturbed Areas to be provided by CDOT.
c Noise Control
d Type
e Guardrail and End T reatrnents
I. LIGHTING
a Type
AASHTO-
2 ADT-
3 AREA-
4 ATSSA-
5 AT&SF-
6 ADAAG-
7 BAMS-
8 BLM-
9 BNRR-
10 CA-
II CAP-
12 CBC-
13 CDOT-
14 CDOT/PM-
15 CDOT/STR-
16 CDPHE-
I7 CEQ-
18 COG-
19 COGO-
20 CONSULTANT-
21 CONTRACT
ADMINISTRA TOR-
APPENDIX C
DEFINITIONS
American Association of State Highway & Transportation Officials
Average two-way 24-hour Traffic in Number ofVehicIes
American Railway Engineering Association
American Traffic Safety Services Association
Atchison, Topeka & Santa Fe Railway Company
Americans with Disabilities Accessibility Act Guidelines
Bid Analysis and Management Systems
Bureau of Land Management
Burlington Northern Railroad
Contract Administrator. The CDOT Manager responsible for
the satisfactory completion of the contract by the consultant.
CDOT's Action Plan
Concrete Box Culvert
Colorado Department of Transportation
Colorado Department of Transportation Project Manager -
The CDOT Engineer responsible for the day to day direction
and CDOT Consultant coordination of the design effort.
Colorado Department of Transportation Structure Reviewer-
The CDOT Engineer responsible for reviewing and
coordinating major structural design
Colorado Department of Public Health and Environment
Council on Environmental Quality
Council of Governments
Coordinate Geometry Output
Consultant for this project
Typically a Region Engineer or Branch Head. The CDOT
employee directly responsible for the satisfactory completion
of the contract by the Consultant. The contract administration
is usually delegated to a CDOT Project Manager.
22 C/PM-
23 DEIS-
24 DHV-
25 DRCOG-
26 D&RGW-
27 EA-
28 EIS-
29 ESAL-
30 ESE-
31 FEIS-
32 FEMA-
33 FHPG-
34 FHWA-
35 FIPI-
36 FIR-
37 FONSI-
38 FOR-
39 GPS-
40 MAJOR
STRUCTURES-
APPENDIX C
DEFINITIONS (CONTINUED)
Consultant Project Manager - The Consultant Engineer
responsible for combining the various inputs in the process of
completing the project plans and managing the Consultant
design effort.
Draft Environmental Impact Statement
Future Design Hourly Volume (two-way unless specified
otherwise)
Denver Regional Council of Governments
Denver & Rio Grande Westem Railroad
Environmental Assessment
Environmental Impact Statement
Equivalent Single Axle Load
Economic, Social and Environmental
Final Environmental Impact Statement
Federal Emergency Management Agency
Federal Aid Highway Policy Guide
Federal Highway Administration
Finding In Public Interest
Field Inspection Review
Finding of No Significant Impact
Final Office Review
Global Positioning System
Bridges and culverts with a total clear span length greater than
twenty feet. This length is measured along the centerline of
roadway for bridges and culverts, from abutment face to
abutment face, Retaining structures are measured along the
horizontal distance along the top of the wall. Structures with
exposed heights at any section over five feet and total lengths
greater than a hundred feet as well as overhead structures
including (bridge signs, cantilevers and butterflies extending
over traffic) are also considered major structures.
41 MPO-
42 MS4-
43 NEPA-
44 NGS-
45 NICET-
46 NOAA-
47 PAPER
SIZES-
48 PE-
49 PM-
50 PLS-
51 PRT-
52 PS&E-
53 PROJECT-
54 ROR-
55 ROW-
56 ROWPR-
57 RTD-
58 T/E-
59 SH-
60 TMOSS-
61 TOPOGRAPHY-
62 UD & FCD-
63 USCOE-
APPENDIX C
DEFINITIONS (CONTINUED)
Metropolitan Planning Organization (i.e. Denver Regional
Council of Governments, Pikes Peak Area Council of
Governments, Grand Junction MPO, Pueblo MPO, and North
Front Range Council of Governments).
Municipal Separate Storm Sewer System
National Environment Policy Act
National Geodetic Survey
National Institute for Certification in Technology
National Oceanic and Atmospheric Administration
See Computer-Aided Drafting Manual (CDOT);
Table 6-13 and Table 8-1
Professional Engineer registered in Colorado
Program Manager
Professional Land Surveyor registered in Colorado
Project Review Team
Plans, Specifications and Estimate
The work defined by this scope
Region Office Review
Right-of-Way: A general term denoting land, property, or
interest therein, usually in a strip acquired for or devoted to a
highway
Right-of-Way Plan Review
Regional Transportation Director
Threatened and/or Endangered Species
State Highway Numbers
Terrain Modeling Survey System
In the context of CDOT plans, topography normally refers to
existing cultural or man-made details.
Urban Drainage and Flood Control District
United States Army Corp of Engineers
Note: For other definitions and terms, refer to Section 101 of the CDOT Division of Highways Standard
Specifications for Road and Bridge Construction and the CDOT Design Guide.
PROJECT COST WORKSHEET (STANDARD RATE OF PAY)
Project Number Buttermilk to Roundabout Bus lane DesiQn
Location Aspen, CO
Firm Name Parsons
Name of Pre parer Ralph Trapani Phone no. (970) 618-8959
Scope of Worn Date
Type of Proposal: Specific Rate of Pay Contract time 300 days
1A. SPECIFIC lABOR RATES
DIRECT
EMPLOYEE EMPLOYEE SALARY INDIRECT FEE MULTIPLIER STANDARD
NAME CLASSIFICATION COST/HOUR COST (%) (%) RATE
( a) ( b) (e) ( d) $/HOUR
Arent, Steve Senior Project Manager $61.03 153.40 10.00 2.787 $170.12
Baalman, Ronnie CADD Technician $28.84 153.40 10.00 2.787 $80.39
Barker, Julia K. Structural Engineer $28.84 153.40 10.00 2.787 $80.39
Barta, Pat Administrative Supervisor $27.04 153.40 10.00 2.787 $75.37
Botruff, Gloria Senior Administrative Assistant $15.45 153.40 10.00 2.787 $43.07
Braaksma, John Senior Structural Engineer $50.35 153.40 10.00 2.787 $140.35
Childress, Suzanne Associate Planner $24.00 153.40 10.00 2.787 $66.90
Colton, Philip B. Construction Manager $68.25 153.40 10.00 2.787 $190.24
Dillon, David Senior Designer $40.25 153.40 10.00 2.787 $112.19
Doyle, Brad Project Engineer $34.20 153.40 10.00 2.787 $95.33
Erlandson, Barry Senior Traffic Engineer $51.36 153.40 10.00 2.787 $143.16
Gannon, Kimberly Senior Administrative Aide $17.84 153.40 10.00 2.787 $49.73
Hansson, Hakan J. Structural Engineer $30.00 153.40 10.00 2.787 $83.62
Herrera, Mario A Civil Engineer $32.96 153.40 10.00 2.787 $91.87
Hoffmann, Phil Senior Project Manager $79.33 153.40 10.00 2.787 $221.12
Keahey, Kyle Transportation Planner $72.50 153.40 10.00 2.787 $202.09
Keliy, Kelli Administrative Staff $33.50 153.40 10.00 2.787 $93.38
Koester, Roger Senior Project Manager $64.26 153.40 10.00 2.787 $179.12
Krueger, Kim Senior CADD Technician $28.50 153.40 10.00 2.787 $79.44
Kurth, David Senior Project Manager $59.88 153.40 10.00 2.787 $166.91
Lee, Jonathan H. Construction Manager $50.44 153.40 10.00 2.787 $140.60
lien, Siobhan Senior Technical Writer $31.05 153.40 10.00 2.787 $86.55
Limasalle, Paulus Civil Engineer $31.25 153.40 10.00 2.787 $87.11
Lormand, Jeff Landscape Architect $39.03 153.40 10.00 2.787 $108.79
Lynch, Hilla P Sr. Civil Engineer-LRT $40.28 153.40 10.00 2.787 $112.28
Mayen, Todd Structural Engineer $33.00 153.40 10.00 2.787 $91.98
Morhman, Michale R. Civil Engineer $38.93 153.40 10.00 2.787 $108.51
Moores, David J. Senior Hydraulics Engineer $38.50 153.40 10.00 2.787 $107.31
Mueller, Oliver Structural Engineer $32.82 153.40 10.00 2.787 $91.48
Nikolai, Paul Landscape Architect $33.50 153.40 10.00 2.787 $9338
Pieksma, Doug Senior CADD Technician $40.00 153.40 10.00 2.787 $111.50
Proia, Kim Project Engineer $40.95 153.40 10.00 2.787 $114.14
Richardson, Kames E. Structurai Engineer $40.00 153.40 10.00 2.787 $111.50
Rozendaal, Steven W. Architectural Engineer $28.74 153.40 10.00 2.787 $80.11
Schneider, Sandra Structural Engineer $30.62 153.40 10.00 2.787 $85.35
Smith, Adrian Civil Engineer $29.53 153.40 10.00 2.787 $82.31
Smith, Steven Project Manager/Principal $72.13 153.40 10.00 2.787 $201.06
Stirbys, Anthony F. Geotechnical Engineer $67.17 153.40 10.00 2.787 $187.23
Stelmack, Tom Senior Project Manager $61.50 153.40 10.00 2.787 $171.43
Trapani, Ralph Project Manager $64.60 153.40 10.00 2.787 $180.07
Virding, Tom E. BridgefTunnel Project Manager $71.64 153.40 10.00 2.787 $199.69
Weir, David B. Civil Engineer $40.70 153.40 10.00 2.787 $113.45
Zeid, Jeremy Structural Engineer $27.75 153.40 10.00 2.787 $77.35
1B. LABOR COSTS
EMPLOYEE EMPLOYEE STANDARD ESTIMATED NUMBER ESTIMATED
NAME CLASSIFICATION RATE $/ HOUR OF WORK HOURS COST PER
(from1A) EMPLOYEE
( e) (f)
Arent, Steve Senior Project Manager $170.12 250.00 $42,528.76
Baalman, Ronnie CADD Technician $80.39 400.00 $32,155.45
Barker, Julia K. Structural Engineer $80.39 0.00 $0.00
Barta, Pat Administrative Supervisor $75.37 72.00 $5.426.73
Botruff, Gloria Senior Administrative Assistant $43.07 0,00 $0.00
Braaksma, John Senior Structural Engineer $140.35 0.00 $0.00
Childress, Suzanne Associate Planner $66,90 0.00 $0.00
Colton, Philip B. Construction Manager $190.24 0.00 $0.00
Dillon, David Senior Designer $112.19 0.00 $0.00
Doyle, Brad Project Engineer $95.33 400.00 $38,131.63
Erlandson, Barry Senior Traffic Engineer $143.16 0.00 $0.00
Gannon, Kimberly Senior Administrative Aide $49.73 0.00 $0.00
Hansson, Hakan J. Structural Engineer $83.62 0.00 $0.00
Herrera, Mario A Civil Engineer $91.87 0.00 $0.00
Hoffmann, Phil Senior Project Manager $221.12 0.00 $0.00
Keahey, Kyle Transportation Planner $202.09 0,00 $0.00
Kelly, Kelli Administrative Staff $93,38 0.00 $0.00
Koester, Roger Senior Project Manager $179.12 250.00 $44,779.58
Krueger, Kim Senior CADD Technician $79.44 168.00 $13,346.07
Kurth, David Senior Project Manager $166.91 0.00 $0.00
Lee, Jonathan H. Construction Manager $140.60 0.00 $0.00
lien, Siobhan Senior Technical Writer $86.55 0.00 $0.00
Limasalle, Paulus Civil Engineer $87,11 0.00 $0.00
Lormand, Jeff Landscape Architect $108.79 0.00 $0.00
Lynch, Hilla P. Sr. Civil Enginear-LRT $112.28 0.00 $0.00
Mayan, Todd Structural Engineer $91.98 0.00 $0.00
Morhman, Michale R Civil Engineer $108,51 0,00 $0.00
Moores, David J. Senior Hydraulics Engineer $107,31 216.00 $23,180.02
Mueller, Oliver Structural Engineer $91.48 0.00 $0.00
Nikolai, Paul Landscape Architect $93.38 0.00 $0.00
Pieksma, Doug Senior CADD Technician $111.50 0.00 $0,00
Proia, Kim Project Engineer $114.14 280.00 $31,960.33
Richardson, Kames E Structural Engineer $111,50 0.00 $0.00
Rozendaal, Steven W. Architectural Engineer $80.11 0.00 $0.00
Schneider, Sandra Structural Engineer $85.35 0.00 $0.00
Smith,Adrian Civil Engineer $82.31 0.00 $0.00
Smith, Steven Project Manager/Principal $201.06 55,00 $11,058,03
Stirbys, Anthony F Geotechnical Engineer $187,23 0.00 $0.00
Stelmack, Tom Senior Project Manager $171.43 260.00 $44,570.53
Trapani, Ralph Project Manager $180.07 496,00 $89,312,76
Virding, Tom E BridgefTunnel Project Manager $199.69 0.00 $0.00
Weir, David B. Civil Engineer $113.45 0.00 $0.00
Zeid, Jeremy Structural Engineer $77 .35 0.00 $0.00
2847
TOTAL LABOR $376,449.88
2A. OTHER DIRECT COST RATES (IN-HOUSE)
ITEM
ITEM
ESTIMATED
UNITS
UNIT
RATES
UNITS
Miles
Day
Night
ESTIMATED
COST
$1,500.00
$1,000.00
$1,000.00
Mileage
Per Diem
Lodging
Current Federal government rate
Actual Reasonable Cost Per State Fiscal Rule
Actual Reasonable Cost Per State Fiscal Rule
SUBTOTAL
$3,500.00
28. OTHER DIRECT COSTS (OUTSIDE)
ITEM
ESTIMATED UNIT
UNITS RATES UNITS
Actual reasonable cost sUbject to prior approval of COOT Project Manager
Actual reasonable cost subject to prior approval of COOT Project Manager
Actual reasonable cost subject to Colorado State Fiscal Rules
Actual reasonable cost subject to Colorado State Fiscal Rules
Actual reasonable cost subject to prior approval of COOT Project Manager
ESTIMATED
COST
$500.00
$1,000.00
Overnights/Couriers
Outside reproduction
Per DIem Meals
LodgIng
MIscellaneous
$2,000.00
SUBTOTAL
$3,500.00
$7,000.00
ODe TOTAL
3A. OUTSIDE SERVICES RATES (SUBCONSULTANTSJ
FIRM NAME ESTIMATED
COST
Yeh and Associates
Otak
Clanton
PBS&J
$15,004.51
$44,054.50
$ 7,480.00
$ 50,000.00
TOTAL OUTSIDE SERVICES
$116,539.01
TOTAL ESTIMATED COST
$499,988.89
I DECLARE THAT TO Tt:ili eEST
COMPENSATION TO aE plillYeY- H
COMPLETE, AND CURRENT AT THE TI
Steven P. Smith (Vice President)
(TYPED NAME)
SIGNATURE
DATE SIGNED
PROJECT COST WORKSHEET (SPECIFIC RATE OF PAY)
Project Number:
Location:
Firm Name
Name of Pre parer:
Scope of Work Dale'
Type of Proposal
Aspen Buswav
Asoen, CO
Yeh and Associates, Inc.
Rick Andrew
Firm phone No: (303) 781-9590
Specific Rate of Pay
Contract Time:
1A. SPECIFIC RATE OF PAY
EMPLOYEE EMPLOYEE DIRECT SALARY INDIRECT FEE MULTIPLIER SPECIFIC BILLING
NAME CLASSIFICATION COST/HOUR COST (%) (%) RATE
Aichiouene, Mustapha Lab Technician $ 16.00 151.43% 10.00% 2.77 $ 44.32
Andrew, Richard Principal Scientist $ 51.35 151.43% 10.00% 2.77 $ 142.24
Allen, Thomas Project Manager $ 40.39 151,43% 10.00% 2.77 $ 111.88
Arndt, Benjamin Sr. Project Engineer $ 36.92 151.43% 10.00% 2.77 $ 102,27
Arndt,Julie Field Technician $ 19,50 151.43% 10.00% 2.77 $ 54.02
Bekker, Lev Sr. Technician $ 24,00 151.43% 10,00% 2.77 $ 66.48
Burns, Troy Field Technician $ 17.50 151.43% 10.00% 2.77 $ 48.48
Canono, Arthur SlaffEnglneer $ 24.25 151,43% 10.00% 2.77 $ 67.17
Cheney, Randy Field Supervisor $ 26.00 151.43% 10.00% 2.77 $ 72.02
Cole, Brent Field Technician $ 20.77 151.43% 10.00% 2.77 $ 57.53
Ebel, Jessica Staff Geologist $ 18.50 151.43% 10.00% 2.77 $ 51.25
Francis, Brian Staff Engineer $ 19.04 151.43% 10.00% 2.77 $ 52.74
Hays, Bobby Sr. Technician $ 22.75 151.43% 10.00% 2.77 $ 63.02
Hunter, Jack Sr. Technician $ 22.50 151.43% 10.00% 2.77 $ 62.33
Janini, Bob Field Technician $ 19.00 151.43% 10.00% 2.77 $ 52,63
Johnson, Richard Project Engineer $ 31.45 151.43% 10.00% 2.77 $ 87.12
LaForce, Robert Sr. Materials Manager $ 42.00 151.43% 10.00% 2.77 $ 116.34
Long, Andy Field Technician $ 21.00 151,43% 10.00% 2.77 $ 58.17
Lovekin, Jonathan Project Engineer $ 27.12 151.43% 10.00% 2,77 $ 75.12
Macklin, Paul Sr. Project Manager $ 46.15 151.43% 10.00% 2.77 $ 127.84
McLaskey, Stuart Sr. Technician $ 22.00 151.43% 10.00% 2.77 $ 60.94
Pihl, Roger Principal Scientist $ 45.00 151.43% 10.00% 2.77 $ 124.65
Reed, Robert Sr. Inspector $ 29.00 151.43% 10.00% 2.77 $ 80.33
Schlittenhart, Todd Project Engineer $ 27.69 151.43% 10.00% 2,77 $ 76,70
Smith, Lee Sr. Technician $ 24.23 151.43% 10.00% 2.77 $ 67.12
Whlle,Sylvia Staff Engineer $ 22.00 151.43% 10,00% 2.77 $ 60.94
Yeh, Shan-Tai Principal Engineer $ 6327 151.43% 10,00% 2.77 $ 175.26
Yu, Sam Project Engineer $ 30.00 151.43% 10.00% 2.77 $ 83.10
1B. LABOR COSTS
SPECIFIC EST. NO ESTIMATED COST
EMPLOYEE EMPLOYEE BILLING RATE OF WORK PER EMPLOYEE
NAME CLASSIFICATION (from 1A) HOURS
Aichiouene, Mustapha Lab Technician $ 44,32 $0.00
Andrew, Richard Principal Scientist $ 14224 30 $4,267,19
Allen, Thomas Project Manager $ 111.88 $0.00
Arndt, Benjamin Sr. Project Engineer $ 102.27 $0,00
Arndt,Julie Field Technician $ 54.02 $0.00
Bekker, Lev Sr. Technician $ 66.48 $0.00
Burns, Troy Field Technician $ 48.48 $0,00
Canono, Arthur Staff Engineer $ 67.17 $0.00
Cheney, Randy Field Supervisor $ 72.02 $0.00
Cole, Brent Field Technician $ 57.53 $0,00
Ebel, Jessica Slaff Geologist $ 51.25 $0.00
Francis, Brian Staff Engineer $ 52.74 $0.00
Hays, Bobby Sr. Technician $ 63.02 $0.00
Hunter, Jack Sr. Technician $ 62,33 $0.00
Janini, Bob Field Technician $ 52,63 $0.00
Johnson, Richard Project Engineer $ 87.12 80 $6,969.32
LaForce, Robert Sr. Materials Manager $ 116.34 $0,00
Long,Andy Field Technician $ 58.17 $0.00
Lovekin, Jonathan Project Engineer $ 75.12 $0.00
Macklin, Paui Sr, Project Manager $ 127.84 $0.00
McLaskey, Stuart Sr. Technician $ 60.94 $0.00
Pihl, Roger Principal Scientist $ 124.65 $0.00
Reed, Robert Sr. Inspector $ 80.33 $0.00
Schlittenhart, Todd Project Engineer $ 76.70 $0.00
Smith, Lee Sr. Technician $ 67,12 $0.00
White,Sylvia Staff Engineer $ 60.94 $0.00
Yeh, Shan-Tai Principal Engineer $ 17526 $0.00
YU,Sam Project Engineer $ 83.10 $0.00
TOTAL LABOR $11,236.51
Yeh and Associates, Inc. Confldenllal
512112007
Page 1
2A. OTHER DIRECT COSTS (In-house):
ITEM
ESTIMATED
UNITS
UNIT UNITS
RATE
Current Federal Government Rate
ESTIMATED
COST
Vehicle Mileage
SUBTOTAL
$0,00
2B, OTHER DIRECT COSTS (Outside):
ITEM
ESTIMATED
UNITS
UNIT
RATE
UNITS
ESTIMATED
COST
Overnight/Curriers
Outside reproduction
Airlare & Travel
Per Diem Meals
Long Term Lodging
Other Lodging
Miscellenous
Actual reasonable cost
Actual reasonable cost
Actual reasonable cost subject to prior approval of COOT project manager
2
2
$39.00
$95.00
day
day
$78.00
$190.00
Actual reasonable cost subject to state fiscal rules
Actual reasonable cost subject ot prior approval of COOT project manager
SUBTOTAL
$268.00
ODC TOTAL
$268.00
3A. OUTSIDE SERVICES RATES (SUBCONSUL TANTS):
FIRM NAME
ESTIMATED
COST
SUBTOTAL
$0.00
3B. OUTSIDE SERVICES RATES (VENDORS):
Miscellaneous drllling
Laboratory testing
Traffic control
Actual reasonable cost
Actual reasonable cost
Actual reasonable cost
ESTIMATED
COST
$3,000,00
FIRM NAME
SUBTOTAL
500
$3,500.00
OSR TOTAL
$3,500.00
TOTAL ESTIMATED COST
$15,004.51
I am a representative of Yeh and Associates, Inc., duly authorized to contractually bind the firm. My signature below constitutes formal agreement (without
further signature) to a Task Order, which is issued by the State pursuant to the terms of this Task Order Proposal, without substantive change. I also declare
that to the best of my knowledge the wage rates and other factual unit rates supporting the compensation to be paid by the Department for the professional
services on this document are accurate, complete, and current at the time of contracting, and include no unallowable or duplicate costs
Richard D. Andrew
(TYPED NAME)
" I //
/111 i .-
/ . ._'.'+,....
J 'J/ '< (.
0'" I
-'0,_
(SIGNATURE)
May 21, 2007
(DATE SIGNED)
Yeh and Associates, Inc. Confidential
5/2112007
Page 2
PROJECT COST WORKSHEET (STANDARD RATE OF PA V:
Project Number
Location
Firm Name
Name of Preparer
Scope of Work Date
SH 82 Bus Lane DesiQn Services
Clanton&Associates,lnc
NancvClanlon
Phone no. 303-530-7229
Type of Proposal: Specific Rate of Pa~
Contract time
1A STANDARD LABOR RATES
DIRECT
EMPLOYEE EMPLOYEE SALARY INDIRECT FEE MULTIPLIER STANDARD
NAME CLASS1FtCATION COST/HOUR COST {%) (%) RATE
(a) (b) (c) (d) $IHOUR
Nancy Clanton Principal Engineer $140.00 1.00 1.00 $140.00
Gregg Adams Senior Designer $75.00 1.00 1.00 $75.00
David Roederer Engineer $75.00 1.00 1.00 $75.00
Dane Sanders Engineer $75.00 1.00 1.00 $75.00
Jon Ehnert CAD Technician $55.00 1.00 1.00 $55.00
lB. LABORCOST$
EMPLOYEE
NAME
EMPLOYEE
CLASSIFICATION
STANDARD
RATE $1 HOUR
(from1A)
(e)
$140.00
$75.00
$75.00
$55.00
ESTIMATED NUMBER
OF WORK HOURS
ESTIMATED
COST PER
EMPLOYEE
(f)
$1,680.00
$2,850.00
$1,425.00
$1,100.00
Nancy Clanton
Gregg Adams
Dane Sanders
Jon Ehnert
Principal Engineer
Senior Designer
Engineer
CAD Technician
12.00
38.00
19.00
20.00
TOTAL LABOR
$7,055.00
2A. OTHER DIRECT COST RATES (IN-HOUSE)
Mileage
Per Diem
Lodging
Current govemment rate
Per State Fiscal Rule
Per State Fiscal Rule
ESTIMATED
UNITS
400
UNIT
RATES
$0.445
UNITS
Miles
D,y
Night
ESTIMATED
COST
$178.00
TBD
TBD
ITEM
SUBTOTAL
$178.00
2B. OTHER DIRECT COSTS (OUTSIDE)
ITEM ESTIMATED UNIT
UNITS RATES UN1TS
Ovemlghts/Couriers Actual reasonable cost subject to prior approval of COOT Project Manage
Outside reproduction Actual reasonable cost subject to prior approval of COOT Project Manage
Per Diem Meals Actual reasonable cost subject to Colorado State Fiscal Rule!
Lodging Actual reasonable cost subject to Colorado State Fiscal Rule~
Inspection Equipmenl Actual reasonable cost subject to prior approval of COOT Project Manage
Gasoline and Misc MaintenancE' at actual reasonable cost
Vehicle Rental' at actual reasonable cost
Cell Phone' at actual reasonable cost
SUBTOTAL
ESTIMATED
COST
$50.00
$47.00
$150.00
$0.00
$0.00
$0.00
$0.00
$247.00
'At actual reasonable cost subject to prior approvai by the CDOT Project Manager
ODC TOTAL
$425.00
3A OUTSIDE SERVICES RATES (SUBCONSULTANTSj
FIRM NAME ESTIMATED
COST
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0,00
$0.00
TOTAL OUTSIDE SERVICES
$0.00
TOTAL ESTIMATED COST
$7,480.00
famare
agili,",ent
subSt8nl.i~ch8n
to be~~I~the pa,. r,
indU!:l.!';,:mrQnallow8bll9.qr;quplicate cas
NancyClanlon
(TYPED NAME)
v/~(;.,. /7;;-;,P.-t'_
,~
SIGNATURE
May21,2007
DATE SIGNED
PROJECT COST WORKSHEET (STANDARD RATE OF PAY)
Project Number
Location
Firm Name
Name of Preparer
Scope of Worn Date
SH 82 Bus Lane DesiQn Services
Otak
Kate Schwarzler
Phone no.
Type of Proposal: Specific Rate of Pay
Contract time
1A. STANDARD LABOR RATES
DIRECT
EMPLOYEE EMPLOYEE SALARY INDIRECT FEE MULTIPLIER STANDARD
NAME CLASSIFICATION COST/HOUR COST (%) (%) RATE
(a) ( b) (c) I d) $IHOUR
Kate Schwarzler landscape Architect II $32.21 162.44 9.00 2.861 $92.14
Jim Carlson Landscape Architect II $26.00 162.44 9.00 2.861 $74.38
Lindsey Utter Landscape T echnidan I $21.39 162.44 9.00 2.861 $61.19
Linda Schuemaker Project Admin. Assistant $24.04 162.44 9.00 2.861 $68.77
Jennifer Michaud Project Admin. Assistant $16.35 162.44 9.00 2.861 $46.77
Terry Ware Sr PM Planner $51.44 162,44 9,00 2.861 $147.15
1 B. LABOR COSTS
EMPLOYEE
NAME
EMPLOYEE
CLASSIFICATION
STANDARD
RATE $/ HOUR
(from1A)
(e)
$92.14
$74.38
$61.19
$68,77
$46.77
$147.15
ESTIMATED NUMBER
OF WORK HOURS
ESTIMATED
COST PER
EMPLOYEE
If)
$16,032.32
$0.00
$11,136.24
$5,776.57
$935.41
$8,828.94
Kate Schwarzler
Jim Carlson
Lindsey Utter
Linda Schuemaker
Jennifer Michaud
Terry Ware
Landscape Architect II
landscape Architect II
Landscape Technician I
Project Admin. Assistant
Project Admin. Assistant
Sr PM Planner
174.00
0.00
182.00
84.00
20.00
60,00
TOTAL LABOR
$42,709.50
2A. OTHER DIRECT COST RATES (IN-HOUSE)
Mileage
Per Diem
Lodging
Current government rate
Per State Fiscal Rule
Per State Fiscal Rule
ESTIMATED
UNITS
1000
UNIT
RATES
$0.445
UNITS
Miles
Day
Night
ESTIMATED
COST
$445.00
TSD
TSD
ITEM
SUBTOTAL
$445,00