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Home My WebLink Aboutresolution.council.134-00 RESOLUTION NO. (SERIES OF 2000) A RESOLUTION OF THE CITY COUNCIL OF ASPEN, COLORADO, APPROVING A PROFESSIONAL SERVICE AGREEMENT BETWEEN THE CITY OF ASPEN AND SUNDESIGNS ARCHITECTS, AND AUTHORIZING THE CITY MANAGER TO EXECUTE SAID AGREEMENT ON BEHALF OF THE CITY OF ASPEN WHEREAS, there has been submitted to the City Council a professional service agreement between the City of Aspen, Colorado and Sundesigns Architects, a copy of which is annexed hereto and part thereof. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CIT? OF ASPEN, COLORADO. Section One. That the City Council of the City of Aspen hereby approves that a Professional Servk Agreement between the City of Aspen, Colorado, and Sundesign Architects, regarding the Animal Shelter, a copy of which is anneXed hereto and incorporated herein, and does hereby authorize the City Manager to execute said Agreement on behalf of the City of Aspen. Dated: ~ <:~:~ ,2000. I, Kathryn Koch, duly appointed and acting City Clerk do certify that the foregoing is a true and accurate copy of that resoluti~gn adopted by the City Council of the City of Aspen, Colorado, at a meeting held ~ ~.~ ,2000. ._.: ~. Kathryn S. Koct~ty Clerk AGREEMENT FOR PROFESSIONAL SERVICES This Agreement made and entered on the date hereinafter stated, between the CITY )F ASPEN. Colorado, ("City") and Sundesigns Architects. of glenwood Springs, CO, ("Professi( n- al"). For and in consideration of the mutual covenants contained herein, the parties agree ~s follows: 1. Scope of Work. Professional shall perform in a competent and professio~ ml manner the Scope of Work as set forth at Exhibit "A" attached hereto and by this referer ce incorporated herein. 2. Completion. Professional shall commence work immediately upon receipt of a written Notice to Proceed from the City and complete all phases of the Scope of Workas expeditiously as is consistent with professional skill and care and the orderly progress of/he Work in a timely manner. The parties anticipate that all work pursuant to this agreement shall be completed no later than October 15, 2001. Upon request of the City, Professional shall subrndt, for the City's approval, a schedule for the performance of Professional's services which shall]be adjusted as required as the project proceeds, and which shall include allowances for periods ]of time required by the City's project engineer for review and approval of submissions and for approvals of authorities having jurisdiction over the project. This schedule, when approved >y the City, shall not, except for reasonable cause, be exceeded by the Professional. 3. Payment. In consideration of the work performed, City shall pay Professional )n a time and expense basis for all work performed. The hourly rates for work performed ')y Professional shall not exceed those hourly rates set forth at Exhibit "B" appended hereto. Exce pt as otherwise mutually agreed to by the parties the payments made to Professional shall r at initially exceed $210,000.00. Professional shall submit, in timely fashion, invoices for wo :k performed. The City shall review such invoices and, if they are considered incorrect or untime] ~, the City shall review the matter with Professional within ten days from receipt of ~e Professional's bill. 4. Non-Assignability. Both parties recognize that this contract is one for persc al services and cannot be transferred, assigned, or sublet by either party without prior writ~ m consent of the other. Sub-Contracting, if authorized, shall not relieve the Professional of any )f the responsibilities or obligations under this agreement. Professional shall be and remain sole ty responsible to the City for the acts, errors, onnssions or neglect of any subcontractors office~ agents and employees, each of whom shall, for this purpose be deemed to be an agent )r employee of the Professional to the extent of the subcontract. The City shall not be obligated :o pay or be liable for payment of any sums due which may be due to any sub-contractor. PS1-971.doc Page 5. Termination. The Professional or the City may terminate this Agreement. with ut specifying the reason therefor, by giving notice, in writing, addressed to the other pa,y, specifying the effective date of the termination. No fees shall be earned after the effective date of the termination. Upon any termination, all finished or unfinished documents, data, studi{ s. surveys, drawings, maps, models, photographs, reports or other material prepared by ~e Professional pursuant to this Agreement shall become the property of the City. Notwithstand ~g the above, Professional shall not be relieved of any liability to the City for damages sustained ~y the City by virtue of any breach of this Agreement by the Professional. and the City m ty withhold any payments to the Professional for the purposes of set-off until such time as the ex, ct amount of damages due the City from the Professional may be determined. 6. Covenant Against Contingent Fees. The Professional warrants that s/he has r~ot employed or retained any company or person, other than a bona fide employee working for the Professional, to solicit or secure this contract, that s/he has not paid or agreed to pay agy company or person, other than a bona fide employee, any fee. commission, percentage. brokerage fee. gifts or any other consideration contingent upon or resulting from the award >r making of this contract. 7. Independent Contractor Stares. It is expressly acknowledged and understood the parties that nothing contained in this agreement shall result in, or be construed as establishJ ~g an employment relationship. Professional shall be, and shall perform as. an independ~ ~t Contractor who agrees to use his or her best efforts to provide the said services on behalf of tl te City. No agent, employee, or servant of Professional shall be, or shall be deemed to be, tl ~e employee, agent or servant of the City. City is interested only in'the results obtained under ts contract~ The manner and means of conducting the work are under the sole control ~>f Professional. None of the benefits provided by City to its employees including, but not limit{ to, workers' compensation insurance and unemployment insurance, are available from City to employees, agents or servants of Professional. Professional shall be solely and entire responsible for its acts and for the acts of Professional's agents, employees, servants a~ subcontractors during the performance of this contract. Professional shall indemnify City again all liability and loss in connection with, and shall assume full responsibility for payment of ~ federal, state and local taxes or contributions imposed or required under unemployme: insurance, social security and income tax law, with respect to Professional and/or Professional employees engaged in the performance of the services agreed to herein. 8. Indemnification. Professional' agrees to indemnify and hold harmless the City, Its officers, employees, insurers, and self-insurance pool. from and against all liability, claims, and demands, on account of injury, loss, or damage, including without limitation claim~ arising frown bodily injury, personal injury, sickness, disease, death, property loss or damage, or any other loss of any kind whatsoever, which arise out of or are in any manner connected with th contract, if such injury, loss, or damage ts caused in whole or in part by, or is claimed to ~ caused in whole or in part by. the act, omission, error, professional error, mistake, negligenc~ or other fault of the Professional. any subcontractor of the Professional, or any office: employee, representative, or agent of the Professional or of any subcontractor of tk PS1-971.doc Page 2 Professional, or which arises out of any workmen's compensation claim of any employee of lae Professional or of any employee of any subcontractor of the Professional. The ProfessioJ agrees m investigate, handle, respond to, and to provide defense for and defend against, any su :h liability, claims or demands at the sole expense of the Professional. or at the option of the Cil y, agrees to pay the City or reimburse the City for the defense costs incurred by the City in connection with. any such liability, claims, or demands. If it is determined by the final judgment of a court of competent jurisdiction that such injury, loss, or damage was caused in whole or in part by the act. omission, or other fault of the City, its officers, or its employees, the City sl~ ~I1 reimburse the Professional for the portion of the judgment attributable to such act, omission. )r other fault of the City, its officers, or employees. 9. Professional's Insurance. (a) Professional agrees to procure and maintain, at ts own expense, a policy or policies of insurance sufficient to insure against all liability, claim demands, and other obligations assumed by the Professional pursuant to Section 8 above. Sm h insurance shall be in addition to any other insurance requirements imposed by this contract or ! law. The Professional shall not be relieved of any liability, claims, demands, or other obligatio~ assumed pursuant to Section 8 above by reason of its failure to procure or maintain insurance, by reason of its failure to procure or maintain insurance in sufficient amounts, duration, or type (b) Professional shall procure and maintain, and shall cause any subcontractor of t Professional to procure and maintain, the minimum insurance coverages listed below. Su coverages shall be procured and maintained with forms and insurance acceptable to the City. coverages shall be continuously maintained to cover all liability, claims, demands, and oth~ obligations assumed by the Professional pursuant to Section 8 above. In the case of any claim: made policy, the necessary retroactive dates and extended reporting periods shall be procured maintain such continuous coverage. (i) Workmen's Compensation insurance ro cover obligations imposed applicable laws for any employee engaged in the performance of work under this contract. Employers' Liability insurance with minimum limits of FIVE HUNDRED THOUSAN] .D_?_LLARS ($577,000.00) for. eac.h accident, FIVE HUNDRED THOUSAND DOLLAR ($500,000.00) disease - pohcy limit, and FIVE HUNDRED THOUSAND DOLLAR ($500,000.00) disease - each employee. Evidence of qualified self-insured stares may substituted for the Workmen's Compensation requirements of this paragraph. (ii) Commercial General Liability insurance with minimum combined sin[ limits of ONE MILLION DOLLARS ($1,000,000.00) each occurrence and ON] MII.LION DOLLARS ($1,000,000.00) aggregate. The policy shall be applicable to a] premises and operations. The policy shall include coverage for bodily injury, broad form p~roperty, dm,ge (in~c~ ludin,g completed operations), personal injury (including coverag~ rot contracmat anct emptoyee acts), blanket contractual, independent contractor-a, products, and completed operations. The policy shall contain a severability of interes8 provlslOll. Page 3 (iii) Comprehensive Automobile Liability insurance with minimum combk ~d single limits for bodily injury and property damage of not less than ONE MILLI~ N DOLLARS ($1,000,000.00) each occurrence and ONE MILLION DOLLA S ($1,000,000.00) aggregate with respect to each Professional's owned, hired and ~- owned vehicles assigned to or used in performance of the Scope of Work. The poli~ .y shall contain a severability of interests provision. If the Professional has no ow~ automobiles, the requirements of this Section shall be met by each employee of te Professional providing services to the City under this contract. (iv) Professional Liability insurance with the minimum limits of ONE MILLION DOLLARS ($1,000,000) each claim and ONE MILLION DOLLARS ($1,000,000) aggregate. (c) The policy or policies required above shall be endorsed to include the City and ti Ci.ty's officers, and employees as additional insureds. Every policy required above shall ~ prnnary insurance, and any insurance carried by the City, its officers or employees, or carrie by or provided through any insurance pool of the City, shall be excess and not contributor insurance to that provided by Professional. No additional insured endorsement to the polic required above shall contain any exclusion for bodily injury or property damage arising fro~ completed operations. The Professional shall be solely responsible for any deductible losse under any policy required above. (d) The certificate of insurance provided by the City shall be completed by th Professional's insurance agent as evidence that policies providing the required coverages, cond: tions, and min~um limits are in full force and effect, and shall be reviewed and approved by th City prior to commencement of the contract. No other form of certificate shall be used. Th certificate shall identify this contract and shall provide that the coverages afforded under th policies shall not be canceled, terminated or materially changed until at least thirty (30) da prior written notice has been given to the City. (e) Failure on the pan of the Professional to procure or maintain policies providing t required coverages, conditions, and minim~lm limits shall constitute a material breach of contrac upon which City may immediately terminate this contract, or at its discretion City may procur~ or renew any such policy or any extended reporting period thereto and may pay any and al premiums m connection therewith, and all monies so paid by City shall be repaid by Professiona to City upon demand, or City may offset the cost of the premiums against momes due Professional from City. (f) City reserves the right to request and receive a certified copy of any policy and an endorsement thereto. (g) The parties hereto understand and agree that City is relying on, and does not waiv or intend to waive by any provision of this contract, the monetary limitations (presentl3 $150.000.00 per person and $600,000 Per occurrence) or any other fights, immunities, ant Page 4 protections provided by the Colorado Governmental Immunity Act, Section 24-10-101 et se ~., C.R.S.. as from time m time amended, or otherwise available ro City, its officers, or tts employees. 10. City's Insurance. The parties hereto understand that the City is a member of Colorado Intergovernmental Risk Sharing Agency (CIRSA) and as such participates in CIRSA Property/Casualty Pool. Copies of the CIRSA policies and manual are kept at the City ~f Aspen Finance Depmhuent and are available to Professional for inspection during norr[al business hours. City makes no representations whatsoever with respect to specific coverag,~s offered by CIRSA. City shall provide Professional reasonable notice of any changes m rs membership or participation in CIRSA. 11. Completeness of Agreement. k is expressly agreed that this agreemem contai the entire undertaking of the parties relevant to the subject mar[er thereof and there are no verl: al or written representations, agreements, warranties or promises pertaining to the project matt ,~r thereof nor expressly incorporated in this writing. 12. Notice. Any written notices as called for hereto may be hand delivered to ~1 te respective persom and/or addresses listed below or mailed by certified mail return recei requested, to: City: Professional: Ed Sadler, Asset Manager Dean Moffatt City of Aspen Sundesigns Architects 130 South Galena Street 901 Blake Ave. Aspen, CO 81611 Glenwood Springs, CO 81601 13. Non-Discrimination. No discrimimtion because of race, color, creed, se~c, marital stares, affectional or sexual orientation, family responsibility, national orig~n, ancestry, handicap, or religion shall be made in the employment of persons to perform services under th~s contract. Professional agrees to meet all of the requirements of City's municipal code, Sectidn 13-98, pertaining to non-diserimination in employment. 14. Waiver_. The waiver by the City of any term, covenant, or condition hereof sha not operate as a waiver of any subsequent breach of the same or any other term. No tern covenant, or condition of this Agreement can be waived except by the written consent of City, and forbearance or indulgence by the City in any regard whatsoever shall nor constitute waiver of any term, covenant, or condition to be performed by Professional to which the sam may apply and, until complete performance by Professional of said term, covenant or conditio: the City shall be entitled to invoke any remedy available to it under this Agreement or by la despite any such forbearance or indulgence. 15. Execution of Agreement by City. This agreement shall be binding upon all pattie hereto and their respective heirs, executors, administrators, successors, and assigns. Notwi~ I~S1-971.doc ~ Page 5 standing anything to the contrary contained herein, this agreement shall not be binding upon te City unless duly executed by the Mayor of the City of Aspen (or a duly authorized official in is absence) following a Motion or Resolution of the Council of the City of Aspen authorizing te Mayor (or a duly authorized official in his absence) to execute the same. 16. General Terms. (a) It is agreed that neither this agreemem nor any of its terms, provisio conditions, representations or covenants can be modified, changed, terminated or amende, waived, superseded or extended except by appropriate written instrumem fully executed by parties. (b) If any of the provisions of this agreement shall be held invalid, illegal unenforceable it shall not affect or impair the validity, legality or enforceability of any oth~ provision. (c) The parties acknowledge and understand that there are no conditions c limitations to this understanding except those as contained herein at the time of the executic hereof and that after execution no alteration, change or modification shall be made except upon writing signed by the parties. (d) This agreement shall be governed by the laws of the State of Colorado from time to time in effect. IN WITNESS WHEREOF. the parties hereto have executed, or caused to be executed by the] duly authorized officials, this Agreemem in three copies each of which shall be deemed original on the date hereinafter written. [SIGNATURES ON FOLLOWING PAGE] ATTESTED BY: CITY OF ASPEN, COLORADO: · PSI-971.doc Page 6 Date: PROFESSIONAL: WITNESSED BY: ~~~ By: ~ Title: ~Z'/~ Page 7 · O~ober 4, 2000 City of Aspen 130 South' Galena Street A~pon, CO 81611 ATTN: Ed Sadler, Asset. Manager REF: Aspen / Pitkin County Animal Shelter City Project Number 2000-052 Dear Ed: Please find attached the additional follow-up information you requested in our telephon conversation of October 2, 2000. A summary of your request is: 1. Basic Services Fee - Estimate the projected size of the proposed facility, add the area for two apartments and multiply by $250* per square foot for a building coz projection upon which to base a fixed fee for basic services. 2. Additional Services - You have requested programming and technical review Gates, Hafen and Cochran of Boulder and governmental application and permitting processing services as Additional Services. Attached are proposals fol this work. We will bill with actual invoice as work progresses plus 10% for monitoring and processing. The information is as follows: ' . I:: .FacilitySize-Inapriorconversation, you asked that the Sbelter nOt exceed 6,000 "' SF. The preliminary program was. slightly lower but included an unrealistic low ,. . ~ ~ .figure. for circulation~ A mo..re realistic,figure for circulation would push the total size above 6,000 SF..W...e will for now hold it at. 6,000 SF. This will mean a late, d~ision to reduce facilities or allow a slightly larger building. ' :. 2:Apartment Size - The best information received to date is that there be two[ · . .apgrtments - one for an employee of the shelter and one for an ordinance :enforcement officer. (No judgment has been made as to any housing . requirements.) We recommend two ' 750 SF apartments. At 1500 SF total; this ':- wouldallow 2-oue bedrooms or a studio and a2-bedroom per square foot & projected site improvement costs of $50 per square GLENVgOOD SPRINGS COLOR'ADO 81601 970/945 2201 FAX 970/945 2203 October 4, 2000 Aspen / Pitkin County Anlmnl Shelter Page 2 3. Basic Services Fixed Fee Projected facility size = 6,000 SF Projected apartment size = 1,500 SF Total = 7,500 SF 7,500 SF x $250 x 10% =$187,500.00 (Ori~oln~l proposal was 10% of project cost) Schematic Design Phase 25% ---$ 46,875.00 Design Development Ph~e 25% =$ 46,875.00 Construction Document Phase 45% =$ 84,375.00 Bidding & Negotiation Phase 05% ---$ 9,375.00 Construction Phase (Hourly Der Exhibit Total --$187,500.00 4. Additional Services Programming and Technical Review (See attached Gate, I-Iafen ami Cochran Proposal, dated September 8, 2000) $4,800.00 + 10% --$ 5,280.1)0 Application and Permit Process (See attached [gna Studio Proposal dated September 21, 2000) $14,960 + 10% =$ 16,456.00 don't think is ~alr is going through potential changes and finding we are worki~ for a lesser and lesser fee. Would you please find the right words Subject: Aspen Animal Shelter Date: Fri, 8 Sep 2000 15:31:28 -0600 From: "Larry" <Larry(~ghcarc~com> To: "Dean Moffa~" <moffatt~ro£net> Dean, I'll flesh OUT our proposal in the next couple of days, but I know you need to get your numbers in for the proposal, so .... Presentation of industry trends, workshop, and working with you develop a program. Allow 16 hours - $1,600 Review of schematics. Allow 16 hours -Sl,600 Review of and consultation for DD's. Allow 16 hours -$1,600 Total -$4,800 Larry , ,0S/22/2800 [0:§4 S70S27426[ I.,~HD STUDIO P~iE 8[ ; . -89~2.2/2808 10:54 578927426[ LAND STUDIO PAGE 82 _ ,09/22/2~8B [8:54 970927426[ LAND STI..~[O P~E 03 -8e/22/2088 10:54 970~27426[ I.~,ND STLID[O P~E 84 SUNDESIGNS .... AR~H~ECTS ARE'HYFECTEIRE .September t 1, 2000 -~ -oO Ci~ of Aspen , : 130 Sou~ G~em S~eet ~pen, CO 81611 ~: A~: Ed Sa~er, Asset M~ager ~F: Aspen / Pi~in Co~w ~fl Shelter CiW Project Nmber 2000-052 De~ Ed: Plebe fred a~ached ~e con~act infomation ~at you requested. I believe we will need discuss a few ~ings before ~e con~act cm be fimlized. ~e following notes me bo~ ~r cl~fication md, questions needing yo~ direction. I. SCOPE OF SERVICES We Mve modeled ~e a~ached E~ibit "A" ~er ~e Scope of Work hcluded ~P. We ~ve added a description for ~e Schematic Desi~ Phase. We have delete non-a~licable items. B~ic S~ices ~e included in ~e 10% fee con~ed h o~ proposfl. Additional Se~ices wilI be by ~e ho~ ch~ged mhg ~e Ho~ly ~te F~ e Sched~e cont~ned h o~ proposfl. 2, ~C~C~ CONS~T~S :,, We ~ve negotiated a Scope of Work ~d fee wi~ Gates Hafen Coc~, h Bo~d~: ~ey will se~e ~ tec~cfl, adviso~ d~g Schematic Desi~,~ Desi~ Development. Most ~p~fly, L~ Gates will condu~ a wor~hop a ~dm~ ~en~ for shelter desi~. ~e fee fo~ ~e above work is $4,800.00~ My ~t feeling is ~ ~eir work ~11 redr my work ~d ~emfore we need not ch~ge~e~m But.~s co~d.bac~e. We co ~'~d up gong off in mine f~!Y ~conventi~ ~fio~ ev~ ~ou~ I've ~ead told ~m cost is a bigissue. ~vm ~s ~d ~m ~at no wor~op w~ ~ ~e ~; · .. ~P ~ope, I ~opose a 50/50 sp~t of~ek fe~ ~at ~ you ~? ~PROV~ ~ PE~G PROCESS '"':5 .~:~e ap~ov~S needed ~e s~c~g up ~ follows: ~ BOCC (l~s~on) BLA~E AVENUE GLENWOOD'~PRINGS COLORADO 81001 970/945 ~2OI FAX 970/9~5 September I 1, 2000 Contract for Architectural Services Aspen/Pitkin County Animal Shelter Sundesigns Architects The list of permits (and reviews) is as follows: a. Environmental Health - Air Mitigation b. Growth Management - Homing Requirements c. Planning andZoning - Projec~ Clearances d. Building Department- Four permits including building, mechanical, plumbing and electrical. Ed - this is where we need your help: I've been talking to Mitch Haas. He has no time unt late October. Here's alist of other possible people to help project through approval process What do you think? Find the one with time? -Glen Horn -Sonny Van -Joe Wells -Stan Clausen -Francis Krizmanich -Doug Pratt -Alan Richmond Please call at your convenience. Sincerely, str r .s m%s_ A CmT CTS .Dean K. Moffatt, AIA DKM/klw September 11, 2000 Contract for Architectural Services Aspen / Pitkin County Animal Shelter Sundesigns Architects SCOPE OF ,SERVICES The following is based upon the Request for Proposals and is a breakdown of Basi Services and Additional Services. The Basic Services follow traditional Architectura Practice Standards and the City of Aspen Agreement for Professional Services form The Additional Services are items identified in the RFP as potentially valuable to thk' project. The following Basic Services are covered by the ten percent (10%) of Project Cos Fee. The Additional Services, which must be authorized in advance, will be charge~ on a monthly basis per the attached Hourly Rate Fee Schedule, Exhibit "B". 1. Schematic Design Phase: a. Basic Services · Review and evaluate Owner-supplied documents including topographic survey (electronic, one foot comours), geotechnical soils report, utility service plan, access plan and planninl clearances. · Review and evaluate Owner-supplied program (project description) · Conduct a workshop with Owner representatives and desi~ consultants to overview current shelter design trends, state an, national recommendations and requirements. . ~ * ' Prepare schematic, design documents. · "' · Prepare unit cost estimates. · Review documents'with Owner's representatives. ~ b. Additional. Services .... , · Prepare additional presentation material for fund-raising purposes. · ,- Attend fund-raising workshops, and/or event sessions. September 11, 2000 Contract for Architectural Services Aspen / Pitkin County Animal Shelter Sundesigns Architects 2. Design Development Phase: Basic Services · Evaluate architectural components, structural component mechanical systems, electrical systems, plumbing systems,, civi requirements and site-requiremems. · From approved schematic design prepare design' developmen documents. · Prepare unit cost estimates. · Establish general conditions with the City of Aspen. · Review preliminary budgets, design development documents a~ design development estimates. · Prepare bid items list. Identify major project components. · Analyze life-cycle and value-engineering issues. · Review documents with Owner's representatives. b. Additional Services · Evaluate material and labor supply markets for costs. · Establish reporting procedures, accounting procedures ~ contingencies. 3. Construction Document Phase: a.' Basic Services · Finalize all construction plans and specifications; all require facility systems; all construction bid items, general conditions an ~ : ,,~ · ' ' ~ contingencies. ,', :',- ~, · ., Re{,iew and assist with preparation of City's construction contnu ,',?. :. ': forms. -~ · · Update design schedule, review plans for constmctability, estsblis -- bid alternates. · Conduct approval and permitting process. "": -: :':~.'~, ": ~,-'b., i: · Additional Services -'~:' :'"~ ; ~" '~' -,:~ ,~ Finalize logistics plans~ safety requirements and plans. ' . i~i :i:~:"~,,: :"'. -. *. List applicable code and covering, regulations for constructic ':"':: -,: project. September 11, 2000 Contract for Architectural Services Aspen / Pitkin County Animal Shelter Sundesigns Architects 4. Bidding and Award Phase: ~. Basic Services · Finalize and review City's construction contracts for bidding. · Coordinate all bidding components including advertisi~ distribution, collection of bids, conduct pre-bid meeting, evaluate bids and recommend bid award. · Respond to questions from bidders about clarifications o~ interpretations of the Bidding Documents. · Assist City of Aspen in qualifying bidders. · Analyze any proposed bidder alternates or substitutes. · Prepare addenda to contract. b. Additional Services * Participate in any bidder/owner negotiations. 5. Construction / Document Phase (Hourly per attached fee schedule) · Monitor, manage and control all phases of construction as set for in the General Conditions and Special Conditions of the Contrac for Construction. · Conduct project site-meetings, field observation meetings, weekl owner-contractor meetings, conflict resolution meetings. · Monitor and analyze construction budget and construction co accounting. · Prepare progress reports; identify potential schedule delays an, .~ · budget issues. 6. Post Constmction -' (I-Iourty per attached fee schedule) -- · Provide all punch-list item checks and detailed inspections of wot '.,. completed. _.~ · Assist in any warranty resolution. · Provide any final project cash;flow analysis, budget closeouts, an .-~ .....' . - ~ ~' ' c0nstmction accounting: ~.~-11-~000 09:55AM ~ROP SUNDESIGNS TO 9205119 October 11, 2000 Via Facsimile 920-5119 City of Aspen 130 Soutk Galena.Street. Aspep., ~20 $161I ATrN: Ed Sadicr, Asset Manager REF:' A~pen / Pitkin County.Animal Shelter City Project NUmber 2~00-052 Dear Ed: Last Monday we discUSsed the base nUmber of meetings that will be required during the fo phases Of the project through the Bidding and Negotiation Phase. 'You'asked me .to reviex the City of Aspen contract form contained in the R~P and our proposal and respond with th numbe~ of meetings, that in 'my. judgement, .will satisfy the contract requirements. Thus numbers Will then establish a contractual benchmark for basic services. I am defining 'meeting as those we travel to Aspen for a we-arranged discussion or presentation with an and. all'ipersons having to do with the execution of the conu2ct including City and Count staff, the:advis0rY group and potential conu~ors for the work. A. . Schematic Design Phase.- 4 Meetings Programming and concept deS/~n discttssions in joint mee~ags with the advise ~:i: ? group and'Staff. Desi~ DeveloDmeutPhase - 4 Meetings Re;cap Of previons~ phase;~ progress s~atus, revie~ and presentation i of Desi Development Phase.materials'with staff. · ~' '" C.''~con'struetion D~eument~Phase.- 4Meetiu~s These will primarily 'Ne project status meetings with staff .t0 "review drawin~ speCil~ications,..sehecluting, cost projections and. City/County ~ite issues. A~'ENUE GLEN~'OOD SPRINGS COLORADO 81601 9~01945 22~ l 'PAX 070/945 2203 1~-11-~000 OS:5~RM FROM SUNDESIGNS TO S205119 P.8 Page 2 Aspen/PiPkin County Animal Shek~r October ! ], 2000 D. Bidding and Negotiation Phase - 2 Meetines {Not yet knowing if the project will be bid and/or negotiated and the degree community involvemanr, this number should remain somewhat flexible.) The tw meetings cover the standard pre-bid and bid-opening meetings. Not~s: 1. ~rat, es, Hafen and Cochran involvement is included in the Schematic and Desi DeVelopment Phases. Their expense is covered in the Consultant Agreexnent. 2. Thc Land Studio involvement for the application and approval process is a~¢r above phases and covered by their Consultant A~reement. 3.Per the ¢omtmction phase will need to be authorized in ~dvance and will be charged on hourly basis per our "Exhibit B", Sundesigns Hourly Rate Fee Schedule, date ~anuary 1, 2000. 4. Since time is of the essence for all involved, we suggest that meetings be strictly ~ontrolled as to number arid duration and that telephone, fax and e-mail be used ~s much as practical. Ed - I hOpe this answers your request Please call if you have any questions. I look forward to our October 17, 2000 meeting to hopefully finalize our ~reernent Sincerely, SL~DESIGNS AKCHITECTS 12~nI~. Moffau, AIA DKM~w TOTRL p.l~ SUNDESIGNS ARCHITECTS ARCHITECTURE LAND pL.~NNING INTERIOR DESIGN HOURLY RATE FEE SCHEDULE (Effective January 1, 2000) #20 CODE POSITION RATE PER HOUR A Principal Architect/Planner $100.00 B Project Architect/Planner $90.00 C Construction Coordinator $80.00 D Staff Planner $70.00 E Interior Designer $60.00 F DraP, sperson $50.00 G Clerical $40.00 H Architect Expert Witness $200.00 REIMBURSABLE EXPENSES Engineering Consultation: Including surveying, soils and geology, hydrology, water and waste-water systems, utility systems, road systems, structural, mechanical and electrical. Cost Plus 10 Peree Reproduction: $1.00/ea Diskettes $.95/~ Color Plots $.95/~ Mylar and Sepia Repmducibles $.40/~ Blueline and Blackline Prints $. 15lea; Photocopies $1.00 per pa~ Facsimile Other Direct Expenses: Automobile Mileage $.25/M Out of town living expenses, equipment rental, photography, communications and other identifiable expenses incurred for the project Cost Plus 10 Perc nt AVENUE GLENWOOD SPRING$ COLORADO 8 1601 970/945 2201 FAX 97C t945 2203