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Home My WebLink Aboutresolution.council.066-07 RESOLUTION # & (; (Series of 2007) A RESOLUTION APPROVING A CONTRACT BETWEEN THE CITY OF ASPEN, COLORADO, AND AUDIO ANALYSTS, INC., FOR THE PURCHASE OF A SOUNDCRAFT Vi6 DIGITAL SOUNDBOARD CONSOLE AND PERIPHERALS FOR THE WHEELER OPERA HOUSE AND AUTHORIZING THE CITY MANAGER TO EXECUTE SAID CONTRACT WHEREAS, there has been submitted to the City Council a contract between the City of Aspen, Colorado, and Audio Analysts, Inc., a copy of which contract is annexed hereto and made a part thereof. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ASPEN, COLORADO: Section I That the City Council of the City of Aspen hereby approves that contract between the City of Aspen, Colorado, and Audio Analysts, Inc., regarding purchase of a Soundcraft Vi6 digital soundboard console and necessary peripherals, a copy of which is annexed hereto and incorporated herein, and does hereby authorize the City Manager of the City of Aspen to execute said contract on behalf of the City of Aspen. Dm,d, ~ 2~ ~7 I, Kathryn S. Koch, duly appointed and acting City Clerk do certify that the foregoing is a true and accurate copy of that resolution adopted by the City Council of the City of Aspen, Colorado, at a meeting held ~T 2T, ~ SUPPLY PROCUREMENT AGREEMENT THIS AGREEMENT, made and entered into, thiS~ day of August 2007 between the City of Aspen, Colorado, herein after referred to as the "City" and Audio Analysts hereinafter referred to as the "Vendor". WITNESSETH, that whereas the City wishes to purchase a Soundcraft Digital Vi6 Mixing Console and other components hereinafter called the UNIT(S) being more fully described and attached herewith as 'Exhibit A', in accordance with the terms and conditions outlined in the Contract Documents and any associated Specifications, and Vendor wishes to sell said UNIT to the City as specified in its Bid. NOW, THEREFORE, the City and the Vendor, for the considerations hereinafter set forth agree as follows: 1. Purchase. Vendor agrees to sell and City agrees to purchase the UNIT(S) as described in the Contract Document and more specifically in Vendor's Bid for the sum of Eighty Nine Thousand Six Hundred Eighty Two Dollars and Ninety Eight Cents($98,682.98). 2. Delivery. (FOB 320 EAST HYMAN AVENUE, ASPEN, CO) 3. Contract Documents. This Agreement shall include all Contract Documents as the same are listed in the Invitation to Bid and said Contract Document are hereby made a part of this Agreement as if fully set out at length herein. 4. Warranties. (Add Warranty provisions here). 5. Successors and Assiqns. This Agreement and all of the covenants hereof shall inure to the benefit of and be binding upon the City and the Vendor respectively and their agents, representatives, employee, successors, assigns and legal representatives. Neither the City nor the Vendor shall have the right to assign. transfer or sublet its interest or obligations hereunder without the written consent of the other party. 6. Third Parties. This Agreement does not and shall not be deemed or construed to confer upon or grant to any third party or parties, except to parties to whom Vendor or City may assign this Agreement in accordance with the specific written permission, any right to claim damages or to bring any suit, action or other proceeding against either the City or Vendor because of any breach hereof or because of any of fhe ferms, covenanfs, agreements or conditions herein confained. 7. Waivers. No waiver of default by eifher party of any of fhe ferms, covenanfs or condifions hereof fo be performed, kepf and observed by fhe of her party shall be consfrued, or operate as, a waiver of any subsequenf default of any of the ferms, covenanfs or condifions herein contained, fo be performed, kepf and observed by fhe of her party. 8. Aareement Made in Colorado. The parfies agree that this Agreement was made in accordance with the laws of the state of Colorado and shall be so construed. Venue is agreed to be exclusively in the courts of Pitkin County, Colorado. 9. Attornev's Fees. In the event that legal action is necessary to enforce any of the provisions of this Agreement, the prevailing party shall be entitled to its costs and reasonable attorney's fees. 10. Waiver of Presumption. This Agreement was negotiated and reviewed through the mutual efforts of the parties hereto and the parties agree that no construction shall be made or presumption shall arise for or against either party based on any alleged unequal status of the parties in the negotiation, review or drafting of the Agreement. l1.Certification Reaardina Debarment, Suspension, Ineliaibility, and Voluntarv Exclusion. Vendor certifies, by acceptance of this Agreement, that neither it nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from participation in any transaction with a Federal or State department or agency. It further certifies that prior to submitting its Bid that it did include this clause without modification in all lower tier transactions, solicitations, proposals, contracts and subcontracts. In the event that Vendor or any lower tier participant was unable to certify to the statement. an explanation was attached to the Bid and was determined by the City to be satisfactory to the City. 12. Warranties Aaainst Continaent Fees, Gratuities, Kickbacks and Conflicts of Interest. Vendor warrants that no person or selling agency has been employed or retained to solicit or secure this Contract upon an agreement or understanding for a commission, percentage, brokerage, or contingent fee, excepting bona fide employees or bona fide established commercial or selling agencies maintained by the Vendor for the purpose of securing business. Vendor agrees not to give any employee of the City a gratuity or any offer of employment in connection with any decision, approval, disapproval, recommendation, preparation of any part of a program requirement or a purchase request, influencing the content of any specification or procurement standard, rendering advice, investigation, auditing, or in any other advisory capacity in any proceeding or application, request for ruling, determination, claim or controversy, or other particular matter, pertaining to this Agreement, or to any solicitation or proposal therefore. Vendor represents that no official, officer, employee or representative of the City during the term of this Agreement has or one (1) year thereafter shall have any interest, direct or indirect, in this Agreement or the proceeds thereof, except those that may have been disclosed at the time City Council approved the execution of this Agreement. In addition to other remedies it may have for breach of the prohibitions against contingent fees, gratuities, kickbacks and conflict of interest, the City shall have the right to: 1 . Cancel this Purchase Agreement without any liability by the City; 2. Debar or suspend the offending parties from being a vendor, contractor or subcontractor under City contracts; 3. Deduct from the contract price or consideration, or otherwise recover. the value of anything transferred or received by the Vendor; and 4, Recover such value from the offending parties. 13. Termination for Default or for Convenience of Citv. The sale contemplated by this Agreement may be canceled by the City prior to acceptance by the City whenever for any reason and in its sole discretion the City shall determine that such cancellation is in its best interests and convenience. 14, Fund Availabilitv. Financial obligations of the City payable after the current fiscal year are contingent upon funds for that purpose being appropriated, budgeted and otherwise made available. If this Agreement contemplates the City utilizing state or federal funds to meet its obligations herein, this Agreement shall be contingent upon the availability of those funds for payment pursuant to the terms of this Agreement. 15. Citv Council Approval. If this Agreement requires the City to pay an amount of money in excess of $25,000.00 it shall not be deemed valid until it has been approved by the City Council of the City of Aspen. 16. Non-Discrimination. No discrimination because of race, color, creed, sex, marital status, affectional or sexual orientation, family responsibility, national origin, ancestry, handicap, or religion shall be made in the employment of persons to perform under this Agreement. Vendor agrees to meet all of the requirements of City's municipal code, section 13-98, pertaining to nondiscrimination in employment. Vendor further agrees to comply with the letter and the spirit of the Colorado Antidiscrimination Act of 1957, as amended, and other applicable state and federal laws respecting discrimination and unfair employment practices. 17.lntearation and Modification. This written Agreement along with all Contract Documents shall constitute the contract between the parties and supersedes or incorporates any prior written and oral agreements of the parties. In addition, vendor understands that no City official or employee, other than the Mayor and City Council acting as a body at a council meeting, has authority to enter into an Agreement or to modify the terms of the Agreement on behalf of the City. Any such Agreement or modification to this Agreement must be in writing and be executed by the parties hereto. 18. Authorized Representative. The undersigned representative of Vendor, as an inducement to the City to execute this Agreement, represents that he/she is an authorized representative of Vendor for the purposes of executing this Agreement and that he/she has full and complete authority to enter into this Agreement for the terms and conditions specified herein. IN WITNESS WHEREOF, The City and the Vendor, respectively have caused this Agreement to be duly executed the day and year first herein written in three (3) copies, all of which, to all intents and purposes, shall be considered as the original. FOR THE CITY OF ASPEN: By. ~ !~ City anager ATTEST: ~ ) / City Clerk # ilk I' ~ VENDOR: !lzl)/o!l}JIlc.V57/ ~ c , By: {/ J!CI( 1ts,IIU, .liT/III ~ ~ Title . ,_'w_.~.~.___4__';""-_'''''>_~~'__'_''__w_ EXHIBIT "A" Audio Analysts will provide in house training, service and support to the Wheeler Opera House on the components purchased. Audio Analysts will respond to technical and/or service inquiries within 4 hours and provide onsite service within 24 hours of notification. Quote 10889 32IC.orlhflPaIlO Colorado Iprlng8,CO IMal 71'.t32-A55 713.$32-3m WWW.AUDIOAIIAlYITS.COM pRJtll:t limB: Wheeler opera SOIJIlooran VIS Pl1IflICtluntlB': 07.1806 Quot80~e: 7f3Q12007 SIlIl8IS"I~P.8OII: Ken Toal Quote Vaild For 60 D<lVs CUlllolTIIII": CayOIASpeo ' 130 SOlftlGalena streel purcnalilng Aiipen,C061611-1S75 Attention REBECCAHCDGSON M1InS70,S2o-5212 f4X:970-920-5119 Ship To: City OIAiipen , :nOEaSlHyman ifllheelerCperaHouse As;len,C061511 AttemkM1:GordooWlder MIIIt970<618-0269 fAX: 970-S20-S11S ct1~geup5Io(1)lnppme SMART1500RM2U TERMS: Net30 us orner Sak>5 Tax# ITEM Cry This quote is valid only if signed by a Audio Analltsts Authorized Employee, QuoteVaildFor60Da 50 Descri 'on f Note Unit Price 1 1 MFR:SoundCtill'llAodel:\Il6S!.allOilrdpl.J$IPAAT#:VI6-Sll;lplu5 --\Il6StandilrdplU6_64m+3conllguredfOrCal5Slil~OXlnClude5InlegralopilrepSU'5 185008.00 Extended $6S008.00 2 2 MFR:AIJdloAnayG[Slnc,'IModeI:99-5S00IP~TiJ:99-5500 --TenSalle12sp,o.CE SHOCK MOUNT RACK (1 tlrlOcal racl\, 1 tlrstaget>OlQ '5S1T-50 $1%500 .....l...----l..-fIAFR:TtIppllte Ilolooel:SU1500RTXL2U 2RACKSPACE lS00VAUPS 5919.98 5919.96 .....i...----l..- Labor SOUNDCR~T FACTORY TR,I<NING ONSITf INCLUDES 6HOURS OF TR.-JNING, FLIGHTS, 2 NIGHTS HOTEL 51600,00 $1800.00 JlJ.JDIO ANALYSTS IS Nol AUTHORIZED SOUNOCRAFT DE,o,LER AND 1\.ElLE TO PROVIDE IN HOUSE TRAINING SERVICE AND SUPPORT IIUD10,o.W'LYSTS HA$TECHNICIHlS "'ELE TO RESPOND TO SERVICE INQUIRES IN 4HRS & PROVIDE ON SITE SERVICE WITH IN 24 HRS DURING NORMAl BUSINESS SHIPPING TO,o,sPENINCLUDED IN THESE PRICES Audio AnGlysts S...../ SClrvie.. P.....on: X Ken loa I $87.882.98 $1,800,00 Custom..,. Aec..pt"ne.. X By accl!'pling this quote the Cu!otomer reprl!'5oents to Audio Analvsts thiJI: they are authorized to enter in this agreement. Equipment Labor logistics Tn Shipping TOTAL Acc"PtllncCl D... $89682,98