HomeMy WebLinkAboutARC.min.09052007
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DRAFT
ASPEN RECREATION CENTER
ARC ADVISORY COMMITTEE
Meeting Minutes
September 5, 2007
In Attendance:
Board Members: Sue Smedstad, Laura
Komasiewicz, Barbara Owen, Rick Newton and Debbie Ware.
Staff Member(s):
Tim Anderson, Jonathan Godes, Paul Kulik
Guests:
None
I. Call to Order - Sue called the meeting to order with a quorum present.
Committee Comments: None
Staff Comments: None
Guest Comments: None.
II. Approval of Past Minutes: Barbara motioned to approve and Debbie
provided a second. All approved.
III. Discussion Items:
. Outdoor Pools: Tim provided information to the AC which identified the team
that had been created to move forward with the detailed design of the Outdoor
Pools and assessment of cost for funding needs. The team which has been
assembled includes:
- Hagman Architects: Lead Architect
- Councilman/Hunsaker: Pool Design & Consultants
- Long Energy Solutions: Mechanical Engineering
- Sopris Engineering: Civil Engineering & Survey
- DHM Landscape Architects
- Electrical Engineer TBA
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Staff explained that this team will go to work on identifying the exactly where the
pools will sit in relation to the area allocated, and site work along with mechanical
will be identified to see that all components fit. Once the details ofthis stage of
design are complete the drawings will come back to the AC for final review of
elements included in the pools. From here the contractors will be able to identify
costs for the project which we may then take to City Council for final approval.
This process could take up to January of2008, and the Contractors have been
asked to provide a schedule for this stage of work.
. Monthly Financial Report: Staff provided an August 2006/07 comparison of
revenue at the ARC and while the total was less in 2007, this was due to the
difference in a corporate rental of $1 0,000. Considering revenue exempt of the
corporate rental the ARC had seen an inflationary increase in revenue for the
month. Year to date in 2007 the ARC had seen a 5% increase in revenues over
2006.
. Family Memorial and ongoing policy: This policy was again visited by the AC.
Staff made some changes to the policy based upon comment from the last AC
meeting. Items the AC wished to see more detail was as follows:
I. Detail regarding the description of the Plaque which will be purchased and
location of placement will be identified and determined by staff, not the
family. All plaques must be ofthe same type such as park benches in the
community.
2. Cost will be $500.00
3. Approval of the "individual being memorialized", will be determined by
the Advisory Committee.
4. The family must place in writing their request and justification of this
individuals contribution to the community and reasons for placement of a
plaque in Community facilities.
. Business Calendar: Staff alluded to the fact that we were going into budget
season and that the ARC and Recreation subsidy had been slightly reduced in
2008 projections. Fees will be the final determination of the subsidy level and the
AC will have to opportunity to weigh in next month on proposed fee increases per
the 2008 budget development.
Members of the AC did ask and felt that it is their place to lobby Council to
continue subsidizing this facility for the good of the Community, our youth and
guests who use this wonderful facility.
Rick Newton asked staff to look at fees for Figure Skaters and Hockey Players
and see that all fees are comparable in pricing. Staff will look at this and get back
to the AC.
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IV. Updates:
. Energy Efficiency Project: This project has not been without issues. The timeline
for completion has now been moved back to late October. Due to the change in
weather, the contractor has been asked to provide supplemental heat to the
building in areas where the air handling is not on line as of October 1st. The
project continues and must forge ahead, and issues addressed immediately. The
Youth Center has experienced the bulk of disruptions as they sit directly under the
mechanical penthouse and contractor mistakes have led to damage in the Youth
Center. The City will contact their insurance and work from there to address the
Youth Center issues.
. Concession Operations: While the concession operation continues to improve,
staff provided a comparison of revenue generated according to BUNZ
management, and a comparison to how the previous operator had faired. BUNZ
was down significantly while the ARC continued to grow in use. This is of
concern to the AC and has been presented to the operators of BUNZ.
BUNZ does seem to be getting a thumbs up in their willingness to work with the
user groups in providing services for upcoming events. The AC also mentioned
that the selection of food could be improved and this may help with revenues.
Provide snacks and food the kids want to eat.
V. Action Item(s):
. Board Terms: The AC interviewed 4 individuals interested in filling the
vacated board spot. Laura Kornasiewicz had been moved from the pool
representative to the general public representative, and interviews were held
for a new pool representative. Interviewees were:
1. Cynthia Haines
2. Arlene Nelson
3. Linda Johnson
4. Gordon Gerson
The AC selected Gordon Gerson due to his background and knowledge regarding
pool operations and activity related to competitive swimming on the Western
Slope. Staff will take the nominations of both Gordon and Laura to Council on
the 24th of September for final approval.
VI. Other Business: None
The committee was adjourned and will meet again on October 2, 2007.
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