The URL can be used to link to this page

Home My WebLink AboutARC.min.01082008°~ ,~r; %'~.t~: ifi%' PA RIfS & RECREATION DRAFT ASPEN RECREATION CENTER ARC ADVISORY COMMITTEE Meeting Minutes January 8, 2008 In Attendance: Board Members: Scott Writer, Barbara Owen, Gordon Gerson, Laura Kornasiewicz, Sue Smedstad, and Rick Newton. Staff Member(s): Tim Anderson, Paul Kulik Guests: Doug Cook & Eric ???? from Councilman/HunsakerPnol Design I. Call to Order -Scott called the meeting to order with a quorum present. Committee Comments: None Staff Comments: Deferred to calendar update to add a couple construction items. Guest Comments: None II. Approval of Past Minutes: Sue motioned to approve and a second was provided by Gordon. All approved. III. Discussion Items: 1. Outdoor Pools: Doug Cook and an associate, Eric, were on hand to provide answers and drawings which were being proposed at the February 12, 2008 work session with Council for approval to move forward with detailed design. Tim Anderson informed the AC that the hope was to review the drawings and pro forma, provide input which could then be developed into a final design conceptual which will be presented to Council on the 12"' of February. Scott asked if the drawings included a deep end. Doug informed Scott that the deep end identified an 8' depth at this time. This would allow for an 8' high climbing wall in which users would be able to drop feet first into the water. Scott asked if the wall could go higher and to look at making the water deeper if necessary. We are trying to draw teens, and the water needs to be deep and extreme or we won't accomplish our goal. Staff should also continue looking for ways to provide the flow rider as this fills a need for the extreme element. The drop into the deep end should try to replicate the "Punch Bowl" in some way. Could we get to 12' on the deep end? Doug was asked what other features were included. Doug then identified that there was about 350 to 400 sq. feet of pool space to handle toddlers. There could be a couple lap lanes included to the center of the pool, and other features such as massage sprays, benches and other types of water features could be looked at. The lap lanes then became a point of discussion. DHM, handling the site design, was concerned about the addition of lanes to the existing design. Scott contended that if the existing design included 2,000 to 2,500 sq. of programmable space, then why we can't arrange the space in a different shape which would better accommodate the uses and avoid conflicts (Scott held up a hand drawing of a shape he was referring to). Doug will work in this direction to see if we can't maintain the total surface area and make it fit into the area allotted. The lap lanes which were of some issue would be included in the existing design, not added to. Scott then asked the committee to weigh in with any last comments on what the design should reflect. • Scott: meet the needs of teens, 12 feet of deep water. This pool is for 12 years and under. • Rick: The design should meet the needs of as many user groups as possible • Sue: Concept of use should include all ages/ climbing wall should be 12ft. high. Laura: lap lanes, adult area, grottos pool, area to launch from, deep water, limit the toddlers, focus on family, the lap lane(s) should be for warm up and cool down during meets. • Barbara: Max depth 12ft., depth for all ages, no entitlement by lap swimmers rather flexibility in the scheduling of the outdoor pools, there are lap lanes inside. • Gordon: ditto to lap lanes and the other idea mentioned. To follow up Scott spoke to Doug Cook and said: 12 ft. depth, 2 lap lanes, separate toddler zone. Doug understood and Tim Anderson summarized by identifying that Doug Cook would develop a new design, send it to staff who would then forward it to the AC for comment. It was further identified that at this time we only need to define the shell for the pools and features can still be added or deleted later as this is only conceptual and we need to see that the shell will fit the site planning. 2. Cost Benefit.• Staff provided a template which had been set up by the finance dept. to begin loading the Eden financials as they relate to expenditures and revenues. The model will eventually be a document in which staff can track budget progress and at the same time the model will provide a cost analysis of programs and space within the Recreation Division. The AC commented by stating that they felt the model should provide a breakdown of direct and indirect cost of programs and facilities. They would like to see the allocable costs broken out for identification of direct costs and what cost the City is picking up in the subsidy. It was mentioned that we need to accurately track the Qualitative measures, so that we can compare and identify what is felt to be Qualitative measures and important to the operation of the ARC and other Recreation programs and facilities. Rick Newton has concerns regarding the breakdown of revenues as they were difficult to track what one individual user group might be providing to a facility. Staff understood and agrees however right now the Eden Financial system is being copies and pasted into this model so we would need to change how the City's financial system is set up first. With the departure of the Finance Director at the end of 2007, this change may take some time. Meanwhile staff continues to work on the model platform and then we can massage it. 3. Financial Reports: Staff identified that in December 2007 the ARC realized a 24% increase in admission and program revenues over 2006. The year end total for 2007 saw a 10% increase over all of 2006. Staff identified a steady growth in pass sales to the locals, and at the same time the largest potential growth market seems to be in the guest population. Staff feels that we are seeing a very small number of total guest visits in Aspen and should focus on addressing this population. The AC provided suggestions and assistance all leading to contacting the SkiCo and tour package providers to see if we can't piggy back on their promotions and upsell the ARC. Staff had discussed these very ideas in their end of year 2007 retreat. The AC asked if the marketing team could attend the next AC meeting and provide a report on what steps have been taken to partner with the tour providers and group reservations, and what the future plan is. 4. Business Calendar Update: The AC identified a couple changes to the document which will remind them and staff when certain annual processes need to be addressed, such as user group meetings for ice scheduling, budget reviews, fee structures, capital projects and they asked that a column for marketing be added. IV. Updates: 1. Tim provided information regarding the status of the Aspen Area Community Plan Update and that this is the document Mick Ireland had identified in a meeting with Scott, Sue and Tim as the reference that will be used for future City projects to include the ARC improvements. It will be invaluable for the AC to attend meetings and provide input regarding where the ARC should be referenced in the document. Sue mentioned as well that the council will use this document as a guideline or tool for identification and justification as to what the community wants and what projects Council can defend as necessazy due to the AACP. V. Action Item(s): None VI. Other Business: 1. Laura asked that the future meetings be re-scheduled to begin at 2:30pm to 4:30pm on the first Tuesday of each month. All agreed and this time will begin in February. The committee was adjourned and will meet again on January 8th, 2008.