HomeMy WebLinkAboutagenda.council.worksession.20080325MEMORANDUM
TO: Mayor Ireland and Aspen City Council
FROM: Chris Bendon, Community Development Director~~
Travis Coggin, Project Assistant
RE: Lift One Neighborhood Master Plan Check-In
MEETING
DATE: Tuesday March 25, 2008 - 4:30 Rio Grande meeting room
SUMMARY:
This is an update session and staff is not requesting any Council decisions.
City Council initiated the Lift One Neighborhood Master Plan on February 25`h and
specified a series of task force team positions -most of which did not have a
particular person identified at the time. Exhibit A shows an updated chart showing
task force team membership.
City Council also decided to direct staff to re-advertise for the 5-7 citizen-at-large
members and 5-7 neighbors. Re-advertising is being accomplished and will conclude
on Friday the 28`h. After the applications have been received, Council will be asked
at an upcoming meeting to provide their preferences to staff order to finalize the
selection of the members. Staff will review those final selections with Council on
April 1 s`.
The first meeting of the task force was scheduled for Thursday April 3rd and has been
pushed back to April 10`h.
NEIGHBORHOOD REPRESENTATIVES:
Staff will be meeting with neighborhood representatives from the East, West, and
North. Staff is expecting that some narrowing of neighborhood representatives may
occur naturally and some prospective members may be fine with receiving project
updates, etc. and not having a seat on the task force. To the extent that this narrowing
does not occur, staff will be requesting City Council address the issue by selecting
representatives on April ]s`.
COUNCIL AND AVSC REPRESENTATIVES:
Staff will request that Council designate members for the task force. Staff typically
suggests that an alternate also be designated. All the meetings will be posted as
Council meetings in case a quorum is present. Staff would like to confirm Council's
disposition on an Aspen Valley Ski Club seat. The adopted resolution included a seat
for AVSC and staff continues to believe this is a good idea going forwazd.
MEETING INFORMATION:
Staff will be posting all meeting summaries, background materials, etc. on the
ComDev website. An email notify list will be maintained so that meeting schedules
and updates of the website will be readily accessible to interested parties.
MEETING DATES AND TIMES:
Staff understands that scheduling a group of 20+ individuals will result in some
compromises. The first few task force meetings aze scheduled and the ultimate
schedule may need to be adjusted to accommodate the greatest number of
participants.
THE APPLICATION:
Staff advertized in both local papers to solicit applications. The application itself
included two provisions that City Council had questions about -that attendance at
task force meetings was mandatory and that proxy voting would not be permitted.
Staff described attendance as mandatory to emphasize the importance of regulaz
attendance. This is expected to be an intense process of weekly meetings and where
group dynamic and common understanding is critical. This happens with face-to-
face meetings. With the Historic Task Force, for example, some applicants were
later surprised to learn that regulaz attendance was expected and that "being gone for
the summer" really wouldn't work for this type of planning exercise.
Prospective applicants did ask staff about this provision and whether an illness, an
unplanned absence, or otherwise missing a meeting would jeopazdize their
involvement. Staff assured them that it would not and that staff was merely trying to
avoid a situation where spazse attendance would seriously impede the progress of the
master plan itself. Staff has amended the anolication to sav that regular attendance is
imnortant.
The application also included a prohibition on proxy votes. The face-to-face
dynamic of the group is critical to the success of the process and staff would like to
avoid members "mailing it in." Again, staff addressed questions of whether an
unplanned absence could be supplemented with an occasional stand-in and that is
fine as long as the substitute is equipped with understanding the progress of the
group and can act with the same authority as the regular member. Staff has amended
the application to sav that proxy votinl? is discoural?ed.
Staff would like to avoid having to start from the beginning at every meeting because
the membership is different. The regular attendance and proxy voting instructions
have been given to every COWOP task force in the past, such as Burlingame and
Obermeyer, and seems to have worked reasonably well.
ATTACHMENTS:
A ~ Updated Task Force Roster
2
Exhibit
Lift One Neighborhood Master Plan
Proposed Task Force
City of Aspen City Council 2 Members to be designated
by Council
P & Z 1 Member requested, P&Z
will designate
HPC 1 Member requested, HPC
will designate
Com. Dev. Chris Bendon (Chair of task
force, non-voting)
Landowners Lodge at Aspen Mtn John Sazpa
Lift One Lodge Bob Daniel
SkiCo Dave Bellack
Neighbors (to be the same South- Shadow Mountain Chrissy McNamara and
number as at-lazge citizen Gayle Morgan (Sharing one
total) seat)
West- Juan St., Trainors 1-2 Members to be
Landing designated by Council
North- South Point, Timber 2-3 Members to be
Ridge, Lift One designated by Council
East- Cazibou, Silver 1-2 Members to be
Shadow, Cascade, Aspen designated by Council
Mtn. Townhomes,
Mountain Queen, Dolinsek,
Telemark, Aztec
Other Affected Parties Aspen Hist. Society Georgia Hanson
AVSC Position needs to be
confirmed. Mark Cole
applied.
Community At Large 5-7 Members to be
designated by Council.
This should be the same as
the neighborhood total.
19-24 Members total
MEMORANDUM
TO: Mayor and City Council
FROM: Bentley Henderson
THRU: Steve Barwick
DATE OF MEMO: 03-19-08
MEETING DATE: 03-25-08
RE: Affordable Housing financing plan
REQUEST OF COUNCIL: Provided for your review is a comprehensive housing plan that has
been developed as a result of the 2007 housing summit. Staff is seeking direction from the City
Council on the following:
• Are we considering the right properties?
• Are the priorities as presented accurate?
• Is there additional information necessary prior to the development of a ballot question?
BACKGROUND: Subsequent to the discussions held during the September 2007 Housing
Summit, staff was directed to begin an aggressive effort aimed at addressing what was
determined to be one of the most critical issues facing both the city and community, that being
the existing and anticipated shortfall of affordable housing. Given that mandate, we have
brought on an Affordable Housing Project Manager whose sole function has been to evaluate
owned, desired, and existing properties to determine their capacity as it relates to the
advancement of the City Council's housing goals.
DISCUSSION: The goal of the information presented is to provide a framework for a
discussion around the question of, which properties should we be considering, and what is the
most effective means of financing the development of housing.
The power point presentation is broken down into 3 primary categories, the plan summary
section which considers all of the properties that have been discussed as potential sites, the
analysis section which offers some pro-forma analysis of key properties, and lastly, financial
considerations/alternatives.
Page 1 of 2
As you will see in the plan summary section we have developed a high priority section. Within
that section we identified two properties that in staff s opinion address two significant needs of
the community. Additionally, space for a third prospect which is essentially a placeholder has
been included. The medium priority section offers a number of alternatives with regard to filling
the "placeholder" position in the high priority category. The high priority section includes:
• Burlingame Phases II and III
• 488 Castle Creek (which has recently been identified as a strong candidate for seasonal
housing as an extension of the Marolt property).
• Project to be determined
Options we have identified as medium priority are:
• BMC West
• Marlot redevelopment
• 802 W. Main Street
• 517 Park Circle
• Truscott I redevelopment
• Twin Ridge
Specific details regarding the amount available for the unidentified project will be contingent
upon financing decisions.
FINANCIAL/BUDGET IMPACTS: detailed financial information and long range budgetary
considerations will be provided as background with the power point presentation.
RECOMMENDED ACTION: As stated above, staff is requesting feedback to ensure that our
assumptions are in line with the goals and desires of the City Council. Given the timing, staff is
further requesting direction with regard to the preparation of a financing question for the 2008
November election.
Attachments:
Housing Master Plan power point presentation
Page 2 of 2
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