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agenda.council.worksession.20080107
P1 MEMORANDUM TO: Mayor and City Council FROM: Kathryn Koch and the Special Events Committee -~~' ' DATE: January 3, 2008 MEETING: January 7, 2008 RE: Special Events REQUEST OF COUNCIL: Staff requests Council direction on the number of special events held within the core, specifically those events that impact Wagner and Rio Grande Pazks. Direction is requested as staff addresses the growing number of competing requests for access to these parks, which need to be available for community activities, athletic fields, andwen venues. ,~w~e~, C~>lh~htu-~~~~,~~ ~ Yx.a~, r H BACKGROUND: Staff is requesting that Council provide direction in the number of events and types of events the City of Aspen wants to al]ow in its downtown pazks, specifically in Wagner and Rio Grande parks. Another item for consideration is reviewing the turf management strategies employed by Aspen Park's Department for these parks. The current high level of use has caused the turf in the parks to deteriorate even though the pazks receive extensive turf maintenance. Therefore the Parks Department is exploring the use of a protective flooring system which would help minimize the impact of these events on the turf. Various flooring possibilities exist to protect the turf which would shorten the amount of time required for closing these parks from the public during restoration. The best way to verify the benefits of event flooring, prior to expending the considerable amount of money required to purchase it is to lease it for the next upcoming event. Staff recommends renting 10,000 squaze feet for Food and Wine this summer to test the benefits of flooring. Prior to 2000, no winter events were scheduled in Wagner and Rio Grande parks. Wagner Park served four main events: Food & Wine, Ruggerfest, weekly rugby games, and Mother Lode Volleyball tournament. The City's special event application stated that no new events maybe scheduled at Rio Grande or Wagner Park. On December 10, 2001, Council reversed this previous policy and agreed to allow events, including new events, to beheld during the winter in both Wagner and Rio Grande parks. P2 Staff and Council had a work session in January 2005 to look at issues around special events and funding, evaluation criteria and clarification of roles and responsibilities. The staff memorandum from that work session is attached as Exhibit A. Council's 2001 decision to allow more events in these pazks has made it much more challenging to continue to maintain our parks in the condition the Aspen community has received and continues to expect. Scheduled events now include: Food and Wine (Expanding from 6 days to12 days, including set-up) 6 - 8 Rugby games (and sometimes twice-weekly practices) July 4th Fireworks gathering Arts and Craft Fair (4 days) Mother Lode Volleyball (4 days) Ruggerfest (4 days over 30 matches) Fall Youth Soccer Practice and Games (September -November when turf is unable to heal) This list does not include pick-up soccer, football, frisbie, dog ball-throwing, etc. Also, Parks has requests for another art show, weekly movies, one or two big-screen events, a vendor tent and vehicle-advertising for X-games, and a hot tub event in August, all of which create additional pressure on the fields. During the past two or three winters, Wagner Park was the venue for X-Games concerts (8 days of snow compaction), the Comedyfest tent (7 days), and a private party tent that was also used for a Winterskol venue and it remained in the pazk for a month along with a highly attended New Yeaz's Eve celebration. The extra compaction and freeze thaw from heated tents/and or surfaces have compounded the turf problems. Rio Grande currently has a similaz type usage, which includes: Spring and Fall soccer, rugby practice, Ruggerfest, Mother Lode, Jazz Aspen, Ducky Derby, Race for the Cure, Snow Polo, and daily non-scheduled usage. The two other downtown pazks, Paepcke and Koch also hosted numerous events this past summer. These to are also showing signs of over use and turf deterioration and consequently we heazd concerns from neighbors about trash and noise in their residential neighborhoods. Given the current use of our pazks, Wagner is usually available for the passive use of the general public for 90 days out of 120 days between June and September. Rio Grande Pazk is only available 100 days during this dame period because of special events such as Jazz Fest, Ducky Derby, and the Race for the Cure. In addition to the passive use, there are special events and a tremendous number of athletic activities that take place on the parks including: weekend rugby games in July and August, and youth soccer games in September and October. Also, there is an intense practice schedule for both fields from Spring into Fall. The only period of time these parks are closed is for the required turf management activities of seeding and the use of turf growing blankets. All other turf G 2 P3 management activities take place while the public continues their enjoyment of these parks. These turf management activities include: aerating weekly, mowing twice a week, acid fertilizing and top dressing as required. (See Exhibit I3, PRZ Field Overview Assessment.) In the past, Wagrter was opened for the season before Memorial Day, but recently that has not been the case. In the Parks Department's opinion, the addition of winter events has been the major difference in the deteriorating condition of the turf. Closing Wagner Park in the spring allows the grass the best chance to survive the season and provides a reasonable venue for general use while still having a safe playing surface for Fall sports. DISCUSSION: As is well documented, special events in the core of Aspen provide vitality, sales tax revenues, cultural attractions, and accessible art. As seen on various surveys, there is strong community support for these events. While these events are highly successful and fully supported by the general public and locals, the downside might not be evident. Events increase the strain on resources and facilities, adding traffic, air pollution, and noise to the City's ambiance. Staff is looking to Council to find an achievable balance between providing necessary services while meeting competing expectations. The Special Events Committee has had applicants tell us they only want to begin at Wagner Park in the summer and once established would move their event to the shoulder season. This has not happened. The Special Events Committee recommends that people not apply to use Wagner Park. As an example, in August 2007, Spa Finders had an event in the Silver Circle Ice Rink, which they felt was successful and they would like to make the event even lazger. Their event planner called and said they would like to book Wagner Park for 4 days in August 2008. Staff told them this was not possible. Special events in Aspen fill some vision and mission as outlined in quotes from the AACP, Frick and Beer report and the Core Values session. Special events also fit the definition of "messy vitality;" they have a history and are fun. However, Aspen does not have a venue to meet the demands of event planners and the venues most desired aze also heavily used for athletics and sports contests. The ACRA conducted a survey by e-mail of 530 members and received 75 replies. Questions, responses and comments are attachment C. At the core value session held in July 2006, the following question was asked: 21.) Regarding special events in town... (i.e. Comedy Fest, Food and Wine, Winterskol) Responses They overwhelm the town too much of the year and we need to cut 13.83% 57 I don t really enjoy them but I think they're okay 13.59% 56 There is a perfect amount now but we don't need any more 25.24% 104 Bring them on -they make Aspen the place that it is 47.33% 195 3 P4 Totals 100% 412 Some recommendations from the BBC Report of January 2003: • Insert new civic uses, museums and cultural attractions. • Allow downtown to change: development, densiTy, and diversity. • Be user friendly. • Selective event support. The community's best strategy involves continued experimentation, with a practice of retaining and supporting those events that show promise, for example the Aspen Jazz Festival, and eliminating or modifying those that fail. The City appears to be informally following this strategy, although the downtown merchants would benefit by providing better-organized feed back as to how different events influence retail activity, and by prepazing a more coordinated response (e.g. standardized store hours) to these opportunities Downtown Aspen needs change; it needs multi-purpose activities that add people, activity and life. And it needs new attractions and interest to balance its abundance of nostalgia, history and legend. Aspen does not need dramatic physical change or radical repositioning, and its attractions should be ones that reinforce the community, culture and arts that sets Aspen apart. BBC RESEARCH & CONSULTING, SECTION V, PAGE13 Two statements from the 2000 AACP VISION PLAN aze: The genuine character of our community should be measured by the quality of our human interactions; • The arts and culture of our valley should continue to encourage local creators as well as to import celebrity talent. Our schools, groups, and conferences of art, music, dance, theatre, film, multimedia, literature, and design aze at the heart of our cultural liveliness and accessibility. The high educational level of our citizens demands a strong cultural environment, as will our new web-connected arrivals. And a statement from the 2000 AACP ECONOMIC SUSTAINABILITY: • Promote a healthy and diverse economic base that supports both the local economy and the tourist industry. Council has been supportive of events in venue, staff and money for yeazs. Council gave the Aspen Institute seed money for events like the Ideas Festival. Council has financially supported events (see Exhibit A). In 2007, the Wheeler Boazd gave $20,000 to the Music Associates for a live telecast of the opera Carmen in Wagner Park, which was held July 2007. This was a new concept and event and was supported by the Pazks Department as a one-time minimal impact to Wagner Pazk (no fences, no portapotties, and no vendors). This telecast was very successful and may happen again in 2008. This is an example of new ideas and new events. 4 P5 Staff feels there are three options to maintain these parks as both safe and beautiful. The first option is removing events and/or activities to a level which is sustainable with the current turf management practices. The second option is building additional playing fields in order to remove athletic activities and allow for rotational closures in order to manage and grow turf. These options will be more thoroughly explored this winter as part of the Playing Field Study approved by City Council during the 2008 Budget review. The third approach is to use event flooring in order to minimize the impact of the current number of special events taking place at these parks. Given this increase in usage over the past ten years, flooring is being explored as a means to shorten or eliminate closing Wagner and Rio Grande parks in the spring and keeping it aesthetically-pleasing during the tourist/summer season. The use of flooring during high-use events creates both additional set-up time and teaz- down time, but the advantage is that it will reduce recovery time for the turf. If flooring is purchased, it could be stored in containers at Cozy Point and trailered into town. The installation would be supervised by a Parks employee using temporary labor provided by each event. Depending on which flooring is chosen, set up time could take 12 to 16 people with 8 hours to complete 30,000 square feet. This would give enough cover for Food and Wine and Jazz Aspen, and for other special events if required. If more is needed, it could be purchased at a later date. Another possible use is the event flooring could be used to cover ice also for short periods of time up to a couple days. FINANCIAL/BUDGET IMPACTS: Attached as Exhibit D is the daily retail sales event summary showing the estimated total economic impact of events. There is a positive impact to the sales tax revenue from special events; there is also a cost in use of pazks, staff and staff overtime. Currently the impact on the City budget for lazge events is significant and has not been fully documented for all departments involved. The Pazks Department alone incurs approximately $125,000 annually in expenses for labor and materials as it accommodates these various large events, and this expense is offset marginally by collecting only $9,000 in park rental fees. If we consider purchasing flooring to protect Wagner Pazk during special events such as the Food and Wine Festival and Jazz Aspen, the product that best meets our needs to protect the turf would cost $16.50 per squaze foot for 30,000 sq. ft., or $500,000, plus $30,000 for storage units and edging. Staff would recommend leasing a smaller amount of flooring just for this year to determine the effects and feasibility of the top-of-the-line flooring. The cost to lease enough flooring to cover under the vendors and the load-in entrance (10,000 square feet) would be approximately $16,000 for one event. 5 P6 Another possible option which is being explored that would have significant financial impact would be locating, purchasing, and/or building additional athletic fields. The Pazks Department, as part of the Playing Field Study, is currently exploring what these costs would be. A natural turf athletic field costs approximately $500,000 and an artificial turf field would be in excess of $1,000,000. ENVIRONMENTAL IMPACTS: Lee Cassin, environmental health department, notes there is no way to address the environmental impacts of artificial flooring versus trying to maintain the existing turf in the face of more and more events. Hauling flooring from Cozy Point has environmental impacts, as does the manufacture of flooring. But the use of fuel and fertilizers and water to try to maintain the existing turf also has environmental costs. These costs derive from the desire to bring more events and people to Aspen, which means more vehicle and air travel, thus increased greenhouse gas emissions and air pollution. Creating more pazks also requires more fuel and water, and moving playing fields to farther downvalley results in increased travel distances for pazents and spectators at games. ALTERNATIVES: 1. Status quo -maintain the current turf management practices of closing Wagner in spring and leaving the other pazks available for the public's enjoyment which ate located within five blocks of Wagner, including: Francis Whittaker, Paepcke, Koch Lumber, Rio Grande, John Denver, Glory Hole, Herron, and Willoughby. Staff can continue taking each event request on a case-by-case basis, while considering that event growth and adverse weather can negatively impact the condition of the parks. The Special Event Committee will use criteria to determine each event's value to the community. In this alternative, Wagner and Rio Grande would not be available for new events. 2. Purchase flooring - to accommodate current usage of Wagner and Rio Grande, ' special flooring could be purchased. In this alternative, Council should consider what the community can tolerate in terms of disruptions to pazks access and their availability, impacts to public safety services, transportation, and the overall quality of life issues. 3. Reduce the number of events - in the commercial core and establish a finite number of events for each venue and only replace them when an existing event leaves. 4. Using Wagner Park as an event~a d for the Mother Lode volleyball and rugby only is another option. We would lessen our use of Wagner as an athletic field and would need to address adding more fields to our current inventory. This option is being explored as part of the Playing Field Study and will be brought back to City Council later this yeaz. P7 RECOMMENDED ACTION: Staff requests that Council provide direction on the number and types of events to be approved in the future With whatever Council chooses as the best alternative, staff would like to request that Council approve the leasing of flooring for one event to test the viability and success of this option. Attachments A Staff memo to Council January 2005 B PRZ Sports Field Assessment C ACRA Survey and Responses D City of Aspen Daily Retail Sales Event Sununary Y ~I~vunn ~~'' ~, w ~~ ~ ~ Y~.t~ ~~ ~~~ ~~~~ ~~. ~b 1~2r.~ ~ ,I'~'v Vl,bc~J -~,, ~ ~~ ~r~~o,i ~ ~.`5 C ~-. P9 MEMORANDiJM TO: Mayor and City Council FROM: Kathryn Koch DATE: January 12, 2005 RE: Special Event Work Session-January 18, 2005 Summary: This memo is in preparation for the Jaimary 18 City Council work session regarding Special Events. hi late November council members generated the attached policy questions and requests for information about Special Event funding and coordination. The questions and issues generally fall into three main categories: Funding, Evaluation Criteria, and Clarification of Roles and Responsibilities. Rather than responding to each question individually, this memo provides background information and staff input on each of the three categories of policy issues. AllocatinE Funds for Special Events (Council questions 1 2 6, 9, 10, 11, 12) The Council allocates funds both m grant review process (Food & Wme), in the budget (World Cup) and on a contingency request basis. In 2003, Council funded out of Race for the Cure 4`h of July Street Dance FAC Bands Aspen goes Bazaaz Restaurant Association contingency: $2,000 5,600 5,500 3,000 5,000 In 2004, Council funded out of contingency Restaurant Association $5,000 Vietnam Wall Aspen Goes Bazaaz Ride for the cure Community Picnic Aspen goes Bazaar Winterskol 1,100 5,000 1,500 4,000 15,000 5,000 ~C~} ~ (3 lT 6sc P10 Special event funding in the budget for 2005: Jazz Aspen $25,000 Comedy Arts Festival 25,000 World Cup 10,000 Mtn Travel Symposium 15,000 X Games - $100,000 Food & Wine $25,000 4`h of July $32,500 In-kind contributions -See attached spreadsheet Council could approve a set amount for special events, create a review committee and have a deadline for applications for funding. If Council were to create a review committee, that committee could address concerns like: • Should there be a difference for funding events hosted by private entities, public entities or non-profit organizations? • Should on-going events be funded differently than new events? • Should there be a cutoff for funding after an event is X years old? • Should funding be given only to events in the "shoulder" season? Vail, Telluride and Denver have Funding Commissions. Vail Commission on Special Events (CSE) is to support street entertainment and special events for vitality, year-round fun, sense of community and increased quality of experience for guests and residents. Their $500,000 is a general fund line item The Telluride Commission for the Arts and Special Events (CASE) recommends grant awazds to Council for non-profit organizations and to encourage the attainment of cultural excellence by supporting and strengthening institutions, events and festivals that most benefit Telluride educationally, culturally, economically, and recreationally. The Town of Telluride allocates $140,000. In Denver, the Mayor's Interagency Events Task Force reviews requests for city assistance and may grant city services for events in the first 5 yeazs and/or events with cash budgets smaller than $130,000 may get a small cash support. Hana Pevny, President and CEO of AC13A, will be present at the work session to discuss the potential role of sponsorships, including caz placement and vending arrangements, in helping to support various community events. Funding Guidelines and Evaluation Criteria (Council Questions 3 & 7) All three of the municipalities mentioned above have eligibility criteria and/or funding guidelines. Vail and Telluride have an annual funding cycle for event grants. Common criteria aze: • Potential for positive economic impact to retail, restaurant and lodging • Experience and qualifications of the event producer P11 • Event is proposed for a time of year that supports the goals of ensuring events throughout the year • Availability to community, community support to the institution or event • Quality of event or programming • Management effectiveness • Impact on Cormnunity -infrastructure, environment, economy • Length of time in existence on the requested date or weekend • Longevity of event in Town • Value to community The Town of Telluride has a grant evaluation forni, which is attached. Park City has a set of "Master Festival and Special Event Regulations" that includes criteria for fee waivers and municipal support (see Section 4-8-9 attached). What should the City's role be in special events? (Council Questions 4, 5, 8, 13, 14, 15) • It has been staff s function and Council's position for the city to act as facilitator or reaction agent to the creative influences of the community. • Staff's current role is to ensure people/organizations have a great event while maintaining community safety and normal operations. • The city already funds special events in various ways, cash, waiver of fees, in- kind support. The city also funds events by giving grants to arts and non-profit organizations. I don't think arryone would define the Aspen Music Festival and School's 9-week festival a special event but it probably draws the lazgest number of visitors to Aspen. Council has given money to the Aspen Institute to work on events like the Einstein Convocation and the upcoming Aspen Ideas Symposium. The City has begun to take an active role in sponsoring and producing special events via the new Special Events arm of the Parks and Recreation Departments. For 2005, the following events are budgeted and planned: 2005 City-Sponsored Special Events t~nu~ry = Iv~~rch ~~S l~l~ uphill ~zri~s ~aaauary ~, ~~(1S lli~hl~ands plrill l~~~t~~ l~„ ~i[a`0~ f~~vl Ct~ek Clt lrebru l3, ~~~ Aspen ~utrtathltau P12 Winir~t ~il~l ,~~lt tt 1 ~, ~~~ ttauld~ar ~~n~ ~areh l~, ~tAO~ ,~n~riru'~ LSphill aril ~, ~~~ ~r~pri lvl~ltetawn ~t3`0~„ A.la~rilllvl~y ~~~ t~i~ls t)u~'thlau ltil~y 1 t =13, ~~~ ,adult t"tay ~'aurn~sn~e~~t ~i~y ' 3fttt~ ~.sp ~y~ling (Criterion; lwlay ~'~~'-~'Op~', ~~~ 1Wtemarr~l bey ~la~si~'~'ennis ~auru~tn~nt Juu~ t~-- 1~,, ~tt0~ ~'ri~'d~lan't'~raining ~at~p with ~'~ July ~Ct, ~~~ Nigh Gauntry ~~~ 'hall July with-~ls~, ~t~~ far fiaorna~n~nt ~uguat 1~2t~ tell 'Taurna~~nt ;Ault ~~3 ~annnutticy P%Cni~C d!.ugu~t 2~~ ~~ Jr, ~ ennia ~aurna~~nt ~ogust 2+~, ~~~ ~~ 1-1''L~ou~try elan P13 ~eptetnber 8th-1 IYJa, ~~~ aspen T'et3nis C4as~sie SepYetnber I~1, ~fJ~S 1~tle fdr the tCua~e September l"7th-18t1~, 300 Golden Leaf'{Clas~ic RECURRING ASPEN EVENTS CALENDAR JANUARY BASH Series: Starts in December ends in Mazch Winterskol X-Games Gay Ski Week FEBRUARY Vogue Takes Aspen US Comedy Arts Festival Owl Creek Chase MARCH Wheeler Bluegrass Festival NFL Celebrity Downhill Race Spring Jam Shape Escape APRIL National Disabled American Vets Sports Clinic Shortsfest MAY Aspen Tennis tournament Aspen Criterium JUNE Food & Wine Jazz Aspen Festival Race for the Cure ACRA Arts Fair Antique and Decorative Arts Fair AUGUST Aspen Jr. Tennis Tourney Ducky Derby Homes Tour City of Aspen Triathalon Exotic Caz Show Community Picnic SEPTEMBER Ride for the Cure Golden Leaf Classic Aspen Tennis Classic Mother Lode Volleyball Tournament Jazz Aspen Snowmass Labor Day Festival Old Timer's party Ruggerfest Aspen Filmfest OCTOBER Aspen Goes Bazaar John Denver Memorial concert NOVEMBER Aspen Community Theatre Fall Face Off World Cup JULY Fourth of July P14 DECEMBER Fendi Freestyle Winter Polo Academy Screenings Other Oneoin~ Summer Events: - Anderson Ranch Arts Center's Lectures - Aspen Institute Lecture Series - Aspen Institute Seminazs - Aspen's Saturday Market & Cooking Demonstrations - Aspen's Writer's Foundation Workshops - Aspen Summer Words - Aspen Physics Institute + public lectures - - Aspen Highland's Village "Freestyle Fridays"; Tuesday night movies Other Oneoine Winter Events: - Aspen Institute Lecture Series - Aspen Valley Ski/Snowboazd Club Race Series - Aspen Music Festival & School Winter Concert Series - Given Institute Lecture Series - Aspen Sante Fe Ballet Performances - Aspen Writer's Foundation Winter Words - Aspen Center for Physics Public Lecture Series - Aspen Historical Society's Winter Storytelling Series for Kids - Aspen Theater in the Park Winter Performances P15 PRZ Sports Field Overview Assessment City Of Aspen The following is an evaluation of the City Of Aspen sports fields as of November, 2003. It discusses the current condition of these fields and explains why they aze in this condition. It will then go over a plan of action that can help to remedy the problems and cover the maintenance steps, needed equipment, and costs of maintaining these fields to prevent them from returning to their original condition. This document will then show the level of weaz on the fields and how many new fields, what type and at what cost new fields would come. Current Conditions of the fields The Causes of the Current Conditions 1. Excessive wear is probably the greatest contributor to compacted soils particulazly when play takes place during or after heavy rain. The Wear Index In Hours Per Week table below shows that these fields average 50.3 activity-weighted hours of play per week. This requires a category 5 maintenance level overall with Wagner and Rio Pazk receiving heaviest weaz at 62.9 and 84.9 activity weighted hours per week. The amount of play is scaled into levels 1-5 (5 being the highest), which reflects the maintenance level that will be required. _.._ __ _ _ __.._ _ _ '.. WEAR INDEX IIV HOURS PER WEEK ___ _... .... _. _. _ raw ' en3vns 9uH+r. cmlxurr cvxxu.T - rsvm _ _ •xnrrowv. cueHVrr _... ; . ._. _.. _ ..... MPHOY .. - Y WFICls3ID LEV6 IGMr. (~Mi. Kln Nbl 3sni_ ANN KIN. -__APPHOY __.... _ .__. _-....._ ___.... '. MxYCOSi '. __. gIIE g {T :. WfE6s '.HOOHSIWL CASECOHY LFVFL '. HooxB xoxBS H41~ E30.298 $40$3] _ FuY - - g~ ~ IIl3 1631 ^ HAM lmom 3a 1m 3459 ^:' ga E31,]OB Sd 1,26 4eluPUk w,gner>v.t laoom K _ 1311 1su] ' ~ ~.' E33,020 E47.P4 . _ _. ._. __ 181 nn •, 7a 534763 E$3,259 wY~ 1w1ss n - K.i11e5ew1 1LLlOJ 31 1M1 1SVI 16i E33.5$6 E4].$/6 t}Ye~Kwm n.u __._ 6WL a 555 9N Sp.~. . S13.8]4 522,62"9 6..e~ex.rt Flees. Imo ~ n1 1m1 aR = ~ EI9.430 E35780 _. a .. g a .«u __ _._ ~1ss a a1m Iva sm3.ae ":zro9i4B '.' nxww...~..... Note the following Wear chart titled Rio Park- Planned 2004 Play. The purple area indicates actual hours on the field. The red azea represents the activity weighted hours on this field and the brown area represents the average activity weighted hours for the yeaz. During the month of June the average activity weighted hours is approximately 160 per week. At various times during the yeaz, the weaz level fluctuates and the maintenance functions also follow the fluctuation. You may be mowing once a week in eazly spring and three times a week between May and September. ®PRZ Consulting, 2003. All rights reserved. ~~~~~ P16 RIO PARK -PLANNED 2004 PLAY lao Y ~ 160 3 140 r r Izo o ~ loo x a so i ~ 60 ` U 40 zo 3 0 1/I 10 ^JI ID 'JS }^. l/l M Ml Sl: SN NI YJ DI ]/J B/I Vl VS 9/'_ 9b IOC IW Ilq 114 I^JI I^J] ACTIVITY WEIGHTING WALKING 1.00 MONT}llV/EEK BASEBALL 1.25 BAND 1.50 PVS ED 1.50 SOCCER 2.00 FOOTBALL 2.00 LACROSSE 225 ~ACwat HOUrs Per Week FIELD HOCKEY 225 ACTIVITY WEIGHTED RUGBY 2.50 ~ALIIVIIy WeighledHwrs Per AVERAGE HOURSIN'EEK FOR YEAR 6d.93 SOCCER TOURN. 2.50 W0°k REQUIRES CATEGORY SO MAINTENANCE LEVEL ULTIMATE FRIBBEE 2]5 ~AVengc Annml Usegc Pcr Wrek 2. Althou¢h vour Current Maintenance level of the fields is nearly double that 80°/D of Cities across the US it has not been adequate for some of these fields to stand up to the weaz they have been receiving. Additional special events and the fact that soccer is growing 60% faster than the population have combined to create inadequate maintenance levels nationally. The Weaz Index shows that these fields have an average category 5 weaz and needed maintenance level. It also shows that your current level of maintenance is category 4 for 8,107 annual maintenance hours for these sites. The level 5 maintenance schedule calls for 4257 additional maintenance hours on these fields for an addrtional $106 416 annually. _ _. _ _ _ MAINTENANCE FREQUENCY MOWWGS AERATIONS TOP-DRESS OVFRS® nRl3Llg PFR YEAR PFR YEAR P}8 YEAR P}R YEAR PFR YEAR . Nll8 NgR NS8 NP.it NFIt SV6 LCVR LCYFl LCOLL SlV6 53 6.W IDD SAD ].00 33 6110 I.pD 5110 S00 Category 5 level of maintenance includes: • Deep-tine aeration at least once annually to relieve and prevent deep compaction. • Top dressing once a year with a''/d'--'/:" of sand and compost mixture. • Monthly applications of a control release fertilizer to grow grass as fast as it is being worn off. • Mowing 2-3 times a week because of the higher growth rate. • I{nife aeration 12-25 times per year in the wear areas. ®PRZ Consulting 2003. All rights reserved. 2 Please note the previous Maintenance Frequency chart. The major increase is in the number of aerations, fertilizations and mowings. 3. The Growin¢ Season and weather patterns: Please note ffie Average Monthly Temperature Chart below. When the montiily average temperature is less than 56 degrees, Kentucky Blue Grass is either dormant or going dormant. For your sites, this would mean &orn January through April and from October through December your turf grass is struggling or dornTant and unable to quickly mend it self. This chart also shows the percent of healing potential that your grass has at your average monthly temperatures. Months where there is a yellow box azound the percentage of potential healing are those where the percentage drops below 50% and healing slows down dramatically. Please note that there are only two months of the yeaz when your turf can mend at 50% or higher. This is one of the main reasons your fields struggle under the wear that you have on them. AVERAGE MONTHLY TEMPERATURE VS% DF HEALING POTENTIAL >6 60 u ~ W K rQ as K W W y~ ~ AI 4 65% '~ ~ ~ J1% 5fi# ~ ~. 01M 2J9 4° 3A Nu FEE mnatrr a'I+it mr.* SAVE. JV~'MGNTHS ..__ __ Nenluckt Blue % -~ Cey o[Aspen ! '.,Type of Gruz ~, Aapca CO 81611 Bhegan dA-~ ' FEB '.AVeraee Moet6h Temeramrss ~ 16 19. Axr~ pig on b[rfwdtlr Irs tlwn. 50% gjilr potentiol. ~n ronrr+n B61pn$~ 4. The Soil Analvsis: 0 V 6 O x MAY i NNE NLY ': AUG SEMI '. OCT NDV ': DEC a5 ! 53 60 ', 58 51 -', 41 2H '.,. 19 The following soil analyses show that the soil content of these fields is the fourth major cause of your current conditions. The soil testing results aze shown on the Soil Analysis Comparison chart below. Your soils have an average of 45%-68% fine particle sizes (silt and clay), which means they are susceptible to compaction and therefore must be deep tined annually and knife aerated at least 2-3 times per month to keep water and oxygen percolating downward. Since deep roots and wear tolerant turf are essential in any turf management program for high wear fields, we will have to look to some different fertilizer options to get the plants to respond properly. P17 ®PRZ Consulting, 2003. All rights reserved 3 P 1 ~ _ 60II. ANALYSIS COMPARISON _ , R.nry PUk ~ ~ "SmdY. 625% Sdt•/. 225% CLp% 150°/ YPaztu~#200S reen m. yH GALT LH¢ '. fR]UeC ORGAN. . MF. PtlOG POTAS. ': $ULF CALC':,1MQV GOD.1 ZAIC DtON HANG ' CEC FHH10G % i % NPPY PPPN KPPN SPPN GPPYBh PPN Ne PPY''. Ta PPY: Fe PPY MnPPY %NA !. ]10 : 061 r ! S.pLem 230 Fm :'FFm; `~)91m-~% 34-1 2351m ', 195110 l9m ~I~ Om 10310 _ 9A0 .. 039% 'i~:U95 `~ . 1aem P.rK SeedY.. 450% Sam 32F/e Clayv 225q % Pasei~><"LW Sweee t. •. _. ._ pH GALT LDD] l®-F[ ORGAN. Nrf. ! PXOS. POTAO. SULF CAL0.'NAGII GOD. ~ TJNC A20N NArvC. CEC MN.tlOG % I % NPPY :PPPN HPPM SPPN GPPNIOL PPY Na PPN LPPY Fe PPN Nn PPN %NA )10, OW r '. S.Cllme~ 3m ~ Bm BSm , 903m~ IZBDO 2409-0~29'!m 3LD0 10]0 Blm 4m 036% ,.„14JX,, ~ w>srrpuE Send% 638% Sa[Ye 213Yo Clay%150%•/. Pe9sinR X2mS en PH ___SALT LD4E I ffiIORE ORGAN. NFT. PtlOS. POTAS. '. GOLF CALC ~!YACN GOD. I ffiiC DtON HANG CEC , .MMMOS % % NPPY PPPN .. KPPN ''. GPPM GPPNIL4 PPN NOPPN'. ZPPN '. Fe PPN NnPPN i %NA '. ]m BAO Y ',. abu 430 ~ Ilm yam ~ .m N.z Sllm" 39D0 3030m',. Vbm llm '; 1550 IIaW 12A0 r_ i c 030% `'I]20. Rb Part ~~ Sand•/. 600Y Sa% 23 Sh Cl.y%763Y e. Pazavq X200 Screen ,;, pe SALT LAH ':, PQM2 ORGAN. NR.', PXOS. POTAG. '. SULF CALL.'.,. MAGN 500. I. TJNC DtON NANC CEC... NAp100 % % NPPY 'I PPPN KPPM I SPPN GPPY'ALPPNNa PPN ~'~ Zs PPN ' Fe PPN NnPpN %NA-. ' ]SO 09B NO •]em ]m ZAO ~SBIDY~ SOtm `.~ 11 D0 3RIOmSSBDO llm 11]0 9-.90 1030 091% ~'1039~_' RFLOMMFNpFD I£PF15, '. SIAAN ': 3%+ ', AI PPN i00m ! 13 PPM 1301 PNS 135 PPM.35 PPM SPPM '': IS FPM SPPN 4PPM ' 1614 PX ..... _._ GALT LMD: '., 3ECTIB[ r.A0t100 % '. )m .... O64 ao L. G.CILu PH .. GALT LbH: : IANftC NB-605 % ] 10 ~' 061 _ G Cllaa~ Leer !Bert Fl•.Y I '.,.. PH SALT LROi '. mn-t[ AAAfOG % ]m 055 G.CIJws The Remedy _ : Smd% 57.5% Sa[Ya 31.3Y. Clays/a 11.3Yo %PuPine X2m Sveen I:'$$ '',,, ORGAN. NIF. I PAOS. POTAO. ' SW.F CALC. NAGN. SOD. i PINC ', DiON NANO : '. CEC _ % NPPY 'PPPY KPPY SPPN GPPN!Na PPN N4 PPMLPPN Fe PPNMn PPN ~~ XNA ''. 530 Bm .'YABm 2dim,~,' 100-0 SN)m~ USm 16D0 ~ 950 89m SAO 056% gdel5 ;y- SmdY. 625% S17[% 225% Clay/. 15 C°h %Pu9iz~C X200 Screen ~ : ORGAN. r-F. ~ PROS. POTAS. '. SIdF CALC. !NAtOp 000. ', TJHC iROrv NANO '. CEC % NPPY I PPPN %PPN ~. GPPN Ce PPN",B6PPN,Na PPN', Zn PPN Fe PPN Id. PPN. %NA '. 350 Bm j 80m 19Im,' 96ID ,2551m '. 195m 19D0 060 103.10 9A0 059% f 1395' Sand•/. 62 6% SatYe 23 8°/. Clay/. 13 ~ % Pusv[e 8200 Screen ''a5 ~ ~ ~~. ORGAN. NIT. PXOO. P0TA5. ~ SID.F CALC. :. YAGN GOD '; SINC '. D20N MANG. '. CEC % rvPPM I PPPN KPPN ~ SPPN GPPNAL PPM Na PPN'. ZPPN ',. Fe PPM Nn PPN .. i .. _ %NA Il0 0110 -;,,91-0 IGBm IO4D0 SSSbm__S25m SO-0 ~, IIJB 119.]0 930 . OS]% },'IG3<.P Your athletic fields, like most of the fields PRZ consults on, were never designed to stand up to the weaz that they are now receiving. This phenomenon is not found on just your field, it has become common because of the tremendous growth of soccer, mgby and lacrosse. In yeazs past fields were given a rest between seasons but now these sports overlap and do not allow this. As the number of teams increase, the pressure to play almost yeaz round is decimating the turf for several reasons. 1. Play late into the season causes turf to be wom down to baze dirt after the plants go dormant. When turf is dormant it cannot mend itself. 2. The amount of play is wearing down the turf faster than it can mend, Many times the budget constraints of only being able to mow once a week, having to use cheaper quick release fertilizers 2-3 times a year and only being able to do some renovation maintenance once a yeaz, contributes to this problem 3. Many times maintenance is asked to postpone any work that inconveniences play or leaves the field temporarily in less than best condition. From PRZ's experience with consulting for over 12 years on more than 2500 fields in 18 states, these aze the steps that must be taken to still have turf grass growing in the wear areas at the end of the playing season: • F~ghtrg°1>}<edt~msAsp`~iParkscurentpractices: • First and foremost turf must be grown as fast as it is worn off. r +,- ~a+am:c 5 - • P~anon~op,lressmgannnally. mPRZ Consulting, 2003. All rights reserved. 4 Increase percolation to at least 10" depth over time to get grass roots to grow this deep. P 1 9 It is critical that wear areas are over., seeded annuall'ys Find a way to set aside heavy wear fields for renovation and healing at least every third year. The goals must be moved. frequently to cut down bn the wear from practices. New Telds,rrEUSt'bQ amerd`ed properly: Costs Qf Solving Your Problems ''. O1Q6AD4 ':. ..SCENARIO COST ANALPSIS _. ''. ~'. Srswiv kl ! Seeurm k2 8cevun k3 Seenanv k4 ~ _ Seenvv N5 ':_ Seenmio kti ~ 200! 300/ ~ ~ID04 2e05 6Yee¢Svenari. ki : SYem Svenviv kd :. IComposi[e Df Sites . __ !City of Aspea eunem eur..nt emxem an,em e.a.em aa,r:at '.Aspen, [081611 _... weer _weer wear .,.weer _ wear w^u '., Mn Levd Mm Level Mtn Level __ _.. Ma Lmel .. SSm Lmxl _ _ Mmisml. _ _ _ 4.1 5 S 5 _ 5 S. _ Nv Ner ,. N. Ne. Pute6ese .. _ IxlWi,g Pu,eFvu: ', _.. Fquapmevt E9"ipnmM tiev " °fFquiPment ' . . . Equipment ~~ iv Seevra k3 - Sgvue Feet ArefivW TVti. _ __ _. _ _._ _ _ _ . '- fi69 125 1]5 669 669 125 fifi9,125 669,135 , , , b69,125 sID3,919 4341.435 E319,153 8219,133 EI,]36,81I 8810,401 g20,6m g2oba4 520,6G4 E20.6C4 5103,219 5103,219 so so w so m m qp !-0 So 80 g0 SU So so m m 543,855 464399 E64}99 564399 S33z496 5322996 so so so so m so so so w so 5103,120 4251.411 518,129 578.129 41,25],036 E390,646 514228 510.7[6 510708 510,]06 E53,541 E53fa1 S1z546 E12.546 412}46 512,546 rL.100 iz,im 52.100 szlm 66.364 58,364 5864 58,36a 58,063 38,063 56,063 56,063 Et4om gi4000 SIg000 fia,0oo Scenario #1 above shows your current maintenance level and the $225,00 it costs you annually. This is approximately $14,000 per acre per year. The purchase of some lazger equipment and the utilization of your larger mower would allow you to maintain your turf for approximately the same money with a much increased maintenance level Fertilization Needs Below is a breakdown of the fertilizafion needs for the first yeaz. Because of your conditions, the computer is recommending increasing the amount of fertilizer you use and in some cases changing the type of fertilizer . Lowy Meer FieLL ®PRZ Consulting, 2003. All rights reserved. P20 Maintenance Equipment The City of Aspen is currently in the process of acquiring larger mowing equipment which will save considerably on man power. NEW SPORTS FIELD NEEDS The Composite Field Use Analyses below show how activity weighted hours you have on each field and how many hours are allowable based on maintenance level 2-5. Please note that at maintenance level 4 it would require 13 additional 2.2 acre fields to handle your current weaz. At maintenance level 5 it will require 8.8 2.2 acre fields to tolerate your current wear. ' PR2INTERNATgWll SPO Rl5 T1HF C[1NSULiM14 Cbal AePen '., CURRENT COIvIPOSl'1'E FIELD USE ANALYSIS _. .. fx+ar Aeern Cued Xem ~.~ Nerx Here $Bre )lerx H.ms Sben Xm )Iem EYU[ WrOM1re Nrt. PM1ne64 Hn Ye AOexiK ABmW k Wer A4nreYe MWev A 6M 6 NWer Itr Yer IeN Level LN I.nJ LrJ Lml LeJ LnJ 150 e0i 3 J I b ~ 5 S HeuryYrk 910 '.. <06 ]09 )90 512 <66 iN 619 T1 Lelm Puk IOLWO 1R1 <06 349 )% 92l <06 9)5 619 ]02 Weser PUk 140W0 16% <06 )% )90 1256 A06 1160 619 ___ 1415 Rr PUk ___ Ia125 2596 <B6 J4D 398 ~' 2190 006 2114 619 19 T MM4 SdeJ 144M4 1191 aB6 JW 390 ~'., J99 <06 ,14 619 _ ___ Sl6 OpprMweFe10 65W4 - B95 ".. <B6 ' I 3% l9B " L9] a06 6p9 619 ll6 Lmeee MnmFY 1$CW4 - 1330 <06 _ )pp )9S '., '., B$2 -, 006 '. )J3 619 f41 The following chart shows that by converting Wagner to artificial turf you would be able to nearly handle all your current wear. In other words, one artificial field would handle the weaz of neazly 4 natural turf fields under your growing conditions because you could literally use it most of the winter by pushing off the snow. ___ _ -_ PRIMERNATONAL SPORTS TLRF WNSUL11N4 -'~ -~-~-'- CURRENT COMPOSrrE PIELD USE ANALYSES 1~~ ': i Mnm Anpp p~mly I Have Here Neva Sbre Neex ~NereSW Hem ~51eeI _ ,.. !_ L ._ I ~~,. 1 12 _..1 ~ . L... 3..besw - ; lo9roo _ uv _ _ n6 yop w.Pr.P.h looooo ".. 16ta 4 o w. ePx iaizs z»6 au 3ov stew sa.J to44ao lin ~¢e )oi $pvdLm TJe _ 650ro 095 ~ _. ... IB6 _ ID9 Lem WmFele 12~M 1224 <06 349 _. .. _. _:. 4: .... p, ; . .. ; O . p... AedmJ TvS Wepr,_ IWJ00 ~ 150E ]fro N )SO0 I 33M15 The following chart is a cross section of different types of fields giving an overview of possible options for re-doing Rio Grand. The cost per squaze foot is approximate for building new sites, but demonstrates maintenance costs and wear-ability of the types of turf to be amended. We will be recommending any new fields be built with the PRZ Root zone to insure the greatest weaz resistance from natural turf fields. Soil Pwf11a - Par~olatlon ®PRZ Cons ; 6 P21 MANAGING SPORTS FIELD WEAR The Activity Weighted Hours/ Month chart below is a tool that allows the sports activity plazmer and turf maintenance director to quickly see if and where new activities can be fitted into an already busy schedule of play. For example, maintenance Level 5 (horizontal green box) in July there aze 17.75 hours available per week at maintenance level 5. With soccer having an activity weighting of 2, this would be approximately 9 hours per week available for soccer (17.75 divided by 2). If you wanted to play baseball, you would have approximately 14 hours available (17.75 divided by 1.25). This chart is also laminated. ', Qry of Aspen __ __ ..__. ___ ''....FIELD USAGE / AVAIIvABILITY ANALYSIS '' Rotary Park .Square F[ 80000 Told rw [a 26 Hows w Avm[e Jan '. Feb. Mvch -. My ': Apd Jme SWY ;, _AU[. Sep[. , Occ .. Nov Dec '. .. Type of Gruc .. . 4 ._ 4 5 4 4 '. 5 4 4 4 4 KBWEOM99 Weakzl mo ,. „r ... ,. ..., F 2 4 I w _t S ''~~ar{i ~ 'Y ~ 6 , ~ i' ~ " .~i 'BI. T?.':' a a... x k , +$t :_ ~ i ~ ~ m . . S. a. ~,. . _ ... .x._ ] t' . h .... ... _ u.E~. . ~ ~ ..-e. . .~ c .~ re, ,: ~: vlt Field wvdabBay Mumbers represerR [ctl y-weiphMd hou rs per week) wj _ Hows Allowed 486 Gurrem Maim _ 930 000 000 000 OSS 440 ]925 3650 3520 12.10 165 000 000 . A dabl l H L 005 7?5 c ows ve 4A] Exc: h sofusage 424 21.88 13.20 238 205 3590 5635 Main[ Level Hows AOowcd 309 5.92 000 000 O.DO 035 2.B0 1225 2450 2240 770 105 000 000 00 '%ourc Avdable 2 . Fxecss hourc ofus a 600 2038 0.15 14.60 9.38 6]5 14.85 39.80 56.95 Level Hours ABOwcd Malnr 398 7.61 000 000 O.DO 045 360 1575 31.50 2880 990 1.35 0.00 000 . Av aabk 00 !H 3 025 ours a . Fxcezs hours ofus 312 2044 005 19.00 5.68 0.45 3].60 56.65 Lerel flours ASOwcd Meln[ 4B6 930 000 0.00 0.00 0.55 440 19.23 38.50 35.20 12.10 165 0.00 000 . A d bl d 00 H 0 OS ] 25 ours v a c . ':Exc hours ofosagc 429 2168 1320 238 205 3540 5635 IMelpt Level Hows Allowetl 619": 1184 000< . 000 ODO 070 560: 2450 4900 '.4460 134D 210 000 .000 <i dabk SAO H A 0 20 : ? 88 17 75 £ . 155 ow v Fxcesc6owz a<usnee; 291 . .3333 1200': 3210 3590 ' De[ermvdn Held AVNab Mdn[enmce Frey eociea-Amud Requhemm[ ' ',ActiW We'...~_ Sde ~ ' USe Ne EeOowioe ncpabevahwte «querts Ew , :cam eema. w°ry:"'aa ada 2D0 aeLaoad bed arne '. Maine Level 4 07 2 0 3 D ! 4 0 S 0 asebaLLSofNW1 115 1.:Demsem¢ Me adud haws o[addmmd use M ww[s/Yr 53 19 20 38 47 PE 150 re8uerted 6 d ] 12 ! A tl Rr 15 ~ wclw[Hana 1.J5 2 Malopty tlss taW boon fprpp eel uae by . 0 1 n 1 Soccer 2.00 Ou apprapnaw ecnvM1y oed. 1 0 T P D uR 2 ' 2 Football 2.00 3.ILOCak the eobmv fm the mooch whm the r 5 1 1 Over SeeM 6 6 215 uk prop d dd~omd yerNlaeoM'r ] 6 6 0 0 0 FddH ckey 215 .,_ 4 DNe dmert wa ddeM at the S eepNC 0 0 0 0 1 ~ 1 A RhY 250 emmmtm elevd lftlwc a you - pTme/Yr 1 0 0 7 0 N L ' 7 sP cum 250 h dWe the acting; .. , Y ncu yr n[ ` F.aa4 3.75 S.IEro4 reedsuf6ciroth wr cmbe made ~ Annual DOm~ 530298 E2Z400 831057 E36.]64 T49537 evedabk by mueaskg the syawu~mce kvd Arm. msreeze: i -52.090 5759 ! w.am Si02w '.ew«w w..o.e..l sm .b,IEmBu v[ho zcmb de vdade, rod 565 551]3 E6.12] 047 54 CoNmonmi 55 Sd,152 Ieunu Mdrmaa~~e Lwl ' 4D7 you cm hmAc and afford me addmmd . , eoarMeekF 51,153 ~. 81043 E1.182 151.399 51.542. x..aae[ .:.er...[~w..a.r 'eM 5D mar3maocq ou cm ¢heduk the ec6' This tool allows you to immediately ]mow if you have available space or not. Afrer this Overview has been presented, we then custom tailor the Turf maintenance manual for each field. This is provided for the turf manager and his crew and lays out every aspect of the maintenance for each field. ®PRZ Consulting, 2003. All rights reserved. P23 Date: January 2, 2008 To: Kathryn Koch, COA CC: Nancy Lesley, COA From: Jennifer Albright Carney, ACRA RE: Results of ACRA Special Events Survey On Friday December 21, 2007 the Aspen Chamber Resort Association e-mailed the following survey questions to its membership in regard to Special Events in the downtown core. The questions were created in coordination with Kathryn Koch and respondents were asked to reply by end of day, Wednesday January 2, 2008. The survey was sent to approximately 530 e-mail addresses. The ACRA received 75 responses. (Please note that the time period of 12121/07 -1102108 was during the holiday season.) Over-all, the survey results indicate that the ACRA membership I business community does support events in general. Survey Questions: 1.) Do Special Events in the downtown Aspen core affect your business? Results: -Positively = 64% -Negatively = 4% -Don't Know = 34 2.) Should the City of Aspen continue fo grant permits for NEW special events in the downtown Aspen core? Results: -Yes = 93% -No=7% 3.) Do you support or agree with fhe number of events that currently exist in the downtown Aspen core? Results: -Yes = 90% -No=10% If no, please explain why -15 people responded with comments. -Of the 15, 9 in general agreed with the current number or suggested doing more. Sample comments included: "But there could be more. It livens the DT core' "Yes, but am open to newlmore" " I do not know all of the special events but most I think are beneficial and fun for the community" "There should be more in the shoulder seasons, less in the peak." ~~~ ~ tie remaining 6 comments, samples included: "Depends what and when" "At this time, I think we have more then enough special events, unless something really special, I think they lose their uniqueness" "depends on the event and how it fits our community culture." 4.) Additional Comments? - 24 people responded Of the 24, 15 positively commented on events, sample comments included: "I think the special events add liveliness to town ° "The core of Aspen needs the vitality that events bring, like the free concerts the SkiCo does." "Anything that brings people downtown. Would love something that brings people in that spend more than the Xgamers." "Keep it clean and family oriented. The best of all was live Opera in Wagner Park last summer." Other responses included: "use of Paepcke & Rio Grande Parks More." "It's not so much the number of events, but whether they are compatible with Aspen, and when they are held." "The only event that should be allowed is Winterskol and the 4~ of July Parade." "The city should make sure that the special events clean-up after themselves, most particularly, the snow polo event in Rio Grande fell, leaves tons of horse droppings in the field precluding use of public park by dog owners." loot ieriti~= j 4,ac.cial i=vtttis Sut,'ev. I~,.esu~ts C}4 rrt ie;a Specie( Events S~zrvey ,onarreran .~i34~C' I Ot f ,ate: l rr~~ae c:oi Pros Psr ?espnnsts. GG:n pl_+,as Fitter. fdo tiltar ;SpP=ied ~ Ga SNe,.ial Evews ut :ha do»+antown ps~p~~ ware aftet;1 ItSUr buslnass? Pusiti,~21y .. .. ... _. - N~CBt»rove:y .~.wqt~.. .,... ._,. ... .___ C..fYf. 1`.ria'.M1' 4~ 3 7$ s;'h 4``c ;i4°.6 ho Id -he CfC,~ 7f ?,span cnr.~t3nus a grant ;.~errnits far hEVJ speriat av2nis in the ~a~.vn!avan Asperz ccre7 Yee ieci -a a ?a^, 55 :~ 5 `~ h:: ~ ~'iJ yzu 5t^hpart ae agree vrRh ihe' number a, =w°nts that ausrantq~ exist as the c~crwnfawn Aapen coie? _~ ...._ _. .... ._ :.. ...: 55 SGT. Yes iptal ?2 1tJrJ'Ja 15 Pesaonses FraCu~.ts & .G.trM IGL'3 i Abuut Us i Support+Heip ~ Z~amerar.,~ Forcros i e lysg ul .yh`r '^•re^_i E P~IracY PA~liy t `erm53d L!S.tr http:r-`ui+.l+.zoanierynp.com'Gi e~'rcparts+`PrentResutsP~ee.as~x P25 I_c>onnerar.~~ Special l~~nnis Survey: Open Ended Repon: Question 3 Page ? of 1 P26 specEaE Events Surt+ey Z ~? lJ 17I E' C c? tT ~"'. ~e~UltS o~~rux~.«r Cates trz?znos a~c, ~rfl?sT Reaparsses: Campietes Fklte[ iJa fi3ter applied 3. Do you support ae ayrse vaith the number of events that currently exist in the downtcwn Aspen cpre? Response 1 I don°t rzatry kn w< what they all am. 2 There snomVd bz more in Eha shauider seast?n5, tas$ in the peak. 3 6u: there quid b? mrare. h livens tha DT Darz. A Yes. Sot am ..pen En nevrlmare 5 Its fnc. 74D rnUCh nai$e, GanfUSion, drug, and GfttiSe. 5 Seg.^,zs€ all e~oents ba mavzd to Fl;larnds- they need ttz activity. 7 Shauld ~e marE 5 Depends what aced wfaen As already mzntianed, i wpuld'aa ape n. to mare eve!ris i`~ Ned nFD'e AT Tt';S'ItrSE, I THINK t"lE HAL'E hYORE iFv1N E.NDU6H 5P EGIAi, EVENTS, UNI.E$S SDMETHENG IS RE£iLLY St EG[AL, I 11 Tu INK THEY .'J SE TRlEiR UN€Q~rE.NES$. RAREiY PAY AT7ENiCDN TO THE EVENTS ANV LONGER, t;NLESS THEY fiRE S'ERY SPECIAL 1? I do nDt Y.ncvr al[. tn.; d:Eerent special events but mast [think arz btneficial and top ddr the camcl'unHy t 3 W1e need rnDre events pn [he even;ngs at the hote`:s M•i.h bands for music and dancing for tpurists 1C i. ih;r, iDC much flora is held kadk far tnod and seine for park usage. almost a month he!are and aftzr a(no :rsa bar the peap~ in crdar tp have one zveM for a selerd few 1 S 'Jepe nds anthe event and haw i¢ fts our co;nmunity cuhvra f'mducts 3 Serv9ces i Atnpttt US StxppaCCHZlP ~ T-odmerang Pon;ms • ~ ~ .. s a =C `^r?s >'•vf E`~.y,bs 1°~scvm9 i P;dva<g PDFreg 1 Tenets Qt 6.16e httpa?wcv~5°.zoDmeran~.ccrmr'~neb~jrepnrtsrPrintQpeaEndedResptmsasYa~e.asps?prini_al}= 1P~/?{1Ctg Ltrvtnrian~~ ', 5pc ~ t_l Et <<ttts Survc} : S 7pciT P'yct. tY Itc}~ol't: [3tlz soon ~ S~eciai Events survey Uate 1;2:_0::8 n:C2 ?!N p5' Fesacnses. C-ampt2tes Fii1er Ida triter a;^pled 4. r1~tl)toll31 Cor:.•^.'ler.~s. Pate: 1 of 2 z~rercneran~~ F (taspo-nsa The C!iy should mak sure that the saecial events clean up after their events, mast pariicuia'ty, iha Sacw Polo event an Ria Grande field. 12aves tans a€ horse d:oppi+gs ir. the tiatC preciud~ing use o! the Rubtic park by deg owrscrs_ 2 VVef timed events are great at bringi^.g people ink town. The e~+en`•s Grr.+g pe pt_'. c ta;vn that might not otherwise cprY'e. People teem dowrvakley =o'na +s"hen they vtould stay ai home i° ` rb"hiig was happening. 7 i t'rir~. @ns ape aiat e',?ents add a Ivelitt@Se kC tarrn. :, Thu^'s whp a lo: ~ people rr_me to Aspen' 0 The Cara at Aspen needs +Ra vltaGty Fhat event3 brag kke ihz free ccntrrts tY.at Bk~;a tlazs. , Y.eap the everts h!oh quality and with goad canirals 4tor tira'taand Redzstrians}. S Trey n f even; 4hat sna.~d be al'awed s [hz 4hGn zrsk:o: aria dih of .luly parada- 's^ie hk? "rt« events t'ral happen aheady. Cut wz think tt is anouan alaeady ann nat'.~a n'=any sp .cia! axarts is a drain an 2sau*ces, g zr.4tcslasn5 and ;rot ~>a "spaaia l' anyrnara.. F.hp J3h i6 enough. t: is greatly ve•t°cE ant Tie T'. Thanks for al€ that you da` The sh ps in trig c.,r h se grza huf!day art€5'.!c dacpr fpf t're hdhday.. Cant be l:zve wha tYe city ;part soo ep[ }has dv! e wr:n stung !igh:s ,..lay: averk! I nottrng a!iubc p*us. hsr mart' trees are they killing N as1 the wrBpPetl t; unks: Ais aalletl I:vc sR u e and 0 ,enae-osa, not eae .panted to P o d t rs roots and thee. v..- peed and w a petl with ligh airings aher I!ght stings, VJha, dp^s th•s teal ':-3i`ar ar lovais et..x mraney p,gs for diiS??j aaauf Asp€~n caring for the er„rvnment or hung liege. Totally unrespans Cle, gautly and ur;att!active, Foi.law Ih?. lead of the shops' Y.eep AsPan Grew=rig -the ether uptioti is net as goad as somr_ pevPlesay it is! Eifrnrnatirg the Apres X conczrts'.vas a mistake. I;wish the town would peeked. Its legaq as a lure?lace tv set and pally, as vefieeient9y ' ` as. it attempts to preserve its smafl wn aharecter. 13 It's riot sts much t=he number of eu0ht&, 15ut WnafF.er iheyYe :'arr'!Ral `ule with As'pe'n, am3 ~n"hc+n They are held. ?Jy dus;ress is ark,. of fawn but the ecano-my uNects a',~ary>ne rn tike valley if F,spen es productive il?e valley has a be er client base t a •,,A'oo are w .fug to ape rid mangy. Jr,st mike sere that these evonfs da riot cause damage or are dR.ensrvE and run aSt 6hase wha wend their mJ•rey her@. t5 E'vents. esReMatly shaultler season., have a positive etteM ar. mast bvsznesses l"h...e e~.ents only afteat our organization because many tirras n the year there a*e actually TOU 1dANk" events to attend. Dthervise. ne °b png5laa[. taw cf pappla affzc53 our p?og ramming. .' Keep rc vlean and family o'NlnteC. Tna best of agi was Ilve Upera in VWagner Park last summer. They anry effort our buagness in The 5anae that R !s harder to get axourtd • not in s sates way. I am all far n•,akng the area as exciting d antl fun as passfbl=_ -this wilt bring in mo*a resrdarts, hence :Hare puniness: Gran#ed they can't afford 40 ",!ve in Aspen proper but the whets vatey !n rrySE=e dWr audience Is... ?g I a2n Hat sure what makes Somattrir!y^ a "sf:eaial event". But lhz ones I think at are flee and good'.o-r Aspen F..t.zr dinner there is very littlz for fau!ists tp da, in Asper.. Tourists complain abard this a6 the time. They say a?ier dinner the town is dead. Thera are bars with na manic and few people enjo-y hang¢rg out in bars. We neetl the Sf. Regis, Hatei .leiame, and. The l,ittte Nza to lake turns hosting music antl dancing at their hotzls, w!th goad bands. If each Rtaca was willing to take one we@k end each month that is all that would ae needed. T'heg cauSd after th!s during the w:enter and summer mcrNhs aS tourist season Wherv They had 26 Baaby Pulasan play"rug at the Sundeck every tndap night, one winter, the Rtace was wall to wall people and they tlitl a goad 6~sness A ga+.d band and gcotl advart;sing, a s.ll they raze antl the hotels veould make money. The €dcais would support ft. The} should support the community boner. 7hs t.wn use to offer (ve Cantle all ever fawn, new they an!y c°er Inge bands after 30:00 •10:30pm at n?ght and at one plain only, v;hen mcst people are going td sleep. They neEd to otter music antl dancing at 7 O~ORm, so that Tnursls and la('als can ga oat and an~dy tfiemselvas otter dinner. If Aspen ends up with a ratrremeni town ;eputatian tt wrlE hurt businesses nags. i am conpernad thart a the city doesn't have a mare collaborallve aelatianship with groups sudfl as ESPFF!X Games.. they vviA ga the wet' Zt a' Ngp a:nedy tzst and that woultl., in my opinion, 6a a erg nlficant negative tar aspen 2? Aryth!ng t? bring people dawnt+nvn. Would love spmelhing that b.incs paopie in Yhat s9@nd mare than the Xgamers. 23 :!se cf pape!;e and rio grand parrs mat@ P27 'tu1z.;Y~x=t~wk.aoomernn~.cam;`such,'rcpcrTi.~PrintUpanlsndadRespt3nsesPage.tfspx'prznt_ttll= 1i2y2(1L~8 /.ocrmc ran~_ j Special F~~enis Survey: Open En~ad Report: Question 4 Pale 2 t:f 2 P 2 8 t ."~houpht the plans for A7ea Yedr's wears ,yrgat I really dk9 nOt rake the look dithe orixxvd Ca~tral fences all ~mund the melE. Ps Ehere relay 4 a rre0d !o: 3hese kmd 0} b3 rraeCS? Ex3remely unfnen4ly IooKmg Pradu:ts &Servicas I M1b4v.'L""-5 ~ Scep~ar4'.~lelp ~ Z4pmerarlg Forums _._ _-~. _. i 4I £~Y r. E.. w,x„ i ~rivaby ?OIIcy ~ Satmg OF EFa'¢ hrp.i~t'wrw.zaczEr~erart~.wrn,Fweb,'reports/Prrnlt3pen~ndedT2esponsesPage.aspx?prn[_ali= li?~}^_UCt3 R ~ o~ o 0 .- ~ N T y R ~ O. y y Q R ~ 7 U N ~ ~ y CV U Q' ci ttJ T d 0 R U O'm ~ N..M r q~,O ~'q T '' l ' O m''V. q~q a'q Or q'u'i. (O M O r qM N ~'.q O M M V q O ' R R .O r, q. ~ q qq'. 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Op Ii`~,LL N .O ryl~t MILLh,NoINI~ic ' ItD INC LAIN ~3C N NiIN~ N NIT ~ O 'Q It d LIL O'er N ~'~~ 7IL~ i~~ O N 'IVION d N I<~L d tDU Z ~ ~ °' y~ o c~adfnlm d d LL ~ y'I El~lti'I°IN III mjyl9 ~'~ dl w -Vol d III cI ELn dl oI'~ d EICQ71 ~. ' IL iI `'9jy dLLl ~ NI dIYi21 O x I ~ yi OI CiC DI C'N Q ~ d U `I R'$ ' I'CI~'dld c~dL ti a',,Ni~ I :: -a li I L.,N N d O yO ~''I CI A 067>C O '' fq IL Q.Q'~'Q {L 7i~.U.I C''2'.>'LL P29 ~X~1~1T D PRZ Sports Field Overview Assessment City Of Aspen The following is an evaluation of the City Of Aspen sports fields as of November, 2003. It discusses the current condition of these fields and explains why they are in this condition. It will then go over a plan of action that can help to remedy the problems and cover the maintenance steps, needed equipment, and costs of maintaining these fields to prevent them from returning to their original condition. This document will then show the level of wear on the fields and how many new fields, what type and at what cost new fields would come. Current Conditions of the fields A representative from the City of Aspen walked, evaluated and pulled soil samples on the designated fields. All of the fields are too shallow rooted to stand up to the wear they are currently receiving. This is reflected in the bare and worn areas on most all of these fields, which result directly in low spots and wet spots as well. The rocky soil on some of the sites also creates problems for renovation through the top. nvrliAl, srrE svRVEx colaiposrrE ROOT ROCKY BARE WORN HIGfN,OW WEI'lDRY Ir-- aoa r~ranw rr>tmuoc e4F,C CPYITS SPOTS SrrE --- --- Rotary Park Iselitr Park Wag>Aer Park RL Park Middle Sc1w1 Upper Maon Fieli Lower Moon Fie11 uerrn s aa~u. x _ ______ x ____- x x x 3 x X X X X 3 3 x X 3 X X X X X 3 .~ X X x X X X The Causes of the Current Conditions I. Excessive wear is probably the greatest contributor to compacted soils particularly when play takes place during or after heavy rain. The Wear Index In Hours Per Week table below shows that these fields average 50.3 activity-weighted hours of play per week. This requires a category 5 maintenance level overall with Wagner and Rio Park receiving heaviest wear at 62.9 and 84.9 activity weighted hours per week. The amount of play is scaled into levels l-5 (5 being the highest), which reflects the maintenance level that will be required. WEAR INDEX IN HOURS PER WEEK AC17Yf1T MAINr. cuRRfm' CURRf7YI ra~nm AporronAL CURRII+r tom' p WE1GIntD LEl'fl. YAINr. AMV. YTIV. AIVIV. A(f1Y. ANIY.frI1N. APPROX. APPROX. EVk7. HOURS NOVRS HOOKS 11rIN.COST MM.COSr Ranr~Park Atli Park Walser Park RV Park Mi1ik Sc1w1 C}Per Ya.re FrY Lsaer Maare flex Tatabl Aaen(ea SfIE S .FI' 80000 WEEHS 26 ROOKS/WK 3a.6 CATEGORY 500 L am 1212 1621 410 $30,298 $40,537 100000 16 50.3 300 4.Q7 1`08 1469 961 $37708 561,728 100000 26 629 500 407 !321 1903 582 $33 020 $47,574 laalu n sas sao am 1391 u3o 739 $34.783 $53259 100000 31 39.1 500 107 1342 1903 561 $13.556 $47.576 65000 26 341 500 607 _ 905 3=0 $73,87d $22,6?7 120000 26 464 500 407 n7 1431 654 $19.430 $35780 1 1 669125 28 ]D3 Sflll IA7 '=107 11363 f202.668 330-,082 Note the following Wear chart titled Rio Park- Planned 2004 Play. The purple area indicates actual hours on the field. The red area represents the activity weighted hours on this field and the brown area represents the average activity weighted hours for the year. During the month of June the average activity weighted hours is approximately l60 per week. At various times during the year, the wear level fluctuates and the maintenance functions also follow the fluctuation. You may be mowing once a week in early spring and three times a week between May and September. ©PRZ Consulting, 2003. All rights reserved. ~~1 ~ ~ I RIO PARK -PLANNED 2004 PLAY x w w 3 z~ c~ S0. k. ~ O F S v w 3 ACTIVITY WEIGHTING WALKING too MONTH/WEEK BASEBALL 1.25 BAND 1.50 PYS ED 1.50 SOCCER 2.00 FOOTBALL 2.00 LACROSSE 225 Actual Hour Per Week FIELD HOCKEY 2.25 RUGBY 2 50 ^ Activity Weighted Hours Per SOCCER TOURN. 2.50 Week ULTIMATE FRISBEE 2.75 Average Amoral l!sage Per '. Week ACI'I\'ITY' WEIGHTED :1VERAGE HOFRS I W'EF:K FOR YEAR 84.92 REQpIRES CATEGORY' S.0 }tA1NTENANCE LEVEL 2. Although vour Current Maintenance level of the fields is nearly double that 80% of Cities across the US -t has not been adequate for some of these fields to stand up to the wear they have been receiving. Additional special events and the fact that soccer is growing 60% faster than the population have combined to create inadequate maintenance levels nationally. The Wear Index shows that these fields have an average category 5 wear and needed maintenance level. It also shows that your current level of maintenance is category 4 for 8,107 annual maintenance hours for these sites. The level 5 maintenance schedule calls for 4257 additional maintenance hours on these fields for an additional $106,416 annually. MAINTENANCE FREQUENCY Ebraa7 Park Lselia Park Wg~er Park Rb Park MWIe Selwl Dp~er Maort Fitt Lower A7aart FieY AVERAGES CATEGORY Level MOWRVGS PER YEAR AERATIONS PER YEAR TOP-DRESS PER 1-Fr\R OVERS® PER YEAR FERTD.IZE PER FE4R CUP.R NEW LEVEL L£VEL ~:.7F3 NFW LE'~.'EL LEVEL CURfi NEW LEVEL LFVFL CuYP. NEW LE\~'EL LEVEL ~_"~tF- NEW LEVEL tLFF NFW LE'~:'EL LEVEL 4.07 300 _= 47 6.00 IS.00 l!q 1,00 ~ 2,D0 ~"i~ 500 407 3.00 _ 55 500 2300 ~. iYi L00 r~ 'r 2.00 -~ri 503 407 300 S3 50 500 IS 00 I X L00 - ?00 :.-~n 503 407 S DO 51 84 5 00 13.00 ! r~ 1.00 ' i ~-7 2.C0 ` ' 0 5.03 4 U' 300 51 35 5 00 13.00 ! iXi 1,00 2,00 5 03 a.U7 300 33 32 6.00 13.00 ! A L00 _' ~.J 2-00 '.00 5-05 4 07 S 00 33 S3 5 00 15.00 ! 00 1.00 2.00 7 00 5.03 ;~ 5.00 ~~ 15.4? -rte ~. - 5.00 2D0 7.00 604 Category 5 level of maintenance includes: • Deep-tine aeration at least once annually to relieve and prevent deep compaction. • Top dressing once a year with a %4"-%2" of sand and compost mixture. • Monthly applications of a control release fertilizer to grow grass as fast as it is being worn off. • Mowing 2-3 times a week because of the higher growth rate. • Knife aeration 12-25 times per year in the wear areas. ~PRZ Consulting, 2003. All rights reserved. Please note the previous Maintenance Frequency chart. The major increase is in the number of aerations, fertilizations and mowings. 3. The Growing Season and weather patterns: Please note the Average Monthly Temperature Chart below. When the monthly average temperature is less than 56 degrees, Kentucky Blue Grass is either dormant or going dormant. For your sites, this would mean from January through April and from October through December your turf grass is struggling or dormant and unable to quickly mend it self. This chart also shows the percent of healing potential that your grass has at your average monthly temperatures. Months where there is a yellow box around the percentage of potential healing are those where the percentage drops below 50% and healing slows down dramatically. Please note that there are only two months of the year when your turf can mend at 50% or higher. This is one of the main reasons your fields struggle under the wear that you have on them. AVERAGE MONTHLY TEMPERATURE VS % OF HEALING POTENTIAL LL ~ W Q~ ~ K W ~ a Wf F 20 MONTHS City of Asprn Type of Grazs. Bluegrass Percent JAN FEB Insticates leas than SON• or potential for mending. Pleazc note the average temperatures m January through December for Aspen over the past 30 years The sect Kentucky Bluegrass In May wuh the average temperature of 45 degrees, Bluegrass shows only S% of ds Cvll p there are 10 months where bluegrass ss under 50%. su heahag abyry AitvW~ on adwltlt fcts tlmn SO % gjitr pottrntlal, can ratirftln danaagM m~ Hu 4. The Soil Analysis: ~ Bermuda 9'e P JUNE JULY AUG SEPT OCT NOY DEC 53 60 58 51 41 28 19 35.0% 70°/ 64% 22.0% 3.04 0.04'e 0.0% 0 0% 2.09'e l.OYo 0.00!0 0.0% 0.0% O.OYo ... as.. n..r The following soil analyses show that the soil content of these fields is the fourth major cause of your current conditions. The soil testing results are shown on the Soil Analysis Comparison chart below. Your soils have an average of 45%-68% fine particle sizes (silt and clay), which means they are susceptible to compaction and therefore must be deep tined annually and knife aerated at least 2-3 times per month to keep water and oxygen percolating downward. Since deep roots and wear tolerant turf are essential in any turf management program for high wear fields, we will have to look to some different fertilizer options to get the plants to respond properly. ~PRZ Consulting, 2003. All rights reserved. JAN FEB MARCH APRIL MAY JUNE JULY AUU ~[ri ~~~ '~~• ~~~ SOIL ANALYSES RaaarrPart I Saad% 625% Si1t•/a 22.9% Clayi pH SALT LIME ir]RI1ae ORGAN. NIr. PROS. POTAS. SULF CALC MMMOS 9S 9(t NPPM PPPM KPPM SPPM Ca PPS 7.10 061 r S.Cll..an 250 BDO 80110 I9I80 36D1 235181 5se11aPark Sand % 45.0% S~7t / 32.5% Clay1~ pH SALT 115¢ raRIlllt[ ORGAN. NIi. PHOS. POTAS. SULF CALC. MMMOS SS 4i NPPM PPPM KPPM SPPM Ca PPN 718 064 r 3.GJwu 280 6811 8780 30380 12180 260781 wa6arr Park Sand•/. 638% Sllt% 21.3% Cley/ PH SALT LAZE 2370301[ ORGAN. Nn'. PHOS. POTAS. SVLF CALL. M5M50S Na 4Y NPPM PPPM KPPM 5 PPM Ca PPM 730 OAO Y a.Wn 620 1180 20980 21180 2980 302880 RL Park Sand•/. 60 0% Sih% 23 8% Clay% PH SALT LOSff rFXli]a[ ORCAN. Nrf. PROS. POTAS. SULF CALC. M50N05 9i •.S NPPM PPPM KPPM SPPM Ca PPM MWIe SrLel Saad'/~ 5~.5% Sih% 31.3% C1ayNi pA SALT LOY~ r17lTVee ORGAN. NFf. PHOS. POTAS. SID.F CALC. MMMOS 4i •.6 NPPM PPPM KPPM SPPM Ca PPM 780 064 r S.Glwaa 330 BDD 13880 2/180 10080 238780 [leper Mann FleM Saad•1~ 62.5% Si1tX 22.5% CIayX pH SALT LORE SF]C7I1R! ORGAN. Nfr. PHOS. POTAS. SULF CALC. MMMOS 9L 4S NPPM PppM KPPM SPPM Ca PPM 710 061 r S.GLa~ 250 8811 BO80 19180 3681 235180 LeeerMwn FbM Saad•/. 62 6% Silt•/. 23 8% Cl / pH SALT LORE tLY3I1RL ORGAN. . . ay . Nfr. PHOS. POTAS. SULF CALC. MMMOS ry`a 4'. N ppM P ppM KPPM SPPM Ca PPM 7811 055 r S.C11wa~ 110 880 9t80 23080 10680 231480 The Remedy ~.u.a. ix~n MwnG. CEC LPPM Fe PPM Ma PPM KNA 8611 102.10 9A0 0598 1395 sio6 #200 Screen 68.495 ZINC WON MANG. CEC v PPM Fe PPM Ma PPM •hNA 10.70 8150 480 056•Na 1636 ping#200Srreen 45.9°/ ZINC WON HANG. CEC La PPM Fe PPM Sfa PPM KNA 1350 11160 12A0 033Ma 1710 PusinB #200 Screen 48.446 SOD. ZINC WON MANG. CEC Ia PPM LPPM Fe PPM Mn PPM •KNA •/a Passin6 #200 Scroen 55.0% SOD. ZINC WON MANG. CEC Na PPM la PPM Fs PPM Ma PPM •NaNA 1880 950 8960 SAO 0565r It89 %s PusinB #200 Srroen 49.7% SOD 95 Passin6 #200 Screen 45.69'e SOD. ZINC WON MANG. CEC to PPM 7a PPM Fe PPM Ma PPM SYNA 20D0 11.10 119.70 930 037Sb 1524 . ZINC WON MANG. CEC V%PPM LPPM Fe PPM 51e PPM SLNA 1980 860 102.10 9A0 059•h 13 Your athletic fields, like most of the fields PRZ consults on, were never designed to stand up to the wear that they are now receiving. This phenomenon is not found on just your field, it has become common because of the tremendous growth of soccer, rugby and lacrosse. In years past fields were given a rest between seasons but now these sports overlap and do not allow this. As the number of teams increase, the pressure to play almost year round is decimating the turf for several reasons. 1. Play late into the season causes turf to be worn down to bare dirt after the plants go dormant. When turf is dormant it cannot mend itself. 2. The amount of play is wearing down the turf faster than it can mend. Many times the budget constraints of only being able to mow once a week, having to use cheaper quick release fertilizers 2-3 times a year and only being able to do some renovation maintenance once a year, contributes to this problem. 3. Many times maintenance is asked to postpone any work that inconveniences play or leaves the field temporarily in less than best condition. From PItZ's experience with consulting for over 12 years on more than 2500 fields in 18 states, these are the steps that must be taken to still have turf grass growing in the wear areas at the end of the playing season: • Highlighted items Aspen Parks current practices: • First and foremost, turf must be grown as fast as it is worn off. • Plan on top dressing annually. ©PRZ Consulting, 2003. All rights reserved. 4 • Increase percolation to at least 10" depth over time to get grass roots to grow this deep. • It is critical that wear areas are over seeded annually. • Find a way to set aside heavy wear Gelds for renovation and healing at least every third year. The goals must be moved frequently to cut down on the wear from practices. • New fields must be amended properly. Costs Of Solving Your Problems 01116A041 Composite Of Sites City of Aspen Aspen, CO 81611 Sgv.re Feet Arti6eial Turf Natural Turf ANNl7AL TOTALS: Top dressing Grass Seed Slit Seed- Contraebr nose nL-iFftLaLs SCENARIO COST ANALYSIS Soewario b I Scevurio lE2 Scenario N3 20W 2004 SN4 c.nc.t Current Current Wear Wear Wear Mat Leal Md Lsvel Mho Level 4.1 S S No New Na New Purektse E~u}vaed FqulPmm~t New Equipment Seenarle i14 Scenario p6 Scenario p6 21~ S Yeon Scenucio Jt2 S Yeuv Scenario M4 Cnneal Cnrrewt Current Wear Wear Wear Mu Level Mm Loral Mu Level S 5 5 Iwclniins PereYase dF{ay~eni V 5eenuie k3 n< r,~a ns Fl,9 175 669.123 5223,919 5392,433 5219,153 5219,133 SI,736,81L 5870,401 520,644 520.644 820,644 520,644 5103,219 5103 219 SO f0 50 f0 f0 f0 50 f0 SO SO 50 50 SO f0 SO 50 543,855 564599 564,399 564,599 5322996 5322996 50 50 SO SO f0 50 50 SD f0 f0 5102,120 5231,411 578,129 578,!29 51.257,056 5390.646 414,228 510,708 510,708 SI0,708 f53,541 553,541 512,546 312,546 512,346 5!2,546 E2,100 52.!00 52,100 52.100 58,364 58,364 58.364 58,364 E8 063 58,063 58,063 58,063 Sla,oo0 514,0 314000 514,0 Scenario #1 above shows your current maintenance level and the $225,00 it costs you annually. This is approximately $14,000 per acre per year. The purchase of some larger equipment and the utilization of your larger mower would allow you to maintain your turf for approximately the same money with a much increased maintenance level Fertilization Needs Below is a breakdown of the fertilization needs for the first year. Because of your conditions, the computer is recommending increasing the amount of fertilizer you use and in some cases changing the type of fertilizer . FERTII,IZATION OVERVIEW SITE Ratary Park Iselin Park Wagner Park Rio Park MYdle SAool Upper Moore FsY Lower Moore FieY Soil Nutrients Laekiwg Atuual Lbs: 1000 S y. F t. Soil Nutrients Root Potess. Sulfiu Pltos. ?otsss, Sulfiu Hocnon X X X X 8.00 0.35 0.°0 33.00 000 0.33 X X X 8.00 035 _ 000 33.00 0.00 0.33 X X X X 8.00 035 0._0 35.00 000 0.33 X X X 8.00 0.35 ~) 00 3500 0 00 033 X X X S.PJ 035 000 3300 0.00 0.33 X X X 8.00 033 0.00 33.00 0.00 0.33 X X X 8.00 033 000 33.00 0 00 0.33 ©PRZ Consulting, 2003. All rights reserved. 5 Maintenance Equipment The City of Aspen is currently in the process of acquiring larger mowing equipment which will save considerably on man power. NEW SPORTS FIELD NEEDS The Composite Field Use Analyses below show how activity weighted hours you have on each field and how many hours are allowable based on maintenance level 2-5. Please note that at maintenance level 4 it would require 13 additiona12.2 acre fields to handle your current wear. At maintenance level 5 it will require 8.8 2.2 acre fields to tolerate your current wear. PRZ INTERNATIONAL SPORTS TURF CONSULTING CAy of Aspen CURRENT COMPOSIrE FIELD l,'SE ANALYSIS ^`^R t'aoaa Hsar How Hem Skat Haun Hoar Shot Neo. Hva+She Warted Hn. ABaveNe Wa. Yr. ACmHe ABevatds At Weo Mareds AI Wes ASarabb At Wer hr Yea Ir..l Leal Laval Leal Level Level Lwd Lsvd e~ .,5i. .___ J6- 2 3 3 1 4 5 3 IreBn Pert ~- ~•~ ,•" ~~c eoo ea 019 291 t00000 1321 186 309 398 923 486 B35 619 702 Wapo Pak 100000 1654 486 309 398 1256 486 ]168 619 1035 Ra. Peck 101125 2596 966 309 398 2198 486 211D 619 1977 Nddla Srked 700000 1197 986 ?09 398 ]99 486 710 619 578 UPeo:Nee.a Feld 65000 895 J86 309 398 497 486 109 619 276 Lowe Moen FW 720000 1220 436 309 398 82^. a86 733 619 607 The following chart shows that by converting Wagner to artificial turf you would be able to nearly handle all your current wear. In other words, one artificial field would handle the wear of nearly 4 natural turf fields under your growing conditions because you could literally use it most of the winter by pushing off the snow. PRZ INTERNA7ONAL SPORTS TURF CONSULTING CPy o/ASpen CURRENT CObII'OS1TE FIELD I;SE ANALYSIS W ~•~~ ^•~•~•r ~: a,ea xea. Heae Heaa Shat Hear Hoer Shot Haan Hava S Weidrt.d Hn. ' ABavade Wa. Yr. AllereWe ABeaaWe At Weo ASawNe At War Mara64 At Wa -'8® ' '4 Per 1 ea ls.el Le.d Level La.d Level Ce.el Leal Live ~ J"UARE Fi . 565;25 9792 40' 6417 S 535 3 1 a a S 5 Number o/New Fleltla Still Needetl Bases Un Cunenl Us a a nntl Me malnlanante level ou ara aCle to sustain 6 7887 3905 UI] 1375 7213 2575 Road Perk 8~ro00 910 86 3 9 10 6.9 4.1 laalei Park IUOMO 1321 486 .: 39A 5l2 ae> 424 619 291 W+paPark 100000 1654 307 398 523 4E6 335 619 702 Ri. Park 164125 2396 0 86 0 ;236 :168 0 b3ddte Scald 100000 1197 4 309 398 2:SB d86 2710 619 1977 llPeo Aleoe Fdd 65000 895 480 309 358 7y9 486 710 619 578 Lower Moore Field 120000 1220 460 309 ;98 497 480 409 019 270 0 466 309 398 822 A86 l33 619 Sat 0 0 0 D Amid Tui Wegwo 100000 3500 7500 3500 3500 3500 The following chart is a cross section of different types of fields giving an overview of possible options for re-doing Rio Grand. The cost per square foot is approximate for building new sites, but demonstrates maintenance costs and wear-ability of the types of turf to be amended. We will be recommending any new fields be built with the PRZ Root zone to insure the greatest wear resistance from natural turf fields. Soil Proflla - Par+COla#lon >r r a- r r r r r es~ ©PRZ Cons1 ;r 6 MANAGING SPORTS FIELD WEAR The Activity Weighted Hours/ Month chart below is a tool that allows the sports activity planner and turf maintenance director to quickly see if and where new activities can be fitted into an already busy schedule of play. For example, maintenance Level 5 (horizontal green box) in July there are 17.75 hours available per week at maintenance level 5. With soccer having an activity weighting of 2, this would be approximately 9 hours per week available for soccer (17.75 divided by 2). If you wanted to play baseball, you would have approximately 14 hours available (17.75 divided by 1.25). This chart is also laminated. Cary of Aspen FIELD USAGE /AVAILABILITY ANALYSIS Rotary Park Square Ft 80000 Total Type of Grass: weelw yR 26 Hovrs Average Jan. Feb. March April Mey June July Rog. Sept Ott. Nov. Dee. e s 4 4 5 4 4 5 4 4 4 4 r.etue~.a+nss vseexs~ me tnal Hotvs on tba Feld Mlk t A C 567 22 0.0 - 0.0 0.00 0.25 6.80 14.00 21.00 24.20 26.00 30.00 9.31 0,00 c mrea hted Hours Hrsl Wei t Activit C Wk 910 34.61 0.00 0.00 0.00 0.50 17.60 21 63 37.25 37.25 47, 50 58 00 0.00 D 00 g y urren t Wear LeraU Needed Mamt Le C ve4 5.00 1.00 1.00 1.00 1.00 1.00 1.00 1.50 2.00 3.00 4.00 1.00 1,00 urren To>larass Recovery Index-% of He 0% 0% 0% 1 % 8% _ 35% _ 70% _64% 22% 3% 0% D% Field Availability (Numbera represe nt actlvlt y-wsigM ed hou r per we ek) Hours Allowed Corrent MaWt 486 9 30 0 00 0.00 0 00 0.55 4 40 19 25 38.50 35.20 12.10 1.65 0.00 0 00 . Level Hours Available 0.05 7 25 4A7 Excess hours of usage 424 21.88 13.20 2.38 2.05 35.40 56.35 Level Hours AOowed Maim 309 5.92 0 00 0 00 0.00 0.35 2.80 12 25 24.50 22A0 7.70 1.05 0.00 0 00 . s Available 2A0 Hou r Excess hours of us a 600 20.38 0.15 14.80 9.38 6.75 14.85 39 80 56.95 Level Hours Allowed Mafnt 398 7 61 0 00 0 00 0.00 0 45 3.60 15 75 31 50 28.80 9 90 ] 35 0.00 0.00 . s Available 00 Hou 3 0.25 . r 0 05 14 00 5 88 45 8 37 60 56 65 Excess hours of us 512 2044 . . . . Level Hours Allowed Main[ 486 9 30 0 00 0 00 0.00 0 55 4.40 19 25 38 50 35.20 12 10 1 65 0.00 0 00 . 00 Hours Available 4 0 OS 7 25 . Excess lows of us a 424 21 88 13 20 2 38 2 OS 35 40 56.35 Level Hours Allowed Mabrt 619 11 84 0.00 0.00 0.00 0 70 5,60 24.50 49.00 44 80 15.40 2.10 0.00 0.00 . 00 Hours Available 5 0.20 2.88 17.75 7 55 . Excess hour of us 291 33.33 12.00 32.10 55.90 Detersoinin Feld Availab" Maintenance Fregoenties-Amual Req„irement Activit Wei .tin Stale Use the following steps to evaluate requests for Currem ceded Walking on field 1.00 addmonal fold nmr Memt. Level 4.07 2.0 3 0 4 0 5 0 asebaNSoftba- 1.25 1. Determine the actual hours of additional use Mowings/Yr 53 19 28 38 47 150 requested. Aeratlons/Yr 6 4 7 12 15 Marching Band 1.75 2. Multiply the total lows of proposed use by I 0 T D /Y 0 1 1 Sorter 2.00 the appropnate actmty waght r ress op 2 tball 2A0 3. Locate the column for the month when the Over Seedn'r 5 1 7 6 ~l' 1 6 2 6 6 oo acrosse 2.25 proposed addNOnel use would occur r Fett9imtlon 0 0 0 Field Hockey 2.25 4. Detemine tf there are available hours az the Ssreeping 0 0 1 1 b Ru 250 curtest maudenarue level If there are, you Deep rlnelYr 1 0 0 g y Vertlcuttings/pr 1 0 0 0 1 Setts awes 250 can schedule the acti~rty r Frld 2.75 5. If no; see rf sufficent horns can be made Annuat Costs 530,298 527,408 $3 ],057 $36,784 $40,537 evadable by increasing the mavnenance level Aen. Intreasa -52,890 $759 36,G86 f10,739 Carreat Wev lase[ SAO 6. If sufficient howl can be made available, and 047 $4,565 CostlmonW $5 $5,173 $6.127 $6,752 Cvseat Afaiateaaare Lwel IA7 you can hanme and afford the addibonal . CosUweek $1.153 $1,043 $7.182 $1,399 $1,542 lveeiN as afat LeseLWeataer 5A - - maintenance. ou can schedule the ac This tool allows you to immediately know if you have available space or not. After this Overview has been presented, we then custom tailor the Turf maintenance manual for each field. This is provided for the turf manager and his crew and lays out every aspect of the maintenance for each field. ©PRL Consulting, 2003. All rights reserved. Council Work Session Monday, January 7, 2008 Topic: Special Events Participants: Kathryn Koch -Special Event Committee Chair Special Event Committee to include: Tom Rubel (Pazks), John Krueger (Transportation), Dave Iverson (BETA), Ed Van Walraven (Fire), Tim Waze (Parking), Gram Slaton (Wheeler), Peggy Carlson (Risk), Chazlie Martin (Police), Willy McFarlin (Streets), Nancy Lesley (Special Events). ~~p,{/~~ Presentation Outline: Kathryn to discuss Overview of why we are discussing this How many events are held in Aspen yearly/per weekend during busy time All events want to be on Wagner/Rio How many events come in front of SE Committee Number of Yes's vs. Number of No's from Committee What criteria is important to Council to determine a yes or no vote Police? To discuss how staff has reached maximum on events (including straining budget) RFTA and Transportation can maybe add to this. This would also include billing events for direct costs, or a portion of them. Parks (group effort/one person?) to discuss How/Why the Parks are at their carry capacity Brief education on grass/why it needs down time Turf Management Flooring Why? Faster recovery One bad/wet season could take parks off line for entire summer How events feel about flooring How it would impact those events Costs and Options of the flooring Grading + Flooring Wagner Partial Flooring Construction Timeline Wagner - Fa1108 and Spring 09 Rio - Fa1109 and Spring 10 Another Option -Artificial Turf....... MEMORAI~TDUM TO: Mayor and Council FROM: Tom Rubel, Parks Operations Superintendent THRU: Jeff Woods, Parks and Recreation Manager THRU: Steve Barwick, City Manager DATE: April 29, 2003 RE: Multi-use Flooring SUMMARY: Parks Department was asked to research flooring costs for events on Wagner Park. Initial cost of flooring to cover all of Wagner Park would be approximately $150,000.00. There would also be an annual storage fee unless we could find a place on City property to store the flooring. Judging from past experience with events, most event organizers would not be willing to pay the costs for flooring. Flooring does shorten the recovery time for the turf. Staff recommends against purchasing flooring. Events that need flooring could either be moved to other sites or they could rent flooring from local companies. BACKGROL'TD: The Parks Department was asked to research flooring costs associated with events at Wagner Park due to the large number of events being requested. DISCUSSION: Wagner Park has surpassed its capacity to hold any more special events and still retain its integrity as an athletic playing field. In an effort to increase the number of events being held, we priced flooring to cover all of Wagner Park. This flooring could also be used to cover the ice at the Ice Garden or Lewis Arena for events. From past events that have used flooring, we know that it reduces recovery time considerably. Floored areas recover in two to three weeks as opposed to four to six week recovery time for unfloored areas. i l i i i i m R i4estq ttrd ~R ct/O~ ~q aa/ti °~d/ ti d nd Re~ d rke n9 ~ nfOrce Vehic/ Meet rOft roc (q mud/) o ~ ~ °ft (P°t 0 ' ent/d/ nc ~ Q e ° f Fntry ~ ~~ S°r FU//f .-. jj/ n r ~e dr t 9 ~ ~, n a i dg Mes~B/n8 '~ ~ Vd/Ue ~, 'hdr/~, °~~ ~e °~muni~, S )/~C4 4ppO7 /~' ofGc, ~ut~Od D u i D MEMORANDUM TO: Mayor and Council FROM: Tom Rubel, Parks Operations Superintendent THRU: Jeff Woods, Parks and Recreation Manager THRU: Steve Barwick, City Manager DATE: Apri129, 2003 RE: Multi-use Flooring SUMMARY: Parks Department was asked to research flooring costs for events on Wagner Park. Initial cost of flooring to cover all of Wagner Park would be approximately $150,000.00. There would also be an annual storage fee unless we could find a place on City property to store the flooring. Judging from past experience with events, most event organizers would not be willing to pay the costs for flooring. Flooring does shorten the recovery time for the turf. Staff recommends against purchasing flooring. Events that need flooring could either be moved to other sites or they could rent flooring from local companies. BACKGROUND: The Parks Department was asked to research flooring costs associated with events at Wagner Park due to the large number of events being requested. DISCUSSION: Wagner Park has surpassed its capacity to hold any more special events and still retain its integrity as an athletic playing field. In an effort to increase the number of events being held, we priced flooring to cover all of Wagner Park. This flooring could also be used to cover the ice at the Ice Garden or Lewis Arena for events. From past events that have used flooring, we know that it reduces recovery time considerably. Floored areas recover in two to three weeks as opposed to four to six week recovery time for unfloored areas. Currently, we have no storage area for the flooring. We could possibly purchase three used semi-trailers for storage, but we would need to rent a place to park them down valley, unless a better alternative could be found. Rental of the flooring and set-up cost would probably be cost prohibitive to most event organizers. Set-up alone to cover the entire park would be approximately $20000.00(8-12 people 8 hours plus the cost to rent a semi tractor to haul the flooring.)If we were to charge a rental fee of $.25/sq.ft. to recoup cost, the fee could range from $500.00(2000sq.fr.) to $16,500.00(66,OOOsq.ft.) FINANCIAL IMPLICATIONS: Initial cost would be approximately $132,000.00 for the flooring and $10,0000.00 to $15,000 for three used semi-trailers. There would also be an annual cost for storing the trailers. None of these costs have been budgeted. We would need to do a request for a supplemental budget or budget for this in the future. Parks and the Ice Garden/Lewis Arena could share this cost. RECOMMENDATION: Staff recommends against purchasing flooring for events in Wagner Park. There are too many obstacles with the storage problems, initial cost, costs to event organizers and length of time to set up. Also, local rental companies already supply flooring for events, so we would be competing against the private sector ($.50/sq.ft. plus delivery). ALTERNATIVES: Move some events to other non-athletic field venues, such as Paepcke Park or street events. Refer events that require flooring to rental companies. Purchase smaller amounts to supplement Food and Wine's rented flooring, for smaller events, and to use to cover the ice for events at the Ice Garden or Lewis Arena. CITY MANAGER COMMENTS: December 10; 2007 Rick Boyd 935 East Hopkins Avenue Aspen, CO 81611 REi Appeal of Tree Permit No. 2007-129 Txe Carr oP ASPEN Deaz Rick: After reviewing all information regarding Tree Removal Permit No. 2007-129, a request to remove three Colorado blue spruce, I have decided to deny the appeal for the removal of these trees. This permit application also requested removal of other trees on the property, and they are approved for removal as outlined in the original tree removal permit. After discussions with you and the City's Director of Community Development, I believe there are other construction options that could be explored in order to gain the desired square footage while protecting the large spruce trees. I understand you may not consider these other options to be as desirable or cost-efficient as your proposal, but it does appear posssible to both redevelop and save the trees. These trees remain an important part of the community forest in this particular neighborhood. The community forest in this azea has long been composed of mixed trees species and locations, and I fee] the removal of these trees would degrade from this experience. Please contact me if you have any questions or concerns. Sincerely, ~ i ~ f- Steve Barwick City Manager CC: Stephen Ellsperman, Parks and Open Space Director Chris Forman, City Forester S3O SOUTH GALENA STREET ~ ASPEN, COLORADO aiex-S9~S ' PHONE 970.92O.S000' PAX 97Q92O.S197 www. aspengov.mm Panted nn Recyd N Paper Special Meeting Aspen City Council February 5, 2008 Dorothea Fems moved to call the special meeting to order at 5:30 p.m. and to go into executive session; seconded by Michael Owsley. Al] in favor, motion carried. Patti Clapper not present. Councilman DeVilbiss moved to go into executive session at 5:30 p.m. pursuanYto C.R.S. 24-6-402(b) Conferences with an attorney for the local public body for the purposes of receiving legal advice on specific legal questions; seconded by Councilman Romero. All in favor, motion carried. Councilman Johnson not present. Also present at the executive session were Steve Barwick, Hillary Fletcher, Phylis Mattice, Bentley Henderson, Tom McCabe, Tom Smith, John Worcester, Kathryn Koch and Cindy Christensen. Rachel Richards moved to come out of executive session and adjourn at 5:55 p.m.; seconded by Jack Hatfield. All in favor, motion carried. Councilman Romero moved to come out of executive session and adjourn at 5:55 p.m.; seconded by Councilman Skadron. All in favor, motion carried. Kathryn S. Koch, City Clerk