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HomeMy WebLinkAboutARC.min.12022008PARRS & RECREA716N ASPEN RECREATION CENTER ARC ADVISORY COMMITTEE Meeting Minutes December 2"d, 2008 In Attendance: Board members :Debbie Ware, Scott Writer, Barbara Owen, Gordon Gerson, Sue Smedstad, Laura Kornasiewicz Staff Member(s): Jonathan Godes Guests: None I. Call to Order -Scott called the meeting to order with a quorum present. Committee Comments and Announcements: Sue explained that she and Barb had met with Councilwoman Jackie Kasabach and discussed the outdoor pools and expressed their desire to keep the plan intact as it was currently composed. They also discussed the business plan and the proposed fitness area. It was requested that staff begin to look at prices at the competing recreational facilities Staff Comments: None Public Comments: None Approval of Past Minutes: Sue motioned to approve and Laura provided a second. All approved. II. Discussion Items: Monthly Financial Report: Scott asked for financials that were useful for the benefit of everyone, not just the Advisory board. He indicated that he would like to comparisons for years past and quarters past, as well as a cost analysis on which programs are cost effective, and which ones were not. Scott also recommended more training for staff for consistency sake for coding. Deb said that the information that was provided was too much information that was worthless for the purpose of quickly determining where the ARC was financially. She also would like to see the number of participants in each program (as well as cost) in order to determine the cost effectiveness of each program. Sue felt that it was less important to weigh in on the individual matters of the ARC, but it was the AC's job to ensure that we had the tools to make the decisions we needed to. Scott asked the other members if they felt that they had enough information on the financials to advise the City Council on the ARC. Scott also requested from staff a list of every program that the AIG and ARC has, and the number of uses the program receives. Aspen Area Community Plan: The AC brainstormed about what a comprehensive recreation department looked like in 2020. Ideas were sent to Jessica Garrows as a component of the "meeting in a box," and are as follows: • State of the art upper level fitness area at the ARC • Indoor/outdoor cafe • 2"d indoor Olympic sized swimming pool with diving well that could accommodate jump training • ARC becomes Aspen Olympic Training Center • Affordable short term lodging nearby • Partnerships with the hospital and school district. • More ballfields with turf and lights • Bike trails that don't go through school parking lot. • Partnership with rehab facility • Short term child care III. Updates and Progress Reports: 1. Outdoor Pools: Scott asked why the contingency fund went up so much since the last time they had seen this. Deb asked if this was reflective of current construction costs. Gordon asked if Jackie and Mick thought that we might want to cut a component out of the outdoor project. Sue indicated that we really needed to leave it as one concept. 2. Business Calendar. Sue would like to see 2009 goals from staff meeting Scott would like to see the planning calendar be an actual planning calendar, NOT an event calendar. He would like it to be more reflective of a marketing oriented calendar. Laura would like to use it as a planning tool and have events and goals for 2009 reflected and other items that projected into the future. 3. Switch to Active: Jonathan explained that there had been some hiccups with the transfer of data to finance, but overall it has been going very smoothly. Better financials should follow. Debbie verified the ease of sign-up with the new system. 4. Website Update: Jonathan explained that there was a test group underway that would conduct a "website scavenger hunt" in order to evaluate the effectiveness and ease of use of our website. He also explained that one of the reason that the website or some of the documents could appear out of date was because of cookies. V. Action Item(s): None VI. Other Business: None The committee was adjourned and will meet again on January 6`", 2009.