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HomeMy WebLinkAboutARC.min.030309DRAFT ASPEN RECREATION CENTER ARC ADVISORY COMMITTEE Meeting Minutes March 3, 2009 In Attendance: Board Members: Rick Newton, Barbara Owen, Gordon Gerson, Sue Smedstad, Scott Writer, and Debbie Waze Staff Member(s): Tim Anderson, Jonathan Godes, Jon Larson Guests: Toni Kronberg I. Call to Order -Scott called the meeting to order with a quorum present. Committee Comments: Rick Newton wanted to look at getting more furniture in the main entrance area. The Habitat for Humanity store had some good products. Tim stated the master plan has held up any of those types of purchases. Both Rick and Scott had a negative experience in the pool. The lifeguards kept saying no to everything including having a child screaming with enthusiasm. Jonathan would look into this. The LIA women's locker room is constantly left with a big mess. After some discussion, the group decided it was a user group issue. Staff Comments: None Guest Comments: Toni spoke briefly about the Basalt Rec dept. Approval of Past Minutes: The minutes were approved with Rick Newton amendments. II. Discussion Items: Aspen Area Community Plan.• Jessica Garrow brought two draft documents about the plan. One was titled Community Vision for the Aspen Area and the other Community Vision for the Aspen Area Executive Summary. The "clicker-fests" that were held around the community reflected a population base of 60+ yeaz olds. The documents stated that people were satisfied with the recreational opportunities. Afrer looking at the reports Rick felt that maybe Pazks and Recreation should be separated. There was a lot of discussion about having the sepazation. Tim stated that the two departments do overlap a lot and it is better to keep the Parks and Recreation together. Some of the numbers in the documents were inaccurate. Tim will provide accurate numbers, such as ARC visits to Jessica. The group wanted to know when the next council meeting was about this plan. Scott wanted to make sure the committee was aware of when the meetings were being held. He felt it was really important to have the AC attend these meetings. Tim and Jonathan will keep the members apprised of upcoming meetings. There was also a lot of discussion about the Vision Statements included in the reports. The group felt the current vision statements were not looking forwazd but looking at the present. Scott suggested that someone from the group help edit the document to reflect a looking forward vision. The group felt it was important to send any information as a group rather than as individuals. 2. Cost Recovery information: Jonathan detailed the information from the Cost recovery spreadsheet. Scott felt the format was not specific enough. The unit of measure is key to getting the information we are looking for. Is it 4800 individual people or 48 people using the facility 100 times. What happens when you identify a program that does not have a very good cost recovery? If you choose to eliminate, how do the associated costs get allocated? This spreadsheet should be a tool for recreational programming. We need to get enough information into make good observations and decisions. Scott stated that the users groups should take responsibilities for costs also. How much does it cost to clean the dirty locker rooms after use? Cost of service needs to be identified. Do we want a high, midlevel or low type of service? What level of service do the user groups need? This includes staffing the front counter and staff for clean up. Several different calculations need to be added to the spreadsheet such as of total income. Jonathan will be adding those columns and making a few other changes for the next meeting. Tim brought up the idea of flexible pricing. Jon brought up calendaz year pricing, two-tier. He would like to keep it simple. Staffing issues were also discussed. Do we need two people behind the counter for stick and puck or junior hockey practices? Scott also stated that id the subsidy is too high, a facility may close. He also wants the user groups to work together with each other and the city to make the LIA and AIG profitable and without any subsidy. Then maybe the third sheet of ice can become a reality. 3. Aspen Ice Garden Operations: The AIG will be open 3 days a week. This schedule runs 4/1-9/1. Staffing will be minimal. The Garden will have a three week shutdown, 7/1-7/21. The ice will be taken out. There will also be an antique show during one of the weeks. Normal programming will move to the Lewis. The thought of purchasing flooring for the Garden came up. Many other special events such as this antique show could be hosted if we had the flooring to cover the ice during normal operations. Millard Zimet along with other users would like to get more programming going. It is not clear who would be doing the programming or who would be paying for the ice. Jon will be meeting with this group of people to get more details and types of programming they would like to see. III. Updates and Progress Reports: 1. Business Calendar: Not discussed 2. Pass Swipes at Front Desk: Not discussed 3. Monthly Financial Report.• Not discussed 4. Summer User Meeting: Not discussed V. Action Item(s): 1. None. VI. Other Business: None The committee was adjourned and will meet again on April 7th, 2009.