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HomeMy WebLinkAboutARC.min.070709PAR~~T~ Draft ASPEN RECREATION CENTER ARC ADVISORY COMMITTEE Meeting Minutes July 7, 2009 2:30-4:30 PM In Attendance: Boazd Members: Staff Member(s): Guests: Laura Kornasiewicz, Debbie Waze, Barb Owen and Scott Writer. Jonathan Godes, Tim Anderson, Jon Lazson, Ashley Ernemann, Jessica Garrow and JoJo Smith No Guests Staff Comments: Tim stated the front desk should be finished next week. The turnstiles would be put in after the summer busy season. We don't want to wait till the fall closure for the installation. It is better to get the system implemented as soon as we slow down for the summer which is usually mid-August. I. II. III. Call to Order -Scott Writer called the meeting to order. Approval of Past Miuutes: The minutes from 6-2-09 were approved. Revised minutes were passed out with Rick Newton's additional comments being added. Discussion Items: AACP Update: Jessica Garrow gave an update on the update on the plan. The Aug 18 Planning and Zoning meeting has been postponed indefinitely. She will let us know when a date has been set again. Having one Advisory Committee (AC) member present would be great. The AC member will be voted on at the next meeting. There is a new city council meeting tonight. The timelines aze to get everything in by March 2011 before the May voting happens. The final version of the AACP document is a regulatory document but serves as a guidance document as well. Exhibit C -ARC Boazd "Meeting in a Box" responses contains 12 items. The committee should be looking at what the top three are and also prioritize the list. Questions that were asked: • Does the master plan for the ARC facility see a "multi-use facility such as the Glenwood Springs Community Center? • What about the funding component? • What about metric components such as number of kids in programs? • Is there anything else not on this list? • Are the people who responded on the surveys recreation users, not the hiking or skiing components? Jessica explained that the "clicker Fest" was just one component. She will work with the AC appointed representative for the Planning and Zoning meetings. Scott asked if staff could attend with their opinions. The answer was yes. If there is anything earth shattering in the council meeting tonight she will let Tim know. 2. Cost Recovery Information: Ashley Ernermann updated the group on the cost recovery spreadsheet that has been created. She states we aze at about 95% in determining per hour ice costs. Jonathan feels this will be finished within the next two weeks. The 2010 budget line items aze being expanded. Tim stated there aze several programs hat need adjustments sooner than later such as the fitness classes. Jonathan mentioned the value of this document being reviewed on a regular basis, whether annual or semi-annual. Next step if this document is okay is to make the determination of what the hour of ice costs. There are some assumptions made such as the breakout of adult and youth passes. How subjective is it? Some item aze programs, some are per hour and some are by number of participants. The committee will look at this spreadsheet in detail at the next meeting. Jonathan wants to look at goals, incentives. Scott would like to look at comparative pricing. Tim would like to look at the big picture. Laura suggested adding the recovery goal as a breakthrough for the AACP document. Tim stated the next budget meeting with council was next Tuesday. Addition of School District Representative: If there were to be another representative position added, would an even number of committee members be OK? After a short discussion it was determined that there would not be an additional member added. It was decided that one of the four current SPARC members can also be the school representative. 4. New AC Members.• Laura's term is up. She will not be returning for another term. A selection needs to be made from the people who have shown interest in the committee. Tim will have the group interview the candidates at the next meeting. The committee wants to know what skills the candidates bring to group and position they are representing. They want the applicants to sell themselves. 5. Advertising Screen: There will be seven screens being put in for free for the next two yeazs. They will be located at the ARC, Ice Garden and Red Brick. Tim stated the company does sell advertising. Some of the screens will have small advertising. We will be able to promote our programming and special events coming up. Laure asked as to who will be putting information in. Details aze still being worked on as we would like to do an interface with our Active sofrwaze to be able to show the online presentation we currently have. IV. Updates and Progress Reports: 1. Business Calendar: The calendar appeazs to have everything on it that we currently need. 2. Monthly Financial report.• We aze down about 3-4% but still doing a great job and holding our own. V. Action Items: 1. WIFI.• Installing WIFI at the ARC would have to go to a vote. It would have to be city wide. Jonathan reported the Greeley Center did it illegally. The monthly costs aze significant, about $300 per month. Tim will check with the city attorney's office to see what it takes to get this issue on the ballot. 2. City Council Introduction: Scott would like to have the AC committee introduced to the new city council members. He would like to inform of what the committee does. Tim stated that the current council members all use some aspect of the recreation department. Looks like the opportunity for the council introduction may happen in an end of August work section. VL Other Business: Next regular meeting date and time: August 4, 2009 >F**~:~~~~***>F**~**~**************