HomeMy WebLinkAboutARC.min.060209~~r~
MRRS t RECREA
Revised
ASPEN RECREATION CENTER
ARC ADVISORY COMMITTEE
Meeting Minutes
June 2, 2009
2:30-4:30
In Attendance:
Boazd Members: Gordon Gerson, Laura Kornasiewicz, Debbie Ware, Barb Owen
and Sue Smedstad. Rick Newton came at approximately 3:15 PM.
Staff Member(s): Jonathan Godes, JoJo Smith and Tim Anderson
Guests: No Guests
Staff Comments: Tim stated the front desk should be finished next week. The
turnstiles would be put in after the summer busy season. We don't want to wait till the
fall closure for the installation. It is better to get the system implemented as soon as we
slow down for the surnmer which is usually mid-August.
I. Call to Order -Sue Smedstad called the meeting to order.
II. Approval of Past Minutes: The minutes from 4-7-09 were approved when Rick
arrived. The minutes from 5-5-09 could not be approved since there were not
enough of the members who attended that meeting present. This is tabled till the
next meeting.
III. Discussion Items:
Cost Recovery Information: Tim mentioned the business plan from several
years ago was for direct hard costs only. We aze currently looking at trying to
get to what the actual cost per hour of ice is and also cost per visit with all
associated costs. Gordon wants to make sure we can justify costs. We need to
look at how costs are being assigned. All assumptions need to be looked at
closely. Gordon wants to see how everything is appropriated including staff
time and utilities.
Sue asked if we see certain trends, how they will be addressed.
Jonathan states the budget process and new code assignments with finance is
going well.
Laura wanted to know what accounting technique was being used. Has a
recovery analysis been done? Will we use only open hours for the pool and ice
even though they have 24/7 costs associated with their operation? Jonathan
stated that "usable"hours will be calculated on an annual basis.
Tim spoke of the administration costs and how they are being assigned. The
biggest questions direct or indirect costs and what do we want to measure?
This spreadsheet is a tool and is formula driven. Jonathan will be putting the
finishing touches on it for the next meeting.
Rick stated the costs associated with curling didn't make sense. The ensuing
discussion was around a number of cost items that aze obviously incorrect
with the curling being most obvious and that we need to revisit how
employees and staff assign their various programs and how Jonathan can
review how these times are actually being spent by staff and employees.
2. 2009 Budget Process: The city is holding the line on 2010 budget with no
increase to operational costs. Tim is projecting a three % increase in revenue
through the annual increase in fees. We have noticed the six-month passes not
selling as well as in the past. Maybe we should look at a three-month pass.
Rick stated his concern about a three % increase in fees given today's
economic situation.
Capital improvements budget input is starting next week.
Tim stated with all of the dollars being pumped into the economy inflation
will grow more than 3%. This will be a gradual increase rather than all at once
to all products, utilities and payroll.
Sue mentioned she would like to see the proposed fee structure before it goes
to council Tim will provide.
IV. Updates and Progress Reports:
1. Business Calendar: Barb will send marketing calendaz they use to Tim.
Laura asked about when things do turn around, do we have a list of capital
improvements, a master plan? Tim said yes we do. Town needs more
recreational improvements. We aze waiting for the Aspen Area Community
Plan due out in October to look at all of the findings. Specialty groups want to
raise money for their own interests such as the proposed tennis bubble.
2. Ice Rink Foooring.• We are moving forward with the flooring. Either parks or
a rental unit of sorts will be used for storage. We need to develop a marketing
strategy, charge matrix and overall plan for usage of the flooring for events.
The issue of lowering the nets will be re-visited. Barb wants to know the cost
recovery. Jonathan will provide this. Sue mentioned we need to look for
unforeseen costs associated with putting the flooring in and removing it.
Monthly Financial report: Tim presented the monthly financial report and
felt we are doing well overall being 2% down. Rick wants to have the
financials included for the Ice Garden in the future reports. Laura pointed out
that given the recent community concern about the operation of and possible
closure of the Ice Garden, the City Council may want updates as to how the
facility did financially from April to September.
V. Action Items:
WIFI: Jonathan will get information from the Epic Center and the Town
of Greeley on their use of WIFI.
VI. Other Business
Next regular meeting date and time: August 4, 2009