HomeMy WebLinkAboutordinance.council.025-09ORDINANCE NO. 25
(Series of 2009)
AN ORDINANCE APPROPRIATING AN INCREASE IN THE ASSET
MANAGEMENT PLAN FUND EXPENDITURES OF $441,700, AN INCREASE
IN THE GENERAL FUND OF $160,940, AN INCREASE IN THE PARKS AND
OPEN SPACE FUND OF $158,900 AN INCREASE IN THE HOUSING
DEVELOPMENT FUND OF $790,970, AN INCREASE IN THE EARLY
CHILDHOOD EDUCATION FUND OF $80,000, AN INCREASE IN THE KIDS
FIRST FUND OF $24,390, AN INCREASE IN THE PARKS AND OPEN SPACE
CAPITAL FUND OF $63,140, AN INCREASE IN THE WATER FUND OF
$692,660, A REDUCTION IN THE PARKING FUND OF $2,007,740, AN
INCREASE IN THE GOLF COURSE FUND OF $154,040, AN INCREASE IN
THE EMPLOYEE HEALTH INSUARANCE FUND OF $1,602,450, AN
INCREASE IN THE EMPLOYEE HOUSING FUND OF $318,240, AND AN
INCREASE IN THE SMUGGLER FUND OF $12,000.
WHEREAS, by virtue of Section 9.12 of the Home Rule Charter, the City Council may
make supplemental appropriations; and
WHEREAS, the City Manager has certified that the City has unappropriated current year
revenues and/or unappropriated prior year fund balance available for appropriations in
the following funds: ASSET MANAGEMENT PLAN FUND, GENERAL FUND,
EARLY CHILDHOOD EDUCATION FUND, KIDS FIRST, PARKS AND OPEN
SPACE CAPITAL FUND, WATER FUND, PARKING FUND, GOLF COURSE
FUND, EMPLOYEE HEALTH INSURANCE FUND, EMPLOYEE HOUSING FUND
AND THE SMUGGLER FUND.
WHEREAS, the City Council is advised that certain expenditures, revenue and transfers
must be approved.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF ASPEN, COLORADO:
Section 1
Upon the City Manager's certification that there are current year revenues and/or prior
year fund balances available for appropriation in the: ASSET MANAGEMENT PLAN
FUND, GENERAL FUND, EARLY CHILDHOOD EDUCATION FUND, KIDS FIRST,
PARKS AND OPEN SPACE CAPITAL FUND, WATER FUND, PARKING FUND,
GOLF COURSE FUND, EMPLOYEE HEALTH INSURANCE FUND, EMPLOYEE
HOUSING FUND AND THE SMUGGLER FUND: the City Council hereby makes
supplemental appropriations as itemized in the exhibit A.
Section 2
If any section, subdivision, sentence, clause, phrase, or portion of this ordinance is for
any reason invalid or unconstitutional by any court or competent jurisdiction, such
portion shall be deemed a separate, distinct and independent provision and such holding
shall not affect the validity of the remaining portion thereof.
Section 3
A public hearing on this ordinance will be held Monday November 23, 2009, at 5:00 p.m.
in the city Council chambers.
INTRODUCED, READ, APPROVED AND ORDERED PUBLISHED AND/OR
POSTED ON FIRST READING on the 9th day of November, 2009.
ATTEST:
Kathryn S. ,City Clerk
n /
Michae C. Ireland, ayor
FINALLY ADOPTED AFTER PUBLIC HEARING on the 23rd day of November,
2009.
ATTEST:
l~~
Kathryn S. c ,City Clerk
i ~ :'
~' ~ ,.
Michael relan , M or
Approved as to Form:
o n Worcester, City Attorney
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City of Aspen Attachment B
2009 supplemental Budget
New Funding Requests All Requests are one-time unless otherwise noted. Offsetting
Rev Source
Department /Fund New Request Description Amount Subtotal by Deot. One Time
City Contributions
001.02.xxzxx Council approved funding for the l2 Days of Aspen. This is the formal appropriation of $14,000
the funding. This funding is scheduled to be repaid by ACRA in 2011.
001.02.xxzxx Council approved funding for ACRA Up to566,000 related to the shortfall in the lodging $66,000 •
tax revenue. This is the formal appropriation of the funding. This funding is scheduled to
be repaid by ACRA in 2011.
Subtotal, City Contributions $80,000
City Council
001.03.03002.82900 ACRA and local businesses gave the City checks totaling $4,100 to pay for the street $4,100 ~~'. $4,100
performer expenses. This expense was paid out of the Ciry Council's budget. This
increases the budget to reflect the pass through expense for the performers.
Subtotal, City Council $4,100
Human Resources /Risk
001.06.06500.81360 Due to rising costs of bus passes and increased useage the employee bus pass purchases ' '$fi388
are forecasted to be slightly higher than the current budgeted amount. Thisfundsthls "
employee benefit in full
Subtotal, Human Resources $7,380
City Attorney
001.09.09000.80xxx The payroll forthe 2009 Ciry Attorney was loaded into the 2009 financial system at an $20,000
incorrect amount. This increase in budget authority fully funds the 2009 City Attorney's
payroll budget and corrects this oversight.
Subtotal, City Attorney $20,000
Finance
001.11.03000.82990 Accountingchange inthe property tax collection fees. This change ma[chesthe expense $58,000
and revenues in 2009 and all out years in [he General Fund and the Asset Management
Fund. There is no net impact to the overall budget for 2009. The General Fund budget is
increased and the AMP Fund budget is decreased by the same amount.
Subtotal, Finance $58,000
Environmental Health
001.25.25500.83999 The Environmental Health Department received a radon grant from the Colorado $1,950 $1,950
Department of Public Health and Environment (CDPHE) to educate and provide radon
test kits to owners in the Aspen/Pi[kin County Housing Authority's owned-housing
inventory. This project will provide 100 homes with free radon test kits, help owners
interpret their results and inform owners about radon remediation options if their results
are greater than 4 pCl/I. The $1,950 cost of the test kits will be 100% reimbursed by
CDPHE.
Subtotal, Environmental Health $1,950
Police
001.31.31200.80040 This request is to replace funds spent by the Police Department for overtime coverage for $650 $650
one officer, working 12 hours, assisting at the lAS concerts. This request is 100% offset
by the reimbursement from JAS. See memofor additional details.
001.31.31200.82800 This request is to replace funds paid by the Police Department for repairs to police cars $14,560 $14,560
following accidents in which our vehicles were not at fault. This request 15100%offset by
the reimbursement from the insurance company. See memofor additional details.
Subtotal, Police $15,210
Recreation
S employees pay increases fell prior to the cut off point in 2009. During the budget cut :$14,480: ~:
calculations,514,300 was removedthat should have remained part of the payroll budget ~i
This funding request corrects that oversight. ,
Subtotal, Recreation Department: $14.300
Aspen Recreation Center
001.72.72100.82320 An ongoing supplemental budget appropriation was passed in 2008 to pay for ther1sing ($40,000)
utilities expenses at the ARC. Natural gas prices have decreased since the approval of
this budget authority. This reduction in budget authority matches the ARC gas service
budget with the forecasted expenses in 2009 and the out years.
Subtotal, Aspen Recreation Center: ($40,000
SUBTOTAL, GENERAL FUND: $160,940 $21,260
Atl R. New Requests Fall Page 1
City of Aspen
20095upplemental Budget
New Funding Requests All RBQUe5t5 are One-time unle55 otherwise noted.
Attachment B
Department /Fund New Reouest Description Amount Subtotal by Deot.
Housing Deyelopmerit Fund ! _ :.. m { .. :~_._.... :.: , ~ :i: ." -"., ~. :
150.94.94140.86000 This request is to fund the purchase of a deed restricted unit due to onetime HOA $317,730
assessments on the unit. See memofor additional details.
150.94.94138.86000 This request is to fund the purchase of a deed restricted unit due to onetime HOA $149,560
assessments on the unit. See memofor additional details.
160.23.23700.8xxxx Duringthe 2010 budget development process Council has approved moving forward with $217,680
the IPD process for the design of Burlingame Phase II and III. The funding amount was
presentedto Council in the long range plans as forecasted expenses for 2009. This
request is for the formal appropriations of these funds. See memofor additional details.
160.23.23121.8zxxz The Burlingame HOA negotiations have been completed. As part of the negotiated terms $106,000
the Burlingame project is going to pay for the HOA delinquent transit fees. This payment
will be received in the Transportation Fund and the liability removed.
Subtotal, Housing Development Fund
Early Chlldhopd Education Fund
!.
161.2626200.zzxxx Grants from the Colorado Trust and the Colorado Department of Human Serves, $SP,000 '.
including ARRA funds for system building were obtained aker the 2009 budget was
approved. This request is to begin to spend those funds for the purpose intended. This
request will not impact the Ciry of Aspen's cash reserves.
Subtotal, Early Childhood Education Fund:
162.94.xxxzx.xzxxz Council approved the McKinstry Energy Project atawork session earlier this year. The
water Department Staff will be bringing a contract to council later in 2009. This request
fully funds the -$1.2 million contract. This budget authority for this contract is spead
between the Asset Management Fund, Parks and Open Space Capital Fund, Kids First
Fund, Water Fund, Electric fund, Parking Fund and the Golf Fund. See attachment D for
the breakdown of new funding requests, funding sources and additonal details in the
original memo from October 29, 2009.
Subtotal, Kids First Fund 524,390
Parks amt Open Spade GDital Fund
'.i
340.94.81161.86000 GOCO grant has been approved by Council by resolution number 2009.56. Thisgrant $90,470
funding will be used to build the Lot C neighborhood park. This funding request
increases the project budget from $287,430 to $377,900.
340.94.xxxxx.xzxxx Council approved the McKinstry Energy Project at a work session earlier this year. The
Water Department Staff will be bringing a contract to council later in 2009. This request
fully funds the `$1.2 million contract. This budget authority for this contract is spead
between the ASSet Management Fund, Parks and Open Space Capital Fund, Kids First
Fund, Water Fund, Electric Fund, Parking Fund and the Golf Fund. See attachment D for
the breakdown of new funding requests, funding sources and additonal details in the
original memo from October 29, 2009.
Subtotal, Parks and Open Space Capital Fund $103,140
Water Ftmd, ; .. '... ~ ._ .,
421.94.8206286000 Funding of 5613,170that was transferred[ofhe Parks and Open Space Capital Fund in $61,000 ~~ ~ ~~
2006 from the Water Fund is being moved back to the Water Fund for the completion of
the Water Reclamation Project. The transfer of funding is taking place because Parks is
done with their portion of this project. The remaining piece of the project crosses the
Burlingame Ranch subdivision and shares rights-of-way with Burlingame infrastructure.
This aspect of the project will be managed by the Water Department staff. Completion of
project engineering and construction is dependant upon final design for Phase II of
Burlingame. $61,000 is requested to be appropriated in 2009 with $276,085
appropriated in 2010 and the remaining $276,085 appropriated in 2011.
421.9a.xxxxxxxxxx Council approved the McKinstry Energy Project atawork session earlierthis year.The ,:....$556660>'.
Water Department Staff will be bringingacontractto council later in 2009. This request •:. ~~
fully funds the ^$1.2 million contract. This budget authority for this contract is spead
between the Asset Management Fund, Parks and Open Space Capital Fund, Klds First ~ ~'
Fund, Water Fund, Electric Fund, Parking Fund and the Golf Fund. See attachment D for
the breakdown of new funding requests, funding sources and additonal details in the
original memo from October 29, 2009.
421.zx.zxxxx.xxxxx Additional funds are being requested in the 2009 Water Department budget for material $75,000
and labor costs associated with water mainline repair due to ahigher-than-expected
number of water line failures. See memofor additional details.
Subtotal, Water Fund $692,660
Att B. New Re4oests Fall
Rev Source
One Time
$80,000
$80,000
$10,000
$10,000
$90,470
$896
$243
$44,570
City of Aspen Attachment B
2009 Supplemental Budget
New Funding Requests All Requests are one-time unless otherwise noted.
471.xx.xxxxx.xxxxx Golf shop start up-costs approved by Council in a 2010 budget development work
session. The total amount approved is $200,000. $150,000 is requested to be
appropriated in 2009 the remainder is budgeted in 2010. See memo for additional
details.
471.94.xxxxx.xxxxx Council approved the MCKinstry Energy Projec[atawork session earlierthisyear.The
Water Department Staff will be bringing a contract to council later in 2009. This request
fully funds the ^'$1.2 million contract. This budget authority for this contract is spead
between the Asset Management Fund, Parks and Open Space Capital Fund, Kids First
Fund, Water Fund, Electric Fund, Parking Fund and the Golf Fund. See attachment Dfor
the breakdown of new funding requests, funding sources and additonal details in the
original memo from October 29, 2009.
Subtotal, Golf Course Fund
501.51.50151.82460 Staff is requestingan increase in budget authority to coverthe new forecastfor claims $1,602,450
paid. The Ciry of Aspen has incurred a number of large claims in the 2009 fiscal year.
$1,200,000 of the request for the increase in budget authority is offset by insurance
claims paid when the stop/loss is triggered.
Subtotal. Health Insurance Fund
505.94.82054.86000 Per Council's direction at the Novemher 2nd work session staff is requesting $70,000 for $70,000
the AABC Housing Project. This requested is to fund the payment of all existing 2009
expenditures associated with redesign, value engineering, exploration of alternative
construction methods, staff costs to date and to get the AABC Housing Project to a
stopping point. This project will then be placed on hold until future direction is received
from City Council.
505.81.46501.82908 The City Employee Housing Fund records all of the purchase and resale of City of Aspen $248,240
employee housing units. At times throughout the year additional funding is needed to be
appropriated to allow these pass through transactions to occur. Staff is requesting the
appropriation of $248,240 tofacilitatethis action. Resale price was higher than the
purchase price. This transaction positively impacted the cash reserves of this fund.
Fund
622.xx.xxzxx.xxxxx $9,000 Of this funding request is for maintenance and repair work that was completed
earlier in 2009 at the Smuggler apartments. $3,000 is for additional work will be
preformed in the future. This request will bring the budget in line with expenses for
2009. Staff is requesting for the formal appropriations of the $12,000 approved by the
APCHA board on September 16th. See Resolution.
Subtotal, Smuggler Housing Fund
000.91.03000.82990 Accounting change in the property tax collection fees. This change matches the expense ($58,000)
and revenues in 2009 and all out years in the General Fund and the Asset Management
Fund. There is no net impact to the overall budget for 2009. The General Fund budget is
increased and the AM P Fund budget is decreased by the same amount.
OOO.xx.zxxxx.xxxxx Council approved the MCKinstry Energy Project ata work session earlier this year The :~~$4,5O,490 ;
Water Department Staff will be bringinga contract to council later in 2009. This request '
fullyfunds the`$1.2 million contraR. This budget authority forthis contract is spead ~
between the Asset Management Fund, Parks and Open Space Capital Fund, Kids First
Fund, Water Fund, Electric Fund, Parking Fund and the Golf Fund. See attachment D for
the breakdown of new funding requests, funding sources and additonal details in the
original memo from October 29, 2009. .
000.26.xxxxx.860i70 The Environmental Health Department received approval for the installation of an ozone $48,710
monitoring system within the City limits at the October 26th (resolution # 87) Council
work session. This request is to formally appropriate the funding for this project.
000.61.82088.86000 Network equipment was damaged asa result of City Hall ice fall that damaged computer $57,500
room HVAC equipment. Funds were used out of the existing l7 AMPto purchase
replacement equipment that was budgeted for other IT projects in 2009. This request
allows the required network projects to proceed as planned. This request is 100%offset
by insurance reimbursement.
Rev Source
One Time
$1,513
$1,513
$1,200,000
$1,100,000
$176,950
$9,000
$48,710
$57,500
Att B. New Requests Fall Page 3
City of Aspen
2009 Supplemental Budget
New Funding Requests
Department /Fund
000.91.xxxxx.xxxxx
All Requests are one-time unless otherwise noted.
Attachment B
Offsetting
Rev Source
New Request Description Amount Subtotal by Deot.
Clip on snow fence and heat cable at the Animal Shelter. This work will be reimbursed by $10,000
the County per inter governmental agreement.
000.74.81021.86000 Council approved the replacement of the original compressors for [he Aspen lce Garden ($52,000)
facility in the 2010 budget development process. ey replacing these compressors with
new compressors staff was able to reallocate $52,000 in funding that would have been
used for the maintenance and rebuild of the facilities' original compressors in 2009. This
$52,000 reduction in authority in 2009 along with two other reductions listed below is
necessary to complete the funding of the 2010 purchase. A total of $67,000 of 2009
funding will go towards the total cost of $110,000 in 2010. See memofor additional
details.
000.74.81151.86000 Staff was able to complete the necessary maintenance work on the Brine PUmp for less ($11,830)
than the budgeted amount in the AIG to create funding to apply towards the new
compressor purchase (see above). This $11,830 reduction in authority in 2009 is
necessary to complete the funding of the 2010 compressors purchase.
000.74.81038.86000 Staff has chose to reduce the budget in the locker room renovation project at the AIG as ($3,170)
a funding mechanism forthe purchase of the new compressors (see above). This 53,170
reduction in authority in 2009 is necessary to complete the funding of the 2010
compressors purchase.
Subtotal, Asset Management Plan Fund
Total New Requests All Funds: $4,380,530
Total New Requests After 2009 Offsetting Funding Source:
Italics Indicates offsetting funding source
* Indicates offsetting funding source in out years
One Time
$10,000
$441,700 $325,110
$4,380,530 51,910,599
$2,459,931
An 8. New Requests Fall page q
City Of Aspen Attachment C
2009 Technical Adjustments
Department/Fund Technical Adjustment Description Amount Subtotal
100.95.xxxxx.95471 Start up funding of $200,000 forthe Golf Fund was $200,000
approved in the 2010 budget work sessions. This funding is
necessary for the City to take over the operations of the
golf shop at the City of Aspen golf course. In order to
facilitate this, an inter-fund loan is needed from the Parks
and Open Space Fund to the Golf Course Fund in 2009.
100.95.xxxxx.95340 The Parks and Open Space Capital Fund has forecasted the ' ' '($41,100
Deer Hill Project to cost $40,000 less than the original
budget. This transfer reduction reflects the decrease in the ~'
Deer Hill budget of $40,000. By reducing the transfer
another $1,100 the revenue and expense budget is brought -~~~'
,:
in balance.
Subtotal, Parks and Open Space Fund
340.94.xxxxx.xxxxx The Parks and Open Space Capital Fund has forecasted the
Oeer Hill Project to cost $40,000 less than the original
budget.
Subtotal, Parks and Open Space Capital Fund ($40,000)
ParkingFund .' _ . _ . .. _ __ _.... , , . ...
451.94.xxxxx.' ~ The Plaza Replacement Project was budgeted in 2009 at ($2,007,740)
$2,097,740 in the Parking Fund. This was a preliminary
estimate for the project cost. Since then staff has worked
with engineers and other specialists and revised the
estimates, scope and timing of the project. The plaza
repair is scheduled to begin in 2009 and be completed in
- 2012. Staff is requesting a reduction in budget authority of
$2,007,740. This will leave $90,000 in 2009. The remaining
project budget is distributed in 2010, 2011 and 2012.
Subtotal, Parking Fund ($2,007,740)
Total Technical Adjustment All Funds: ($1,888,840) ($1,888,840)