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HomeMy WebLinkAboutagenda.council.worksession.20100427MEMORANDUM TO: Mayor and City Council FROM: Jeff Woods, Scott Miller, Stephen Ellsperman, Tyler Christoff, Steve Cronin, April Barker, and Lee Cassin ~ j ~ ~ THRU: Steve Barwick CC: Phil Overeynder, Randy Ready, Trish Aragon, Chris Hvofnagle, Jason Ferguson DATE OF MEMO: Apri119, 2010 MEETING DATE: Apri127, 2009 RE: Maintenance Improvements for Recycle Center REQUEST OF COUNCIL: Staff requests authorization from Council to proceed with maintenance improvements to the Rio Grande Recycling Center to improve the appearance and cleanliness of the facility. PREVIOUS COUNCIL ACTION. A previous COWOP process for a more elaborate and expensive design was turned down by the voters. Several years ago, staff and interested citizens extensively researched other potential locations for the recycle center and discussed these with City Council. No other locations were identified that would not have significant operational and neighborhood issues or that would be as conveniently located as the current site. Funding for maintenance improvements was included in the 2010 AMP. BACKGROUND: City staffs have received numerous complaints from citizens about the mud, unsightliness, water-filled potholes, trash, and illegal dumping at the recycle center. The vast majority of the users are residents (not businesses), with roughly comparable numbers of users from Aspen and elsewhere in Pitkin County. The average business brings more volume than the average resident. From informal surveys we have done, there is no group responsible for the vast majority of the use -either city or county Page 1 of 6 residents, or businesses vs. residents. Demand is fairly spread out among all sectors of the broader community. Reasons people give for using the Rio Grande Recycle Center are cost savings (have to pay extra in the County to have recycling picked up), convenience, cardboard recycling, recycling isri t available where they live, they don't have enough space for containers, and other miscellaneous issues. ~.,~:;; .~ ,y4~ . r '~~' ~.: ~~„f~ J ' Currently there is some cost to both the City and County to remove trash from the area. The County picks up some trash when they exchange bins, the City Parks staff picks up trash in the Park, and City and County staffs both participate in larger cleanup efforts periodically. The County currently removes containers and brings in empty ones, and the City provides snow removal and pothole repair. Staff has contacted all of the members of the public who spoke at the public hearing for the COWOP proposal, COWOP members, and neighbors that we were able to reach, in order to get their input and suggestions for addressing issues at the recycle center. Almost everyone we spoke to wanted additional landscape screening and paving to keep the area cleaner. The City has also provided an online survey for people to make comments and suggestions. City staffs have worked throughout this process with County landfill staff, who operate the center, to make sure all operational issues are addressed collaboratively. Any maintenance improvements the City makes must be done in such a way that the County can get its trucks in and out and so that its operational needs are met. DISCUSSION: Elements of the proposal include the following: Page 2 of 6 • Landscaping with boulder-lined berms, planted to provide screening and create a beautiful park appearance -along the park sides and along Rio Grande between the entry and exit. • Grading so water drains into the stormwater treatment system • Paving so the area can be machine swept and kept clean • Surveillance camera to let us identify and ticket anyone dumping trash illegally • An ADA parking space and accessible bin(s), as required by law Landscaping Jason Ferguson, County Landfill, has described how the recycle center in Basalt was transformed from one with the same illegal dumping problems ours faces, to one that is neat and clean, by 1) paving and 2) the camera system we are proposing (also used in Aspen's Parking Garage). Right now, Police and Environmental Health occasionally ticket illegal dumpers, but it is rare that we can determine who the offender is. A camera is essential for preventing dumping of trash and large items on the ground. The ADA facility is required by law and is an alternative to a very expensive raised concrete ramp around all of the roll offs and small recycling containers. The camera will also discourage non-disabled patrons from filling these bins (in addition to reducing illegal dumping). The conceptual design does not change the overall footprint of the area, still accommodates the current necessary number of containers, and allows the roll offs to Page 3 of 6 J J a nicer appearance from the surrounding street and park and greatly reduce the amount of trash blowing onto the adjacent park that staff must pick up by hand. move slightly closer to the street. The design has incorporated input from the County landfill, and City Street, Parks, Building, Stormwater, Asset, Engineering, and Environmental Health Departments. We will submit an application for an amendment to the SPA for the recycle center for these landscaping and paving measures if Council directs staff to proceed with the improvements. Staff recommends the work be done in September, when it will be least disruptive and easiest to temporarily relocate some of the containers. FINANCIAL/SUDGET IMPACTS: The table below gives a detailed cost estimate. In addition, staff expects an additional operational cost of $9,700/year for the Parks Department to hire apart-time person to keep the area picked up and cleaned a few hours a week. We hope to absorb the time spent dealing with illegal dumping. We expect that once we have a camera and can identify violators, some time will be required at first, but once people know they can no longer dump illegally, we expect the time commitment to be minimal. Rio Grande Recycle Center Maintenance Improvement Project 2010 Budget Concrete Costs Curb and Gutter $4,700 Concrete under heavy roll offs $29,018 Asphalt Pavement $50,000 Security Camera $6,000 Landscaping, berms, irrigation $58,000 Stormwater Connections $27,000 Land Use Application Fee $750 Total $175,468 County Contribution $20,000 Page ENVIRONMENTAL IMPACTS: Recycling reduces air pollution including greenhouse gas emissions, in several ways. It reduces the use of virgin materials which reduces environmental damage from mining and forestry. It reduces the amount of petroleum- based fossil fuels required to make the products, allows residents to take recycling to a central location instead of driving to the landfill, and helps extend the life of the Pitkin County Landfill. Keeping that landfill open as long as possible will reduce truck trip distances, energy use and air pollution from hauling trash-and recycling. Residential customers in the city do not have curbside pickup of every commodity, so this facility is very important to Aspens recycling efforts, and was identified as a reason Aspen residents use the center. The recycle center is also heavily used by County residents for whom recycling is not included in the basic trash service. Many county residents indicated that their reason for using the recycle center is the cost or lack of availability of recycling pickup in the county. It also provides recycling for materials that are not picked up by any hauler, from plastic grocery bags to batteries. The Canary Initiative Action Plan has a goal of promoting increased recycling capacity. Recycling is one of five overall action plan sections that are needed to meet Canary Action Plan greenhouse gas reduction goals by 2020 and then again by 2050. The plan contains an aggressive goal of increasing recycling 20% from 2006 to 2009. The convenience, ease of use, and attractiveness of the in-town recycle center are very important tools for meeting the community's recycling goals. The tremendous amount of use this center has illustrates the importance of its role in Aspen and Pitkin County's recycling efforts. Additionally, stormwater quality improvements are proposed. Currently, drainage in the recycle center area either infiltrates or drains into a drywell that has potential to pollute groundwater. Litter, especially Styrofoam peanuts, from the area is blown into Rio Grande Park waterways and/or the Roaring Fork River. The proposed plan to regrade and pave the recycle center area will direct flows into the existing stormwater settling vault that has the ability to remove 80% of suspended solids and trash. However, with the ability to sweep the paved area, much of the litter will be removed prior to being blown or washed into the stormwater system. The stormwater vault will serve as a secondary, and extremely effective, water quality improvement. RECOMMENDED ACTION: Staff recommends Council approve the proposed plan and direct staff to begin the work as soon as practical so work can be completed in the fall off-season. ALTERNATIVES: The Recycle Center could be left as it is. It could be paved and curbed but not landscaped, allowing for street sweepers to come in and clean the area, but the visual benefits of pleasant landscaping would be lost. Landscaping could be done without paving and the ability to keep the area clean, but trash would continue to Page 5 of 6 accumulate in the park, on the berms, and throughout the site. Staff would not recommend that alternative, because if money is going to be spent to enhance the facility, making it possible to clean the trash is a high priority. The dirt, potholed nature of the site does not enhance the attractiveness and usability of the site. A more elaborate design could be used, but staff believes that these simple measures will allow the site to be attractive and clean at lower cost and that additional measures are not required. One of the benefits of this proposal is the flexibility it allows for future changes in use of the site. In ten years, recycling technology and needs may be different, and the improvements being proposed would still be needed if part of the site were converted into another use. PROPOSED MOTION: No motion is required. However, staff requests a decision from Council about whether to proceed with planning and contracts for the work to be done this fall. CITY MANAGER COMMENTS: Page MEMORANDUM T0: MAYOR & CITY COUNCIL FROM: TIM ANDERSON, RECREATION DIRECTOR CC: STEVE BARWICK, CITY MANAGER JEFF WOODS, MANAGER OF PARKS & RECREATION MEETING DATE: APRIL 27, 2010 RE: ACE-IT TENNIS GROUP & INDOOR TENNIS FACILITY Summary: Council will find attached an Agreement for consideration by and between Ace-It (the group raising funds for indoor tennis) and the City of Aspen. Ace-It wishes to ratify this agreement with Council and move full speed ahead on fund raising efforts to hopefully construct the indoor tennis facility in the fall of 2010. Primary discussion at this time should be focused around section (8) of the agreement addressing naming rights this group is seeking as part of their fundraising efforts. The group has re-organized themselves in 2010, hired a professional fund raiser, and hopes to raise the some $600,000 +/-needed to construct the membrane structure over 4 courts. The costs include the membrane structure, the footers for the anchoring of the structure, the air and heating systems, the lighting, and the necessary retro-fit work to the sub-surface irrigation on the har-true courts such that they work properly within the indoor setting, and any other costs associated with the construction of the courts. Attached is the Agreement by and between Ace-It and the City of Aspen for which Ace-It hopes to get Council's blessing. The Parks & Recreation Department understands that Council has stated in the past that this cannot cost the City additional funding. The plan is for Ace-It to raise all capital costs, at which time a Professional Tennis Instructor would be contracted with to operate the facility at their own cost. Public access would be a priority in operating these courts as well. Background: In early 2009, a group interested in raising funds to construct an air supported membrane structure for the purpose of Indoor Tennis formed and called themselves Ace-It. They came to City Council informally to announce their goal of constructing an air supported structure over 4 of the tennis courts located at the Aspen Golf & Tennis Club and asked for Council's approval of this. Council informally agreed to look at this and support it as long as it didn't cost the City any funding. (Site plan and membrane structure information included in attachments). Council felt at that time that as long as this didn't require any City Funds it was acceptable to them. The Ace-It group was directed such that they must raise all capital funds associated with the construction of the facility and the operations could not depend upon City funds for operations. (See attachment "C" for a pro forma of operations) The agreement attached identifies the responsibility of Ace-It to collect all funding necessary and associated with the construction of the membrane structure or bubble. Current Issues: The single most items to be looked at in this agreement which has not been deeply discussed in the past are the list of naming opportunities. Ace-It is moving along as in the past and within the parameters set by Council, however, in an effort to boost fundraising efforts the Ace-It group is taking a similar path as did SPARC with the ARC by identifying what elements of the indoor tennis bubble and associated fixtures may be sold for their naming rights. Council has provided direction as to funding, what can be constructed on the City's property, and operations, but naming rights are void in previous discussions and draft agreements. Manager's Comments: Attachments/Enclosures: • Agreement Document • Exhibit "A" of Agreement -Site Plan and Membrane Structure • Exhibit "B" of Agreement- Requested naming opportunities • Attachment "C" -Potential Pro Forma for Operations • Letter of Intent from Ace-It AGREEMENT THIS AGREEEMENT,, made and entered into this _ day of , 2009, by and between THE CITY OF ASPEN, COLORADO, a Colorado municipal corporation ("City"), and ACE-IT, a community based citizens' organization ("Ace-It"). WHEREAS, Ace-It is a community based citizens' organization formed to promote tennis in the City of Aspen City and currently desires to assist the City of Aspen in the purchase and installation of a structure, commonly known as a bubble, to be located at the Aspen Golf and Tennis Club that would permit indoor tennis during 4he winter months; and WHEREAS, the City of Aspen is interested in pursuing a joint effort with Ace-It to design, fund-raise, construct, and operate such an indoor tennis facility. NOW, THEREFORE, for and in consideration of the mutual covenants and agreements herein contained and for other good and valuable considerations, the receipt and sufficiency of which are hereby acknowledged, the parties hereto agree as follows: 1. Fundine by Ace-It. Ace-it agrees to conduct a fund raising campaign to raise sufficient funds necessary to fund all aspects of the proposed building (the bubble structure depicted in Exhibit "A" appended hereto.) The fends so raised shall be sufficient to cover all of the costs of purchasing an inflatable structure and locating it on City property. Those costs shall include, but not necessarily limited to, the following costs: the cost of preparing construction documents and specifications, design, biding of contracts, purchase of building materials, construction of all requisite support facilities, construction of all utility support facilities, the construction of any requisite accessory structures (if any), administrative and inspection fees, and any construction management costs. Exhibit "A" identifies an air supported structure covering 4 courts. In the event that funds raised are insufficient for covering 4 courts as depicted in Exhibit "A" an alternative plan may be implemented that allows for a structure covering 2 courts. 2. Receipt of Funds. Ace-It shall be solely responsible for all fund raising. Ace-It shall deposit with the City all funds it receives along with a copy of a receipt given to donors, and the names and addresses of any such donors. In the event that the City receives monies directly from donors, the City shall provide receipts to the individual donors and shall provide Ace-It with a copy of such receipts. All funds received by the City directly from individual donors or from Ace-It shall be deposited by the City in a separate segregated account. Said account shall be maintained by the City and the funds from such fund shall be expended only as provided herein. All donors shall be advised by Ace-It or by the City that any donations made shall be used for the purchase and installation of the proposed structure and all costs necessary to design, estimate the cost of, and bid for, the purchase and installation of the proposed structure. In addition, all donors shall be notified that their donation may be returned to them if the total amount necessary to cover all anticipated costs are not deposited with the City within a reasonable time; as determined by the City, in its sole discretion. 3. Competitive Bidding Process. Within two weeks of the execution of this Agreement the parties hereto shall meet to discuss and agree upon the type, size, and nature of the structure to be purchased and installed. Within two weeks of said meeting, the City shall provide Ace-It with an estimate of the total costs for the purchase and installation of the structure. Within a reasonable period of time following the deposit of the total amount of the estimated cost figure, the City shall conduct a competitive bidding process pursuant to its Procurement Code to obtain fixed pricing for the purchase and installation of the structure. 4. Selection of Vendor. The City shall be solely responsible for the selection of a vendor and any other third parties necessary to install the structure. Before making such selection(s) the City shall invite Ace-It to discuss with it the relative merits of any bidders or proposers, but the final decision on the selection for vendor(s) shall remain with the City. Ace-It shall have the right to review and approve, before execution by the City, all procurement contracts or contracts for the installation of the structure. Within a reasonable period of time following the deposit with the City of an amount equal to or exceeding the fixed price for the purchase and installation of the structure, the City shall issue a Notice to Proceed upon the approval of a resolution by the City Council. The passage of a resolution by the City Council for the approval of a contract for the purchase and installation of the structure shall be within its sole and unfettered discretion. 5. Purchase and Installation. Once the Notice to Proceed has been issued to the selected vendor(s), the City shall be responsible for ensuring that the structure is purchased and installed in accordance with the bid documents and complete the installation in a reasonably prompt and diligent manner. Ace-It shall have the right to approve all proposed change orders that would have the effect of increasing the fixed price of the procurement and installation contracts. Ace-It understands and agrees that it shall be solely responsible for the payment of any such change orders. The City shall be responsible for any change orders initiated by the City, but not agreed to by Ace-It. 6. Purchase and Installation of Structure. The City agrees to supervise the purchase and installation of the structure upon the Aspen Golf and Tennis Club using its Asset Management and Recreational employees. The installation of the structure shall, to the fullest extent reasonably feasible, not interfere with the City's normal and usual summer tennis programming. 7. Ownership of the Structure. Despite the fact that the proposed stmcture will be purchased and installed by the City with funds furnished by Ace-It as set forth in this Agreement, Ace-It expressly agrees that it shall not claim any title, equitable or otherwise, in any real or personal property associated with the acquisition and installation of the proposed structure, or any related facilities constructed or otherwise provided by the City. 8. Naming Rights. City understands and agrees that Ace-It, following completion of construction of the indoor air supported tennis structure, pursuant to pazagraph 9 below, shall have the right to offer naming rights for certain facilities, amenities or fixtures associated with the Indoor Tennis Facility, tennis courts, and related amenities, as an inducement to potential donors. City covenants and agrees with Ace-It that City will honor such naming rights provided the following procedures aze followed: (a) The facility, amenity or fixture is listed on the City-approved Schedule of Naming Opportunities attached hereto as Exhibit "B" and made part hereof by this reference. (b) The particular donor has exercised its naming rights within one (1) year following the date of the donor's contribution or pledge, whichever first occurs. (c) City is given an opportunity to approve the name chosen for a facility, amenity or fixture to ensure good taste and compatibility with the overall design of the Recreation Center and neighboring facilities; provided, however, that City shall not unreasonably withhold its approval of names chosen by donors. (d) City approves in writing any portion of a facility, amenity or fixture that is not listed on attached Exhibit "B" for which an offer has been made by a potential donor, which approval shall include the chosen name and, however, City shall not unreasonably withhold its approval of names chosen by donors, eventually, the design of the sign that is proposed to be placed on or neaz the portion of the facility, amenity or fixture chosen to be named. (e) The design of all signs proposed to be placed on or near a facility; amenity or fixture identified on attached Exhibit "B" shall be approved in advance by city, and shall be in compliance with the sign regulations of the City of Aspen. City shall not unreasonably withhold its approval of a proposed sign, but shall determine the appropriateness of the design and text thereof in the context of good taste and the overall design of the Tennis Facility(s) and neighboring facilities. 9. Addifional Covenants of Citv. City further covenants and agrees as follows: a. The City shall dedicate and thereafter reserve the land necessary for the installation of the proposed structure for a period of twenty (20) years from the date of this Agreement. b. The City shall be responsible for the cost of putting up and taking down the structure at the start and end of every winter tennis season. c. The City shall be responsible for the ongoing maintenance of the proposed structure and the operation of any winter tennis program created by the City. Ace-It shall be consulted before the implementation and for the continuing operation of any winter tennis programs operated by the City. d. The City shall be responsible for any housing mitigation obligations that may be required by the Aspen Land Use Code for the construction and operation of the proposed structure. e. The City shall not Charge Ace-It for any Community Development planning fees that maybe associated with the installation of the structure. f. The City shall continue to own, operate and maintain, for a period of no less than twenty (20) yeazs form the date of this Agreement, no less than four (4) full sized indoor tennis courts during the months of November through Mazch of each calendaz year; provided, however, that the City may replace the four (4) indoor tennis courts with a facility equal to or larger than the existing indoor operation; and, provided further, that the structure can safely and efficiently be used during the entire twenty (20) year period. g. Notwithstanding any language to the contrary contained herein, the City may reduce the length of winter operations or even cease winter operations (installing the bubble structure) if the City determines, in its sole discretion, that it is no longer economically feasible to continue winter operations for tennis. In the event that the City determines to curtail or cease winter operations, Ace-It will be consulted beforehand. 10. Notices to Donors. All donors shall receive a receipt on behalf of Ace-It notifying them of the conditions imposed upon their donations as set forth herein. The notice shall be approved as to form and content by the City Attorney. 11. Severability. If any provision of this Agreement shall be invalid, illegal or unenforceable, it shall not affect or impair the validity, legality or enforceability of their Agreement itself or any other provision hereof, and there shall be substituted for the affected provision, a valid and enforceable provision as similar as possible in substance and effect to the affected provision. 12. Governing Law, Jurisdiction. The laws of the State of Colorado shall govern the interpretation, validity, performance and enforcement of this Agreement. Any legal action brought in connection with this Agreement shall be commenced in the District Court of Pitkin County, Colorado, and each party hereto voluntarily submits to the jurisdiction of such court. 13. Binding Effect. This Agreement shall be binding upon the City and upon the personal representatives of Ace-It that execute this Agreement. It shall not be interpreted, construed or implied to benefit any other third parties. 14. Entire Agreement. This Agreement constitutes the entire understanding and agreement between the parties relating to the subject matter hereof. All prior representations or agreements relating to the subject matter hereof, whether written or oral, are herby merged into this Agreement. 15. Advisory Committee: Should an advisory Committee be established by the Aspen City Council to assist in making decisions or recommendations affecting the design, operations, or maintenance of the tennis facility, a representative of Ace-It shall be appointed by the Aspen City Council to represent the tennis community and Ace-It donors' interests. IN WITNESS WHEREOF, the parties have hereunto set their hands and seals as of the day and yeaz first above written. CITY: THE CITY OF ASPEN, COLORADO, a Colorado municipal corporation By: Attest: Kathryn Koch, City Clerk ACE-IT: Michael C. Ireland, Mayor By: 1P W-saved: 4/13/2010-1593-G:\john\word\agr~ace-iCdoc Exhibits: "A": Site Plan and air supported membrane structure "B" : List of Approved Naming Rights ~° i w~ r~ ~ ~~ i O ~~ g t ~~ Q ~ _ ," i] IIII II III it ~L II~ __. , _ ,_,_` _ L ____ I !I '~ ~ Q 'i a a V V 0 ~; X MSS- The Best You Can Buy Page 1 of 2 Membrane Structure Solutions, inc. Seasonal or Permanent Structures for Indoor Sports and Recreational Facilities AIR STRUCTURES FRAME STRUCTURES • TENSILE STRUCTURES GLULAM FRAME FABRIC MEMBRANE STRUCTURES (click for photos) WHY OUR SYSTEM IS THE BEST YOU CAN BUY: Our air supported structure package is based on my personal 25 years + experience In design and construction of air structures for tennis. All of the components are much higher quailty than any system offered in the market, and years ahead of the rest of the Industry. We are able to offer this supreme package at such competitive price as a result of our collaboration with our Team of suppliers and high technology fabric manufacturing capabilities. Together with my Team, we have the necessary Infrastructure, experience, personnel, technology, equipment and financial resources to complete your project on time and to your full satisfaction. There are no additional hidden costs. DESIGN AND PATTERNING: (conslstenC with ASI - 77 Standards for air supported structures). The fabric patterns are computer generated for maximum accuracy and balanced loads. This unique "Armadillo" patterning offers Important advantage In terms of very pleasing environment Inside the structure, and provides much more perimeter height over the play area as well as high corners. CABLE STRESS CONTROL HARNESS SYSTEM: most technologically advanced cable system to reduce the stress on the fabric and Increase the safety factor, thus minimizing the possibility of tear propagation and extending the Ilfe expectancy of the fabric. I am confident that when you contact our references, you will confirm the long history of customer satisfaction achieved by myself as well as my Team, and confirm that our performance meets the highest professional standards. -Waldemar (Walter) Ptaszek WHEN BUYING OUR AIR STRUCTURE SYSTEM YOU CAN BE SURE OF KNOWING EXACTLY WHAT TO EXPECT AND OF HAVING THE BEST FOR THE BEST POSSIBLE PRICE. WE PROVIDE A COMPLETE TURN-KEY SERVICE WORLDWIDE. NO HIDDEN COSTS. Pre-owned structures sales and service • Highly reflective liner replacementfor air Structures and existing steel StflJrtures ~ Y - • Annual installation and take-down services for Our leading patented technology has been proven in over seasonal usage 2,500 worldwide installations, from the cold and windy http://www.membranestxucturesolutions.com/more.html 4/14/2010 Alr Structure- Tennis Enclosure above: exterior below: Interior Outside the structure, the PVDF, TEDLAR or PTFE finish creates aself-cleaning surface, maintaining a "clean as new" look and translucency throughout the life of the fabric. Inside the, the unique geometric patterning creates an optical illusion of much larger, open and free space. MSS- The Best You Can Buy Page 2 of 2 • Heat protective "Sun screen" for translucent conditions in Alaska, Northern Canada and ski areas in structures with air conditioning Colorado, to the heat and humidity of the Middle East and typhoon winds of Southeast Asia. No matter what type of • Membrane Structure you need, we will identify the best solution and build it for you at the best price. Our patented Membrane Structure Solutions, Inc. ' systems allow for wind design of over 150 mph, the Connor Circle 27 O West Orange, N7 07052 thermal/acoustical liners accommodate thoroughly effective PH: 908-520-0112 heating and air conditioning, translucent fabrics eliminate the FX: 908-520-0116 need for artificial lighting during daytime hours and at night e-mall: wal4_e_m__ar oes.com our exclusive, indirect lighting system provides glare free, highly energy efficient lighting. Furthermore, the outer surface of our fabric is protected with coatings to keep the surface clean, thus maintaining translucency, and extends the life of the structure by minimizing degradation from ultraviolet rays. Typical life expectancy of the membrane is well over twenty years and thirty years with PTFE material. lop Left: "Sun screen" eliminates heat gain In translucent structures; Below left: Unique high corners offer more usable space; right: Walkway curtain. Photo at right: Near vertical wall for maximum usable space. Photos of the 4 Types of Structures Membrane Structure Solutions, Inc. 27 O'Gonnor Circle West Orange, NJ 07052 PH: 90&52p-0112 FX:90&520-0116 http://www.membranestructuresolutions.com/more.htmi 4/14/2010 ~ ' ~ o> 33 ~9s i 3 ~ _I \~S~ gr 6 f ~~ F3^e „ii Sa a a - e H _/ o 8 ` a~Ia~Fy4 5 > ~ ~~ 2e G I I { F9 9 ~ € V a P 3 49 /\ k~ ~ \ P ~ ~ €a ~a~ S ~ _ c _ _~ ~ ~ /N'~~ O ~ _ 22 ~ ~ ~ ~ e 3~ > °I G ~ i ~ w P -7 Yep zi s aa a fa a ~P 4;W" ~W9 I ~ ~ ~ ~ r ~~ ~ 9 ~- ---- ~• > ~ "? i ~ _ _ ~ de ~ I o-4 e= €; 6~ ~ _... Ye aw 4 ~~~ ~~`. z F~ \ F o ~ e I 'as ~o ;-'€~ ~45~ i~r s s ~ ~~~ :1 G w, °~. ~ f 4 ,1} w:v s N ~ ep e~ _ _ ~ k ~ ~ ®k Sp ~ x ~ S?p® r G ~ _ €~ n In \L~ ® ® .. 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U d p ~ VJ N I- N a ~ ~ € € ~ ~ ~ _ > ; U U U _ tO 0 ~ N p N m m N w ~ N NN J j 0 0 0 N p~j fV fV G ~ ~ 'W ~ H ~ d O ~ h N ??~~ M M ~ ~ y w d in d ' ° ~ fD N _ ~ _ ~ d ~ O ~ ~ f9 L c y. p ~N N N ~ N p LL V tli r w r H ~ H a w w ui < ~ O ~ ~ a ' a W " a 0 ~ ffi ~ LL ~ N ~ a E c m v N ~ ~ ~ ? ~ C CC C ~ ~ ~ ~ ~ O f W U ` ~ ( W @ K ~ ~ ~ ~ m m W , D ~ c E ~ c E c c - ' c ~ _ 3 N Q ~ N ~ ~ V ~ ~ y i 3 4 gg o o ' ' 9 `~ 0 5 F F F F 6 v ~ U W N W a N z w Z 6 fh A a ACE-IT ASPEN COMMUNITY EFFORT FOR INDOOR TENNIS Mayor Mick Ireland and Aspen City Council Aspen City Hall 130 S. Galena Street Aspen, CO 81612 April 15, 2010 Dear Mayor Ireland and Council Members; Thank you for the opportunity to meet with you at your April 27t" work session. Many months have passed since we last met and we felt it was time to update you on our efforts. Now is a good time as ACE- IT swings into full gear to reach our goal of raising funds for a seasonal winter-time structure for indoor tennis to be located at the Aspen Golf and Tennis Center. At this point in our undertaking, we are ready to put an agreement in place with the city regarding our working relationship, responsibilities, and naming rights. We look forward to discussing this agreement with you so that we can move forward. Following is a briefing on the status of our efforts and next steps. Update: • Agreement: In conjunction with Tim Anderson and John Worcester, we have a draft agreement that spells out the roles and responsibilities of both the City of Aspen and ACE-IT in this partnership. Clearly, the role of ACE-IT is to raise the capital to fund the structure, then turn that money over to the City of Aspen for construction and future operations. This agreement also addresses a process for naming rights that will help us in our fund raising. ^ Professional Fundraiser: ACE-IT has hired a professional fundraiser to assist us in this important aspect of our mission. Sarah Niblack Boberg has joined our core committee to lead our fundraising efforts. She comes from a background of development for local non profits, knows our region, and has jumped in with enthusiasm. We already have a pledge of $100,000 and additional dollars from local supporters. Our goal is to raise our $650,000 by July 31, 2010. web: www.rfvtennis.org / email ace-it@rfvtennis.org / phone: 970 279 1223 ^ More Bodies & Support: New energetic members have joined our core committee which broadens our capacity to move toward our mission. We have summer community events planned to raise awareness and support through the efforts of our group. At their encouragement, we have filed a grant application with the Elks Lodge intended to help us build capacity to succeed in our efforts. Next Steps: ^ Neighborhood Meetinq: We are planning a neighborhood outreach "open house" to be held in the next month or so. The purpose of this meeting is to inform the neighbors who reside near the Aspen Golf and Tennis Center of our proposal, seek their input, and hear concerns they might have. This can only help to open lines of communication, build bridges, and advise and assist in the temporary use permit process down the road. ^ TUP Application: In late May we intend to file a Temporary Use Permit application with the Community Development Department in order to initiate formal approval from the City Council for the temporary structure and tennis use. We appreciate the support and assistance we have received from Tim Anderson and Jeff Woods in our efforts to bring this new seasonal facility to the citizens of Aspen and look forward to a continued good working relationship with the city. Thank you again for your encouragement and time in discussing this with us. Best regards, Joyce Allgaier and Beth Mehall ACE-IT Core Committee web: www.rfvtennis.org / email ace-it@rfvtennis.org / phone: 970 279 1223