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0 THE CITY of ASPEN MEMORANDUM TO: Mayor and Council FROM: R. Barry Crook, Assistant City Manager THRU: Steve Barwick, City Manager DATE: April 30, 2010 MEETING DATE: May 3, 2010 RE: Allocating the Special Events Funding Round Two Summary City Council authorized $200,000 in the 2010 budget process to be used for economic stimulus — for special events. During the budget discussion it was decided that this money was to be used primarily for ideas directly generating "heads in beds" as opposed to ideas for marketing/advertising. City staff solicited ideas from the community — and 10 residents, including 2 City Council members, reviewed the ideas and provided input for this recommendation. At a meeting on January 5, 2010, Council allocated $147,500 of the funding (plus some additional General Fund monies in a subsequent supplemental). Ideas that* had come to the City after the first round of review were directed to go back to the committee for their consideration. We have completed that review and are recommending that Council allocate an additional $23,500 to three organizations and pursue a plan for another special event — a Latino Festival. Previous Council Action: As part of its Top Ten goals for the year, Council created the following goal: "Encourage and support local investment initiatives and programs that stimulate a prosperous, diverse and sustainable Aspen economy and build upon the innovation and creativity that exist in town." During the development of the 2010 Budget, the City Council set aside $200,000 in the General Fund for the purposes of "marketing, stimulus, and special events" and directed the staff to create a website and a campaign to seek ideas from the general public. That campaign — "Mining Aspen for Ideas" — was conducted with the cooperation of the Aspen Chamber and Resort Association and concluded on November 6"'. Page 1 City Council's previous decisions are outlined below: Idea Title Committee Rec Council Decision Submitted to Mining Aspen for Ideas Aspen Lacrosse Shootout Special Events (City of Aspen) AVSC Presents: the US Alpine Championships 5,000 20,000 5,000 5,000 8,000 1 5,000 Winterskol EPIC Winterfest Aspen Fashion Week Fall in Love Aspen Singer/Songwriter Festival Collector Car Auction 15,000 15,000 10,000 es yes 15,000 15,000 10,000 Yes 2 look into Committee Brainstorm Ideas look into Mountain Biking on Aspen Mt. Bikepalooza in late May and/or early June Rooftop Comedy Fast Art Auction: "Colors on Colours" Pro Bike Race Classic Car show/rally Otherldeas Big Apple BBQ on Aspen Mt. Encore Aspen Taste of Aspen Outside in Aspen Snow Beats "Ideas to pursue" money • Singer/Songwriter Festival • Collector Car Auction • Mountain biking on Aspen Mt. • Bikepalooza • Art Auction • Classic car show/rally money Lursued 15,000 Council 7,500 20,000 25,000 5,000 es from Wheeler funding look into look into look into 15,000 50,000(3) 7,500 20,000 2011 5,000 Total All $142,5001 $147,500 + Page 2 Discussion: In this round of applications we received requests from/for: • Aspen Photo Festival • Spin Sports Festival • Free Family Fun Fest in Aspen • Red Brick Eco-Art Exhibit • Aspen Kickball Tournament • American Junior Golf Association Golf Tournament • "Sweet Shop:" in Rio Grande Room • Aspen Health Awareness Festival • Challenge Aspen Vince Gill & Amy Grant Golf Classic Recommendation: The result of our conversations was the following recommendations to the City Council: Idea Title Committee Recommendation Aspen Photo Festival 0 Spin Sports Festival 0 "Sweet Shop:" in Rio Grande Room 0 Free Family Fun Fest in Aspen <$ 6,000 Aspen Kickball Tournament 0 Aspen Health Awareness Festival 0 Red Brick Eco-Art Exhibit 0 American Junior Golf Association Golf Tournament $ 7,500 Challenge Aspen Vince Gill & Amy Grant Golf Classic $ 10,000 Latino Festival TBD Total All Unallocated to -date $ 57,250 In Attachment A, the documentation from the applicant ideas is provided. In discussing the ideas we wanted to recommend that Council provide funding to, the following was concluded about the ideas we want to support: Page 3 Free Family Fun Fest in Aspen: $6,000 The committee feels this event is best paired with another event to increase the value to the visitor/resident. We recommend that Special Events staff look at the event calendar and make a recommendation for what event to pair this with. Some possible events considered by the committee include the Aspen Cycling Festival or a Taste of Aspen event. American Junior Golf Association Golf Tournament: $7,500 The committee feels this event is a great way to showcase the city's public golf course. We recommend this funding under the following conditions: (1) that Junior Golf retains everyone's financial commitment to the tournament, (2) that they continue to look for other sponsors to replace the sponsorship dollars lost, and (3) this funding is used to secure a 3-year commitment to keeping the tournament at the city's golf course. Challenge Ashen Vince Gill & Amy Grant Golf Classic: $10,000 The committee feels this event is another great way to showcase the city's public golf course to clientele that might not otherwise play our course. We recommend this funding under the following conditions: (1) that this is considered "bridge funding" and is used to leverage future year's sponsorships to replace the sponsor dollars lost, and (2) that it be used to help secure a long-term commitment to keeping the tournament at our golf course. Festival Latino de Colorado: UNKNOWN The committee wants to ask Council to direct staff to develop a concept for a Latino Festival and bring back a plan and a proposed budget for Council to consider. Elements of such a festival could include: culture, film, music, art, dance, food, marketplace, exhibits, poster/photo contest, talent search, artist displays, speakers, etc. Background: The City Manager's Office put together a group of people to review the ideas and to help make recommendations to the City Council regarding which ideas to support. That group of people has included on various occasions the following: Steve Barwick Debbie Braun Bill Dinsmore Derek Johnson Don Taylor Julia Thiesen John Rigney Barry Crook Nancy Lesley Don Sheeley Torre Warren King Not all of the people named above attended every meeting and not all were represented at the final meeting where recommendations were formed. Request of Council: 1. Review our recommendations and make your own determination about the use of the stimulus funds Page 4 2. If you concur, direct staff to begin to draw up agreements with the entities recommended for funding, to include the outcomes that the city's funding will purchase and circumstances that will trigger the release of city funds to the recipients — including oversight, audit, and "clawback" provisions for the recovery of city funds when the contracted for outcomes are not achieved — and how any "profits" are to be distributed, including provisions for the recovery of city funding if such excess fund balances are created by the event. Many of the group members are expected to be at the worksession to answer your questions, as are some of the idea proposers. Attachments: Attachment A: Documentation provided by idea proposers Page 5 Attachment A Ideas Submitted AFTER Committee Considerations 1. Aspen Photo Festival 2. Spin Sports Festival 3. "Sweet Shop" in Rio Grande Room 4. Free Family Fun Fest in Aspen 5. Aspen Kickball Tournament 6. Aspen Health Awareness Festival (AHA Festival) 7. Red Brick Eco-Art Exhibit 8. American Junior Golf Association Golf Tournament 9. Challenge Aspen Vince Gill & Amy Grant Golf Classic Aspen Photo Festival To: City of Aspen, Barry Crooke AspnwsFkso Proposal to Promote Aspen and the Area Executive summary In 1986 a local resident, famed singer song writer John Denver hosted a series called "Colorado Picture Perfect". It was *inspirational*! Our Aspen Photo Festival Film series focuses on Aspen's natural beauty, skiing and activities. Using highly recognized photographers, we plan to produce a informative, emotional, engaging film and book. These photographers share their inspiration and talent with viewer in one of the Earth's most beautiful places - Aspen Colorado. 10 Four minute short film topics 1. Introduction - Colorado's amazing beauty, history of photography here around Aspen, life here. 2. Sports / Skiing photography seminar, photo safari 3. Introduction - Nature and Landscape in and Around Aspen - the Valleys a. Castle Creek Valley - Music school, Ashland b. Maroon Creek Valley - Highlands, Maroon Bells c. East of Aspen - Smuggler d. Hunter Creek and Lenado e. Woody Creek and Snowmass 4. Model and People photography - the faces of Aspen 5. Promo short covering all previous short films Top Photographers Book Additionally, a great take-home item is a coffee-table book of all the photos created during the filming. Each 4 minute film will use local talent, local photographers and film makers. The budget for each is estimated at an average of $18,000. Web site & Marketing: $12,800. Aspen Photo Festival presentation / gathering: $4500. Book $2300 Items 1 and 10 depend on approval of the entire project budget, Items 2-9 can be separately funded. Why? It promotes a historical and current strength in the Aspen area: photography. Photos promote the beauty of Aspen everywhere! A series of short films will remain on every video/movie hosting site. By bringing people to Aspen to learn about photography and film, we encourage the on -going promotion of the area in each seminar. To: City of Aspen, Barry Crooke Marketing: We reach rabid new photographers and offer and Aspen based experience which encourages them to see Aspen's beauty and document it. Additionally, hotels and resorts have expressed interest, and small racks will contact the HD blu-ray disk, DVD and a book for sale. Profits support the Photo Festival. Deliverables: Non-exclusive films in HD Video on Blu-ray discs available for purchase for $19.95 for local businesses, $29 for visitors to Aspen. Available on-line. This recovers on -going production costs. Short example of HD film is now available... htt • / /�dmeo.com/781 79 The Aspen Photo Festival - March 2009 I.Explain your event proposal ... what it is, when it would be, where will it take place, how many participants you hope to draw, what will participants experience, etc. a. what it is? An event that delivers inspirational images and teachings from pro photographers. b. when it would be? March 2010 c. where will it take place? Limelight and Wheeler d. how many participants? Classes for up to 100. Public presentation for 2 days x 250 e. what will participants experience? The Aspen Photo Seminars focus on delivering high perceived value for attending. Aspiring and professional photographers take away inspiration from successful photographers who share their experience. 2. What is the total budget for your event idea? How much city money are you seeking? What will the city money be used for? How soon do you need it? a. What is the total budget for your event idea? Total budget is between $18,000.00 and $200,000. The budget for each is estimated at an average of $18,000. Web site & Marketing: $12,800. Aspen Photo Festival presentation / gathering: $4500. Book $2300. b. How much city money are you seeking? $18,000 to $180,000 provided by the City. c. What will the city money be used for? Production of Short Films about Aspen, Web/ Marketing, Book production. d. How soon do you need it? Need funding immediately to cover the cost of aircraft filming as the Winter develops from `First Tracks', and to assemble web site and Photo Festival seminars and talks, reserve venue. 3. Are you proposing to manage/shepherd the creation of the event or do you intend for someone else to do it? What is your "stake" in making the event happen? a. Are you proposing to manage/shepherd the creation of the event or do you intend for someone else to do it? Fm the project manager. b. What is your "stake" in making the event happen? I've invested 100s of hours of time to develop the concepts and engage with potential stakeholders. If this project wins, we have a yearly event that brings 1,000s of visitor nights to Aspen, and a sustainable Aspen Photo Festival team. 4. Is your event a 'for profit" event or a "not for profit" event? What happens if the event is not successful and doesn't recoup the money your budget assumes it will make? Who bears the risk of failure? Who reaps the reward of being more successful than you anticipate? a. Is your event a "for profit" event or a "not for profit"event? A not -for -profit event b. What happens if the event is not successful and doesn't recoup the money The Aspen Photo Festival - March 2009 your budget assumes it will make? We'll raise more money or scale back. c. Who bears the risk of failure? we all do. d. Who reaps the reward of being more successful than you anticipate? We all do. Money is plowed back into the Photo Festival for more seminars, teaching and marketing. The community reaps the rewards in greater diversity of events, and a new Western United States Photo Festival. 5. What do you wantlneed from others in order to make your event happen and successful? Have you had discussions with them yet about partnership/help? a. What do you want/heed from others in order to make your event happen and successful? We need cooperation from many local photographers, venue controllers and teachers, producer of video, aircraft, pilots, studios, voice talent. b. Have you had discussions with them yet about partnershiplhelp? Yes, we have lined up 2 advertisers for in -kind contributions, we've have KAJX talent Mike Stranahan interested in contributing time to the narration, we have example film of the area contributed by a local pilot with aircraft, we have previous commitments from James Natchwey and David Allen Harvey to bring their superb seminar to Aspen. We have commitment from local film production professionals. I'm committed as Project Manager. 6. If your event is intended to "live beyond one year"- what plans do you have to create long-standing sponsorships so that the city money is indeed "one time" and not required every year? a. Is the event intended to `live begone one year" - YES! First: The Films are "Evergreen" they can be shown nationally, internationally after the event and longer. They serve not only to promote Aspen but the Aspen Photo Festival as well. b. what plans do you have to create long-standing sponsorships so that the city money is indeed "one time" and not required every year? The intent is to engage sponsorship from Canon, Nikon, Epson, Microsoft and others. Additional Background Consumer and professional interest in Digital Photography has never been higher. With Canon and Nikon releasing truly ground breaking innovations in equipment and technology that includes High Definition video we are at the cusp of a new era in quality film making opportunities adding fuel to the already hot Digital still photography market. Attendence at Photo Festivals is high. There is no Photo Festival in the Western States area. Aspen has this history to reclaim. Talent is developing rapidly as the Internet enables budding photographers to gain a passionate following, sometimes in the millions. The Aspen Photo Festival - March 2009 In 2008, I was working for Microsoft in their World Wide marketing team when I met James Nachtwey and David Allen Harvey in Bangkok. They had just completed the most engaging seminar I'd ever witnessed. The world's top photographers gathered to learn about photo journalism at the Dream Hotel venue. I was invited to the After -party. Here, all the top photographers had their work for that week shown, just to friends and invitees The immediacy, incredible quality knocked me out. Inspired me. I spoke with James Natchwey and David Allen Harvey about bringing this amazing seminar to Aspen, and discussed the terms. They are willing to bring their world renown seminar to Aspen. James told me directly on the telephone that he is committed. We need to produce the Aspen Photo Festival, and in these tight times, our contacts that normally would consider supporting the project have said they are unable to. If the City steps up to fund even a small number of film shorts, the book and the small event, we have a stake -in -the -ground for this event, and it will grown over the coming years, as Aspen rightly re -assumes its leadership in Photography! Let's go! Kind regards Alex Huppenthal Aspen Photo Festival 970 306 5128 Why The Aspen Photo Fest Movie? Promoting Aspen through a film of the Aspen Photo Festival Training What is it? • It is an Evergreen film e Inspiring to Photographers • Brings them to come to Aspen • Focus on hands-on creative process • Promotes Aspen and the Photo Festival • Leverages top visual technologies and local facilities Measurements • There are io,000+people registered with interest in Digital Photography in Denver and Salt Lake City. • We expect over 4 years to have 50o here for 2 weeks of intensive `ninja' training event and showings. • The key is developing the Creative Photo Design Process - next, still cameras do film! Howdowe get there? • 'Engaging with the Photographic - online communities and Competitive events. • Produce a Film of the Photographic creative process at work, featuring local talent, local landscapes and people. • Widely distributing the Aspen Photographic Film.,, • Produce a small event: Aspen Photo Festival GrowyyinLLgggg the Event 5tW 1 fit lk,FB ;tsi fi�la tt,h t�.0pW,xt �i p • Continuing to engage with Microsoft for Sponsorship • Expanding the filming of the Creative Process to new Digital still cameras techniques - the hottest movement today! • Bringing in the biggest names in Photography Who has been involved to date? • Initial group - George Stranahan, Alex Huppenthal, Vance Howard and many others • Microsoft marketing, Canon marketing • Digital Arts • Wheeler Opera House •;Blurb Book production KSNO F Opportunity Keeping the Festival event small Invest more in the filming - see theinitial clips from ariels using new technologies. Film is evergreen and attractive for all lobbies, and local GRTV andnational public Television • Distribute using friends of the Festival, Internet techniques, Podcasts Take Action Now *Fund one Film clip': The introductionto Aspen Valley Creative process (Maroon Creek area) $18,000 • Fund the small Aspen Photo Festival website and event $a3,000 • Monitor the web statistics and response from the Photographic community online. Closing • Alex Huppenthal, 970 306 5128, alex@aspenworks.com • PO Box 8022, Aspen, CO 81612 • Examples of our HD Film recent film making Flying Aspen.. http://vimeo.com/78T57c)g • Lindsey Vonn http://vimeo.com/7882884 Spin Sports Festival spinsportsfestivo/ www SpinSDortsFestival.com June 23-26, 2010 Increasing ASPEN Nowliusiness Generation Cycing Safety Overview Our staff has completed all of the planning and development activities for the Spin Sports Festival. Every dollar invested in this turnkey operation goes directly towards successfully bringing new business to Aspen for multiple days each year. Stimulus funding will not be utilized for staff salaries. Spin Sports Festival is a celebration of sustainable health, business and the environment. Our primary market segments are two -fold: 1) Outdoor -active families and 2) Athletic and conditioned individuals. Participation Events that help create a real connection between public operations, local residents, and the participants result in multiple return visits (for scheduled activities and on separate occasions) with positive and lasting impressions. Even with turnkey operations, it is absolutely critical to ensure proper integration with the various city departments and its key supervisors so that all seen and unforeseen matters (i.e.: Lighting of Olympic Flame) can be handled quickly, effectively and professionally. The Spinhead Foundation is seeking a portion of the stimulus funds to ensure a cooperative and streamlining effort in the execution of the Spin Sports Festival. In fact, such use of allocated tax dollars from the general fund in combination with facility/equipment usage or fee waivers will send a very clear and positive message to the local residents that the City of Aspen and its employees are acting directly on behalf of the general public. Economic Impact A detailed analysis of the economic impact of Spin Sports Festival on the City of Aspen over the 4-day period in late June resulted in the following summary. The total does not reflect any income generated from repeat visits. Description Cost mg: Lodging: $ 235,725 Meals $ 533,878 Other Food / Drink $ 137,016 Entertainment / Shopping $ 306,338 Transportation $ 38,100 Services / Other Fees $ 7,493 Glenwood Offerings $ 4,268 Subtotal $1,273,135 Applicable Tax $ 127,314 Cumulative Impact $1,400,449 Balance Our objective is to minimize the cash outlay by the City of Aspen. In light of a cooperative effort, the utilization of existing pubic assets plus the reduction or waiving of surplus fees can minimize the hard dollar costs that must be spent on festival operations in order to bring in new business. This "in -kind" solution lowers the risk on both sides because the City covers its core costs and minimizes stimulus spending while offsetting the tangible and necessary expenditures. sp©rtsfestiva/ 1www.SDinSportsFestival.com 9ASPEN JIRO 23-26,2010 New Business Generation Cycling Safety Requested Items The total budget for the 2010 Spin Sports Festival is $325,074. Considering the fact that the Spinhead Foundation will be providing all of the operational services including marketing and manpower, the original request for 15% was based on the rather appropriate analogy and standard practices of the hospitality industry. In a rather clear demonstration of our good faith and recognition of the challenging economic times, the following concessions are being submitted to the City of Aspen. • Reduction of cost contribution from $48,750.00 to $15,000.00 • Waive $500 daily use fees for Rio Grande Park for a 3-year period • Waive $500 daily use fees for Aspen Tennis Center for a 3-year period • Waive use fees for Highlands Mall for a 3-year period • Share and minimize cost of rented grass surface protection system for a 3-year period • Waive use fees for school parking lot, auditorium and tables/chairs at no cost for a 3-year period • Waive $2000 use fee for chip timing equipment • Allow Spin Sports Festival to incorporate and/or operate a sanctioned criterion on Sunday in 2011 • Offer local rates for festival participants at Aspen Recreation Center • Grant variance on count of Spinhead safety alert signage (reminders at other events to return to Aspen) Operational and Replacement Costs The Spinhead Foundation is well aware of the City's need to cover its basic operational cost of its facilities and equipment. We have budgeted ample hard dollars to ensure that any element or unit will be repaired or replaced if damaged, broken, inoperable or lost. In addition, a pre -approved insurance policy with sufficient coverage limits will be provided in advance to the City of Aspen. Use of Stimulus Funds The support funding provided by the City of Aspen will be used to provide additional email support, database access, website enhancements for social media, promotional posters, sign up or brochure displays at retail locations, pertinent magazine and calendar announcements, and relevant expenses to securing sponsorships. The breakdown of service applications include: • Creating / Growing additional viral campaigns • Social networking feeds on Twitter and Facebook • Reaching out directly to prominent cycling clubs in key cities • Setting up interactive blogs with directed fan pages • PR releases out to manufacturers, industry affiliates, and media • Prominent placement on event calendar listings • Getting on tourist board web site listings at city and state levels • Placement of posters and brochure displays in bike stores • Cooperative mailing lists — Sponsors, -Beneficiaries and Nonprofits • TV / Radio stations for coverage or sponsors Questions Please contact Craig Canon at 303-988-0600 or craiono SoinSoortsFestival.com. Q. - spin sports fosurat Aspen City Council January 2010 Meeting With exception of the recommended date change and City Participation page, the content of this presentation is identical to that given on 8129/09 to Board of Directors Aspen Chamber Resort Association (See Aspen Times 8130/09) Spinhead Foundation A nmprofd 501(e)3 organization Aspen is the only mountain town in Colorado without a multiday cycling event in prime time COMBA did not recognize a single town in the entire Roaring Fork Valley as a place to go ride This valley is home to more road and mountain cyclists per capita than any other comparable 1 The world's most famous cyclist lives here )AS� • One of the fastest growing sports in the world • The second most popular recreational activity in the U.S. • 1 out of every 3 Americans participates in the sport • Cyclists is the third largest participation sport • 90 million cyclists in the U.S. • 65 million people attend professional cycling events • 250,000 competitive adult cyclists in U.S. The largest demographic in the pro cycling fan base is affluent upscale and well educated with a medium household income of over 180,101, a medium age of 38 �( and 90% have attended college. MM • 31 % CAT racers • 54%, Masters • ` 15%, Juniors +85% are between the ages of 25-54 22% are between 45 and 54 • 55% are male; 45% are female • 63% are professional managers • 90% have attended college • 39% have post -graduate degrees • 53% Married • $80,000 Median household income Cycling vs. Skiing 90.1 vs. 7.4 million participants • 22% vs. 50%, under 16 years old • + 11.4%, vs. 4.0% growth rate • VeloNews • Bicycle Business Journal • Bicycle Manufacturers Association of America • Bicycle Market Research Institute • Bicycle Retailer & Industry News • Bicycling Magazine • Cycle Press • JETRO-New York • National Bicycle Dealers Association • National Sporting Goods Association • Sporting Goods Manufacturers Assoc. • US Dept. of Commerce p� SPINSWISF&SMI GOLF • BICYCLE • FISH /une2326,2wo a multiday family destination festival with manufacturer's expo Destination Festival • Multiple days • Sports Variety • Equipment Expo • Lodging Preference Targeted Participants • Active Outdoor Families • Upper 30's to Mid 50's • Environmentally mindful Event Dates • June 23-26, 2010 • No conflict with RFV or event calendars • Prelude to Pro Cycling in 2011 kS1Bl Wednesday Evening Welcome Highlands Mall • Area Orientation • Registration & Packet Pick Up • Equipment Fashion Show Musical Entertainment Thursday thru Saturday I 1 Road and 1 MTB event each day u Road rides from Rio Grande Park » Mountain biking from ski area base • Equipment Expo & Demo Fleets • Secure Bicycle Storage • Other sports business directed to experts P• Musical Entertainment �SIFN Bolder Boulder • Disabled to Professionals • Emphasis: Participation & Families • Became Annual Celebration of Sport Sea Offer Classic • Amateurs and Professionals • Road and Mountain events • Destination: Stay multiple days Food & Wine • Gathering of like-minded enthusiasts • Manufacturers display wares Pl • Discover the latest & greatest J • Tryout new equipment Pay • Separate appreciation events and showings Content Branding • Website • Legal • Turnkey operation • Escrow contracts for sponsors • Teams • Bridge to Front Range • Timing • Emergency and Medical • Bike retailer support • Park • No event conflicts • Converging of Trends • Passion PAS Locals The International • Summit of the Eight • Colorado Mountain Club • World Youth Day • Mayoral Campaign • Cherry Hills Invitational • National Institutes of Health • Sea Otter Classic • Multiple Sclerosis MS 150 • Mt. Evans Hill Climb • Parker Omnium • Interbike Democratic National Convention Denver Bike Sharing Initiative Independence Pass Foundation AVSC Winter Gala Race for the Cure Danskin Triathlon Denver Polo Classic Intrawest Front Range Ski Sales Spinhead Foundation Golden Optimists Rotary International ( Remember the guy back in school, at work or for an event who always did the dirty work and got things done... no matter the situation, adversity or time constraints? del • Reconsider participant count restrictions • Reconsider moving date of Aspen Criterion • 15% contribution of overall budget • Waive park fees / Surface protection variance • Use of school parking lot, buses and tables/chairs • Post ride presentation space at school or Wheeler • Use of recreation facilities and timing equipment • Signage variance for Spinheads SPIN AROMS MOW Thank you very much for your time & consideration "Sweet Shop" in Rio Grande Room Page 1 of 1 anice collins From: 'janice collins" <janc12631@comcast.net> To: <bany.crook@ci.aspen.co.us> Sent: Monday, December 28, 2009 12:30 PM Subject: mining for ideas Barry - Thanks for responding so quickly and sending me the questions which I need to answer regarding my proposal to you. This is my response 1. Not a single event but rather an ongoing recreation experience for both locals and visitors. The potential locations are the old Youth Center, vacant empty commercial bldgs in downtown Aspen. Participants are locals and visitors ages 8 through 18 and or locals and visitors ages 21 and older. The two age groups could be separated in two different locations or combined (8 -18 would be served non-alcoholic drinks and the 21 and older would be offered wine and beer or only 3.2 beer). Both groups would enjoy ping-pong tables, sweets i.e., ice cream pie donuts etc. popcom etc_, or as broad a range of food as would be offered by the concessionaire. (see summary of Mining for Ideas) Participants woud be able to enjoy a social environment with ping pong tables available for a small fee per game while those sitting around at tables and booths would enjoy refreshments while listening to music provided by a sound system or old time jukebox adapted to today's C_D.s and coin operated. Equipment necessary would depend on what refreshments were offered. All will be welcome and a potential social interchange will be experienced. 2. The budget will be based on one or two venues (separate age groups or all ages), city owned or leased building. A financial study will be completed when the location is finalized and age or age groups are defined. City will be asked to subsidize the project until it becomes self-sustaining. A shepherd for this project has not been identified and no individual is presently a stake holder. This could be a City recreation program or satilite of the ARC. A non-profit or for profit program. If private capital steps forward to operate as a business they take the risk. If the City operates the business - City takes the risk. 3. Time will be needed to explore facilities, operators, equipment etc. A more complete presentation of the findings will be presented to the City Council and an educational program will be necessary to solicit City support. Private capital i.e., venture capital with City support would be good for the community as well as the City. Encouragement from the City would make private solicitation possible as we would know whether this is something the community needs and if so how can we make it happen. The last question on your questionaire has been answered and the Summary of our Mining For Ideas will give a more complete overview of my 'IDEA . (see FAX) Thank you MINING FOR IDEAS — SUMMARY Janice Collins, 531 W. Gillespie St. Aspen, CO 81611 970-925-3183 December 28, 2009 My proposal is based on my personal history. Born and raised in a small mining town in northern Minnesota, our social life for all age groups centered around a Sweet Shop, which was owned and operated successfully for 45 years by my uncle. The Sweet Shop also became the Bus Station when Grayhound Bus Lines originated in northern Minnesota. The Sweet Shop offered, drinks, pop and 3.2 beer,sundaes, malts, a bulk candy counter, pies, hamburgers, hot dogs, a popcorn machine, cigarettes,magazines,and newspapers. Twice a week specialty was pasties, (a beef, pork, carrots, potatoes and onion pie carried by Welch miners in their lunch pails). The social agenda was centered around booths, ice cream tables and chairs, two old time pin ball machines and a juke box (pay to play) featuring the latest hit songs. There was a small floor area to dance — rarely used. The attraction was meeting friends and hanging out in a warm friendly environment, where your business was welcomed and you felt like staying both on a cold winter night or a hot summer evening. Young folks were always there and older folks came by for a paper or magazine and stayed for pie and coffee. Cigarettes were a big seller in those days. We had one policeman who dropped by a couple times a day. My grandfather was the Chief of Police so his presence was felt from time to time. This was life in a small mining town and was the social center for the entire town. My proposal is based on this experience. I envision a business operated as a for profit or non-profit, in either the City owned old Youth Center or in one of the vacant downtown buildings. Clientele would be attracted by much the same people as the old Sweet Shop. If all ages were welcome, only 3.2 beer would be sold. Pay to play Ping-Pong tables would be surrounded by chairs, tables, and oldtime pinball machines. Not the loud flashing machines of today's malls. Conversation would be encouraged along with music from modernized juke boxes playing the latest CDs. The main attraction would be competitive PING-PONG in a place where young people, locals and visitors gather with minimal supervision regardless of the weather. PING- PONG is a revitalized competitive sport, and Aspen could join in bringing back this sport. The equipment investment would vary depending on who operates this business. If the Youth Center were the location it would be less risk than leasing a building. City support would be needed if this were a private capital venture and assistance with marketing would be needed. Another possibility is this could be a downtown satellite operation of the ARC. If successful it could help subsidized the ARC. (�D New York City is now offering Ping-Pong Bars where both .wine and beer are sold, but the main attraction is Ping-Pong as dancing does not seem to draw a crowd. New York Ping-Pong business is directed toward adults only. I think Aspen could be creative, inclusive and consider a mixed group. Free Family Fun Fest in Aspen Free Family Fun Fest in Aspen 10:00 am — 4:00pm Sunday, May 16, 2009 NRC Broadcasting would like to propose putting on an Annual FREE Family Fun Fair! This will be a full -day of free children's activities, exciting contests, and live entertainment at Wagner Park or Rio Grand Park in downtown Aspen. We would like to partner with the City of Aspen each year to put this event on and seek funding to make it possible. WHAT: A free event for families and visitors in Aspen that has activities, contests, live music, bouncy castles, arts and crafts and much more. WHEN: We would like to host it on Sunday, May 16, 2010. This event would happen in conjunction with the Ride for the Pass on Saturday and the Aspen Criterium on Sunday. It would be part of the marketing to draw people to Aspen and would be promoted on all 10 of our mountain and front range radio stations. WHERE: We would like the event to be held in Wagner Park or Rio Grand Park. We expect 1,000 plus people. NRC Broadcasting will take care of all aspects of the event. From set up to clean up. This is hopefully, a for profit event as we will seek additional sponsorship dollars from local businesses. We will partner with local organizations, clubs and the Aspen High School to perform demonstrations and exhibitions. We have done very similar events in Edwards, Steamboat Springs and Frisco with our sister stations. In the first years the events were a success and have grown over the years. I do not see it being a failure, because it's a free event and we support it with sponsor dollars. If you have any questions, please call Colleen Barill, General Manager at KSPN and KNFO Radio at 925 — 5776 x 218 The total budget for this event is $24,600. We are requesting $12,000 from the City of Aspen to host this event. (See attached spread sheet of expenses.) 2010 Aspen Free Family Fun Fair Estimated Costs; 1. Slippery Slope Productions (Costume Characters) $2000 2. House of Bounce (Bouncy Castles) $750 3. Copy Copy (Printing) $300 4. Train Company (Train) $850 5. Airbound (Rock Wall/Bungee Jump) $3550 6. Stage for entertainment $500 7. Security $600 8. US Cleaning Professionals $350 9. Banners/signage $850 10. No Bull (Mechanical Bull) $1400 11. Aspen Times (Advertising) $5000 12. Entertainment / sound $2000 13. Staff Shirts $450 14. Radio Advertising $6000 Total Cost Revenue 1. City of Aspen $12,000 2. Various Booth Spaces / food vendors $1000-$3000 3. Possible additional sponsors Aspen Kickball Tournament 8 emWeaa8n8�inc. Aspen -KICKBALL TOURNAMENT We all know Aspen is a competitive town. And what better way to get locals and businesses in on an exciting Kickball Tournament with serious prizes and cash money to the winners! This event is sure to be a hit in downtown Aspen. WHAT: A kickball tournament for families, friends, visitors and businesses in downtown Aspen. WHEN: We would like to host this event in September or October. Our date is flexible, based on your calendar of events and needs. WHERE: We would like the event to be held in Wagner Park or Rio Grand Park. We expect 150 - 200 people the first year. NRC Broadcasting will take care of all aspects of the event. From set up to clean up and hosting the final prize party and handing out cash prizes. This is a for profit event where we will seek sponsor dollars from local businesses to make the event happen. We will partner with a local non profit organization to staff up the event and we can include a "cause marketing" component with a portion of the proceeds to benefit the organization. We have done this community event / tournament in Steamboat Springs and it has attracted approximately 20 - teams with 15 players on each. We will also host a Saturday night awards party. It has become an annual event in Steamboat. People in the community love it. If you have any questions, please call Colleen Barill, General Manager at KSPN and KNFO Radio at 925 - 5776 x 218 The total budget for this event is $10,550. We are requesting $5,000 from the City of Aspen to host this event. (See attached spread sheet of expenses.) 2010 Aspen Kickball Tournament Estimated Costs; 1. Prize Money 2. Trophies 3. Referees 4. Balls 5. Aspen Times Advertising 6. Radio Advertising Total Cost $500 $100 $1,200 $250 $3500 $5,000 $10,500 Revenue 1. City of Aspen $5,000 2. Various Booth Spaces / food vendors $1000-$3000 3. Possible additional sponsors Aspen Health Awareness Festival (AHA Festival) AHA Festival (Aspen Health Awareness Festival) What is AHA Festival? AHA Festival is a three-day event in Aspen, Colorado, focusing on Health and Wellness, with an emphasis on preventative health education, that will premier this summer of 2010. AHA Festival will include presentations and discussions with top health and fitness professionals from a variety of disciplines. It will promote classes and demonstrations from local health dubs, spas, yoga and fitness studios, and private practitioners. In addition, it will host special promotions and celebrations at local shops and restaurants. A percentage of proceeds and programming will benefit a non-profit organization dedicated to educating children in health and wellness. This summer's inaugural festival will include an outdoors health and wellness venue. Multi -level sponsors, presenters, speakers and the schedule of events and activities will be announced in early summer up until the event. A weekend winter festival may follow in March 2011, as a commitment to keep the health and wellness focus alive within our community year-round. Who will attend? AHA Festival's target audience is all those people interested in health and wellness -related issues and who will be drawn to Aspen to participate in this festival. The event will be an added incentive for tourists to choose Aspen as their vacation destination spot, as well as for Roaring Fork Valley locals to participate. There will also be special programming designed for children and their families of the Roaring Fork Valley. Why are we having this event? Aspen, Colorado is a world-renowned, year-round destination that attracts fitness and health -conscious people, who want to enjoy its stunning outdoor playground and embrace a healthy lifestyle. As a result, many talented health and wellness professionals around the world have made this their home and are working in the area. AHA Festival will provide an opportunity to celebrate all that Aspen has to offer — highlighting the vast and collective knowledge and skills from top trainers, practitioners and teachers from multiple disciplines — while also providing a fun and educational event Its a chance to showcase the health and wellness community of Aspen while giving local businesses an opportunity to draw new potential clients. How it will work? A variety of passes will be available to purchase ranging from a single event pass to the entire weekend. Activities will include: Dedicated classes at the gyms and yoga studios around town Lectures given by health professionals in varying fields including medical doctors, chiropractors, nutritionists, holistic practitioners, etc. A panel discussion with health professionals from all disciplines Introductory and demo sessions with various practitioners in massage, yoga, Pilates®, personal training, chiropractic, acupuncture, etc. Special events at participating restaurants focusing on healthy food and drink choices Discounts at participating apparel, sporting goods shops, outfitters, and many more Free medical and wellness screenings A sponsored celebratory dosing party A silent auction raising money and awareness for the children's charity Children's classes focusing on healthy nutrition/cooking and pre- and post -activities for fitness AHA Festival passes will be sold online via its upcoming website (www.aspenhealthawareness.com) and at participating local businesses. Contacts: Laura Hoffman, (917) 930-4592 and Nancy Ho, (970) 379-5395 Monetary Request from The City of Aspen: $50,000 (for bi-annual summer and winter events) Red Brick Eco-Art Exhibit Barry Crook From: Redbrick Center for the Arts [info@aspenart.org] Sent: Friday, January 29, 2010 1:13 PM To: Barry Crook Subject: mining for ideas Hi Barry, I would like to meet to discuss the possibility of requesting a special grant for the Red Brick Eco-Art Exhibit in April 2010. The exhibit will involve 21 counties of Colorado (the western slope), 54 school districts, and 82,000 students. We did not expect the enthusiasm we are receiving from schools to participate. Participating schools are also talking about doing field trips and we feel that the exhibit will also bring in many students with their families. The art will be on display at various locations around Aspen. We are already working with Aspen Ski Company, Stay Aspen Snowmass, and Aspen Thrift Shop. The exhibit which will showcase art made from recycled, reclaimed and found objects promotes art in education and serves to inspire and encourage environmentally friendly practices that will not only benefit the community but our ecosystem. The exhibition will run for the entire month of April. It would be wonderful for you and us if we were to receive a grant that could help fund the largest program in western Colorado for promoting art education, Eco-Art Exhibit: Western Colorado Schools K-12. I look forward to hearing from you. Debra Muzikar Executive Director Red Brick Council for the Arts 110 East Hallam Street, Suite 118 Aspen, CO 81611 tel 970 429 2777 fax 970 920 5700 info(cDaspenart.om http://www.aspenart.org Red Brick Council for the Arts Eco-Art Exhibition: Western Colorado Schools K-12 The Red Brick Council for the Arts, whose mission is to promote art and art in education, is producing Eco-Art Exhibition: Western Colorado Schools K-12. It will be the largest program supporting art in education in western Colorado involving 21 Colorado counties, 54 school districts and 82,000 students. The exhibit, which will showcase compositions made from recycled, reclaimed and found objects, promotes art in education and serves to inspire and encourage environmentally friendly practices that will not only benefit the community but also our ecosystem. The Exhibition will run from April 5 thru the 25`h with an awards ceremony and reception taking place on Sunday, April 25 at 2pm. At that time several awards will be given to school art departments based on composition of artwork and interpretive materials. The exhibition will take place at various locations around town. The event has become a huge collaboration that the Council is very excited about. Community businesses and organizations have shown support by offering venues to display the art. 100% of western Colorado schools K-12 will be able to participate. Many of the schools are planning trips to Aspen to view the Exhibition. We also anticipate many of the student's families visiting. We are working with Stay Aspen Snowmass and the Aspen Skiing Company to give discounts for visitors to the event. The budget for Eco-Art Exhibition is $16,940. We are seeking a $10,000 grant from the City of Aspen. The money will be used for coordination, production, communications and marketing of the event. It would opportune to have the money by February 28 in order to maximize our marketing time. However, if it would make it more palatable to the council we could adjust our budget for payments of $5,000 each on February 28 and March 15. The Red Brick Council for the Arts is creating, developing, coordinating, producing, and managing the event. The mission of the Red Brick Council for the Arts is to promote the arts and art education. Our stake in having this event happen: it is a direct call to one of our mission goals: to promote art in education. This unique, green event will not only promote our organizations' exposure and standing in the art world. It will also promote Aspen as a community that is open to all demographics of western Colorado. The Eco-Art Exhibition a non profit event. With the response we have received to date, we see this event as being more successful than we ever imagined. Western slope schools have embraced this idea to come together in Aspen to showcase their art educational programs. Because it has been so well received, we anticipate an increase in participation for years to come and little if any risk. The RBCA and the City of Aspen are the recipients who will reap the rewards of a successful event. It will bring the status of Aspens art center to a new level and will promote the image of Aspen as willing to be a part of a larger community focused on educational and ecological values in Colorado. Another advantage for the City of Aspen would be increased sales tax revenues for lodging and food as well as local businesses from visiting participants and their families in an otherwise off peak season. The event has become collaboration with many organizations and business in the community: Aspen Ski Company, Stay Aspen Snowmass, Pitkin County Library, ACES, and The Aspen Thrift Shop. We have also opened a dialogue for possible partnering with Alpine Bank and the Manus Foundation. We feel that many of the organizations that have given sponsorships this year will continue to do so in the future, and we also see an increase in collaborations with other organizations from around Colorado We are headed down a very exciting path and we hope you will join us. If you have any questions, please let me know. Thank you for your time. We look forward to working with you. Sincerely, Debra Muzikar Executive Director Red Brick Council for the Arts Red Brick Council for the Arts Eco-Art Exhibition: Western Colorado Schools K-12 The Red Brick Council for the Arts, whose mission is to promote art and art in education, is producing Eco-Art Exhibition: Western Colorado Schools K-12. It will be the largest program supporting art in education in western Colorado involving 21 Colorado counties, 54 school districts and 82,000 students. The exhibit, which will showcase compositions made from recycled, reclaimed and found objects, promotes art in education and serves to inspire and encourage environmentally friendly practices that will not only benefit the community but also our ecosystem. The Exhibition will run from April 5 thru the 25u' with an awards ceremony and reception taking place on Sunday, April 25 at 2pm. At that time several awards will be given to school art departments based on composition of artwork and interpretive materials. The exhibition will take place at various locations around town. The event has become a huge collaboration that the Council is very excited about. Community businesses and organizations have shown support by offering venues to display the art. 100% of western Colorado schools K-12 will be able to participate. Many of the schools are planning trips to Aspen to view the Exhibition. We also anticipate many of the student's families'visiting. We are working with Stay Aspen Snowmass and the Aspen Skiing Company to give discounts for visitors to the event. The budget for Eco-Art Exhibition is $16,940. We are seeking a $10,000 grant from the City of Aspen. The money will be used for coordination, production, communications and marketing of the event. It would opportune to have the money by February 28 in order to maximize our marketing time. However, if it would make it more palatable to the council we could adjust our budget for payments of $5,000 each on February 28 and March 15. The Red Brick Council for the Arts is creating, developing, coordinating, producing, and managing the event. The mission of the Red Brick Council for the Arts is to promote the arts and art education. Our stake in having this 110 E. Hallam Street, Suite 118 - Aspen, Colorado 81611 Phone (970) 429-2777 - Fax (970) 920-5700 - info@aspenart.org - www.aspenart.org b�J Red Brick Council for the Arts event happen: it is a direct call to one of our mission goals: to promote art in education. This unique, green event will not only promote our organizations' exposure and standing in the art world. It will also promote Aspen as a community that is open to all demographics of western Colorado. The Eco-Art Exhibition a non profit event. With the response we have received to date, we see this event as being more successful than we ever imagined. Western slope schools have embraced this idea to come together in Aspen to showcase their art educational programs. Because it has been so well received, we anticipate an increase in participation for years to come and little if any risk. The RBCA and the City of Aspen are the recipients who will reap the rewards of a successful event. It will bring the status of Aspens art center to a new level and will promote the image of Aspen as willing to be a part of a larger community focused on educational and ecological values in Colorado. Another advantage for the City of Aspen would be increased sales tax revenues for lodging and food as well as local businesses from visiting participants and their families in an otherwise off peak season. The event has become collaboration with many organizations and business in the community: Aspen Ski Company, Stay Aspen Snowmass, Pitkin County Library, ACES, and The Aspen Thrift Shop. We have also opened a dialogue for possible partnering with Alpine Bank and the Manus Foundation. We feel that many of the organizations that have given sponsorships this year will continue to do so in the future, and we also see an increase in collaborations with other organizations from around Colorado We are headed down a very exciting path and we hope you will join us. If you have any questions, please let me know. Thank you for your time. We look forward to working with you. Sincerely, rya Muzik Executive Director 110 E. Hallam Street, Suite 118 • Aspen, Colorado 81611 Phone (970) 429-2777 • Fax (970) 920-5700 • info@aspenart.org • www.aspenart.org American Junior Golf Association Golf Tournament To: From: Date: Topic: City Stimulus Money Approval Committee Alden Richards, Executive Director Aspen Junior Golf Foundation 2-18-2010 American Junior Golf Association Golf Tournament Enclosed is a summary of benefits to hosting the American Junior Golf Association (AJGA) golf tournament in Aspen. This tournament has been held in Aspen most years from 1990 to 2009. The City of Aspen golf course has graciously hosted the event. This tournament is held in the off season for both skiing and golf. Local businesses such as restaurants and hotels prosper from having the tournament. This past year we lost the major sponsor for this tournament and we are now in jeopardy of losing this great event. A breakdown of expenses and revenues for the tournament are as follows: Expenses: $30,000 Revenues $15,000 Sponsorships: $15,000 We are requesting $15,000 per year to cover the cost of the sponsorship. If I can provide any additional information for your committee please contact me at Aspen Jr. Golf 970-948-7455, Si A n 'chards Executive Director Aspen Jr. Golf Foundation Proprietary Event: 2010 Aspen Junior Classic Property: Aspen Junior Golf Foundation Host Venue: Aspen Golf Club —Aspen, CO Dates: June 7 - 10, 2010 Where we have been: 1990 — 2009 (Event not held 2003-2006, due to lack of funding) • 2,900: Number of junior golfers who have participated in the AJGA event in Aspen since 1990 ■ 7,250: Estimated total number of junior golfers and their families who have come to Aspen for the AJGA events (2,900 x 1.5 family members) $1.875 million: Total economic impact on the local area since 1990 ($125,000 average annual economic impact) ■ 2,175: estimated amount of college golf scholarships dedicated to junior golfers who participated in this event (75% of 2,900 junior golfers) Where we are going: 2010 and Beyond ■ 99: Number of junior golfers that participated in the 2009 All — Star in Aspen ■ 250: Total number of estimated travelers that came to Aspen for the 2009 event 300: Estimated number of rooms nights brought by the event in 2009 • $38,700: Estimated monies spent on hotel room nights during the 2009 event (300 room nights x $129 a night) • $36,000: Estimated monies spent on food during the 2009 event (250 travelers x $30 / day = $7,500 x 4 days = $30,000) ■ $6,000: Estimated monies spent on car rentals during the 2009 event (45 rental cars x $45 / day = $2,025 x 4 days = $8,100 • $28,015: Estimated AJG Tournament Expenses for 2009 event • $185,400: Total estimated economic impact on Aspen during 2009 event (Total direct spending of $92,700 x Regional Multiplier of 2) Dear Friends, The Aspen Junior Golf Foundation has provided a quality golf program to our valleys youth for the past twenty years. Heading into our twenty first summer we find our program lacking the necessary funds to continue to support the AJGA (American Junior Golf Association) Golf Tournament aka. Aspen Junior Golf Classic. Please take the time to consider helping us fund the event that has meant so much to our off season economics. The summary that I have compiled is filled with amazing information that you may or may not have known about this annual tournament that has contributed so much to Aspen, over the past twenty years. Please consider helping us fund this event in 2010 through 2012 as we look forward to another successful tournament. Three Year Funding Request $15,000 Per Year Thank You. Sincerely, Alden Richards Executive Director Aspen Junior Golf I thank you for this opportunity to present this material. Executive Director Signature Z- r0 - GOid Date - 2009 Junior All -Star at Aspen 2009 Budget Aspen Junior Golf Foundation Income 603A • Hotel Rebate 603 • Corporate Sponsorship 603D • Qualifier Contribution 612 • Junior -Am Sponsors 618 • Banquet/Cookout Revenue Total Income Expense 910•Staff Expenses 910A • Staff Food 910E • Staff Lodging 910C • Pre -Tournament Trip 910D • Staff Airfare 910E • Staff Auto 91OF • Support Staff 910 • Staff Expenses - Other Total 910-Staff Expenses 920 • Site Fees 920A - Tournament 920C • Qualifier 920 • Site Fees - Other Total 920 • Site Fees 930 • Junior -Am 930A • Reception 930B • Caps & Visors 930C • Bag Tags 930D • Clothing 930E • Awards 93OF • BreakfastJLunch 930G • Jr -Am Application 930H • Jr -Am Site Fees 930 - Junior -Am - Other Total 930 • Junior -Am 940 • Food & Beverage 940A • Tournament Cookout 940E • Players Meeting 940C • Food at the Turn 940D • Volunteer Lunches 940E - Hospitality 94OF•Banquet 94OG • Player Meals 940 • Food & Beverage - Other Total 940 • Food & Beverage 2007 Actual - 2008 Actual 2009 Budget 1,690 2,000 20,OOD 10,000 7,500 11875 13,025 7,250 495 31,875 24,715 17.245 1,488.51 Z269 Z300 2,190.70 5,152 2, 800 642.68 957 - • 1,033.54 1,670 1,850 1.462.54 1,647 1, 760 2,200.DO _ 2,200 Z200 9,017.97 13,894 10,910 Z800 Z880 2,800 2,880 2085 1,044 675 882 627 630 22 118 - 222 - 407 248 285 600 1,149 650 100 100 840 784 927 707 700 4,921 5,055 4,024 3,000 3,545 3,190 59 308 395 500 300 101 150 130 71 85 3,7381 4,171 3,925 0 314R010 1:42 PM Page 1 of 4 2009 Junior All -Star at Aspen 2009 Budget Aspen Junior Goff Foundation Income 603A • Hotel' Rebate 603 • Corporate Sponsorship 603D • Qualifier Contribution 612 • Junior -Am Sponsors 618 • Banquet(Cookout Revenue Total Income Expense 910•Staff Expenses 910A • Staff Food 910E • Staff Lodging 9loC • pre -Tournament Trip 910D • Staff Airfare 910E • Staff Auto 91OF • Support Staff 910 • Staff,Expenses - Other Total 910•Staff Expenses 920 • Site Fees 920A • Tournament 920C • Qualifier 920 - Site Fees - Other Total 920 • Site Fees 930 • Junior -Am 930A • Reception 930E - Caps & Visors 930C - Bag Tags 930D - Clothing 930E • Awards 930F • BreakfasHLunch 930G • Jr -Am Application 930H - Jr -Am Site Fees 930 • Junior -Am - Other Total 930 • Junior -Am 940 - Food & Beverage 940A • Tournament Cookout 940B • Players Meeting 940C • Food at the Tum 940D • Volunteer Lunches 940E • Hospitality 94OF•Banquet 9400 - Player Meals 940 • Food & Beverage - Other Total 940 • Food & Beverage $5 range balls x 324 baps-$1,620, 45 Staff Its x $2&-$1,260 28 carts x $28 a c,t-S784 (notindudng 42jr-am players x $25=$1,050) rowels 3I412010 1:42 PM Page 3 of 4 950 • Awards 950A • Champion Trophies 950E • Top 5 Awards 950C - Low Final Round 9500 • Engraving 950E • Permanent Trophy 95OF • All -American Trophies 95OG • Qualifier 950 - Awards - Other Total 950 • Awards 960 • Gifts 960A • Towels 960E • Tourn. Caps & Visors 960C • Qual. Caps & Visors 960D • Bag Tags 960E • Clothing 960F • Appreciation 96OG • Volunteer 960 • Gifts - Other Total 960 - Gifts 970 - Printing - Tournament 970E • Program 970C • Scorecards 970D • Pairings 970 - Printing - Tournament - Other Total 970 - Printing - Tournament 980 - Scoreboard & Signage 980A • Graphics Artist 980B • Header/Sponsors Board 980C • Banners 980D • Electronic Scoring 980E • Tournament Flags 980 • Scoreboard & Signage - Other Total 980 • Scoreboard & Signage 990 • Tournament Operations 990A • Annual Meeting Reimbursement 990E • Committee Expense 990C • Equipment & Supplies 990D • Equipment(Room Rental 990E•Shuttle Transportation 990F • Shipping & Postage 990G-Photography 990H - Clipping Services 9901 - Player TravellLodging 9901 • Professional Services 990 • Tournament Operations - Other Total 990 • Tournament Operations Total Tournament expenses GROSS PROCEEDS Contributions 995 • Contributions to Local Jr. Golf • Contributions to AJGF Net Proceeds 2007 Actual - '. 2008 Actual2009 6udstet 190 193 201 383 512 495 5721 7041 696 1098 991 1,010 903 872 860 72 184 111 136 131 250 175 - 2,3821 2,290 2,120 185 185 190 50 50 50 300 235 235 540 750 53 520 196 200 100 300 6101 999 1 600 56 100 1,500 1,500 1,500 136 152 - 164 165 150 35 35 35 130 135 135 400 2,0201 1,987 1 2,320 27,594 32,135 1 28,015 4,281 7,420 10,T70 4282 (7,420)1 10,770 3/412010 1:42 PIA Page 2 of 4 950 - Awards 950A - Champion Trophies 950E - Top 5 Awards 950C - Low Final Round 950D - Engraving 950E - Permanent Trophy 950F - All -American Trophies 95OG - Qualifier 950 - Awards - Other Total 950 - Awards 960 - Gifts 960A - Towels 960E • Toum. Caps & Visors 960C - Qual. Caps & Visors 960D - Bag Tags 960E - Clothing 96OF - Appreciation 96OG . Volunteer 960 . Gifts - Other Total 960 • Gifts 970 - Printing - Tournament 9708 - Program 970C - Scorecards 970D - Pairings 970 - Printing - Tournament - Other Total 970 - Printing - Tournament 980 - Scoreboard & Signage 980A - Graphics Artist 980E - Header/Sponsors Board 980C . Banners 980D - Electronic Scoring 980E - Tournament Flags 980 - Scoreboard & Signage - Other Total 980 - Scoreboard & Signage 990 - Tournament Operations 990A -Annual Meeting Reimbursement 990E - Committee Expense 990C - Equipment & Supplies 990D - EquipmenNRoom Rental 990E - Shuttle Transportation 99OF - Shipping & Postage 99OG - Photography 990H . Clipping Services 9901- Player Travel/Lodging 990J . Professional Services 990 - Tournament Operations - Other Total 990 - Tournament Operations Total Tournament expenses GROSS PROCEEDS Contributions 995 - Contributions to Local Jr. Golf - Contributions to AJGF i Net Proceeds L412010 1:42 PM Page 4 0F4 Challenge Aspen Vince Gill & Amy Grant Golf Classic CHALLENGE ASPEN Making Possibilities for People with Disabilities 1. Explain your event proposal ... what it is, when it would be, where will it take place, how many participants you hope to draw, what will participants experience, etc. Challenge Aspen annually presents the Vince Gill & Amy Grant Golf Classic, this summer held August 2-3, 2010 at the Aspen Golf Course. We hope to draw the same number of participants as last year — 300+ golf enthusiasts who will have the exciting opportunity to compete in the golf tournament alongside sports and television celebrities. Contests for the day will include the standard "closest -to -the -pin' and "longest drive" competitions as well as a fierce battle for "best dressed" and "worst team". 2. What is the total budget for your event idea? How much city money are you seeking? What will the city money be used for? How soon do you need it? Budget = $237,500 Challenge Aspen respectfully requests City funding in the amount of $10,000 to pay for the use/rental of the Aspen Golf Course on August 2-3, 2010. Ideally, Challenge Aspen would like to obtain funding by May 1, 2010 to secure and reserve the golf course for our event. 3. Are you proposing to manage/shepherd the creation of the event or do you intend for someone else to do it? What is your "stake" in making the event happen? Challenge Aspen will manage all aspects of the golf tournament. The Vince Gill & Amy Grant Golf Classic is one of Challenge Aspen's most popular and successful annual fundraisers, last year sending live and silent auction winners to New York City, London, southern California, Napa and the Nashville home of Vince Gill and Amy Grant. All proceeds directly benefit all of Challenge Aspen's programs for the disabled community. 4. Is your event a "for profit" event or a "not for profit" event? What happens if the event is not successful and doesn't recoup the money your budget assumes it will make? Who bears the risk of failure? Who reaps the reward of being more successful than you anticipate? Challenge Aspen is a nonprofit organization, operating as tax-exempt under section 501(c)(3) of the Internal Revenue Code. If the Golf Classic is unsuccessful, Challenge Aspen will revisit and streamline our current proposed budget that subsidizes our recreational, cultural and competition programs. While our resources may be impacted, Challenge Aspen intends to maintain the quality of the experience for participants in our programs. If the Golf Classic is successful beyond imagination, again, it will be the participants who experience the benefit through fully -funded program offerings. S. What do you want/need from others in order to make your event happen and successful? Have you had discussions with them yet about partnership/help? Challenge Aspen anticipates that individuals, organizations and companies will invest in our mission and support this event so that we may provide the same refined standard and experience that previous participants have come to appreciate. Challenge Aspen will solicit items for our silent and live auctions from the community and secure celebrity talent to attend the two day event. Challenge Aspen will also need to determine a venue for the evening gala and concert, as well as items for golf participant gift bags. 6. If your event is intended to "live beyond one year" —what plans do you have to create long-standing sponsorships so that the city money is indeed "one time" and not required every year? Challenge Aspen's goal is to acquire a Golf Classic sponsor who will shoulder the costs associated with renting the golf course for our tournament each summer. CHALLENGE ASPEN Making Possibilities for People with Disabilities Dear Aspen City Council Members, Every summer, Challenge Aspen presents the Vince Gill & Amy Grant Golf Classic. This event is Challenge Aspen's most popular and successful annual fundraiser. Last year, Fred Funk set the tone for an exciting and successful tournament with a heart -stopping US Senior Open win the day prior to the event. The tournament was supported by more than 300 golfers in attendance, including sports and television celebrities Gregory Itzin of television hits "The Mentalist" and "24," former NY Yankee Dennis Rasmussen, ski legend Andy Mill, former NFL player Ed Podilak and PGA pros Dennis Watson, Bob Gilder and Chris Starkjohann. Continuing his winning ways, it was Fred Funk and his team of Andy Disabatino, Muffy Disabatino, Megan Disabatino and Sean Bresnan that won this year's Golf Classic. A live and silent auction sent winners to New York City, London, southern California, Napa and the Nashville home of Vince Gill and Amy Grant. Other highlights of the two-day golfing event came from servicewomen who were in Aspen/Snowmass with the very first C.A.M.O. (Challenge Aspen Military Opportunities) program specifically designed for injured servicewomen. The courageous servicewomen in attendance were honored at the Monday night concert hosted by Vince and Amy. In addition, the PGA Pro Clinic was a big hit this year, presented by Mike Ziegler and Fred Funk and including inspirational words and golf skills from triple amputee Iraq veteran, Joey Bozik, and disabled players Dan Cox and Dennis Murray. While all proceeds benefit Challenge Aspen's programs for the disabled community, the fundraiser brings 300+ people to Aspen, who will most definitely shop, dine and recreate, and stimulate the economy. Additionally, Challenge Aspen partners with several local businesses in this event, engaging the community and giving exposure to those businesses. Perhaps most importantly, the City will profit from validating that Aspen is a forerunner in supporting people with disabilities. This winter, Challenge Aspen was privileged to host the IPC Alpine World Cup at Buttermilk Mountain. While X Games brings world renowned athletes to Aspen each winter, only 13 of them went on to compete in the 2010 Winter Olympics. 98%of the participants in the IPC Alpine World Cup went on to compete in the 2010 Vancouver Paralympic Games. The World Cup was financed by monies raised at our golf event. On a more consistent basis, the presence of adaptive skiers/snowboarders on all four mountains in the Aspen/Snowmass area, gives resort guests the impression that the City promotes and caters to adaptive alpine experiences. Skiers and snowboarders with disabilities come to Aspen simply because they have the opportunity to recreate. The golf event also subsidizes the programs that make adaptive ski/snowboard assistance, equipment, and experiences available to Aspen's resort guests with disabilities. Challenge Aspen strives to put Aspen on the map as a destination resort for the disabled community. By sponsoring our biggest fundraiser that supports our programs, the City actively welcomes and encourages our fellow sport enthusiasts with disabilities to come to Aspen! At Challenge Aspen, we are dedicated to impacting lives by presenting meaningful recreational, cultural and competitive experiences to individuals faced with cognitive or physical challenges. We aim to carefully orchestrate these life changing adventures, giving participants the courage to learn something new, trust their own abilities and carry that ideal forward, reaching toward goals in other areas of their lives. Join us and support our efforts of making possibilities for people with disabilities. nk you f your time. ry Ri ne Grants & Res rces Manager www.challengeaspen.org MEMORANDUM TO: Mayor and Council THRU: Phil Overeynder, Director of Public Works and Environmental Initiatives FROM: Kim Peterson, Global Warming Project Manager DATE: April 30, 2010 RE: Energy Smart Loan Program Update SUMMARY: Pitkin County staff is developing the Energy Smart Loan Program (ESLP). This program will allow homeowners in Aspen to borrow money for energy efficiency and renewable energy improvements and to pay the loan back via an increased property tax assessment. PREVIOUS COUNCIL ACTION: In October 2009, Council passed an ordinance allowing Aspen residents to opt in to the loan program. DISCUSSION: Dylan Hoffman, Pitkin County's Energy Manager, will present Council with an informational update of the program. Attached to this memo are: 1) a powerpoint presentation describing the ESLP program, 2) a draft list of eligible measures, and 3) a draft ESLP plan. FINANCIAL IMPLICATIONS: The loan program encourages participants to first have an energy audit by a certified BPI contractor. Since the City of Aspen is currently offering a financial incentive to homeowners within the urban growth boundary, the demand for audits will have an impact on the utilities fund that is available for such audits. ENVIRONMENTAL IMPLICATIONS: By reducing upfront capital barriers, homeowners will be able to increase the energy efficiency of their properties and add renewable energy systems. Presumably, such improvements will reduce the amount of greenhouse gases participating homeowners emit. RECOMMENDATION: There is no recommendation requested. This is an informational briefing only. ALTERNATIVES: N/A PROPOSED MOTION: N/A � I iTKIi+\ Energy Smart Loan Program Draft Plan April28`h, 2010 In November 2009, the voters of Pitkin County approved Referendum 1A to develop the Energy Smart Loan Program. This allows Pitkin County to offer loans for energy efficiency and/or renewable energy improvements on eligible properties. These loans are then recollected on participating properties through special assessments upon their property taxes. The program is voluntary and only affects property owners choosing to participate. Pitkin County Staff has researched other similar Property Assessed Clean Energy (PACE) programs in existence across the country and has developed the following draft for your review and input. Comments are encouraged and can be forwarded via email to dylan.hoff man @co.pitkin.co. us. The following recommended eligibility measures, process, details, and standards have been developed to receive feedback on the program's development. ELIGIBILITY: Participants must be property owners in Pitkin County, Colorado. At this time, all of the local governments in Pitkin County have passed ordinances that will make properties in those jurisdictions eligible for participation in the Energy Smart Loan Program. While the goal of the program is to expand to commercial properties, currently the program will only launched to residential properties. All property owners must be current on property tax and/or special assessment payments. ELIGIBLE MEASURES (Attachment A): Only measures that are included in the Eligible Measures List (see Attachment A) will be eligible for the Energy Smart Loan Program. No other measures will be eligible. Measures funded by the Energy Smart Loan Program are subject to all applicable laws and regulations, including those of the jurisdictions where the work will be completed. With the exception of providing bids or written estimates and project design/planning, work cannot begin before a loan application is approved and a notice to proceed is provided. Energy Efficiency (EE) Measures: • Air Sealing • Ventilation • Insulation • Heating • Cooling • Water Heating • Lighting • Windows, Doors, and Skylights Renewable Energy (RE) Measures: • Solar Hot Water • Solar Photovoltaics • Small Wind • Wood/Pellet Stove Upgrades PROCESS: A key component of the Energy Smart Loan Program is that it provides for rolling enrollment, instead of a pre -defined sign-up deadline. This means that whenever a homeowner is ready to make the proposed energy efficiency or renewable energy improvements eligible under the program, they may do so at any time as long as funds are available. This process allows for much better accessibility to the public, scheduling and capacity for contractors, and more manageable program administration. The proposed homeowner process would include the following: 1. Attend an informational ESLP Workshop or complete on-line training and agree to the program terms. 2. Have an energy audit performed on the home. This step is not mandatory, but the County is emphasizing the importance of energy audits as part of informed selection of eligible measures. Additionally, the County aims to provide financial incentives for applicants who have completed this step, and, in the case of limited funds, these applications will be given priority. 3. Acquire bids for the work to be completed on the home, select contractor to perform the work. Any licensed contractor in Pitkin County can perform the work. 4. Submit an application which includes a signed contract between owner and contractor. A $100 non-refundable fee is paid along with the application to help cover initial administration costs and eliminate projects not intending to move forward within the proposed time limit for project completion. 5. The owner is given a notice to proceed which states their project is eligible for ESLP funding and payment will be issued upon completion. 6. The owner submits a statement of completion and a copy of the final inspection by the relevant local authority, based upon existing building department practices. This statement clearly states that the work is complete and the owner is satisfied with the improvements made by the contractor. For improvements which do not require permitting within the underlying jurisdiction, an inspection may be performed by a representative of the ESLP to ensure that the proposed scope of work has been completed on the subject property. 7. Payment is forwarded directly to the contractor(s) named on the application in the contracted amount. 8. The cost of the improvement is attached to the subject property by Pitkin County as a special assessment and amortized over 15 years. The first payment due on the assessment would be on the following year's tax notice. The assessment can be paid in two halves as with the primary property tax amount, in full for the annual amount due. Additionally, the entire assessment may be paid off at any time without prepayment penalty. If the property ownership changes, the assessment lies with the land unless the remaining balance is paid off in its entirety. FINANCING: The current loan package is a 15-year term with a fixed interest rate of 6%. This interest rate includes the associated administration costs for the County to run the Energy Smart Loan Program. This investment does not affect the general fund nor reserve funds. The County will start the program with $1,000,000 available to eligible property owners. The County is currently pursuing several other repayment scenarios which could potentially lower the cost of the loan below 6%. However, the interest rate will not exceed 6%. MINIMUM AND MAXIMUM LOAN SIZES: The minimum and maximum loan sizes were set in order to provide adequate funds for substantial improvements, have funds available for a large number of properties, and ensure that an individual loan does not have disproportionally large administrative costs (or are too large in proportion to the home's value). Multiple projects from the list of eligible measure list can be bundled in order to achieve the minimum loan amount. • Minimum Loan Size: $3,000 per property • Maximum Loan Size: $50,000 (or 10% of the property's value —whichever is lower) TIME ALLOWED FOR PROJECT COMPLETION: Loan recipients will be allowed a 180-day period between the date of loan approval (Notice to Proceed) and the completion of work for all measures funded through an Energy Smart Loan Program loan. The Commissioners can revisit this issue if they receive feedback from contractors that this is an unacceptable timeline or if initial demand is higher than expected. ADDITIONAL PROGRAM DETAILS: • Individual condominium/townhome unit owners may qualify for loans for eligible measures if the condominium/townhome declarations permit owner alterations. HOA's in general may not necessarily qualify for loans under the program depending on if the association owns the common or limited common elements of the condominiums/townhomes. If an individual HOA believes that it has a special legal circumstance that might permit it to apply for loans under the program, including having status as a taxable entity, it may contact the County to discuss weather an application would be appropriate. Individual cases will be considered as the program moves forward. • Deed restricted homes would be able to participate upon individual approval from their applicable housing agency. Because of the nature of ESLP repayment, energy improvements on eligible properties would not be factored into base appreciation unless the property owner agrees to pay off the entire ESLP assessment prior to sale. • Condominium owners are eligible with appropriate authorization from their Home Owners Association, if necessary, for each improvement measure. • Do-it-yourselfers may participate but only for materials, not time. • The program would be eligible for existing homes only; not new construction (at least for program start up; this issue may be revisited at a later date). • Contractors in compliance with relevant professional regulations within the underlying jurisdiction are eligible to provide services in the Energy Smart Loan Program. A 3-year minimum warranty on materials and workmanship is required for participating contractors. • Any eligible rebates on projects or materials would be included in the loan amount provided that immediate repayment of those amounts to the County is required upon their payment (prior to the setting of the special assessment). • Any applicable IRS tax credits available to property owners for improvements completed under the ESLP would be the FULL responsibility of the owner and will not be addressed in any way by the ESLP. • Participants will be required to submit a utility release for the previous 12-month period. Energy use of participating properties would be monitored to demonstrate energy use trends associated with the program. No personal use information would be shared without express written consent of the property owner or representative. • All eligible measures are subject to all applicable existing regulations and permitting processes. • The listing of eligible measures does not constitute a warranty of any kind. While the eligible measures are expected to have positive returns on investment, the Energy Smart Loan Program can not guarantee energy or cost savings associated with these measures. The best way to address these issues is to have an energy audit performed on the property and use the results to identify measures which have the best return on investment. Energy Smart Loan Program Update Aspen City Council, May 3rd 2 GEO ESLP Regional Coordinator •$25,000 Grant for Program Admin (through competitive process) CORE Selected as grantee Jason Haber CORE Mid -valley Project Manager Energy Smart Loan Program Development Transparent process and program Job Creation EE/RE Development User-friendly Self-sustaining Easy Access to Financing Scalable/Replicable Measureable Results Stakeholder Groups Technical Advisory Group Convened group on 2.18.10 Included building officials, energy experts, and contractors. Individual conversations with building officials. Internal Administrative Group Outreach/Marketing Group Financing Local Bank Line of Credit $1,000,000 Initial loan pool 15 year term (fixed) 4.5% Interest Rate Administration 1.5% paid to the County for Program Administration $100 Application Fee (non- refundable) Draft Eligible Measures Designed to integrate with existing: Building Codes (stakeholder meeting 2.18.10) Local/State incentives and Rebates Federal Tax Incentives Draft Eligible Measures Energy Efficiency •Air Sealing •Ventilation •Insulation •Heating •Cooling •Water Heating •Lighting •Windows, Doors, and Skylights Renewable Energy Solar Hot Water Solar Electric Small Wind Wood/Pellet Stoves ESLP Steps l . Mandatory property owner workshop (_o_ r online equivalent) 2 Complete an energy audit on property 3. Obtain estimates and/or bids from contractors 4. Apply with the County 5. Notice to proceed 6. Statement of completion 7. Contractor payment 8. Begin special assessment (repayment) System Cost $ 25,000.00 Application Fee > 100.00 City of Aspen Rebate ($3.00/watt up to 3kW) $ 9,000.00 CORE Rebate ($.50/watt up to 2kW) $ 1,000.00 Loan (Less COA and CORE PV Rebates) $ 15,000.00 ITC (30%) $ 4,500.00 Repayment Annual Assessment S (1,518.96) Estimated Annual Cost Savings $ 550.00 Net Annual Cash Flow $ (968.961 Monthly Cost Coil l�T T State/Legislative Update SB 10-100: Multi -County LID's Qualified Energy Conservation Bonds $5.9M PACE Allocation State-wide PACE program (HB 1328- Miklosi) Additional Considerations Deed Restricted Properties Condos/HOA's Do-it-yourselfers Existing vs. New Construction Contractor Certification Rebates and Incentives Utility Release and Tracking Advance Repayment Completion time limits Next Steps Continue Stakeholder Group Meetings Final Public Outreach Detailed Internal Impact Scenarios Finalize Administrative Plan BOCC Approval Program and Website Launch and Outreach Property Owner Workshops First Submittal of Applications (June 2010) Questions and Comments Dylan Hoffman Energy Program Manager (970) 429-2897 dylan.hoffmangco.pitkin.co.us Energy Smart Loan Energy Program List of Eligible Measures Efficiency Measures Air Sealing Measures must result in final NACH of.35 (measured through blower door). Mastic only. an Must have controls (thermostat or timer, multi -speed). Fan opening must be properly insulated and sealed In winter. Ventilation ZRecoveryVentflator Must have controls (thermostat or timer, multi -speed). Fan opening must be properly insulated and sealed in winter. May be solar -powered. Hetilator Must meet Energy Star criteria. No integral electric resistance heater. R-49 minimum required In open attic; cathedral ceilings will vary. Wall R-21 minimum. Insulation Floor R-38 minimum. Ducts R-Sminimum. Perimeter R-10 minimum. Crawlspace Sealed seam and edge vapor barrier. R-10 minimum wall insulation. High Efficiency Furnace AFUE of 95%or better. Boiler AFUE of 93%or better. Heating Ground Source Heat Pump Closed loop only. Must meet Energy Star: EER>14.1, COP >=3.3. Installer must be IGSPHA certified. Programmable Thermostats Installed per manufacturer's secifications. Cooling Evaporative Cooling Installed per manufacturer's specifications. Air conditioner Replacement only. SEER a 16. Water Heating On-Demand/Tankless Energy Factor of 0.82 or higher (Energy Star listed) natural gas or propane only. Fixtures/ballasts Energy Star listed fixtures, linear fluorescent, CFL or LED fixtures that cannot be Lighting lam ed with incandescent bulbs. Timers, Sensors, Dimmers Must be hardwired to electrical service. Home Energy Monitor Must be hardwired to electrical service. Window Repair Reglazing and repair of historic, old growth windows, does not Include coatings or finishes. Exterior windows and glass doors Replacements only. Minimum U-value of.32. Must be accompanied by air sealing Windows, Doors, and measures equivalent to.35 NACH (measured through blower door). Skylights Storm windows Weatherstripping required. Total window assembly minimum U-value of.32. Window Film Must meet EnergyStar criteria. Insulating shutters or blinds R-5 minimum for shutters, R-3 for blinds, proper installation required. Insulating exterior doors Minimum U-value of.32. S II hts Renewable Replacements only. Minimum U-valueof.32. Energy Me,,ures Solar Thermal Solar Hot Water Must be rated by the Solar Rating and Certification Corporation. minimum for insulation on collector pipes. COSEIA/NABCEP certified installer. Solar Electric Solar PV 1COSEIA/NABCEP certified installer. Small Wind System size cannot exceed 20kW. Wood/Pellet Stoves Replacement Only Must meet local regulations. Minimum 75%efficiency. Particulate rating of 2 grams/hr or less. All eligible measures are subject to all applicable existing regulations and permitting processes. Payment will be made to the contractor upon final inspection by the relevant local authority, based upon existing building department practices. Contractors in compliance with relevant professional regulations are eligible to provide services in the Energy Smart Loan Program. The listing of eligible members does not constitute a warranty of any kind, nor does the Energy Smart Loan Program guarantee energy or cost savings associated with these measures. Aspen City Council Work Session Summary MEETING DATE: May 3, 2010 AGENDA TOPIC: Energy Smart Loan Program PRESENTED BY: Dylan Hoffman COUNCIL MEMBERS PRESENT: Mick Ireland, Dwayne Romero, Derek Johnson, Torre SUMMARY OF DISCUSSION: Dylan Hoffman presented on the progress in developing Pitkin County's Energy Smart Loan Program. He covered the program plan, list of eligible measures, loan pool, loan requirements, a mock loan scenario and issues that are still being decided by program planners and the Board of County Commissioners. POLICY DIRECTION: 1. Mick recommended showing assumptions about escalating energy prices in mock loan scenario. 2. Dwayne is in favor of requiring mandatory energy audits for participation in the loan program. 3.Dwayne agreed that the 1.5% administration fee to the County passes the "public sniff test" ACTION ITEMS: DUE DATE: 1. Canary Initiative staff will assist June 2010 or Pitkin County in promoting homeowner as requested Education workshops by County 2. No further required follow up required at this time. Estimated Date for Follow -Up with City Council (if necessary): Initial results of the Energy Smart Loan Program will be presented to Council in early 2011. Council Member Comments: Please note comments/questions or corrections that need to be made to these meeting notes and return to the City Manager. MEMORANDUM TO: Mayor Ireland and Aspen City Council FROM: Chris Bendon, Community Development Director COPY: John Worcester, City Attorney Cindy Houben, Pitkin County Community Development Director RE: Inn at Aspen — Work Session DATE: May 3, 2010 SUMMARY: The Inn at Aspen is a lodging and commercial building located at the base of Buttermilk Ski Area just outside the City boundary. The Inn at Aspen is not part of the Skiing Company ownership. The property appears to have the contiguity needed for annexation into the City. The property is owned by multiple parties in a condominium form of ownership. The Inn owners are contemplating a redevelopment and would like to discuss the property with the City Council. The common route the City has used for a property such as this is for the property owner to apply for the first few steps of annexation, which follows state statute, then apply for all the necessary land use approvals including zoning, and then finalize the annexation. This approval process includes public hearings with the Planning and Zoning Commission and City Council, typical of any significant project. At the point the City and the landowner are satisfied with the planning for the property, the land use approvals are granted and the annexation is finalized. This process gives both the City and the landowner the ability to "back -out" at any point through final land use approvals and up to final annexation. Another route is for the property owner and the City to complete annexation first and assign the property with zoning. Then, the property owner could proceed through the City's approval process to review the development proposal. This process provides the property owner with more certainty on zoning parameters but allows the City less discretion or ability to back -out. This approval process also includes public hearings with the Planning and Zoning Commission and City Council. In order for the Inn to apply for the development approvals, the Inn would like to have a development partner. Currently, they don't have a partner and they have not developed a specific vision or design to put forward through a land use review. The Inn owners believe attracting a development partner hinges on having a basic understanding of the City's vision and development expectations for the property. The Owners believe that this can be best accomplished if the property is first annexed and assigned specific zoning. This would not preclude the site specific development review that would come later. Page 1 of 3 Planning staff has advised the Inn that City Council would probably be reluctant to provide any direction that could be considered binding prior to a design going through public hearings. And, that land use hearings and public scrutiny may ultimately change City Council's opinion and direction. Planning staff has suggested the City's COWOP process as a potential way to define general development parameters acceptable to the City. Unlike other COWOP processes, this would not result in an ability to build the project, but would define basic development expectations and may provide the Inn with the ability to attract a partner and apply for further reviews. However, a COWOP process with a private property owner needs to include either public property (park, rights -of -way, etc.) or an element of substantial public interest such as affordable housing, public parking, etc. Alternatively, the Inn could proceed through the standard process now or wait until they have a development partner to assist them in a proposal. PLANNING ISSUES: Over the past few years, City staff has provided the following general comments to the Inn representatives: a. Annexation, then redevelopment: In the past 10-15 years, several large development projects have been entitled in the County and then annexed into the City. Highlands, Maroon Creek Club, Five -Trees are examples. Administering the entitlements of a large, complex, multi- year review approval granted by a different jurisdiction is unwieldy at best, certainly not ideal. If this property is eventually going to be developed in the City (which is staffs expectation), City staff strongly prefers the property be annexed first and the entitlements be accomplished within the City's Land Use Code. This will minimize "translation" frustrations and other land use SNAFUs. In the alternative, the property could be entitled in the County and the entitlements converted, in whole, into a development agreement between the City and the property owner. The downside to this strategy is it may require a whole new review process with the City prior to annexation. The Inn understands this and, moreover, is aware that a revised water service agreement would include the requirement for annexation at the discretion of the City. b. Coordination with Aspen Skiing Company There are two major properties at the base of Buttermilk — the SkiCo lands and the Inn property. There will undoubtedly be physical and operational overlap between the two. Ideally, both properties are designed together and the boundary is "invisible." But the ownership structure does present a very practical obstacle to this ideal — the two owners may have different timeframes and expectations. Staff has suggested that if a two-party development strategy cannot be reached that some basic physical planning be accomplished to understand access, infrastructure, or operational issues that may extend beyond the individual properties. The Inn initially attempted a joint process with the SkiCo, using Design Workshop to prepare plans that would reflect a common design and development approach. The plans that were prepared were ultimately rejected by the SkiCo, who apparently determined that they wanted to pursue a separate process with Pitkin County. Page 2 of 3 C. Pursuinz options with Pitkin County.- Planning staff has asked the Inn to pursue entitlement options with the County planning staff to discover general development parameters for this property. The County does not have a COWOP process and the Inn does not believe they have an appropriate zone district for lodge development. But, there may be a similar way to discuss and agree upon general development expectations. Those discussions with County staff have occurred. County staff has taken the position that they are not opposed to annexation and review of this development by the City, although they expect to have a strong voice through referral comments. County staff is also presenting the Inn's annexation discussion to the County Manager and Board of County Commissioners. d. Compliance with the AACP: The Inn is aware of the ongoing evolution of the Community Plan and their representatives have attended many of the meetings. A redevelopment plan for this property would need to be in compliance with the AACP. ATTACHMENTS: Exhibit A: Memo from Stan Clausen Page 3 of 3 STAN CLAUSON ASSOCIATES]Nc eti;`-,'. __MM landscape architecture. planning. resort design 42 North Oil Street Aspen, Colorado Wii L9701925-2323 f.970/920a625 Infoascaplanning.com www.scaptanning.com 8 February 2010 John Worcester, City Attorney City of Aspen 130 S. Galena Street Aspen, Colorado 81611 RE: Inn at Aspen / Request for Comments on Pre -annexation Parameters Dear John: On behalf of our client, the Inn at Aspen, we would very much appreciate your review and comment on the development parameters contemplated for the Inn at Aspen as explored in the attached preannexation documents. Based on our meeting with you on 9 September 2009, we have prepared these pre -annexation documents with the Intent of initialing a formal annexation process with the City of Aspen. The documents are Intended to provide a basis for negotiation between the City and representatives of the Inn when drafting an anticipated formal Annexation Agreement. Your agreement as to the confidentiality regarding the client's intentions and this material is appreciated. At our meeting of 9 September 2009, you outlined the following tasks as suggested pre- requisites for initiating this discussion. Those were: 1. Inform the County of our intentions; 2. Provide an analysis of the impact of an Inn at Aspen annexation on the possible annexation of other properties at the Buttermilk base; 3. Speak with Phil Overeynder regarding the impacts on the water system of additional development at the Buttermilk base; 4. Outline what the Inn at Aspen is seeking with respect to uses. FAR, unit count, heights, etc. 5. Provide a list of benefits for the City; 6. Respond to the legal question concerning the need for on annexation election if less than 100% of the owners sign the annexation petition. Attorney Jody Edwards, acting on behalf of the inn, has informed Cindy Houben, Pitkin County Planning Director, of the inn's interest in pursuing annexation with the City. In his comments Jody cited the requirements for annexation of an amended water service agreement, the lack of an appropriate zone district for lodge development in the County, and statements by City staff that they would prefer not to annex a project that had already gone through a County permit process. Item 2, above is addressed through the attached Contiguity Study, which shows that there is currently sufficient contiguity for annexation of the Inn at Aspen parcel and, further, that an Inn annexation only enhances the ability to annex adjacent Buttermilk parcels. Items 3-6 are John Worcester, City Attorney City of Aspen e S February 2010 Page Two addressed In the attached "Inn at Aspen Pre -annexation Development Overview." We believe that the community benefits would be significant. Moreover, a redevelopment of the Inn to provide additional lodging opportunities at the base of Buttermilk Is consistent with both the current Aspen Area Community Plan and on -going planning concepts in the AACP update which is now in progress. We would look forward to scheduling a meeting with you at your earliest possible convenience to receive your comments on these documents, and would like to schedule a worksesslon with the City Council on the potential annexation as soon as practicable. With best regards, Stan Clauson, AICP, ASLA STAN CLAUSON ASSOCIATES, Inc. Encl: Inn at Aspen Pre -annexation Development Overview, dated 1 February 2010 Annexation and Contiguity Study Map, revised 1 February 2010 Cc: Richard H. Frye, President, Inn at Aspen Board of Managers Steve J. Seyffert, representing the commercial interests at the Inn at Aspen Jody Edwards, Esq., Klein, Cote & Edwards, LLC . 6� STAN CLAUSON ASSOCIATES Inc landscape arcbitectute.plasnln/. resort desltn 41s Norm MITI Street Aspen. telendo 8s6st L97a/925•2323 L97a/92o,1628 IdGescoplannio9.we wrw,wplaeelnS.wn Inn at Aspen Pre -annexation Development Overview 1 February 2010 On behalf of the owners at the inn at Aspen, Stan Clauson Associates is pleased to present this Development Overview. The intention of this document is to acquaint staff and the Ctiy Council with the key factors in the potential redevelopment of the Inn at Aspen, which is a properly located in Min County and which may beseeking annexation into the City of Aspen in order to further mutually benefidd redevelopment objectives. General Information • The Inn at Aspen is located at the entrance to the city of Aspen, and is the first lodging and M-related facility that the visitor sees when enterirQ the community. • it is the intention of the Inn at Aspen to completely redevelop the existing structures as a high -quality, but affordable mid -priced lodging facility offering an attractive lodging option meeting contemporary guest needs. • The Inn at Aspen was originally constructed in 1969 as a Holiday Inn. it was subdivided and renovated in 19K and turned into a condominium lodging facility with an active rental program. • The Inn at Aspen consists of an approximately 95,000 square foot structure, containing 124 guest rooms, and 16,952 square feet of commercid, which consist of restaurant and conference meeting facilities. • The Inn at Aspen properly (the "Property") contains a total area of approximately 9 acres or392,040 sq ft. • A Joint Development Agreement will be executed by and between the inn at Aspen Condondnium Association (the "Association") and a yet to be determined development partner (the "Manager"). The Manager will manage and implement the redevelopment of the Properly. Subsequent to the execution of a Pre -Annexation Agreement, a development partner would be selected. • The initial zoning to be established on the Property Is requested to be the Ski Area Base (SKI) zone district. The zoning is requested to be reviewed as a PUD, as prescribed under Section 26.710.3M of the City of Aspen Land Use Code. The City would retain Commercial Design Review of the proposed redevelopment of the Property. The following floorarea ratios, taken from the Commercial Lodge (CI j zone district are requested be applicable to the Property. a. Total maximum FAR: 2.&1 b. Commercial uses: arts, cultural and dvio uses. Public uses: academic uses: chiklare center, commercial parking facility.1:1 c. Lodging ur>k timeshare lodging units, and exempt timesharing units:21 d. Affordable Multi -Family housing:.25:1, which may be increased by Special review, pursuant to Section 2"M of the City of Aspen Land Use Code. e. Free -Market Mull -Fort y Housing:.25:1 The following setback requirements are requested to be applicable to the Property: a. Front yard setback (from Colorado State Highway 82):100 feet. b. Side and rearyard setbacks: No requirement. Through a PUD, and with Commercial Design Review, four-story elements may be requested as part of titis project. Four-story elements ore not anticipated to exceed filly percent (50%) of the total building mass. The maximum height limitations requested for the Property are: a. Four-story bullding elements: S2 feet b. Threestorybuldngelements: 40feet a lwostory buldng elements: 28 feet Other aspects of the PUD shall be in confomwnce with the dimensional requirements of the Commercial Lodge zone dstrict including Public Amenity Space and Maximum Residential Unit Size limitations. Under applicable zoning using the Commercial Lodge zone district parameters more floor area would be allowed than is likely to be sought as part of a loud use application. The final mix of uses, square footage of development, and provision of required utilities would be developed and refined In future Annexation Agreement. Some portion of the required affordable housing requirement generated by redevelopment is proposed to be provided onsite. it Is proposed that the remaining affordable housing requirement may be provided at a location yet to be determined within the Urban Growth Boundary (UGB), such as the Aspen Airport Business Center (the "AABC'). Provision of affordable housing at the AABC would depend on future mash planning efforts. in the event the AABC B not identified as suitable for additional development, affordable housing will be located at a location or locations within the UGB acceptable to the City of Aspen, and the Association and Manager. Initial transfers of ownership Interest In Individual units from the old to the redeveloped Properly for existing owners would be exempted from the Real Estate TransferTax (RETT). Subsequent transaction would be eligible for WIT and as such would create a substantial addtonal source of RErr funding for the City. 0 Page 2 Pursuant to Parking Easement Agreement with the Aspen Ski Company, surface parking would be provided In surface parking spots in a number commensurate with the number of surface spots avaiable presently and made available throughout the redevelopmentacfivities. Final parking is proposed to be provided for by parking adjacent to the Aspen Sid Comparry's properly located to the north of the Property. Discussion with Phil Overeynder, City of Aspen Uiuittes Director, has indicated That there Is sufficient domestic water storage capacity and suffident Infrastructure to accommodate redevelopment by the Property. Mr. Overeynder has conditioned service on annexation of the Property to the City. Discussion with Tom Bracewell, Aspen Consolidated Sanitation District has Indicated thatsuftidenttinfrastructureexists for modest redevelopment. However, significant redevelopment may require upgrades to the sewersystem and would need to be the subject of an Infrastructure study to determine the extent of any improvements. Cost forsanftaifon infrastructure Improvements would be prorated between the kin at Aspen and other new development, such as additional development at kdngame Ranch or Harbert Lumber. Fo1cwing Is on outline for a proposed Pre -annexation Agreement: The Development Plan A. Development Parcel-9 acres base of Buttermilk B. Zoning of Property Proposed For Annexation 1. Zoning —SKI with au allowed and conditional uses in the SKI zone district 11. Dimensional Requirements —same as Commercial/Lodge Zone, with PUD approval for additional height up to 50 feet on certain portions of the project not to exceed 509E of the overall building mass fit. No more than 100 condo/lodge rooms (whole ownership or fractional) at maximum of 400 sf each Iv. No more than 120 condo/lodge rooms (whole ownershtp) at 500 sf each V. No more than 10 condo/lodge rooms (whole ownership) at mcDdmum of 800sf with lock -off capabilities to 400 sf sub -units vL No more than 5 condo/lodge rooms at maodmum of 1,000 sf with lock - off capabilities to 400 sf subixnft vif. Up to 25 multi -family residential units with max 1,500 sf, with additional 500 sf bonus allowed with TDRs (whole ownership, fractional or a combination) vul. Up to 30,000 sf of commercial retail space, including restaurants, conference spaces, kitchens, concierges health/fitness center, day cane faculties, etc. be Lodging amenities and services: lobby, administrative office space, storage space, etc. C. Development Rights • Page 3 L Vested Rights -7years iL Subdivision -divide the property into lots and phases during land use review process D. Traruportaflon Demand Management Plan -shuttle service from the property Into town and to the airport; immedifate access to local bus and BRF with - enhanced facilities; bicycles available for guests; guest information indicating car --free benefits. E. LEED-Cerlifted Green Construction Techniques Required F. Affordable Housing Development Obligations per code. Some portion of required AH to be provided onaite. G. Parking & Peking Easement -accommodation of modified W-o Easement, plus additional parldng for the project as required by City of Aspen Land Use Code H. Ski Easement -Accommodate SldCo Skiing Easement, but we can use much of the area beneath this easement for subgrade requirements of the lodging development. 2. Benefits to the City A. RETr B. Provision of required Affordable Housing per City of Aspen lard Use code — some portion on site C Sates tax from Inn operations D. Parking &TransitContributions E. City Control over review and development, including Commercial Design Review F. Mid -Priced affordable lodging. 3. Schedule for Annexation A. Petition B. Resolution of Substantial Compliance C Resolution of ftibiltty D. Election (very doubtful we can get 100%signatures so wilt need election) E. Annexation& Zoning Ordinances 4. Landowner's Obligations A. Petition for Annexation (signed by 50%of owners) B. Process Land Use Applications S. City's Obligations A. City's obligations with respect to annexation - including election at end of process B. City's obligations with respect to processing and reviewing land use applications in a flmety manner C. City's obligations with respect to water service 6. Property Owner's Remedy for Default by City A. Reimbursement of all costs and expenses of entitlement and annexation process if approval not received within defined parameters 7. City's Remedy for Default by Property Owner 0 Page 4 A. CRY may decry applications and petition forannexation B. ti default after approvals granted, City may refuse to issue pwr& until breach cured 8. Waiver 9. Binning Effect 10. No Third Party Beneficiaries 11. Governing Law 12. Additional Documents 13. Counterparts 14. Captions 15. Amendment 16. Assignment 17. Severabllity 18. Recording Agreement 19. Incorporation of Exhibits 20. Legal Actions Against Annexation and Development & Appeal Period 0 Page 5 iB. STAN CLAUSON ASSOCIATES INC landscape archliect'(w planning. resort design Memo 412 North MW Street Aspen, Cil4tade 8rbn t97?k25-asa) f.97919i49628 Mf•OswpWnlegwm wawmpYming.cgn To: John Worcester, Esq., City Attorney From: Stan Clauson and Patrick Rowley, Stan Clausen Associates, Inc. CC: Jody Edwards, Esq., Klein, Cote and Edwards Date: 1 February 2010 Re: Inn at Aspen / Contiguity Study In connection with the proposed annexation of the Inn at Aspen, contigu y of adjacent parcels will be increased by the annexation of the Inn at Aspen. Current contiguity with the City of Aspen boundary is In tted to those parcels with frontage on Highway 82. Thts memorandum will utilize a percentage of perimeter for identifying the contiguity threshold rather than the more normally recognized 1/6. 1/6 Is equivalent to 16%, The level of existing contiguity for the following parcels is: • Parcel Number. 273503401001 Owner. Aspen Skiing Company Approximate Area of Perimeter. 6,409 feet Contiguity Percentage: 3% (192 feel) • Parcel Number. 2735=7800 Owner. Inn at Aspen Condo Association Approximate Area of Perimeter. 2,844 feet Contiguity Percentage: 24% (681 feet) • Parcel Number. 273510102002 Owner: Aspen Skling Company Approximate Area of Perimeter. 1,991 feet Contiguity Percentage: 13% (259 feet) Upon successful completion of the annexation, contiguity with the City of Aspen boundary will be increased to encompass not only those properties with frontage on Highway 82, but those properties immediately adjacent to the Inn at Aspen. Future levels of contiguity will be: • Parcel Number. 273503401001 Owner: Aspen Skiing Company Approximate Area of Perimeter. 6,409 feet Contiguity Percentage: 18% (1,135 feet) 0 Parcel Number: 273502307800 PMMn County Colorado Deportment of TromportoHon . �.. �..�.Rppaanmee euMay ClgdRepen Fxmp C.,Mft rafnaaiCUOWb Creek I ` \ qub Cl "-Mruoon.Creek o.4F n�Slid�fnlp Wra awrmmew. .. N1 ra0f u� Crown Aspen SkHng SubcWWon edam f,°i na a `r; 27MOMxow '. c.n.a1 =�''r' aF1Qr6 bat '$1n' 2l Po % . i Mwoon Creek Club M/! /Wlema M/6 UuttermNk ' PfeMer Ptfeller PLOD PfeMa PUD rC m CL -ZU :II 26.710.330. Ski Area Base (S". A. Purpose. The purpose of the Ski Area Base (SKI) Zone District is to provide for areas which allow for a mixture of uses related to ski area uses and operations including, skiing and appurtenant uses and structures, ski area administrative offices, recreation, lodge/hotel, retail, restaurant and bar uses, tourist -oriented service uses and residential uses. It is intended that this Zone District will apply to areas located at the base of ski areas and all development within this district will be master planned through a planned unit development (PUD) process. B. Permitted uses. The following uses are permitted as of right in the Ski Area Base (SKI) Zone District: 1. Alpine and Nordic ski areas, related uses and support facilities typically associated with the uses and operations of ski areas. 2. Lodge units. 3. Hotel. 4. Multi -family dwellings. 5. Detached residential or duplex dwellings. 6. Dining rooms, customary accessory commercial uses, laundry and recreational facilities located on the same site of and for guests of lodge units, hotels and dwelling units. 7. Accessory residential dwellings restricted to Affordable Housing Guidelines and Section 26.520.040. 8. Ski area administrative offices. 9. Restaurants and bars. 10. Special events associated with ski areas including such events as ski races, bicycle races and concerts; with special event committee review. 11. Parks, outdoor recreational uses and trails. 12. Recreational facility. 13. Retail establishments. 14. Public transportation stop. 15. Terminal building and transportation related facilities. 16. Medical clinic accessory to the ski area. 17. Fire, police and emergency services facilities. 18. Accessory buildings and uses. 19. Outdoor vendor carts or areas for food and beverages sales and preparation. 20. Timeshare lodge. 21. Exempt timesharing. C. Conditional uses. The following uses are permitted as conditional uses in the Ski Area Base (SKI) Zone District, subject to the standards and procedures established in Chapter 26.425: 1. Daycare center. 2. Offices, business. 3. Public and private surface and underground parking areas. 4. Essential governmental and public utility uses, facilities, services and buildings (excluding maintenance shops). 5. Post office substation. D. Dimensional requirements. The dimensional requirements which shall apply to all permitted and conditional uses in the Ski Area Base (SKI) Zone District shall be set by the adoption of a final development plan, pursuant to Chapter 26.445, of planned unit development. E. Signs. Signs within the Ski Area Base (SKI) Zone District shall be subject to the provisions of Chapter 26.510, Signs. A sign master plan maybe approved in conjunction with a PUD review process allowing for the establishment of dimensional and quantity sign standards for the PUD. (Ord. No. 35-2000, § 1; Ord. No. 21-2002 §§5, 6 [part]) 26.710.200. Commercial Lodge (CL). A. Purpose. The purpose of the Commercial Lodge (CL) Zone District is to provide for the establishment of mixed -use commercial and lodge development by permitting commercial uses on the ground floor with lodging development above. Free-market residential units within this zone district shall be permitted, but not required, to be used as short-term tourist accommodations. The City encourages high -occupancy lodging development in this zone district. A Permitted uses. The following uses are permitted as of right in the Commercial Lodge (CL) Zone District: 1. Uses allowed in basement and ground floors: Those uses allowed in Basement and Ground Floors, respectively, within the Commercial Core Zone District. Uses and facilities necessary and incidental to uses on Upper Floors. Parking shall not be allowed as the sole use of the ground floor. 2. Uses allowed on upper floors: Hotel or lodge, timeshare lodge, exempt timesharing, offices and activities accessory to timeshare unit sales (see Chapter 26.590), conference facilities, accessory uses, storage accessory to a permitted use, affordable multi -family housing, free-market multi -family housing. (Food service for on -site lodge guests is an accessory use.) C. Conditional uses. The following uses are permitted as conditional uses in the Commercial Lodge (CL) Zone District, subject to the standards and procedures established in Chapter 26A25: 1. Retail and restaurant uses, neighborhood commercial uses, service uses, office uses, arts, cultural and civic uses, public uses, academic uses or child care centers located on upper floors. 2. Commercial parking facility, pursuant to Chapter 26.515. D. Dimensional requirements. The following dimensional requirements shall apply to all permitted and conditional uses in the Commercial Lodge (CL) Zone District: I. Minimum lot size (square feet): No requirement. 2. Minimum lot area per dwelling unit (square feet): No requirement. 3. Minimum lot width (feet): No requirement. 4. Minimum front Yard setback (feet): No requirement. 5. Minimum side yard setback (feet): No requirement. 6. Minimum rear yard setback (feet): No requirement. 7. Minimum utilityArash/recycle area: pursuant to Section 26.575.060. 8. Maximum height: 28 feet for two-story elements of a building. 36 feet for three-story elements of a building, which may be increased to 40 feet through Commercial Design Review, See Chapter 26.412. For projects with an average lodge unit size of four hundred fifty (450) square feet or less, three-story elements of a building may be 38 feet, which may be increased to 40 feet through commercial design review. 9. Minimum distance between buildings on the lot (feet): No requirement. l0. Public amenity space: Pursuant to Section 26.575.030. 11. Floor area ratio (FAR): The following FAR schedule applies to uses cumulatively up to a total maximum FAR of 2.5:1. Unless otherwise stated below, non -unit space associated with individual uses shall be attributable to the individual FAR allowance. Unless otherwise stated below, a developments non -unit space shall not count towards the FAR cap of an individual use category; however, the maximum FAR cap for the parcel shall not be exceeded. Achieving the maximum floor area ratio is subject to compliance with applicable design standards, view plane requirements, public amenity requirements and other dimensional standards. Accordingly, the maximum FAR is not an entitlement and is not achievable in all situations. a) Commercial uses, arts, cultural and civic uses; public uses; academic uses; child care centers; commercial parking facility: 1:1. b) Lodging units, timeshare lodging units and exempt timesharing units; 2:1. c) Affordable multi -family housing: .25:1, which may be increased by special review, pursuant to Section 26.430.d d) Free-market multi -family housing: .25:1. All non -unit space attributable to Free -Market Multi - Family Housing shall count towards the individual FAR allowance for Free -Market Multi -Family Housing. 12. Maximum Residential Unit Size (square feet): 1,500 sq. ft. of net livable area. a) The property owner may increase individual multi -family unit size by extinguishing historic transferable development right certificates ("certificate" or "certificates"), subject to the following: 1. The transfer ratio is five hundred (500) square feet of net livable area for each certificate that is extinguished. 2. The additional square footage accrued may be applied to multiple units. However, the maximum individual unit size attainable by transferring development rights is 2,000 sq. ft. of net livable area (i.e., no more than 500 additional square feet may be applied per unit). 3. This incentive applies only to individual unit size. Transferring development rights does not allow an increase in the FAR of the lot. Commentary. Refer to Chapter 26.535 for the procedures for extinguishing certificates E. Special review for density standard. The Planning and Zoning Commission may approve an adjustment of the "density standard," and the project shall remain qualified for the growth management incentives associated with this standard. The review shall be pursuant to the review procedures for special review, Chapter 26.430, and the following criteria: 1. The density standard may be amended by a maximum of 10% to one lodge unit per 550 square feet of lot area. An adjustment in excess of this increase may be approved through adoption of a PUD plan, but the project shall no longer be qualified for the associated incentives. 2. The project includes a generous amount of non -unit space, amenities and services for guests of the lodging operation. This can include both internal and external amenities. 3. The project provides a range of unit sizes and configurations to be attractive to a broad segment of potential guests. Flexible units are encouraged. (Ord. No. 21-2002, §§5 and 6 [part]; Ord. No. 9-2005, §2; Ord. No. 50a-2005, §9; Ord. No.10, 2007, §2) MEMORANDUM TO: Mayor and Council FROM: April Barker, Stormwater Manager, Engineering THRU: Trish Aragon, P.E., City Engineer Scott Miller, Capital Asset Director DATE OF MEMO: April 30, 2010 MEETING DATE: May 3, 2010 Work Session RE: Urban Runoff Management Plan Update SUMMARY: Staff is presenting changes to the Urban Runoff Management Plan (Manual) since the last Council work session on the subject, which occurred in August 2009. This Manual contains design criteria and technical guidance for addressing stormwater drainage in development and redevelopment in Aspen. BACKGROUND: In December 2008, Council approved a professional services contract with AMEC Earth and Environmental, Inc. for the development of an updated Urban Runoff Management Plan aimed at improving stormwater management in the City. The Urban Runoff Management Plan was originally adopted as the drainage design guidance document in 1973. The City's stormwater drainage requirements and design criteria have been periodically modified since then but never officially accepted through ordinance. Staff felt this criteria was outdated and inadequate to efficiently and consistently review development plans and to meet the goals of the Clean River Initiative. The goal of the Clean River Initiative is to significantly reduce the amount of urban stormwater pollutants reaching the Roaring Fork River. Council has stated that staff should place focus on mitigating the impacts of development and construction on the environment. Also, one of Council's Best Year Yet goals in 2009 is to implement a development review and building permitting process that enables the City Council to act as environmental stewards. There are currently no standards or requirements to address water quality in the City's drainage criteria. In April and August of 2009, staff and consultants presented an update on the manual's progress. The major topic of discussion was the new water quality design standards. The new criteria requires development and redevelopment to design and implement permanent best management practices (BMPs) that can remove pollutants from their site's runoff before it leaves their site. The pollutant of focus in Aspen and the Roaring Fork River is TSS (total suspended solids). TSS can be removed from stormwater by filtration, infiltration, and settling. Council supported this approach to improving the quality of stormwater runoff in the City. DISCUSSION: hi the August work session Council requested staff provide more opportunities for public comment. Staff held two public meetings to discuss the updated manual — October 27, 2009 and March 3, 2010. Comments and suggestions from those who attended those meetings have been incorporated into the new draft. The latest draft of the Urban Runoff Management Plan can be found online at http://www.aspenDitkin.com/Departments/Engineeriniz . Overall, the public that attended these meetings is supportive of the updated manual. Since the Council work session in August, and as a result of public meetings, changes to state requirements, and input from other City departments, the following significant changes have been made to the Manual: Exceptions made for smaller projects. Projects adding or disturbing less than 1000 square feet will be required to meet less stringent standards and allowed to submit a modified drainage plan and report that does not require a professional engineer (a portion of the Manual addressing this policy is included as Attachment A). Changes to floodplain requirements (a portion of the Manual addressing this policy is included as Attachment B). o The lowest floor of structures built or improved in the 100-year floodplain must be located 1 foot above the base flood elevation (previously, the requirement was for the lowest floor to be built at or above the base flood elevation). o New or improved critical facilities must be protected from the 500-year flood. Zones were established to identify properties within mudflow hazard areas. The "blue zone" includes those properties on or within 200 ft of a slope greater than 30%. The "yellow zone" includes those areas located south of Durant and within a 2ft or greater mudflow depth during the 100-year mudflow event. o Sites located within a blue zone will be required to do a mudflow analysis for their property. Mudflow impacts must be mitigated to the maximum extent practicable. o Sites located with a yellow zone will be analyzed on a case -by -case basis to determine if mudflow mitigation is necessary. (Chapter 7- Mudflow is included as Attachment Q. There currently is not a chapter in the Municipal Code that can incorporate stormwater management ordinances reasonably. Staff would like to establish Title 28 of the Municipal Code (draft is included as Attachment D), which would adopt the Manual as the guiding document for stormwater management in the City and would house subsequent stormwater ordinances, putting stormwater all in one place. CITY MANAGER COMMENTS: Attachment A - Minor vs Major Projects and Requirements Excerpt from Urban Runoff Management Plan, April 2010: 1.2.4 Overview of Requirements Unless specifically exempted, no development, disturbance of land or land use, or construction shall be undertaken without first having been reviewed, approved and issued a permit compliant with the requirements of this document. Unless specifically exempted, no building shall be erected, moved or structurally altered without a building permit issued pursuant to the Aspen Land Use Code. This manual provides detailed guidelines on development and building permits that require engineering review. However, for complete requirements, see the Aspen Land Use Code. All development and redevelopment projects in the City of Aspen that will: • increase the amount of impervious area on a site (this includes adding hard surface patios, increasing the footprint of the house, etc.), • disturb more than 200 square feet of land on the site (this includes grading, even if a structure or hard surface is not added, as well as "scrape and replace" of impervious area), or • add or repair snowmelt, are required to obtain an engineering review as part of the building permit application review process. At a minimum the engineering review requires documentation that there will be no adverse impact to drainage on the site or downstream of the site, description of the existing and proposed drainage, and description of the plan to address water quality requirements. However, in most cases the engineering review will require, as determined by the Development Engineer, completion of a sufficiency checklist, attendance at a Pre -Application Meeting with the Development Engineer, preparation of a compliant City of Aspen survey, and development of a Grading and Drainage Plan and Report, a Construction Management Plan, a Soils Report, and, in certain circumstances, an Excavation Stabilization Plan. The City has established a de minimus threshold for stormwater management. Generally, projects can be classified as minor or major based on the amount of impervious area added by the project and/or the amount of land that is disturbed during the project'. "Land disturbed" includes simple grading without the addition of a structure or hard surface, as well as impervious areas that are "scraped and replaced." See Table 1.1 below for general requirements. Submittal requirements vary for each project classification, as explained in the appropriate sections of 1.3. Table 1.1 General Requirements for Minor and Major Projects Impervious area added OR Project General Requirements land disturbed Classification <200 square feet ------- No requirements 200 — 1000 square feet " Minor (green) Water quality treatment for the disturbed or added area Drains to green infrastructure Does not require Professional Engineer 200 — 1000 square feet " Drains to hard infrastructure Minor (urban) WQCV for the disturbed or added area Does not require Professional Engineer >1000 square feet and WQCV for the disturbed or added area, <50% of site Major Detention to the pre -development rate for the entire site Requires Professional Engineer >50% of site, or 50% of existing 0 WQCV for entire site, structure, more Major Detention to the pre -development rate for the entire site Requires Professional Engineer - txception: Minor projects located in Environmentally Sensitive Areas, geologic hazard areas, or in jurisdictional or non - jurisdictional floodplains may be required to do a more detailed drainage analysis and design. 'The de minimus threshold for minor projects applies only to a single addition on a given piece of property. If cumulative additions on a property over time increase the impervious area by more than 1000 square feet, "major' project requirements and evaluations will apply to all impervious areas that are in addition to the "baseline' imperviousness determined from the 2008 aerial photography. For the purposes of discussion of the minor (green) versus minor (urban) above, stormwater infrastructure can be divided into two areas — hard and green. Hard stormwater infrastructure, such as streets, curbs and gutters, alleys, inlets, and pipes, do not provide any water quality benefits (Le they do not remove pollutants from stormwater runoff). "Green" infrastructure, such as grass -lined or vegetated swales, does provide water quality benefit by infiltrating some runoff and filtrating pollutants from the remaining runoff. Therefore, those projects that drain to hard infrastructure must insure that water quality improvements are being made by calculating the water quality capture volume (WQCV). More information regarding water quality improvements and guidelines for calculating the WQCV can be found in Chapter 8 of this Manual. 1.3.6 Engineering Department Requirements The Engineering Department Sufficiency Checklist requires that applicants identify the amount of work to be done for the project and the category this work fits into: minor or major. • Minor projects must only complete the minor grading and drainage plan and report checklist. • Major projects must include a compliant survey, a major site grading and drainage plan and report, a soils report, and a construction management plan. Other items that might be required with the any building permit application include an excavation and stabilization plan, public improvements site plan, floodplain permit, and/or a mudflow analysis. In addition, requirements for parking and driveways, and utility meters and pedestals will also be checked at this stage. Each of these requirements is described in greater detail below, though the guidance for some of these additional requirements is not contained in this Manual. Reference guidance documents are indicated where necessary. All checklists are included in Appendix A. Appendix A - Checklist for MINOR Developments DRAINAGE REPORT (Narrative) SHALL INCLUDE: The following should be included in a bound, narrative report. • Description of the existing site, including common location, topography, land use, ground cover, soil type (if known), drainage pattern, and receiving system. • Description of the proposed project, including changes to land use, topography, ground cover, soil type, drainage pattern and receiving system. • Discussion of any drainage issues. • Discussion of drainage basins and drainage alterations, including increases in flow, changes in direction, outfalls, etc. Note: Snowmelt cannot drain to the right-of-way. • Description of downstream stormwater conveyance system — hard infrastructure (Minor (hard)) or "green" infrastructure (Minor (green)). o Minor (green) — Description of water quality improvements. Improvements must be made for at least the project area. Describe what efforts have been made to reduce runoff and increase infiltration (e.g. reduce impervious area, disconnect impervious area, route runoff via landscape rather than hard infrastructure). o Minor (hard) — Calculations to determine the WQCV and design a BMP that can treat that volume. GRADING AND DRAINAGE PLAN (Sketch Plan) SHALL INCLUDE: The following should be provided on at least 8.5"xl 1" paper (24"06" preferred). • Name of the subdivision or project, property map and parcel number. • Date of preparation, scale, and symbol designating true north. • Property lines, streets, and waterways (swales, irrigation ditches, streams, etc.). • Boundary lines of project area including disturbance area, construction access, materials storage, etc. • Sketch of proposed work (on topographic map if possible), including calculation of disturbed area. • Drainage direction (with arrows), drainage facilities on site, existing and proposed. • Location and size of BMP to treat WQCV (for Minor (hard) projects only). • Erosion and sediment control measures and revegetation plan. Erosion must be controlled, sediment cannot be allowed to leave the site, and disturbed areas must be stabilized prior to completion. • Start and finish dates. Attachment B — Floodplain Regulations Excerpt from Urban Runoff Management Plan, April 2010: 6.3.4 Building in the Floodplain In order to construct or make improvements to buildings/structures in the 100-year floodplain, the lowest floor of the structure must be elevated to meet or exceed the base flood elevation (BFE) with one foot of freeboard. The BFE must be determined using the most updated FIS, not the FIRM. Prior to issuance of a Certificate of Occupancy, an Elevation Certificate needs to be approved by the Floodplain Administrator for the City. Development in or near the floodway is prohibited if the encroachment causes rise in the water surface above the BFE. 6.3.4.1 Elevation New construction and substantial improvement of residential structures must be elevated to or above the BFE in one of the following three ways: • Elevation on fill • Elevation on piles, posts, piers or columns • Elevation on walls or a crawlspace 6.3.4.2 Elevation Certification An Elevation Certification is an official form of the NFIP that ensures a property's lowest floor is elevated above the base flood elevation. Both the City and FEMA require that the form be used for new construction and for substantial improvements to existing buildings, both to comply with the ordinance and for the owner to obtain a flood insurance policy. See Appendix D for a copy of FEMA's Elevation Certificate. The form may be completed by a land surveyor, engineer, architect, or local official authorized by ordinance to provide floodplain management information. 6.3.4.3 Critical Facilities Flooding does occur above and beyond the 100-year floodplain. For that reason, new critical facilities and substantial changes to critical facilities shall be regulated to the 500-year flood event. New critical facilities should be located outside of the 500-year floodplain and have continuous non -inundated access during a 500-year flood event. Substantial changes to critical facilities should meet these requirements to the maximum extent possible. Critical facilities that cannot be located outside of the 500- year floodplain will require protection to the 500-year level. "Critical facilities' for floodplain purposes means a facility (structure, infrastructure, equipment, service, etc.) that if flooded may result in severe consequences to public health and safety or interrupt essential services and operations for the community at any time before, during, or after a flood. Examples of critical facilities include police, fire, emergency management or responders, hospitals, urgent care, communications facilities, public utilities, primary access routes or evacuation routes, hazardous materials facilities, gas stations, schools, day cares, senior centers, community centers, etc. Attachment C Urban Runoff Management Plan Mudflow 7.0 Introduction This chapter provides information on the potential and magnitude of mud floods and mudflows that may develop in Aspen due to rainfall events, snowmelt, or rain on snow events. This chapter also provides guidance on the design process for sites at risk for mudflows, including the allowable mud deposition and mitigation techniques. Mudflows are very viscous, hyper -concentrated sediment flows, whose fluid properties change dramatically as they flow down alluvial fans or steep channels. The behavior of the mudflow is a function of the fluid matrix properties (i.e. density, viscosity, and yield stress), channel geometry, slope, and roughness. Viscosity is in turn a function of the type of sediment (clay or silt), the sediment concentration, and the water temperature. Mudflows have high sediment concentrations and high yield stresses, which may produce laminar flow'. Smaller rain events (i.e. 10-year or 25-year storm event) are more likely to cause mudflows than larger events such as the 100-year flood. Usually, the peak concentration of sediment during a mudflow event is about 45%, and the average sediment concentration is between 20% and 35%. The probability that a mudflow event will occur in Aspen is relatively high. Geologic maps published by the U.S. Geological Survey show large areas on Aspen Mountain directly above the City that are defined as potentially unstable, and mudflows have historically occurred in and near the City. 7.1 Mudflow Analysis in Storm Drainage Master Plan The FLO-21D Model was applied as a part of the Surface Drainage Master Plan developed in 2001 (WRC Engineering 2001) (Master Plan). The model was used to estimate the amount of runoff expected to occur during a rain event and the expected depth of flow, water and sediment. WRC developed a delineation of mudflow hazard areas (mudflow plain) in the downtown portion of the City and evaluated alternatives for reducing and/or managing mudflow hazards including drains and channels, cutoff walls, diversion of mudflows to abandoned mines and regulation of development in the mudflow plain. It is notable that the WRC analysis focused only on the downtown portion of the City—mudflows have the potential to occur in other parts of the City, especially in areas that are on or adjacent to steep slopes. Based on economic analysis, the preferred alternative in the Master Plan was to regulate development within the mudflow plain by requiring modeling of the effects of development on the mudflow plain. When model results show that development activities will result in adverse impacts to nearby properties (i.e. a rise in the mudflow elevation), mitigation/refinement of project design is required to keep post - development mudflow elevations at or below pre -project levels to the maximum extent practicable. 7.2 Applicability This chapter applies to all new development and redevelopment within the City of Aspen that lies in blue or yellow mudflow zones. The blue mudflow zone includes areas on or within 200 feet of a slope greater than 30% defined on the City of Aspen slope map (can be located in the City GIS or Engineering departments). The yellow mudflow zone are those areas south of Durant that are located within the 2-ft mudflow depth on the 100-yr mudplain map in the Master Plan as shown in Figure 1. • Blue mudflow zones — For development projects that will modify existing grades or create additional obstructions (buildings, roads, etc.) in blue mudflow zones, the applicant must an analysis of the 100-year mudflow event to demonstrate that the proposed development will ' Mud floods are similar to mudflows, but they are less viscous, more turbulent and contain less sediment than mudflows (they behave more like "clear water" flood flows). Chapter 7 — Mudflow Analysis 7-1 Rev 4/2010 Attachment C Urban Runoff Management Plan manage mudflow impacts to his/her site and neighboring site to the maximum extent practicable, providing appropriate safety from mudflow impacts that are physically and economically feasible. Factors that will be considered in determining the "maximum extent practicable" for each site include mudflow depth, proximity to steep slopes, soil characteristics, slumping and earth movement, possible mudflow obstructions, potential mudflow paths, integrity/strength of the existing or proposed on -site structure(s) and neighboring structures, proposed mitigation techniques (both structural and non-structural),and economic reasonability and feasibility. • Yellow mudflow zones — For areas located in the yellow mudflow zone, requirements of this chapter will be identified by the City Engineering Department on a case -by -case basis considering factors including mudflow depth in a 100-year event, presence or close proximity of steep slopes (typically >15 or 20 percent) on -site or up- or down -gradient of a development, soil characteristics, history of past mudflows, slumping and earth movement, and other factors. Mudflow analysis is not required if the applicant can demonstrate that the potential area of blockage (i.e. length, width and height) of a proposed structure below the corresponding mudflow elevation from Figure 7.1 will remain unchanged. 7.3 FLO-2D Overview FLO-21) is a two-dimensional, finite difference flood routing model, which uses a kinematic wave or diffusive wave equation to estimate overland flow. In addition to modeling water -only flow, the program also models hyper -concentrated sediment flow. The following general description of the FLO-2D model has been adapted from the Master Plan and the FLO-2D Users Manual (O'Brien 2007). FLO-2D requires a representation of the topography of the study area. This is accomplished by establishing a network of nodes and assigning x-y coordinates and elevations to each node. The nodes must be placed in a rectangular grid with equal spacing between nodes. Decreasing the node spacing increases the number of nodes and decreases the length of time step used in the model. Both factors increase the model's run time. One of the unique features of the FLO-2D model is its ability to simulate flow problems associated with flow obstructions or loss of flood storage. Area reduction factors (ARFs) and width reduction factors (WRFs) are coefficients that modify the individual grid element surface area storage and flow width. ARFs can be used to reduce the flood volume storage on grid elements due to buildings or topography. WRFs can be assigned to any of the eight flow directions in a grid element and can partially or completely obstruct flow paths in all eight directions simulating floodwalls, buildings or berms. Flow in the model is generated by simulating rainfall on each node in the study area or by inputting a runoff hydrograph at select nodes (see Chapter 3 for developing hydrographs). Rainfall and inflow hydrographs cannot be used simultaneously. The amount and direction of overland flow is calculated in eight directions — directly forward and backward, to each side, and in the four diagonal directions. Mudflows are modeled using inflow hydrographs. The input data contains the hydrograph data, flow versus time, the concentration of sediment conveyed by the flow, and concentration by volume versus time. FLO-2D routes the hyper -concentrated flows, tracking the sediment volumes through the system. Changing sediment concentration, dilution effects, and the remobilization of deposits are simulated at each node. Mudflow cessation and deposition can be predicted by the model. Sediment concentration governs the movement of the fluid matrix. The model also accounts for the initial rainfall abstractions and infiltration. Infiltration is estimated for each node using the Green-Ampt equation. The flow area and storage volume associated with each node can be reduced to represent buildings. Streets can also be modeled to increase the conveyance through these nodes. Chapter 7 — Mudflow Analysis 7-2 Rev 4/2010 Attachment C Urban Runoff Management Plan Results generated by the FLO-213 model include outflow hydrographs at designated nodes, maximum flow depths and velocities, and a summary of the total inflow, outflow, storage, and losses within the study area. Additional documentation related to FLO-2D can be found on the website http://Www.flo-2d.cony and in the Master Plan in the mudflow section (http://www.asg)enpiti(in.comlpdfs/deuNW1963-20 odfl. 7.4 Requirements for New Development and Redevelopment Mudflow analysis for new development and redevelopment shall be conducted by a Professional Engineer with past experience with mudflow analysis, preferably with past experience using FLO-213. FLO-2D is the preferred method for mudflow analysis. However, the City is willing to accept other models or analyses that are based on the following factors: • Type and quality of soils •, Evidence of groundwater or surface water problems • Depth and quality of any fill • Slope of the site and adjacent sites • Weight that proposed structure will impose on slopes For areas falling within the delineated mudflow plain, as established in the Surface Drainage Master Plan (Master Plan), where mudflow depths are greater than 2 foot, modeling analysis should follow the steps below. Mudflow analysis using modeling methods may also be required for other mudflow hazard areas not shown in the Master Plan at the discretion of the City Engineering Department. The following steps are recommended and preferred for mudflow analysis: Obtain current official FLO-213 model files from the City of Aspen. The model files developed by WRC as a part of the Master Plan, including modifications for development projects within the mudflow plain approved by the City since the Master Plan, define the "official" mudflow model for the City of Aspen. Model files reflecting effects of streets and buildings shall be used. Model files can be obtained from the City Stormwater Manager. The City also will provide hard copy and/or electronic model results from the most recent approved application to accompany the electronic model files. 2. Create a duplicate of the official model. The user should first run model files from the City's official model on their own system without making any changes to the input files. Results should be compared with previous results to confirm that the model is running properly on the user's system. Any differences should be resolved to obtain agreement between model runs on a user's computer and previous model runs. Minor differences (< 0.1 ft) may be acceptable and may arise from using different versions of the software. 3. Refine grid. To model a proposed development, a maximum grid spacing of 50 feet is required, as recommended in the Master Plan. If new properties need to be assigned to a node or nodes due to the refined grid, the properties of the nodes from the coarser grid should be retained for the finer grid unless more detailed information is available for the finer grid. The user should run the model with the refined grid for pre -project conditions (i.e. existing structures without modification for proposed development). This model run will establish baseline mud/water surface elevations. 4. Modify geometry input. To accurately model a proposed project the user must adjust area and width reduction factors for nodes where the proposed development is located. Other than adjustments to geometric parameters to accurately reflect the proposed development, model input values in the official model should not be altered by the user. Chapter 7 - Mudflow Analysis 7-3 Rev 4/2010 .Attachment C Urban Runoff Management Plan 5. Compare predicted mud/water surface elevations with pre -project (baseline) conditions. Once the model has been run using the modified geometry to reflect the proposed development, mud/water surface outputs should be compared at nodes for pre- and post -project conditions. A rise in the mud/water surface elevation from the pre- to post -project conditions is allowable only if it affects just the property of the proposed project and the proposed project is designed for hydrostatic and dynamic forces of the mudflow. 6. Evaluate static and dynamic mudflow forces and identify potential mitigation measures. Static forces due to the mudflow can be calculated based on the density of the mudflow and the mudflow depth. The static force of the mudflow must be computed as hydrostatic pressure based on the full depth of the mudflow, as determined by the model, using 1.5 times of the hydrostatic force of water (1.5 x 62.4 Ibs1W = 93.6 Ibs/ft'). Even more significant than static forces, dynamic forces associated with mudflows have the potential to cause structural damage —according to FEMA floodplain training literature, water moving at 10 miles per hour exerts the same pressure on a structure as wind gusts at 270 miles per hour. The forces from a mudflow, with even greater density than water, are even more significant. A number of empirical formulas for calculating the dynamic forces of mudflows are available. Based on review of applicable equations, the following is recommended for calculation of mudflow dynamic forces in Aspen: P _ 9(6L4)If� 2 Where: P = Dynamic Force (Ibs/ft) H = Depth of Mudflow (ft) The dynamic force is assumed to act at a height of one-third of the mudflow depth. A safety factor of 1.5 must be applied to both the static and dynamic forces. The developer/engineer must consult with the City before beginning the mudflow protection analysis to confirm the proper application of this section. Typical mitigation measures include elevating finished floor elevations of buildings above the mudflow plain elevation (plus freeboard), construction of retaining walls to stabilize steep slopes, and construction of diversion channels and/or deflection walls. Prepare submittals to Citv. Required submittals include a tabular comparison of mud/water surface elevations at all nodes, revised mudflow plain mapping (e.g. update of mudflow depth map in Master Plan), and electronic copies of all model input and output files. Once the City reviews and approves mudflow modeling for a proposed project, the model submitted will become the new "official" model that will be used for future proposed developments within the mudflow plain. 7.5 References O'Brien J.S. FLO-213 Users Manual, Version 2007.06. June 2007. WRC Engineering, Inc., Storm Drainage Master Plan for The City of Aspen Colorado, November 2001. Federal Emergency Management Agency, Department of Homeland Security, United States Code of Federal Regulations, Title 44 — Emergency Management and Assistance. Part 60 — Criteria for Land Management and Use, 60.4 and Subpart C. Chapter 7 — Mudflow Analysis 7-4 Rev 4/2010 City of Aspen Figure 7.1 City of Aspen Mudflow Plain (Figure 7 from Master Plan) Urban Runoff Management Plan Chapter 7 — Mudflow Analysis 7-5 Rev 4/2010 Attachment D — Title 28 ORDINANCE NO. Series of 2010 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ASPEN, COLORADO, AMENDING THE ASPEN MUNICIPAL CODE BY ADDING A NEW TITLE 28 CODE REGARDING STORMWATER. WHEREAS, Title 28 establishes stormwater management policies to provide reasonable guidance for the regulation of stormwater runoff for the purpose of minimizing damage to public and private property and infrastructure and protecting and enhancing local water resources, and WHEREAS, the Urban Runoff Management Plan was developed as the guidance manual for stormwater management on developing and redeveloping lots in the City of Aspen in August, 1973, and WHEREAS, Section 26.580.020.B.6.a of the City of Aspen Municipal Code states that "the drainage plan for the proposed subdivision shall comply with the criteria in the City's "Urban Runoff Management Plan," and WHEREAS, the Urban Runoff Management Plan was updated in 2009 by staff and consultants, with input from a Technical Advisory Group comprised of local interested parties, to provide stormwater design guidance that reflects more recent science and data, that provides a more efficient development review process, and that assists in meeting the goals of the Clean River Initiative. WHEREAS, Title 28 adopts the updated Urban Runoff Management Plan as the design criteria and guiding document for stormwater management for construction and development activities within the City of Aspen. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF ASPEN, COLORADO, THAT: Section 1. That the Municipal Code of the City of Aspen, Colorado, is hereby amended by adding a new title, Title 28, Stormwater and Mudflow, which said Title shall read as follows: Attachment D — Title 28 TITLE 28. STORMWATER AND MUDFLOW Chapter 28.01 INTRODUCTION Sec. 28.01.010 Introduction It is hereby determined that: Construction and development activities, and their associated changes to land cover, alter the hydrologic response of local watersheds and increase stormwater runoff rates and volumes, which in turn increase flooding, stream channel erosion, and sediment transport and deposition; Construction and development activities also contribute to increased nonpoint source pollution and degradation of receiving waters; The impacts of development -related stormwater runoff quantity and quality can adversely affect public safety, public and private property, drinking water supplies, recreation, fish and other aquatic life, property values and other uses of lands and waters; These adverse impacts can be controlled and minimized through the regulation of stormwater runoff quantity and quality from new development and redevelopment, by the use of both structural facilities as well as nonstructural measures; Localities in the State of Colorado are required to comply with a number of both State and Federal laws, regulations and permits which require a locality to address the impacts of stormwater runoff quality and nonpoint source pollution these include the Federal Water Pollution Control Act, the Federal Water Quality Act, and the Colorado State Water Quality Standards; Therefore, the City of Aspen establishes this set of stormwater management policies to provide reasonable guidance for the regulation of stormwater runoff for the purpose of protecting local water resources from degradation. It is determined that the regulation of stormwater runoff discharges from construction and development activities and other construction activities in order to control and minimize increases in stormwater runoff rates and volumes, soil erosion, stream channel erosion, and nonpoint source pollution associated with stormwater runoff is in the public interest and will prevent threats to public health and safety. See.28.01.020 Purpose The purpose of this Title is to protect, maintain and enhance the health, safety, and welfare of the watersheds and public residing in watersheds within this jurisdiction by establishing minimum requirements and procedures to control the adverse effects Attachment D — Title 28 mudflow and of increased effects of post -development stormwater runoff and nonpoint source pollution associated with new development and redevelopment. It has been determined that proper management of stormwater runoff and mudflow will minimize damage to public and private property and infrastructure, safeguard the public health, safety, environment and general welfare of the public, and protect water and aquatic resources. This Title seeks to meet that purpose through the following objectives: (1) Minimize increases in stormwater runoff from any development in order to reduce flooding, erosion, non -point source pollution and increases in stream temperature, and maintain the integrity of stream channels and aquatic habitats; (2) Minimize increases in nonpoint source pollution caused by stormwater runoff from development which would otherwise degrade local water quality; (3) Minimize the total annual volume of surface water runoff which flows from any specific site during and following development to not exceed the pre -development hydrologic regime to the maximum extent practicable; and (4) Reduce stormwater runoff rates and volumes, soil erosion and nonpoint source pollution, wherever possible, through stormwater management controls and to ensure that these management controls are properly maintained and pose no threat to public safety. (5) Minimize the impact of a mudflow event to the maximum extent practicable. See.28.01.030 Applicability This Title shall be applicable to all construction or development activity, including but not limited to subdivision, building permit, or site plan applications, unless eligible for an exemption or granted a waiver by the City of Aspen. The Title also applies to construction or development activities that are smaller than the minimum applicability criteria if such activities are part of a larger common plan of development that meets the following applicability criteria, even though multiple separate and distinct construction or development activities may take place at different times on different schedules. In addition, all plans must also be reviewed by City staff to ensure that stormwater management measures and controls will be maintained during and after development of the site. Sec.28.01.040 Compatibility with Other Permit and Code Requirements This Title is not intended to interfere with, abrogate, or annul any other municipal code, rule or regulation, stature, or other provision of law. The requirements of this Title should be considered minimum requirements, and where any provision of this Title imposes restrictions different from those imposed by any other ordinance, rule or regulation, or other provision of law, whichever provisions are more restrictive or impose higher protective standards for human health or the environment shall be considered to take precedence. Attachment D — Title 28 Chapter 28.02 STORMWATER AND MUDFLOW DESIGN MANUAL Sec. 28.02.010. Adoption of Urban Runoff Management Plan. Pursuant to the powers and authority conferred by the Charter of the City, there is hereby adopted and incorporated herein by reference as if fully set forth those regulations contained in the Urban Runoff Management Plan (Manual), as may be amended from time to time by the City Engineer. At least one (1) copy of the aforementioned Manual shall be available for public inspection at the Community Development Department and Engineering Department. Sec. 28.02.020. Use of Urban Runoff Management Plan The City of Aspen shall use the policies, criteria and information including specifications and standards in the latest edition of the Urban Runoff Management Plan (Manual) for the proper implementation of the requirements of this Title. The Manual may be updated and expanded periodically, based on improvements in science, engineering, monitoring, and local maintenance experience. The Manual shall include a list of acceptable stormwater treatment practices, including the specific design criteria for each stormwater practice. The Manual also includes criteria for managing mudflows. The Manual may be updated and expanded from time to time, at the discretion of the local review authority, based on improvements in engineering, science, monitoring and local maintenance experience. Stormwater treatment practices that are designed and constructed in accordance with these design and sizing criteria shall be presumed to meet the minimum water quality performance standards. Sec. 28.02.030. Applicability. The Urban Runoff Management Plan, as adopted pursuant to Section 28.02.010, shall apply to all construction, development or redevelopment activity within the City; provided, however, that the City Engineer may waive one (1) or more specific provisions of the Urban Runoff Management Plan. Requests for waivers and any waivers granted by the City Engineers shall be in writing. Section 2. That Section 26.580.020(3)(6)(a) of the Aspen Municipal Code is hereby amended to read as follows: Attachment D — Title 28 a. Drainage Plan. The drainage plan for the proposed subdivision shall comply with the criteria in the City's "Urban Runoff Management Plan" set forth in Title 28. Section 3. This ordinance shall not affect any existing litigation and shall not operate as an abatement of any action or proceeding now pending under or by virtue of the ordinances repealed or amended as herein provided, and the same shall be conducted and concluded under such prior ordinances. Section 4. If any section, subsection, sentence, clause, phrase, or portion of this ordinance is for any reason held invalid or unconstitutional in a court of competent jurisdiction, such portion shall be deemed a separate, distinct and independent provision and shall not affect the validity of the remaining portions thereof. A public hearing on the ordinance shall be held on the day of , in the City Council Chambers, Aspen City Hall, Aspen, Colorado. INTRODUCED, READ AND ORDERED PUBLISHED as provided by law, by the City Council of the City of Aspen on the day of Michael C. Ireland, Mayor Attest: Kathryn S. Koch, City Clerk FINALLY, adopted, passed and approved, this day of Michael C. Ireland, Mayor Attest: Kathryn S. Koch, City Clerk