HomeMy WebLinkAboutARCmin.03022010ASPEN RECREATION CENTER
ARC ADVISORY COMMITTEE
Meeting Minutes
March 2, 2010
2:30-4:30 PM
In Attendance:
Board Members: Carol Sams, Debbie Ware, Barb Owen, Sue Smedstad, and Rick
Newton. Gordon Gerson made a brief appearance.
Staff Member(s): Tim Anderson, Jeffrey Alden and JoJo Smith
Guests: Toni Kronberg.
I. Call to Order -Sue Smedstad called the meeting to order.
Committee member comments and announcements: Barb Owen informed the
group of the upcoming spring skating show on March 6`h. There are performances
at both 4 and 7 PM.
Rick Newton asked if the radiant heat on the mezzanine is operational. Tim stated
he will check it out.
Public Comments: Toni asked about the figures in the financial portion of the
packet. Tim stated this was just a template and the figures were not accurate.
Staff Comments.• Tim stated the outdoor ice rink was closed for the season. It
was a huge success. There were many things learned from the setup this year. The
parks and recreation department received a departmental bonus for the effort of
making this rink and winter wonderland a real asset. There is a council
presentation to the staff on March 8~'. There will be summer work done to help
with the setting up of the rink for next year. Sue mentioned the tables at the
outdoor rink were great for those non-skaters.
Jessica Garrow from Community Planning has the Advisory Committee input. No
much has been done for a while but it is moving forward.
Approval of Past Minutes: The minutes from February 2, 2010 were approved
with a couple of spelling adjustments.
II.
III.
Discussion Items:
ARC Expansion.• A draft report of the expansion plan will be available by the
April AC meeting. The expansion plan is on the May City Council agenda.
Tim will be meeting with Bob Pattillo about the basic engineering and
structure issues. The Ballard King Group will be addressing the private sector
competition that surfaced prior to the original ARC plan. Tim stated we serve
a different clientele. We serve the mom and pop who cannot afford the private
club. The pazking summary was emailed to the committee members. There is
an issue with some school programming that cannot be changed. When there
are big or multiple events happening, parking enforcement and attendants are
very important to maximize on the available parking spaces. Hiring a police or
security officer or having parents help during the big events would be good.
Maybe user's fees should be considered to help with the mitigation. The
church parking lots as well as the surrounding neighborhood streets are not
available. Information on public transportation needs to be encouraged. Also,
during the winter it would be good to have all of the available pazking spaces
to maximize on the parking capacity. Club sports like AVSC need to be
considered.
2. Event/Rental Policy: The newest draft was discussed. There aze still several
issues that need to be changed. Tim will provide revised copy for next
meeting.
3. Indoor Flooring Use: There are specific times that some groups have
booked but there are still a lot of available time slots. All types of events and
activities were brought up such as indoor soccer, inline skating and dodge
ball. The installation will start on April 1 after the disabled veterans use the
ice in the morning. All involved staff will be on hand to see how this flooring
is put together. Templates will be made for the LIA comers. The flooring will
be in till at least the middle of May through the lacrosse tournament.
4. Monthly Financial report: Jeff presented the group with the template he has
come up with. These are not actual numbers. Jeff will provide a glossary and
narrative with guidelines for the completed template.
Tim also brought up the new technology of setting up "counters" for entries.
Updates and Progress Reports:
1. Business Calendar. No discussion.
2. Monthly Financial Report (actual numbers): The real numbers should be
available for the next meeting.
Wi-Fi Costs and progress: This would be cost prohibitive for this year. We
will need to incorporate into next year's budget. The possibility of a donor
sponsoring part or the full amount of the installation and monthly operating
cost was discussed.
IV. Action Items:
The updated draft of the Special Events criteria will be on the agenda for the next
meeting.
V. Other Business:
Junior Hockey Locker Room Remodel: Chris Lockrem stated there is no
funding available. The locker room project is now off the plate at this point.
Meeting Adjourned at 4:30 PM
Next regular meeting date and time: Apri16. 2010