HomeMy WebLinkAboutARCmin.06012110ARC ADVISORY COMMITTEE
Meeting Minutes
June Ol, 2010
2:30-4:30 PM
In Attendance:
Board Members: Debbie Ware, Barb Owen, Sue Smedsted and Gordon Gerson.
Staff Member(s): Tim Anderson, Jon Larson, and JoJo Smith
Guests: Karen Pillsbury, Chris Lockrem
I.
II.
Call to Order -Sue Smedsted called the meeting to order.
Committee member comments and announcements: The timing of the basic ARC
expansion packets was good for City Council. There were no new comments or
questions that were not already anticipated.
Public Comments: No comments
Staff Comments: Tim shared some articles and emails that appeared after the
City Council ARC Expansion presentation. They were very supportive and high
energy. People have had very positive comments about the expansion possibility.
Tim will be the Parks and Recreation spokesperson on the project.
Approval of Past Minutes: The minutes from OS-04-10 were approved.
Discussion Items:
ARC Expansion: Next step. The ARC will have a survey available to get
public comment on the fitness expansion prospect. Sue suggested having a
community meeting with neighbors sooner than later so that there are no
eleventh hour surprises. A rough Performa will also be provided.
Membership information from several local recreation centers was provided.
The committee would like to see what Basalt currently offers as well as the
Maroon Creek Club membership pricing.
2. Recreation Subsidy as it relates to ARC expansion: Tim spoke of the
recovery rates and subsidy levels of other communities. We aze right in with
what most communities have as a recovery rate. Durango is the only one that
has a better than average rate of azound 90%. Sue wanted to look at the
recovery plan by program. This is information will be available with the Cost
Analysis model Jeff Alden is working on. Tim also stated that it was
important to focus on the subsidy of the whole recreation division rather than
just on the ARC.
Tim stated the original business plan done back when we first opened needs to
be updated. The current information should be retained for future use. Sue
mentioned that some of the information gathered for the Aspen Community
Plan should also be included. Budget season is in September. All information
needs to be gathered by August for the budget season. Sue would like to see
the information gathered for the budget process. Tim will put this topic on the
agenda for discussion in the July and August meetings. The long range plan
needs to be looked at also.
Cost Analysis; use to just fy ARC expansion: Jeff Alden stated he will have a
rough draft of the Cost Analysis model for the next meeting. All of the
supervisors need to sign off on how things have been allocated. By the August
meeting, there will be half a year's data to process which should provide a
good picture.
4. Monthly Financial Report: The data from past years still has to be
interpreted since the general ledger accounts were changed for 2010. Jeff
explained some of the data such as the burn rates and historical YTD. A
summary sheet was provided in the packet to explain some of the trends by
each area as well as an overview of the entire recreation division.
5. Expiring Terms: Tim will follow-up with who will represent SPARC
Representatives.
III. Updates and Progress Reports:
1. Cost Analysis: Covered above.
Ice Scheduling.• There was representation from Aspen Junior Hockey, Aspen
Skate Club and the City of Aspen programming. Most of the scheduling has
been done with groups being relatively satisfied. One issue has to do with the
lack showers at the Aspen Ice Garden. Chris Lockrem spoke of the increase
seen in the girls' hockey program. The practices at the ice garden are not
conducive to having the girls there for practices. There is only one shower
available for 40 girls. He would like to move them back to the Lewis Ice
Arena where the locker room has numerous showers and locker space.
Jon stated there were several requests made by the Revolution Skating Club,
who was not represented at the meeting today. There is one time frame that all
the user groups want. Chris mentioned it would be fair to have all the user
groups take an eazly morning time slot. Junior Hockey has numerous ones and
they also have participants that live down valley. Several committee members
agreed. There was a lot of discussion on how to make it work and even
extending the time frame to two hours which would possibly accommodate
several user groups. The represented groups will discuss further and come up
with a solution.
IV. Action Items:
V. Other Business:
1. Junior Hockey Locker Room Remodel: On Hold
Meeting Adjourned at 4:30 PM
Next regular meeting date and time: July 06, 2010