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ASPEN RECREATION CENTER
ARC ADVISORY COMMITTEE
Meeting Minutes
August 03, 2010
2:30 -4:00 PM
In Attendance:
Board Members: Scott Writer, Debbie Ware, Barb Owen, Sue Smedstad, Carol
Sams and Gordon Gerson.
Staff Member(s): Tim Anderson, Jon Larson, Jeff Alden and JoJo Smith
Guests: Karen Pillsbury. Toni Kronberg came in about an hour into the meeting.
Call to Order - Scott Writer called the meeting to order.
Committee member comments and announcements: Scott thanked out -going
committee members Debbie Ware and Barb Owen for their hard work and
dedication. They have continually added their wealth of knowledge and
experience to the committee.
Public Comments: Toni stated the council meeting on August 16 included the
Aerial Connection proposal.
Staff Comments: No comments
Approval of Past Minutes: The minutes from 07 -06 -10 were approved with the
notation of Bob Langley's name correction.
II. Discussion Items:
1. ARC Expansion Update: There is a questions and answer meeting about the
possible ARC fitness expansion from 4 -6 PM in Room 209 after the regularly
scheduled shortened Advisory Committee (AC) meeting. The main focus will
be to go over the possible expansion and listen to comments and questions
brought up by the group.
One of the survey questions was about how much more people were willing to
spend for the fitness expansion. Thirty nine percent were willing to spend
11 -20 % more. Tim will share the survey results at the meeting. It will take
$83,000 to take the possible expansion to the next level. This will include
detailed drawings, architectural, engineering and needs assessment and the
actual cost of the project. The next level will be short of the bid documents.
Tim will be getting together with the asset management department
somewhere around the end of September or beginning of October to go over
details for the next level aspect. This would go into the 2011 budget. Scott
wanted to see a summary for the committee members with a letter that would
be finalized at the next AC meeting for the budget process. Tim will provide
dates of the budget meeting.
2. AACP: The last Aspen Area Community Plan was done in 1998. Tim
attended the meeting with the Planning and Zoning (P & Z) committee about
the Parks, Recreation, Open Space and Trail Chapter of the plan. He pointed
out all of the accomplishments since 1998 such as the ball fields and the ARC.
They spent four hours reviewing the submitted recreation document. An
attachment was provided of the changes they made to the chapter. The P & Z
committee made changes that reflected a more generic rather than a specific
document. Scott asked if there will a final document that the committee can
see. Tim stated Ben Gagnon from the community development department
will produce a final draft. Tim will send out the final version before the P & Z
finalize the document.
3. Monthly Financial Report: There are adjustments being made for the
shortfall in revenues. Tim states we are looking to use only full time staff as
much as possible. The part-time staff cost is $40- 45,000 per year. Some labor
is being switched to AMP projects that have different funding. The aquatics
supervisor will be spending 75% of her time lifeguarding. Budget will be met
without any reduction in service.
4. AIG Longevity Discussion During 2011 Budget Process: Not discussed.
III. Updates and Progress Reports:
1. Ice Scheduling: Not discussed.
2. Cost Analysis: Jeff states it is tough to get a comparison as there have been
changes made almost every year. It would be good to have at least a three year
comparison with no changes. Tim says there is still a lot of work to be done
on being able to get a good comparison due to all of the changes made
throughout the year.
The cost allocation for the user groups still needs to be re- worked. Gordon
would like to identify variances and also what assumptions for the cost
analysis are being made. Jeff stated he would get that information together.
Tim stated the cost of ice per hour is easy but the cost per user group is
difficult to determine. Tim stated the prior business plan identified only direct
cost, not the indirect costs. Jeff will continue to work on the cost analysis
project.
a. Fee comparison: This information is being gathered from centers across
the state. They will be from mountain towns primarily.
3. Fall Closure Updates: Dates for the fall closure are Saturday, September
18th after Doggie Day at 4 PM through Sunday, September 26`
IV. Action Items:
1. Expiring Terms /Replacements: This is the last meeting for Debbie Ware and
Barbara Owen. New committee members should be here for the September
meeting. Gordon stated he has one gentleman interested that Scott will get in
touch with.
V. Other Business: Added at the meeting
1. Continuum Care Center Purchase: There are three interested parties in the
purchase of the Moore property located on Maroon Creek Road. The three
different parties interested are Open Space, continuum of care group and a
private entity. Each entity is working on independently on their proposal.
There is no public involvement at this time. Everything has been very private
to date. Scott wants to make sure the AC committee gets involved with the
process of any purchase of the property.
Meeting Adjourned at 4:00 PM
Next regular meeting date and time: September 07, 2010
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