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ASPEN RECREATION CENTER
ARC ADVISORY COMMITTEE
Meeting Minutes
February 1, 2011
2:30 -4:30 PM
In Attendance:
Board Members: Scott Writer, Gordon Gerson, Karen Pillsbury, Sue Smedstad and
Patrick Keelty.
Staff Member(s): Jeffrey Alden, Jon Larson, and JoJo Smith
Guests:
I. Call to Order — Scott Writer called the meeting to order.
Committee member comments and announcements: Scott stated there is a "girls
only" ice skating party on February 4, 5:00 — 6:45 PM at the LIA. Each age group
will have people available to skate with. There will be hockey equipment
available at no charge.
Art Daily will not be able to serve on the committee. Carol Sams may not be able
to serve on the committee as well. Scott will look into possible replacements.
Gordon mentioned a friend of his may be interested in becoming a committee
member.
Public Comments: No public.
Staff Comments: Jeff requested going over the financials first which Scott
approved.
Approval of Past Minutes: The minutes from 01 -04 -11 were approved.
H. Discussion Items:
1. Monthly /End of Year Financial Discussion: Jeff stated the revenues at the
Aspen Ice Garden and Lewis Ice Arena are down for 2011. The subsidy is
short by around $26,000 which represents about 2 %. Supervisors are asked to
forecast expenditures on a monthly basis. Revenues are tracked on a weekly
basis with a summary of possible reasons of highs and lows and trends that
may be happening. Scott asked about how many members are in each of the
ice user groups. He also wanted to know how the ice use distribution is
determined. He would like to see facts of ice hours used and use of ice by
number of users. Jon stated he will provide that information.
Sue wanted to thank Jeff for his work on all of the information and that the
numbers he is providing are making sense.
2. SPARC Funds directed toward ARC.: To date, SPARC has paid $7.4 million
of the $8 million due to the City of Aspen for the construction of the Lewis
Ice Arena. There is approximately $425,000 in bad debt. He would like to ask
the city to keep the remaining funds due and start a new campaign to match
the remainder of the funds. Scott wants to keep the money and use it at the
arena rather than have it go back to the city general fund This money would
possibly be used to create a skating history and maybe other commercial
history using the Lewis Ice Arena walls as the spotlight. The south wall could
have the history of skating and ponds around Aspen for people to view as they
head outdoors to the Winter Wonderland. The remaining walls could have
hockey and figure skating history displayed. Scott stated Jonathan Lewis liked
this idea. Scott brought preliminary drawings of possible use of the wall space
in the Lewis Ice Arena. Sue stated if an effort was being put forth, there
needed to be a strategic plan.
3. Promotional Partnerships on user events, facility usage: There are
numerous groups in Aspen to form partnerships with such as the Historical
Society and the Arts Council. The committee would like to get together with
these groups and determine a "planning piece" in working together for the
future.
4. User Group Information: Not covered.
III. Updates and Progress Reports:
1. AACP: No new news.
2. ARC Expansion Drawings: Not covered.
IV. Action Items:
1. Sister Cities Flags: Not covered.
2. Ice charges for special events (policy): Not covered.
V. Other Business:
Meeting Adjourned at 4:00 PM
Next regular meeting date and time: March 01, 2011
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