HomeMy WebLinkAboutARCmin.010411 A SPEN
Draft
ASPEN RECREATION CENTER
ARC ADVISORY COMMITTEE
Meeting Minutes
January 4, 2011
2:30 -4:30 PM
In Attendance:
Board Members: Sue Smedstad, Gordon Gerson, Karen Pillsbury, Patrick Keelty
and Art Daily.
Staff Member(s): Tim Anderson, Jeffrey Alden, Jon Larson, Nick Nicolson, Steve
Cronin and JoJo Smith
Guests:
Call to Order — Sue Smedstad called the meeting to order.
Committee member comments and announcements: No comments.
Public Comments: No comments.
Staff Comments: Financials and the technology presentation will be covered
first.
Approval of Past Minutes: The minutes from 12 -07 -10 were approved.
II. Discussion Items:
1. AACP: Jessica Grabow stated the Advisory Committee (AC) can lobby for
the desired Parks and Recreation changes before City Council when public
comments are being heard during a council meeting. The date for this meeting
has not been determined yet. Tim will provide the date and the most recent
copy of the plan when it is available.
2. ARC Expansion Drawings, next step: With such a strong 2010 finish, Tim
would like to go back to City Council in May with the next step proposal for
the design costs associated with the expansion. Tim had one of parks our staff,
Steve Cronin do computer enhanced drawings of what the expansion might
look like. He incorporated several different views including both the interior
and exterior. These drawings could be used to generate excitement about this
project. Sue wondered if waiting till after the May election is a good idea. The
election could bring a more conservative group that may not want to do any
projects of this sort. Gordon wondered if we did get a group interested in
moving forward with this project, who would take the helm? Sue felt that no
one needs to take the helm as long as everyone is informed, passionate and
knowledgeable about the project. She felt the SPARC brochure for the Lewis
Ice Arena was very well done. She would like to see a handout designed and a
webpage created with the information. This could also possibly be another
"naming opportunity ".
3. Presentation of Technology upgrades: Nick Nicholson presented the Parks
and Recreation Patron/Admin Network Infrastructure Five Year plan. The
original plan was budgeted with $250,000. It has been cut down to $210,000.
The five years span from 2009 -2013. It started with the hard -wired Intranet —
for Active deployment and ends with patron access Count and Flow metrics
management. There are eight steps to get there. We are at the mid -point year
of this plan. Eventually, thumb scans would be the method of choice to allow
entry and access into the facility rather than the card swipes. The thumb scan
is about 99% accurate and reliable. Cameras are being installed for security,
the on -line brochure and recapture of loss incidents. Eventually we will have
light beams to track where patrons go in the facility. The public internet
access is currently being considered as well as a cell phone booster for patron
access.
4. Monthly Financial Report: Jeff stated the 2010 revenues finished strong.
The information he passed out has numbers from our Active software which
has an up to the hour cashering system (real time). The final numbers posted
in the City of Aspen Finance department are in the Eden software which can
sometimes be 4 -5 days behind in being posted. Active allows the department
to see the revenues sooner. The profit and loss statement in the handout is for
November. Next month, the revenues will be for the entire year.
III. Updates and Progress Reports:
1. Outdoor Ponds: The egress to the ponds is greatly improved from last year.
Brad Fite also created the outdoor lighting around the ponds. Jon stated
returning people from last year have commented on how much better the
ponds are this year. The pond ice is good enough to hold up to a Zamboni (ice
resurfacer) make. Sue stated she wanted to recognize Brad Fite in sharing his
dream of what the ponds could be. Tim wanted to thank all of the staff and
their efforts and hard work in making the ponds happen.
IV. Action Items:
1. Sister Cities Flags: Tim will contact Griff to get flags put up in the Lewis
Ice Arena. They can later be moved if SPARC wants to change the location.
V. Other Business:
Meeting Adjourned at 4:00 PM
Next regular meeting date and time: February 1, 2011
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * **