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ASPEN RECREATION CENTER
ARC ADVISORY COMMITTEE
Meeting Minutes
June 07, 2011
2:30 -4:30 PM
In Attendance:
Board Members: Scott Writer, Gordon Gerson, Sue Smedstad and Patrick Keelty.
Staff Member(s): Tim Anderson, Jeffrey Alden, and JoJo Smith
Public: No public
I. Call to Order — Scott Writer called the meeting to order.
Committee member comments and announcements: No comments.
Public Comments: N/A
Staff Comments: No comments.
Approval of Past Minutes: The minutes from 05 -03 -11 were approved with a
correction of Art Daily instead of Andy Daily. The April 5 meeting was
cancelled. Scott Writer stated Matt Ferguson would be replacing Art Daily.
II. Discussion Items:
1. Monthly Financial Discussion: Jeff Alden stated the revenues are down. The
Aspen Ice Garden (AIG) does have savings with the dry floor events. Jeff took
out the encumbrances to show a better picture of current expenses. The three
full time positions will be frozen for the remainder of this year. Even with the
changes the savings are not showing up. Each supervisor is currently
providing week by week forecasting as well as forecasting for the rest of the
year.
2. SPARC Funds directed toward ARC: There are currently no updates on this
topic. Scott Writer asked if the money should be used for the Lewis Ice Arena
(LIA) alone or looks at the bigger picture of the Aspen Recreation Center
(ARC).
3. Summer Ice Policies: Karen Pillsbury and Jon Larson were not present. This
will be covered at the next meeting.
4. Junior Hockey Locker Room Remodel: Jon was unavailable to give an update.
5. Concession Operator Replacement: The current operator is leaving
September 1, 2011. Request for proposals (RFP) have been advertised and are
due back for consideration by 6/21/11 for a replacement of the operation of
the concession stand. Scott wondered if the City of Aspen would consider
taking the concession stand over. He asked about the possibility of Chef Jeff
from the schools and the hospital or the Red Mountain Grill operators being
considered. Tim will be going over all of the interested parties after the RFP's
are submitted.
III. Updates and Progress Reports:
1. AACP: Scott would like to add the fitness facility expansion at the Aspen
Recreation Center to the Aspen Area Community Plan (AACP). Scott feels
the plan only addresses the program expansion rather than including the
facility expansion. Scott asked Jeff to provide the financial information of the
cost scenarios previously handed out.
There was some discussion as the whether the Advisory Committee (AC)
should stick with the aspiration statement originally provided to the AACP or
go with what is on the current document. Tim stated there is a lot of
discussion among various groups whether this is a regulatory document or a
guidance document. The committee agreed the ACCP document is good for
now as it pertains to parks and recreation. Scott stated he would attend the
next ACCP meeting as an interested individual rather than an AC member.
2. Compressor /Refrigerant Replacement (AIG): The compressor work is set to
begin on August 1 lth and continue for a month approximately. Ice will be
taken out after the last camp on June 24` The Antique Fair is opening on July
1 The Art Show will be over on August 10` There is a meeting with all of
the user groups on the evening of June 15 at the Aspen Ice Garden (AIG) to
go over this information.
3. 2012 Budget Development: Tim stated the service and maintenance levels
have been cut as much as possible. Any further cuts could jeopardize both
service and maintenance levels. The current cost analysis model with help re-
evaluate the recreation subsidy and service level. Sue Smedstad and the
committee agreed it is important to keep the maintenance up.
Scott would like to "promote ourselves as what we provide — Aspen is about
recreation ". He would like to provide council with information about "what
we do ". Tim stated new programming is being looked at on a continuous
basis. Patrick Keelty asked why golf passes cannot be sold at the golf course.
Tim stated there are currently two different software packages at golf.
Additional staffing would be needed to be able to sell passes at the golf course
at this time.
Tim stated the idea and discussion of having the recreation department set up
as an enterprise fund has fallen off the plate. Recreation will continue to
operate as it has in the past.
Scott would like to know when the budget process for 2012 is starting. Tim
will bring in progress status of the budget process. The main budget process
discussion is in mid September and early October.
4. Sister Cities Flags: All of the flags are up in the mezzanine. Griff needs to
get the stories of the cities to Tim to display.
IV. Action Items:
1. Support for New Fitness Equipment: There was demo weight and cardio
equipment used for two weeks provided by two different companies.
Feedback was gathered as to what equipment people liked best. Tim stated the
contract for the weight equipment is before council this upcoming Monday,
June 11 th . The equipment will be going in this summer. The cardio room
upgrade will be next year. The ARC saw a 25% increase in pass sales when
the original equipment was installed. Scott stated the committee does support
the purchase of the new equipment.
2. Learn To Skate Program: This program cost the City of Aspen an
approximate 20K in the past. Information was given to all ice skating
instructors and clubs and a request for proposal (RFP) was advertised. Only
one skating instructor submitted an RFP.
Scott felt there should be more public skating. There should always be public
skating available after school. Scott felt that maybe the City didn't need to
provide a Learn to Skate (LTS) if all of the clubs provided their own.
V. Other Business:
1.
Meeting Adjourned at 4:00 PM
Next regular meeting date and time: July 05, 2011