Loading...
HomeMy WebLinkAboutordinance.council.032-11 ORDINANCE NO. 32 (Series of 2011) AN ORDINANCE APPROPRIATING AN INCREASE IN THE ASSET MANAGEMENT PLAN FUND EXPENDITURES OF 5187,900, AN INCREASE IN THE GENERAL FUND OF 5278,280, AN INCREASE IN THE WHEELER OPERA HOUSE FUND OF $665,000, AN INCREASE IN THE CITY TOURISM PROMOTION FUND OF $22,320, AN INCREASE IN THE TRANSPORTATION FUND OF 567,130, AN INCREASE IN THE HOUSING DEVELOPMENT FUND OF $115,000, AN INCREASE IN THE KIDS FIRST FUND OF 5108,600, A DECREASE IN THE STORMWATER FUND OF 5500,000, AN INCREASE IN THE PARKS AND OPEN SPACE CAPITAL FUND OF 56,710, A DECREASE IN THE ELECTRIC UTILITY FUND OF 5200,000, AN INCREASE IN THE PARKING FUND OF 5100,000, AN INCREASE IN THE TRUSCOTT HOUSING FUND OF $15,000, AN INCREASE IN THE MAROLT HOUSING FUND OF $50,000, AND AN INCREASE IN THE HOUSING.ADMINASTRITION FUND OF $26,800. WHEREA$, by virtue of Section 9.12 of the Home Rule Charter, the City Council may make supplemental appropriations; and WHEREAS, the City Manager has certified that the City has unappropriated current year revenues and /or unappropriated prior year fund balance available for appropriations in the following funds: ASSET MANAGEMENT PLAN FUND, GENERAL FUND, WHEELER OPERA HOUSE FUND, CITY TOURISM PROMOTIONAL FUND, TRANSPORTATION FUND, HOUSING DEVELOPMENT FUND, KIDS FIRST FUND, STORMWATER FUND, PARKS AND OPEN SPACE CAPITAL FUND, ELECTRIC UTILITY FUND, PARKING FUND, TRUSCOTT HOUSING FUND, MAROLT HOUSING FUND, AND HOUSING ADMINISTRATION FUND. WHEREAS, the City Council is advised that certain expenditures, revenue and transfers must be approved. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF ASPEN, COLORADO: Section 1 Upon the City Manager's certification that there are current year revenues and /or prior year fund balances available for appropriation in the: ASSET MANAGEMENT PLAN FUND, GENERAL FUND, WHEELER OPERA HOUSE FUND, CITY TOURISM PROMOTIONAL FUND, TRANSPORTATION FUND, HOUSING DEVELOPMENT FUND, KIDS FIRST FUND, STORMWATER FUND, PARKS AND OPEN SPACE CAPITAL FUND, ELECTRIC UTILITY FUND, PARKING FUND, TRUSCOTT HOUSING FUND, MAROLT HOUSING FUND, AND HOUSING ADMINISTRATION FUND. The City Council hereby makes supplemental appropriations as itemized in the Attachment A. Section 2 If any section, subdivision, sentence, clause, phrase, or portion of this ordinance is for any reason invalid or unconstitutional by any court or competent jurisdiction, such portion shall be deemed a separate, distinct and independent provision and such holding shall not affect the validity of the remaining portion thereof. Section 3 A public hearing on this ordinance will be held Monday, the 28 day of November 2011 at 5:00 PM in the City Council chambers, City Hall, 130 South Galena INTRODUCED, READ, APPROVED AND ORDERED PUBLISHED AND /OR POSTED ON FIRST READING on the 14th day of November, 2011. ATTEST: Kathryn S. fch, y Clerk Michael C. Ireland, } j T Mayor FINALLY ADOPTED AFTER PUBLIC HEARING on the 28th day of November, 2011. ATTEST: r:Lf./ " e--- ,,S24 02, 9 2/ Kathryn S. 'ch, ity Clerk Mic . el C. Ireland, Mayo Approved as to Form: Jo Worcester, City Attorney Q N » N N N N q N» N» » N N » N N $ » C E o o $ o o n, $ „m N» « - a N N N NN N» - N N » »NN .,, N » N » » c m ° a23333J aa ar.aa 0 8 0 8 0- saga °$ 8 a N ' n » N N ` N » °N N»NNNN°„o, °q N°„o, N »°.m gaga N°f ° R m O 1- $ jt. _ 2 ° `°o ° 00 N m ° °m 0 ° O O ° S p °E N NN» » h N N N » » N » N N » » n 0 e P m P n e P P y T C 0 M C Si V N » N »»» N N N C � N y � » N N »» N »^ N ,,,,-,a $N N N 6 is W ° a ° p O $ p ° V b 8 N N O X 311 T N » CPI N y Ft ri P IGi` N N » N» N N— N » N » y � �n N �n » N »N N N N » N N » »» ✓°i ° » N»»» N yr N z N N O° N» N N m gaga N a X - _ H g 00 n �°. N ..°. N N » » a o N» a .°I. ..k d— N »»» N» N N » N c c N n 9 $ .NE N N » » a - • N N gaaaaaaa aa aa, ° 2 2 8 aNNao » a 2 N.°.,o,� o ° $ u E N » N N» N » N» N » ; N »» • tt e ° N 5, 35 r °e l 5 5 5 5 8 5 5 °n 5 5 5,, g $ V h » » N N» N $ 8 N N N .�+ N N N $ N a e e w » n N P N N N O O N N H N N» N N N N » N N N it ;qg 5 E % c E $ a ` ' � v 3 f c t. i , 5 E i e ° u n a n i ' 2 - - a z 1 b g° x 'o E E z` Vol W y_ y t _ LL S. i2 E2-- u` ° o^ e 8 _g 3° g Fa! x J a F ° W N Y O Q a 8 d$ v S i= _ v , E ` E c` o E 3 m° W c I - s s h V I n w w N A C ` �� ' v im °I n a 3 u r i xA N c o N 3 � ` 3 w x a� r E _ N r x i ,c' .. z City of Aspen Attachment B 2011 Supplemental Budget New Funding Requests All Requests are one - time unless otherwise noted. Department / Fund New Request Description Amount Subtotal by Dept. Genetal Flint " .:' ..: City Contributions 001.02.04300.84145 This is formal appropriation of the Council approved American Airline contribution. $50,000 Subtotal, City Contributions $50,000 Building 001.21.210000.82999 Legal counsel for the criminal defense of former City/County building inspector. The 550,000 approved funding of $100,000 has been used; additional funding is required for legal counsel expenses. Subtotal, Building 550,000 Environmental Health 001.25.25500.80012 EH is unable to absorb the cost of living increase adjustment in their 2011 operational $2,600 budget this request brings payroll inline with COL increase. 001.25.25500.82999 EH is requesting funding to pay the County for yard waste pick up at the RIO Grande $3,750 Recycle Center. See memo for additional details. 001.25.25500.82xxx I83xxx EH is requesting funding to implement the new bag ordinance. This request is offset by $60,000 the fee collections in 2012 and 2013. See memo for additional details. Subtotal, Environmental Health 566,350 Police 001.31.31200.90040 Grant funded overtime for DUI enforcement shifts. This request is 100% grant funded. $9,600 001.31.31200.80040 Request is for " rent -a- cop" reimbursement for the American Idol event at the Aspen $1,520 Meadows earlier in 2011. This request is 100% offset by a contract for service from the Aspen Meadows. Subtotal, Police $11,120 Special Events 001.70.71729.82900 This is formal appropriation of Council approved mall entertainment in 2011. Staff is 512,000 asking Council to approve this entertainment as an ongoing request. 001.70.71727.82900 This is formal appropriation of the approved funding for the Pro cycling Challenge. $40,000 Invoices are still coming in, this is the maximum funding needed to close out the event. Subtotal, Special Events 552,000 Recreation Department 001.71.71400.84311 Youth scholarships funded 100% by donations from the Elks Lodge and Thrift Shop in the $10,000 amounts of 57,000 and 53,000 respectively. See memo for additional details. Subtotal, Recreation Department $10,000 Aspen Ice Garden 001.74.`.82222 All City of Aspen facilities are now paying for electric and water utilities starting in $15,900 November of 2011. This requests is needed to pay these expenses for the remainder of the year. Starting in 2012, the additional costs are built into the operational budget for the Recreation Department. Subtotal, Aspen Ice Garden 515,900 Subtotal, General Fund 5255,370 WfteeferQ ., pera Houx Fun 120.94.94292.86001 Formal appropriation of additional funding for the Lease Space Renovation approved at 5665,000 the August 1, 2011 work session. See memo for additional details. Subtotal, Wheeler Opera House Fund 5665,000 Citytourism Promptto6 Fund - 130.00.19000.82025 ACRA is repaying a $80,000 loan received in 2009 in full. This payment is funded 100% $22,320 from the dedicated lodging tax collections in 2010 and 2011. Subtotal City Tourism Promotion Fund $22,320 Tt'ansportatlon'EUnd 141.94.94648.86001 RFTA received a 51 million FASTER grant to implement ITS services on non -BRT buses 567,130 and to coordinate procurement and implementation with other transit agencies in the region including ECO Transit, Glenwood Springs, The Town of Snowmass Village, the City of Aspen, and RFTA. About 10 buses and 6 shuttles in the City of Aspen Fleet will be outfitted with the AVL /CAD system The key objectives of this ITS system are to improve efficiency, better monitoring of system performance, providing safe, convenient, reliable, and user friendly transit services. The total cost of the system for Aspen's fleet is 5363,636. The City of Aspen will only pay the local match on the grant of 567,130. See memo for additional details. Subtotal, Transportation Fund $67,130 City of Aspen Attachment B 2011 Supplemental Budget New Funding Requests All Requests are one -time unless otherwise noted. Department / Fund New Request Description Amount Subtotal by Dept. Housing Development fund :. 3 . 150.23.23121.86001 Staff recommends appropriation from the Housing Development Fund's fund balance for $115,000 securing completion of civil construction, hot water mechanical system commissioning and pump and design changes, completion of committed improvements and additions to Phase 1 related to the density increase agreements, and subsidies to the HOA for damages to site improvements. See memo for additional details. Subtotal, Housing Development Fund $115,000 Kids First Fund 152.26.26200.84729 Grant funds from the State of Colorado Statewide Strategic Use Fund (SSUF) were $108,600 awarded and paid at a higher rate than we anticipated; we are asking for budget authority to spend these funds for the purpose they were awarded. The RRREDC section of the Kids First fund is all outside grant funding; expenditures and revenues are equal. The fiscal year for the state is Julyl- June 30 so often these funds are awarded after our budget is set for the year. This request will allow us to spend the amount equal to the amount of revenues received for this program. See memo for additional details. Subtotal, Kids First Fund: $108,600 Parks and OpefSpace capital Fund . . 340.94.81156.86001 East of Aspen Trail project is a joint City /County project. The project was completed in $6,710 July of 2011. The project ran over budget by $6,710; this overage will be 100% paid for by a County reimbursement of these expenses. Subtotal, Parks and Open Space Capital Fund $6,710 7rdscottHOUShIg Furrd .. ' .. .. :. 491 01.45042.82999 Truscott has experienced a high volume of turnover this year. Turnovers create $15,000 additional expenses from sub contracted labor. Truscott also contracted out snow removal and landscaping in 2011. See memo for additional details. Subtotal, Truscott Housing Fund $15,000 Marolt Housing Fund 492.01.45041.82222 Winter 2010 -2011 occupancy levels exceeded expectations by 38 %. This increased $20,000 occupancy resulted in higher turnover and maintenance costs. Staff is requesting to increase utility levels to equal occupancy levels. This is an ongoing request. See memo for additional details. 492.01.45041.82999 Winter 2010 -2011 occupancy levels exceeded expectations by 38 %. This increased $30,000 occupancy resulted in higher turnover and maintenance costs. Staff is requesting to increase service levels to equal occupancy levels. This is an ongoing request. See memo for additional details. Subtotal, Marolt Housing Fund $50,000 Asset Management Plan Fund ..... 000.91.94643.86001 Council approved a contract of $ 133, 854.50 for with All Valley Maintenance and $133,900 Mechanical to replace the two boilers that serve the building. This project is 100% funded by building contingency fund set up by the Red Brick Council for the Arts. This request is for the formal appropriation of this funding. See memo for additional details. 000.41.93915.86001 Replacement of Marolt Housing Road. This road was damaged during the 2007 /2008 $54,000 winter season when Marolt Open Space was needed for snow storage. This road will be repaved with 3" overlay which will improve the structural strength and resolve the load issue on the road. This project is 100% funded from the Street's Department's departmental savings. Subtotal, Asset Management Plan Fund $187,900 Total New Requests All Funds: $1,493,030 Total New Requests After Offsetting Funding Source: $1,086,380 * Italics Indicates offsetting funding source City Of Aspen Attachment C 2011 Technical Adjustments Department /Fund Technical Adjustment Description Amount Subtotal 6enerat. Fund . . 001.25.25000.xxxxx Council approved the radon grant request in the 2012 $22,910 budget development process. Due to the timing of the grant staff is requesting the funding to be appropriated in 2011. The Environmental Health Department has received a radon grant from the Colorado Department of Public Health and Environment (CDPHE) to educate citizens on how to remediate their home for radon, whether it is a single family home or multi - family complex. All costs will be 100% reimbursed by CDPHE. 001.41.41000.88900 Moving funds from Street's departmental savings to the ($54,000) transfer line item to pay for re- pavement of the Marolt Housing Road. 001.95.00000.95000 Transfer from the General Fund to the AMP Fund to fund $54,000 the repaving of Marolt Housing Road. This project is 100%o paid for by the Street Departmental savings. Subtotal, General Fund 522,910 Stormwater Fund _ 160.94.94123.86001 2011 Water Quality Wetlands project has been combined (5500,000) with the Parks RIO Grande Park Improvement Project. This project is now budgeted in total in the Parks and Open Space Fund and funded with a transfer from the Stormwater Fund for their portion of the project. Subtotal, Stormwater Fund ($500,000) Parking Fund ` ' - 451.94.81153.86001 5100,000 of the $1,025,000 that was approved in the 2012 $100,000 budget development work sessions is requested to move up to 2011. The total of the Galena Street Plaza has not changed only the timing of work. See memo for additional details. Subtotal, Water Fund $100,000 Electrte Fund _ 431.95.00000.95001 Reduction in the franchise fee transfer from the Electric ($200,000) Fund to the General Fund. Council approved this reduction in the 2012 budget development work sessions until 2016. Subtotal, Electric Fund ($200,000) Ho usingAdmrnistration Fund "' _ .: . 620.95.00000.95492 5% of rent is paid to the Housing Administration Fund on a $26,800 yearly basis. In 2010, rental income was sufficiently lower than the 2010 budget resulting in overpayment in 2010. These funds will be transferred back to the Marolt Housing Fund. Subtotal, Housing Administration Fund $26,800 Total Technical Adjustment All Funds: ($550,290) Attachment D .. ?. _.._ ....::. ......_ 20111NTERFUND TRANSFERS Transfer From Transfer To Transfer Amount Puronse of interhmd Trandde( OOOLAssetJC�TnagmncM Flan Fund, �...:;, n ' . Wheeler Opera House Fund $88,490 Red Brick West End Project 10 Yr IF Loan Information Technology Fund $74,440 Fund Capital Projects Transferred to Fund Debt Service Fund 93640 Series 2005- STRR - AMP'S Portion Subtotal, Transfers $256,570 Information Technology Fund 5849,040 IT Overhead Payment Information Technology Fund 5112,450 Fund IT Accumulated Departmental Savings Information Technology Fund $25,830 Departmental Savings to Pay for Capital Project AMP Fund $21,000 Police Dept. Savings to Pay for Detective Vehicle AMP Fund $54,000 Street's Savings to Pay for Marolt Road Repair Parks and Open Space Fund 557,540 Partial Subsidy of Food Tax Refund Employee Housing Fund 5240,000 City of Aspen Affordable Housing Subtotal, Transfers 51,359,860 100 , -Park$ and Open Fund! e _. . _ .. Parks and Open Space Capital Fund 51,615,320 Capital Projects Debt Service Fund 5837,400 Parks 2005 Open Space Bonds Debt Service Fund 5537,130 2001 Sales Tax Revenue Bonds Debt Service Fund 5290,690 2009 Sales Tax Revenue Bonds (Refunding '01) Debt Service Fund 5950,730 Series 2005 - STRR - Park's Portion Golf Course Fund 5 146,020 Series 2005 - STRR - Golf's Portion General Fund 56,970 Central Savings General Fund 5884,110 Overhead Payment Information Technology Fund 5100,840 IT Overhead Payment Employee Housing Fund $63,860 City of Aspen Affordable Housing Subtotal, Transfers 55,433,070 120, - Wheeler Ppua,OUSe Fund - Employee Housing Fund 573,120 City of Aspen Affordable Housing General Fund 58,970 Central Savings General Fund 5353,960 Overhead Payment Information Technology Fund 568,790 IT Overhead Payment Subtotal, Transfers 5504,840 141 Transportatlaofund Employee Housing Fund 58,440 City of Aspen Affordable Housing General Fund 57,190 Central Savings General Fund 573,980 Use Tax Positions General Fund 5164,030 Overhead Payment Information Technology Fund 524,720 IT Overhead Payment Subtotal, Transfers 5278,360 150 - Housingbevelopmen Fund Housing Administration Fund 5188,940 Operations Subsidy (50% of total) General Fund $355,740 Overhead Payment Information Technology Fund 516,480 IT Overhead Payment Truscott Housing Fund 5709,590 Truscott I, 2001 Housing Bonds Subsidy Parks and Open Space Fund ja Percentage of Food Tax Refund Subtotal, Transfers 51,285,160 152. - Kids PITA Fund ':' ... General Fund 5117,480 Overhead Payment General Fund 53,430 Central Savings Information Technology Fund 530,300 IT Overhead Payment Employee Housing Fund 515,440 City of Aspen Affordable Housing Parks and Open Space Fund $17,610 Percentage of Food Tax Refund Subtotal, Transfers 5184,260 160- Stormwater Fund General Fund 5145,970 Overhead Payment General Fund 512,670 Central Savings Parks and Open Space Capital Fund 5100,000 Joint Capital Project - Stormwater Ponds Information Technology Fund 53,790 IT Overhead Payment Employee Housing Fund 59,160 City of Aspen Affordable Housing Water Utility Fund 545.000 Payback Start Up Costs Subtotal, Transfers 5316,590 421 =1Water 01148!Ond ,. General Fund 5524,970 Overhead Payment General Fund $26,470 Central Savings Information Technology Fund 5139,800 IT Overhead Payment General Fund 51,000,000 Operations Facilities Land Employee Housing Fund 5128,550 City of Aspen Affordable Housing Parks and Open Space Fund 5150,000 Water Usage Conservation Program Attachment D 2011 INTERFUND: Transfer From Transfer To _ . Transfer Amount Purpose of interfund Transfer Renewable Energy Fund 52,802.030 Raw Water and Drainline /Penstock Projects Subtotal, Transfers 54,711,820 Renewable Energy Fund 5426,640 Purchase of Hydroelectric Power Renewable Energy Fund 5110,000 Purchase of Hydroelectric Power General Fund 5223,090 Overhead Payment General Fund 56,350 Central Savings Information Technology Fund 510,040 IT Overhead Payment Water Utility Fund 5183,580 Electric Utility portion of Utility Billing Services Water Utility Fund 5116,480 1/2 of Global Warming Program Employee Housing Fund $15,440 City of Aspen Affordable Housing General Fund ,$250400 Franchise Fee Subtotal, Transfers 51,341,620 494 - Renewable Energy Fw'd .. .. General Fund $33,910 Overhead Payment Employee Housing Fund $4,580 City of Aspen Affordable Housing Subtotal, Transfers 538,490 451. ParkingFUnd .. . General Fund 5345,030 Overhead Payment General Fund $3,040 Central Savings Information Technology Fund 554,730 IT Overhead Payment Employee Housing Fund 540,520 City of Aspen Affordable Housing Transportation Fund 5550 000 Transportation Fund Subsidy Subtotal, Transfers 5993,320 4 -6061 Course FUnd , General Fund 5169,850 Overhead Payment General Fund $2,480 Central Savings Information Technology Fund $28,980 IT Overhead Payment Parks and Open Space Fund 524,660 Repayment of Golf Start Up Funding - IF loan Employee Housing Fund 521,680 City of Aspen Affordable Housing Subtotal, Transfers 5247,650 _ 441 - Trusmtt lousing Fund Housing Administration Fund 549,230 Overhead Payment General Fund 558,500 Overhead Payment Employee Housing Fund 1S,,SL3 City of Aspen Affordable Housing Subtotal, Transfers 5113,250 492 - Marolt R4usingtund ,. .. General Fund 549,870 Overhead Payment Information Technology Fund 53,790 IT Overhead Payment Housing Administration Fund 531,850 Overhead Payment Employee Housing Fund $4,510 City of Aspen Affordable Housing Subtotal, Transfers 590,020 516 informatlon Tedmplugy Fund General Fund 5260,590 Overhead Payment Funds 5729,870 Capital Projects - Double Budgeted Funds 564,610 Capital Projects - Double Budgeted - 1st Ord. AMP Fund 589,460 Capital Projects - Double Budgeted - 1st Ord. Employee Housing Fund 533,770 City of Aspen Affordable Housing Subtotal, Transfers 51,178,300 620 - HousinfAdministntioeFpnd [ General Fund $73,760 Overhead Payment Marolt Housing Fund $26i 800 Over Payment of 5% of Rent in 2010 Employee Housing Fund 547,920 City of Aspen Affordable Housing Subtotal, Transfers 5148,480 622 - Smuggler Nousingtund „ Housing Administration Fund $2,390 Overhead Payment General Fund 515.470 Overhead Payment Subtotal, Transfers 517,860 501 - Health Insurance Fund Employee Health Insurance Fund 53.341 490 Employee Health Insurance Premiums Subtotal, Transfers $3,341,490 2011 TOTAL INTERFUND TRANSFERS 521,901,010 2011 Fall Budget Ordinance — 2nd Reading Departmental Memos Included Updated Environmental Health Memo on the Funding Request for Single Use Bag Ordinance 1 c ti a N. cmm R r E , m $ F ` o M ¢ O °c U 9 O m `9o_a x E . t ) g • 0, 3 gore g .LL Z'vi CN m m „ £ m iwg'C 8 E e 1 _ 5m� o�mm 2 -73 i . 17 ' C o D :&Rmzt • °_ a. ` a„„„„1„i1/4 S a , ` A d �o :�: a Yr 2� U 4� _� : Q Z 1O J 2 Q % . 0 c .5 t° b o o c 4 0 ,)•0 C ai 0 "' ,7 0 cn y x, .G .2 o •� u L'' u 'cC -d v ro :_1 cs C el y. O. 0.— 0 3'� 2 C -2 3 ro p E o v O.'O u V Z w 0 $ 'O u � " ca '� v u grog. H v ° o \� cl O GL 0 . Z •C fl. ..0 0 x u 0 11 2 l�. Z O L1. ro O u Le) �0 �n t G 0 0 m a 3 - O L. . c u a 1•- c' v :1 O . c :x U X, E a- w x . G �-v t'" c o r4 U u „ , , i5.4., - '6 G .4 "O �O 0 G I L i' .y N. H `� !� p O u v w y" E v ra N y v I u c T 1.., i.. P2 0 GL cn 3� ro 3" .Ci. v, 0 ° C O E a v u 8 , ,d 0 Y a 0 , 0 1 N'' O m O L •.i 7 RS L �r 0 0 H O .J h U • G p O v' v 0 v °x r7 O U °.a..,b o'dv 3 v � u v N C n O 0 w a w to " m E �co> a � ,� a ° i, ° O 'C y ,. 0 L b , > C ; V. 0 �0 Q. T 0 WIE 414 if '0 3 �° ° v c v 3 o tip x' v b O cn cip v 4� =� v c •= v° 3 �� c 33 ��orov v��o b� W M C w ie , y . c. v 0 v v � u b U Z ,�ti C C N '0 C 3 T 0 .: w LL et a i-' N O u ..y. — . G N (2 (5 R. d