HomeMy WebLinkAboutARCmin.080211 P ARKS & RECREATION
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ASPEN RECREATION CENTER
ARC ADVISORY COMMITTEE
Meeting Minutes
August 02, 2011
2:30 -4:30 PM
In Attendance:
Board Members: Scott Writer, Gordon Gerson, Karen Pillsbury, Sue Smedstad and
Patrick Keelty.
Staff Member(s): Tim Anderson, Jon Larson, and JoJo Smith
Public: Revolutions Skating Club: Bob Langley, Michelle Hocknell,
Taline Isberian
Aspen Skating Club: Lisa Bodek and Teri Hooper
I. Call to Order — Scott Writer called the meeting to order.
Committee member comments and announcements: Carol Sams is stepping
down as an ARC Advisory Committee (AC) member. Another school teacher,
Benta, has been suggested as a possible candidate. Gordon also mentioned Brooks
as another interested party. Tim will post the vacancy for the general public to
submit their applications through August 31, 2011. Tim will bring the
applications to the next scheduled Advisory Committee meeting. The AC
committee will be involved in the selection process of the new board member.
Matt Ferguson is an AC member candidate from the SPARC group. He will make
his decision of his availability as soon as the Crown property vote is in.
Public Comments: Representatives from the Revolutions and Aspen Skating
Club were present to work on the winter ice schedule.
Staff Comments: No comments.
Approval of Past Minutes: The minutes from 06 -03 -11 were approved.
II. Discussion Items:
1. Monthly Financial Discussion: No discussion.
2. Winter Ice Schedule: Jon Larson presented three scenarios on what the
2011 -12 winter ice schedule could look like at the Lewis Ice Arena (LIA). The
current ice usage at the Aspen Ice Garden (AIG) is fine with all of the groups.
The first proposal was the same as last year's schedule. The second proposal
had more public skate time as well as morning sessions for everyone. The
third had a couple of different times mixed in with some changing of
historical ice usage in the afternoon. Scott stated based on his calculations the
Revolutions had 100% of their ice time at prime time. Aspen Skating Club
had approximately 90% and Aspen Junior hockey was at 73% prime time hour
usage.
All ice user groups would prefer the prime time ice starting right after school.
The outdoor ponds can only be counted on for two months at most. Scott
Writer would like to have the public skate session extended in the afternoon to
accommodate kids coming over from school. Teri Hooper would like to have
the "Learn to Skate" (LTS) program offered at the same time and day every
week. Questions were raised about the number of participants utilizing the
specific hours including public. Tim stated that public skating has its seasons
with numbers being high during the busy seasons. Scott wants to make sure to
have numbers of participants tracked on the user ice schedule to help
determine the best use of the prime time ice. The prime time hours need to be
determined. Currently the prime time hours are considered 3:00 — 9:00 PM.
Other arenas stated the prime time is 3:00 — 7:00 PM. With a few
modifications, proposal number three was considered by all of the groups
present to be the best selection for ice usage at the Lewis Ice Arena.
3. User Group Information: The user group information needs to be tracked on
a monthly basis.
4. Fitness Center Drawings: It will cost approximately $85,000 to get the next
set of drawings for the fitness center expansion. The drawings would be just
short of the structural drawings needed for building.
Scott stated the City of Aspen has $100,000 to spend on the Lewis Ice Arena
painting and the history wall.
Tim stated there would be a work session to help determine the future of the
Aspen Ice Garden and what type and number of events can be held there.
Also, new flooring is being considered to help with insulation and the look of
the flooring for the events.
III. Updates and Progress Reports:
1. AACP: City Council would like to move forward with this. There should be
something scheduled soon.
2. Compressor /Refrigerant Replacement (AIG): The project is going well and
is ahead of schedule.
3. 2012 Budget Development: No discussion.
IV. Action Items:
V. Other Business:
Meeting Adjourned at 4:00 PM
Next regular meeting date and time: September 6, 2011, 2:30 PM