HomeMy WebLinkAboutagenda.council.worksession.20120306 MEMORANDUM
TO: Aspen Board of Health
FROM: CJ Oliver, Public Health Agency Director
Jannette Whitcomb, Senior Environmental Health Program
Coordinator
DATE OF MEMO: March 1, 2012
MEETING DATE: March 6, 2012
RE: First Quarterly Board of Health Meeting 2012
Local Public and Environmental Health Improvement Plan Update
Staff is currently gathering information on topic areas specified in the AACP Lifelong Aspenite
and Environmental Stewardship sections to determine our current areas of need on the Public
Health front. Citizen feedback from the process will be combined with data gathered from
sources such as the Colorado Department of Public Health and Environment ( CDPHE), AVH,
Community Health and others to determine our top priorities. We will also assess our capacity to
address those identified priorities to help ensure that our efforts are focused in areas where we
can have a significant impact.
Each jurisdiction will have its own unique set of priorities and a plan to address them but we are
currently collaborating with other agencies in our area in our plan formulation process. Those
agencies include Pitkin County, Garfield County, and Eagle County along with CDPHE. One of
the driving forces in our priority selection process is the newly released list of 10 Winnable
Battles by the CDPHE. While not all topics on the list will be appropriate for every jurisdiction,
they are a useful steering tool for the process.
Winnable Battles:
Clean Air Clean Water
Infectious Disease Prevention Injury Prevention
Mental Health and Substance Abuse Obesity
Oral Health Safe Food
Tobacco Unintended Pregnancy
For a full description of the programs visit http: / /www.cdphe .state.co.us/hs /winnable.html.
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Aspen intends to include several of the winnable battle topics in our Public Health improvement
plan including Clean Air, Clean Water, Disease Prevention, and Substance Abuse. Finalized
priorities will be presented to the Board of Health at a future meeting.
Regional Air Quality Collaboration
The City of Aspen Environment Health Department is participating in a new western slope air
quality regional collaboration initiated by CDPHE. The goals of the collaboration are to promote
consistency in communicating air quality to local communities; encourage local government
flexibility; understand the purpose of the Air Quality Index and Action Days; and how to
efficiently convey information when alerting the public about Action Days.
On February 27, 2012, representatives from the environmental health departments located on the
western slope attended a conference call to discuss current and future communication methods
available. Lisa Clarke, with CDPHE's Air Division, provided examples of Action Days seen on
the western slope that include:
Key
Seale - Air Quaial Index (AQII
• Blowing dust advisories 0 -50
• Wildfire smoke health advisories 1111 51
-100
50 o r, , — .:e
• PM2.5 Action Days (typically winter) 151 -200 !WHEN H1 y (tYP y ) 3m -300 vFF, IINHE lh,
• Ozone Action Days (winter & summer) xn -500 unrNThUHS
Lisa also promoted the EPA's Air Quality Index (AQI) for a consistent, health based
communication tool. The AQI tells how clean or polluted the air is, and what associated health
effects might be of concern. The AQI focuses on health effects a person may experience within a
few hours or days after breathing polluted air. EPA calculates the AQI for five major air
pollutants regulated by the Clean Air Act:
• ground -level ozone,
• particle pollution (also known as particulate matter),
• carbon monoxide,
• sulfur dioxide, and
• nitrogen dioxide.
For each of these pollutants, EPA has established national air quality standards to protect public
health .Ground -level ozone and airborne particles are the two pollutants that pose the greatest
threat to human health in our area and the country.
The first step that Aspen, and other western slope environmental health departments, can take is
to add the AQI key and a link to the state's air quality summary page to our website. This step
will begin the process of educating our community about how air quality relates to their health.
Radon
The City of Aspen Environmental Health Department applied for and was awarded $22,501
for the 2012 Radon grant cycle with CDPHE. This is the third year we have been awarded a
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radon grant. This grant will cover two radon mitigation classes: one designed for the single
family homeowner and the other designed for the multi - family homeowners' association
board and owners. Two mitigation systems will be installed that will serve as
demonstrations to aid in the classes. The purpose of the multi - family radon mitigation
class is to demonstrate how radon can impact an entire multi- family building and the steps
necessary to mitigate high radon levels.
Also, new this year is that Aspen applied for a multi - jurisdictional project to get radon test
kits to residents throughout the valley. Participating agencies include: Pitkin County
Environmental Health Department, Eagle County Environmental Health Department and
both Eagle and Pitkin Energy Smart Centers.
Radon test results are starting to come in. In Aspen over 66% of the homes tested this year
had a radon level above the EPA action level of 4 pCi /L. Staff are starting to assist
homeowners that have high radon by answering their questions and directing them to a list
of local NEHA certified radon mitigation companies.
Cottage Foods Bill
House Bill 12 -1027, also known as the Colorado Cottage Foods bill has passed the House and is
now assigned to the Agriculture, Energy and Natural Resources Committee. A hearing date has
not been set but the bill appears to be well supported.
The Cottage Foods Bill would encourage the sale of locally grown foods, especially limited foods
like produce, baked goods, spices, and other non - potentially hazardous items at farmer's markets
and roadside stands. It is likely that the bill will pass this year and there will be some impact on
our workload. Environmental Health Department staff serves on the state committee working to
ensure that the bill addresses some of the food safety concerns raised by last year's initial bill. To
date all of those concerns raised by the committee have been addressed.
Medical Officer's Update
Dr. Morris Cohen will provide an update on local, state, and national conditions pertaining to
influenza season as well as a discussion on unpasteurized dairy products.
Public Health Agency Director
State law requires each local public health agency to appoint a director, who then selects staff
and administers programs in the areas of food protection, air and water quality, and solid and
hazardous waste. Staff asks the board to appoint CJ Oliver as the director of the City of Aspen
public health agency as described in the job description for the Environmental Health
Department director's position. We ask the Board to approve our submission of form 1014 -6 to
the state, with CJ's additional years of experience being substituted for a master's degree, as
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provided in Senate Bill 194. This is an updated version of the form the board approved in
November 2011 to designate CJ as the interim public health agency director.
Attachments
Attachment A- Form 1014 -6
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A } +acH Mere- A
Instructions for Form 1014 -6
Substitution or Waiver of Minimum Requirements for a Public Health Director
Pursuant to 6 CCR 1014 -6, county or district public health agency directors are requ to possess a minimum of five years
within the past ten of public health experience and have a master's degree in public health or a related discipline. For
candidates who are otherwise prepared to carry out the duties of a public health director, the county or district board of
health may substitute year for year professional public health work experience for certain academic requirements or
exceptional academic preparation for certain experience requirements. To comply with 6 CCR 1014 -6, county or district
boards of health must submit Form 1014 -6 within 30 days of substituting the requirements to the state board of health for
review.
Instructions for Completing Form 1014 -6
Section 1. Complete the items in section one. Items 1.2 through 1.6 pertain to the person appointed to the position of public
health director for whom a substitution or waiver has been granted.
1.1 Enter the name of the county or district public health agency that shall be directed by the person appointed
1.2 Enter the name of the person appointed to the position of public health director.
1.3 Check the box corresponding to the highest degree attained. If the highest degree attained is not on the list, check
"other" and write in the degree information.
1.4 Enter the total number of years of public health experience.
1.5 Enter the total number of years of experience supervising public health professionals.
1.6 Enter the total number of years of experience in a health, environmental, or administrative field.
Section 2.
2.1 Check the appropriate box to indicate whether the county or district board of health substituted experience for
education, or education for experience, or whether the county or district board of health waived the minimum
qualification requirements.
2.2. Complete this section only if the county or district board of health granted a substitution of experience for
education.
Appointees to the position of public health director must have a minimum of five years experience in public
health and at least a Masters Degree. For appointees not having a Masters degree, year for year public health or
related experience may be substituted. Provide a narrative description of the appointee's experience for which
such a substitution was granted.
2.3 Complete this section only if the county or district board of health granted a substitution of education for
experience.
Appointees to the position of public health director must have a minimum of five years experience in public
health and at least a Masters Degree. For appointees not having five years of public health experience, academic
preparation beyond a Masters degree may be substituted on a year for year basis. Provide a narrative description
of the appointee's education for which such a substitution was granted.
2.4 Complete this section only if the county or district board of health waived the minimum qualifications.
For appointees otherwise prepared to carry out the duties of a public health director, the county or district public
health agency may waive unmet education and/or experience requirements. Provide a narrative description of
the board's rationale for waiving the minimum requirements. The narrative must address:
Limitations to the board's ability to recruit qualified candidates that are inherent in the jurisdiction (e.g,
population); whether the person appointed will seek to obtain additional education and/or experience within five
years of the granted waiver; and, whether the county or district board of health has explored joining with another
county or establishing a district public health agency having a qualified public health director.
Section 3. Provide any additional information you wish the state board of health to consider in reviewing this substitution
or waiver.
Please mail, fax or email to: Colorado Board of Health
ATTN: Jamie Thornton, Program Assistant
Colorado Department of Public Health and Environment
4300 Cherry Creek Drive South EDO -A5
Denver, Colorado 80246 -1530
FAX: 303 -691 -7702, e-mail: jamie.thornton @state.co.us
3/2/2012
•
Form 1014 -6: Substitution or Waiver of Minimum Requirements for a Public
Health Director
Section 1.
7" x Aspen Local Public Health Agency
R -,s - CJ Oliver
•Associates Degree
'' , ®Bachelors Degree
' j ;. ❑ Masters Degree
*,
DDoctoral Degree
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Section 2.1
belt
@ Substitution of year for year professional public health work experience for academic requirements
(complete section 2.2)
❑Substitution of exceptional academic preparation for public health experience requirements (complete
section 2.3)
❑Waiver of minimum qualifications (complete section 2.4)
Section 2.2 — Descri s tion of Substitution: Ex' erience for Education
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CJ Oliver, Senior Environmental Health Specialist for the City of Aspen, has ten years of successful and responsible
performance of a variety of public health programs. We are granting a "year- for -year professional public health service
experience" substitution for education requirement. CJ has served as the food program manager for the City of Aspen
for six years, has trained new staff in other agencies in the state in conducting of food service plan reviews, and has
supervised staff in a variety of public and environmental health programs. He manages the PM -10 program for Aspen,
serves as logistics section chief in the joint incident management team for West Nile/H1N1 or similar issues, and
oversees coordination with other internal agencies and external non - profits in water quality issues. He has made
numerous presentations of public and environmental health issues to Aspen's Board of Health and City Council. CJ has
exceptional skills in problem solving and collaboration, having gained the trust and respect of Aspen's many food
service managers, who use him as a valuable resource in addressing issues and training employees. He works closely
with managers of several other city departments in addressing public and environmental issues raised by city events and
programs and has an exceptional ability to create allies in difficult situations. He is widely respected in the community
and city organization as an effective professional with a wide breadth of knowledge. CJ will successfully meet the
obligations of the Public Health Revitalization Act and the needs of the Aspen Board of Health. Given the priorities of
Aspen's Board of Health and the greatest gaps in meeting these priorities, CJ has the best experience, expertise, and
personal relationships to serve as Aspen's Public Health Agency Director.
Section 2.3 — Descri 8 tion of Substitution: Education for Ex i erience
3/2/2012 1
Section 2.4 — Waiver of Minimum Qualifications
In order to comply with the minimum qualifications as established by the Colorado State Board of Health in 6 CCR 1014 -6,
this County or District Board of Health has waived the minimum qualifications in consideration of the following:
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Section 3 �
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Although rural areas, and especially resort towns with small permanent populations but very large demands for services,
have unique challenges in recruiting and retaining excellent employees, Aspen's unique public and environmental health
challenges are the reason CJ Oliver is the best qualified person to serve as Aspen's Public Health Agency Director at this
time. Providing the substitution of experience for education allows Aspen to benefit from CJ's proven ability to bring
together diverse positions to solve local challenges in the public and environmental health areas.
Chair, County or District Board of Health Date
President, State Board of Health Date
3/2/2012 2
MEMORANDUM
TO: Mayor and City Council
FROM: Ashley Cantrell, Sustainability Coordinator
THRU: CJ Oliver, Environmental Health Director
DATE OF MEMO: March 1, 2012
MEETING DATE: March 6, 2012
RE: Sustainability Update
DISCUSSION:
The purpose of this discussion is to provide Council with an update on some of the
sustainability programs and draw attention to those key times when Council support
and presence is requested.
Reusable Bag Program:
The bag ordinance will go into effect on May 1 at both Clark's and City Markets. Plastic
bags will no longer be available at checkout and paper bags will be available for a fee of
$0.20 each.
Staff has begun implementing an extensive outreach campaign, under the name of
Waste Free Roaring Fork.org (Attachment A) The City has also partnered with CORE to
buy reusable bags that are made locally at a new sewing company called Gar Co
Sewing Works, using repurposed materials from outdoor recreation companies like
GoLite and Big Agnes. These bags will be made available at an affordable price and
new release bags will be produced periodically with different graphics. This month staff
will begin the 'get spotted' campaign to recognize those shoppers with reusable bags.
Staff is also partnering with lodges, property management companies, local businesses
and non - profit organizations to ensure a community -wide approach to educating visitors
and residents.
The Environmental Health Department would like to remind Council that compostable
and biodegradable bags are not a preferred alternative to plastic bags. Shoppers
should be encouraged to use reusable bags. See Attachment B for the Environmental
Health position statement on this topic.
1
Aspen Tap Program:
Environmental Health staff is partnering with Water department staff to install more
water filling stations, as part of the continuation of the Aspen Tap program. Possible
station locations include:
- Koch Lumber Park
- Aspen Golf Course Clubhouse
- Glory Hole Park
- Aspen Recreation Center
The number of new stations and locations will be determined by the installation costs at
each location.
US Pro Cycle Challenge:
The City of Aspen should be proud of last year's efforts to make the UPCC bike race a
truly green event. Our efforts didn't go unnoticed. This year, all hosting cities are
required to meet environmental standards that are based on the ZGreen Events
checklist that Aspen used as a guide last year. This year, staff will be looking for ways
to green the event further, continuing to set a high standard for green events in
Colorado.
Compost:
Last year, the City received a grant to develop a new compost program. Businesses
and residents can now have compost picked up at the curb by their choice of three
different waste haulers. The original grant is now closed, but the program continues to
grow, with new businesses and residents adding compost service every week. Staff
would like to start working with individual Council members to set up compost at your
homes and businesses.
City staff and CORE submitted a new grant request last week for funding that would
allow for the expansion of the compost program to HOA's throughout the valley. By
expanding compost to the entire Roaring Fork Valley and providing more tons of
compostable material to the Pitkin County landfill, we are ensuring the longevity and
permanence of Aspen's program.
ZGreen:
The ZGreen program continues to host local Green Drinks events on location at
certified ZGreen businesses. Green Drinks is a national organization that encourages
business professionals and concerned citizens to engage in networking and dialogue
on environmental issues. Council members are always welcome to attend these
monthly events.
The ZGreen business program is continuing to grow, with new and recertifying
businesses each month.
The ZGreen events policy is in its third year. Because of these standards, event
planners are continually striving to make their events environmentally friendly.
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ATTACHMENTS:
Attachment A: Waste Free Roaring Fork logo
Attachment B: Environmental Health Department policy on biodegradable and
compostable items
cist•e•
OA 0� R ING 1-1
City of Aspen Environmental Health Department
Position Statement
Compostable and Biodegradable Technology
The City of Aspen recognizes that single use items are wasteful, contribute to
environmental pollution and use an unnecessary amount of resources and inputs to
manufacture. The Environmental Health Department supports the use of reusable bags,
cups and bottles in all instances where a reusable alternative exists and is available to
consumers.
The Environmental Health Department does not support the use of biodegradable or
compostable bags, bottles or cups as a replacement for reusable products. In certain
instances where reusable products are either not available or are not appropriate for
the desired use, certified compostable technology serves as an acceptable replacement
for traditional plastic items. However, the introduction of compostable items into the
marketplace must also be accompanied by an educational campaign to alert
consumers of the proper disposal method of the compostable item.
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TIIE CITY OF ASPEN
MEMORANDUM
TO: Mayor and City Council
FROM: Chris Everson, Affordable Housing Project Manager
THRU: Barry Crook, Assistant City Manager and b'—
Scott Miller, Capital Asset Director
DATE OF MEMO: March 2, 2012
MEETING DATE: March 6, 2011
RE: Burlingame Phase II Presales and Infrastructure Construction
REQUEST OF COUNCIL: Direction requested on Burlingame Phase II
PREVIOUS COUNCIL ACTION: To address community concerns about demand for
affordable housing, on March 22, 2011, staff proposed a multi -part plan for Burlingame Phase II
presales, and Council directed staff to proceed with the Reservation List phase of the presales
program, which is currently in progress.
In a public hearing on August 22, 2011, City Council approved Ordinance No. 22 of 2011
granting land use approval for Burlingame Phase II.
On September 27, 2011, the status of the presales effort was reported by staff to Council as 206
total applicants with 68 of those APCHA qualified, and Council directed staff to produce 60
mortgage - prequalified applicants which may allow Council to consider starting construction of
infrastructure in 2012.
As part of the 2012 budget process, City Council approved funding in the 150 Housing
Development Fund in the amount of $9,140,000 for the 2012 Burlingame Phase IIA
access /infrastructure construction.
At the December 6, 2011 City Council work session, Council directed staff to:
1. Continue to pursue 60 presales applicant mortgage prequalifications,
2. Prepare a guaranteed maximum price (GMP) construction contract for Burlingame Phase
IIA infrastructure with Haselden Construction as General Contractor, and
3. Provide Council the opportunity for a final "go or no -go" decision before contracts are
signed and infrastructure construction can begin.
BACKGROUND: The 2012 Burlingame Phase IIA access /infrastructure GMP construction
contract with Haselden Construction has been developed and vetted among third party expert
contract attorney, Janet Lawler - McDaniel of Benjamin, Bain, Howard & Cohen LLC, and the
City Attorney's office as well as with the City's Owner's Agent, Rider Levett Bucknall. The
contract is ready for signature by City Council should Council decide to go forward with the
access /infrastructure construction.
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TIIE CITY OF ASPFN
In the event that City Council decides to "green- light" the 2012 Burlingame Phase IIA
access /infrastructure construction, the GMP contract (which is ONLY for the construction of
infrastructure and would later need to be amended to add the construction of a `to be determined'
number of housing structures), will appear on the consent agenda on March 12, 2012, and
construction of infrastructure would be scheduled to begin on May 1, 2012.
DISCUSSION:
The current status of the presales effort is as follows:
✓ 233 total applicants
✓ 102 have become APCHA- qualified
✓ 81 have become prequalified for a mortgage by a mortgage - lender
✓ 67 have become both APCHA - qualified and prequalified for a mortgage
A detailed breakdown of applicants by APCHA income category is as follows:
Total APCHA Mortgage APCHA Qualified Planned %
233 102 81 67 AND Mortgage
Applicants Qualified Prequalified for Phase II
Prequalified
19 Catl 19 Cat1 11 Catl* 11 Catl* 16.4% 0.0%
29 Cat2 29 Cat2 18 Cat2 18 Cat2 26.9% 23.4%
28 Cat3 28 Cat3 21 Cat3 21 Cat3 31.3% 31.1%
22 Cat4 22 Cat4 13 Cat4 13 Cat4 19.4% 19.8%
1 CatS 1 CatS 1 CatS 1 Cats 1.5% 10.2%
2 Cat6 2 Cat6 2 Cat6 2 Cat6 3.0% 7.2%
0 Cat7 0 Cat7 0 Cat7 0 Cat7 0.0% 4.8%
1 CatRO 1 CatRO 1 CatRO 1 CatRO 1.5% 3.6%
131 No Category ** 14 No Category ** Avg. Category 2.9 3.6
* Category 1 Applicants Pre - qualified for Mortgage Amount Equal to Category 2 Sales Price
** Without a completed APCHA Qualification, the applicant's category cannot be known
The following are additional characteristics of the 67 applicants that are both APCHA - qualified
and prequalified for a mortgage:
Current Housing Type:
✓ 30 (45 %) Rent Deed Restricted —1 Basalt, 1 SMV, 28 Aspen
✓ 16 (24 %) Rent Free Market — 1 Carbondale, 1 Basalt, 1 SMV, 13 Aspen
✓ 7 (10 %) Own Free Market— 3 Carbondale, 1 Basalt, 1 SMV, 2 Aspen (1 Cat RO)
✓ 14 (21 %) Own deed Restricted — 1 Carbondale, 13 Aspen (2 Burlingame Phase I)
Current Housing Location: Unit Size Needed:
✓ 56 (84 %) Aspen ✓ 18 (27 %) 1 Bedroom (28% Planned for Phase II)
✓ 3 (4 %) SMV ✓ 16 (24 %) 2 Bedroom (29% Planned for Phase II)
✓ 3 (4 %) Basalt ✓ 31 (46 %) 3 Bedroom (40% Planned for Phase II)
✓ 5 (7 %) Carbondale ✓ 2 (3 %) Single Family Residence (4% Planned)
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r
TIIE CITY OF ASPEN
Additionally, 7 or 8 units may also be attributable to employer- reservations. The City of Aspen
505 City Employee Housing Fund has contributed funds to account for approximately 4 units
and Aspen Valley Hospital is interested in 3 or 4 units as well.
RECOMMENDED ACTION:
I) Start access /infrastructure construction
2) April 24 work session — define future presales steps (deposits, unit selection, etc.)
3) Defer any decisions on the number of units to construct in 2013 and what those unit
categories should be until after next work session can direct the presale process
CITY MANAGER COMMENTS:
ATTACHMENTS:
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