HomeMy WebLinkAboutagenda.council.worksession.20120522 Memorandum
TO: Mayor and City Council
THRU: Steve Barwick, City Manager
FROM: Steve Aitken, Director of Golf 1
Jeff Woods, Parks and Recreation Manager (14)
DATE: May 16, 2012
MEETING DATE: May 22, 2012
RE: Council Golf Course Retreat and Golf Clubhouse Basement
Build out
•
Summary: The Golf Department is looking forward to having City Council at the golf
course on Tuesday, May 22°d. Staff is presenting and seeking conceptual approval for
these two projects which will enhance the golf course operations:
• Improvements to the driving range
• Build out of the clubhouse basement
The basement addition was already part of the original clubhouse design. However,
because of budget considerations,an unfinished space was built. Affordable space would
be available for reunions, birthday parties, meetings and other community events. This
addition includes two golf simulators which creates the opportunity to pay for the
improvements more quickly.
Background:
Driving Range Improvements: The improvements to the practice driving range are
being made in conjunction with improvements being made to the John Denver
Sanctuary/Rio Grande Park, which creates efficiencies by sharing costs of buying and
hauling dirt. A citizen pledged a donation of$50,000 to help with this project. The
driving range will be improved by the addition of appropriate square footage to the
driving range tee. The addition of practice bunkers and practice putting green
enlargement are all part of this project. See Attachment A Driving Range Improvement
Project.
Basement and Simulator: The basement space was originally designed and built to be
utilized for banquets, meetings, parties, and other events in addition to an area where
lessons could be taught during inclement weather. Staff and Council decided in 2002 to
•
delay finishing this space because of budget considerations. However, Council decided to
spend an additional $150,000 to assure ceilings were high enough for this purpose.
The PUD application for this build out was submitted and approved as part of the
proposed clubhouse in 2000. Staff has had preliminary discussions with Community
Development to come forward to Council with a modified PUD application at a later date
if the project moves forward. Community Development determined initially that the
parking lot is adequate in size to support this operation. In addition, mitigation for
housing was met with the original PUD for this space.
Staff has recently acquired two golf simulators. In the fall of 2011, an Aspen citizen
donated a golf simulator(model "FullSwing") to Aspen Junior Golf. This simulator has a
retail value of$55,000 and is in excellent condition. Aspen Junior Golf could not utilize
the simulator due to its size and offered it to the City. Most recently, staff was able to
secure a second golf simulator. This unit is of the identical make and type as the donated
simulator. Both simulators combined have a retail value of$110,000.00. These
simulators are the very best on the market and allow for many uses.
The simulator allows patrons to hit a regulation club and ball into a video screen which
allows them to play the best golf courses in the world. (We are currently exploring
whether the Aspen Golf Club golf course can be added to the program). It can be used by
men and women, novices and experts, locals and guests, leagues and tournaments. It can
also be utilized for teaching and instruction, as it provides feedback on swing speed,
launch angle, ball velocity and more. From novices to professionals, the simulator offers
a realistic challenge for all types of golf shots.
Discussion: Staff recommends a build out of the basement of the clubhouse to improve
the facility. A plan for the build out has been created through the services of Charles
Cunniffe Architects. Cunniffe was responsible for the initial design of the building which
was an excellent addition the golf course. See "Attachment B Basement Layout With
Visual Renderings". The banquet space located in the basement space is approximately
2,325 square feet, has a ceiling height of 11 feet, and is ADA accessible. It features a full
service bar, seating for 65, two golf simulators, storage, and high quality architectural
finishes.
Staff has worked on a Pro Forma that includes the two simulators, adding additional
revenue to the Golf Fund of approximately $40,000.00 per year. See "Attachment C Pro
Forma".
The pro forma assumptions included two scenarios for running the simulators, one by
golf staff and the other by the restaurant concession. After much research, including
visiting a facility which was part of a bar/restaurant in Denver, staff feels that the best
way to operate this facility is to add it to the lease of the restaurant and bar concession.
The operation would be run from 10:00 am until 9:00 pm, 7 days a week, from October
until May. In the summer, the pro shop would give golf lessons. In addition, the
restaurant could utilize the space for parties, banquets, receptions and meetings.
Users would pay a fee of approximately $40 an hour to play on the simulator. A
partnership will be created between the restaurant and the City that will mutually
beneficial to both.
Revenues for the basement facility will come from hourly simulator rentals, other rental
opportunities and potential retail sales, totaling an average of$125,000 a year. Expenses
include lessons cost, retail costs, build out repayment, simulator repair and maintenance,
and other costs, totaling an average $85,000 a year. Net revenue would be $40,000 a year.
•
The Asset Management Department with the City of Aspen has reviewed this project and
has had input into reducing construction costs and creating efficiencies.
Staff has presented this project and pro forma to the Golf Advisory Board and received
unanimous approval. Staff is also working with the Nordic operator(Ute Mountaineer) to
assure that the improvements work well with their operations.
This build out project has tremendous potential. The ability to play and teach golf year
round and to provide space for parties and special events would be a great overall asset.
Preliminary discussions with the planning department reveals that the City has more than
met mitigation for housing and parking requirements as part of the original project.
Financial/Budget Impacts: Cost to build out the basement is estimated at $300,000 and
would be part of the Parks Bond. Estimates were obtained from local contractors and are
very reliable.
Net revenues from the improvements are estimated to be approximately $40,000 annually
based on the Pro Forma(attached Exhibit C). •
Recommended,Action: Staff requests conceptual approval from Council to move
forward with the design and the approval process for this project. If Council gives •
approval for staff to proceed, staff will return at a later date with a more detailed proposal
which will answer questions raised during the work session.
CITY MANAGER COMMENTS:
•
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