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HomeMy WebLinkAboutagenda.council.special.20120802 THE CITY OF ASPEN AGENDA SPECIAL MEETING AUGUST 2, 2012 NOON P.M. ORDINANCE #19, 2012— Second Reading and Public Hearing— 120 N. Mill Street— Pitkin County Library SPA Amendment P1 MEMORANDUM TO: Mayor Ireland and Aspen City Council THRU: Chris Bendon, Community Development Director FROM: Jennifer Phelan, Deputy Planning Director RE: 120 N. Mill St.,Pitkin County Library- SPA Amendment,2nd Reading of Ordinance No. 19 (Series of 2012), Public Hearing MEETING DATE: July 30, 2012 PPLICANT: SUMMARY: 'itkin County Library Board, he Applicant requests an amendment to the Pitkin Count I athy Chandler, Director, in ibrary SPA and a Growth Management Review for Essential conjunction with the Pitkin I'ublic Facilities to expand the size of the current library. County Commissioners STAFF RECOMMENDATION: OWNERS: Staff recommends approval, with conditions, of the SPA I'itkin County and City of amendment and growth management review. • spen I' PRESENTATIVE: Suzanne Jackson, Design , orkshop OCATION: _ 120 N. Mill St. and Galena I'laza, Lots 2 & 3, Rio Grande Subdivision arum _ CURRENT ZONING&USE ;-; �''°i; I'ublic(PUB)with an Specially Planned Area (SPA) overlay 'ROPOSED LAND USE: 'ublic library, Essential I'ublic Facility ast Facing Facade Page 1of13 P2 Since the June 25th public hearing, the Library team has submitted some additional documentation for review at the July 30th hearing(Exhibit L) to be discussed at the hearing. Of note is the reduction in the height of the canopy along the eastern façade of the proposed expansion. Exhibits J1 through K2 are included to clarify the record and correct a numbering discrepancy in past exhibits. The Applicant is proposing a modified canopy design that includes a reduction in height and the inclusion of skylights and expects the library team to present in more detail at the hearing. Staff has included the content of past memos for reference. STAFF RECOMMENDATION: Community Development staff finds the request meets the SPA review and growth management criteria and recommends approval of the request. RECOMMENDED MOTION: "I move to approve the request for an Amendment to the Pitkin County Library SPA and an Essential Public Facility Growth Management Review to allow the library to construct an approximate 7,200 sq. ft., two story addition." CITY MANAGER COMMENTS: ATTACHMENTS: EXHIBIT A—SPA Review Criteria(provided 5/29/12, 6/11/12, 6/25/12,7/30/12 ) EXHIBIT B—Essential Public Facility Review Criteria(provided 5/29/12, 6/11/12, 6/25/12, 7/30/12) EXHIBIT C-DRC Comments (provided 5/29/12) EXHIBIT D—P&Z minutes dated 4/3/12 (provided 5/29/12) EXHIBIT E—P&Z resolution No. 8 (series of 2012) (provided 5/29/12) EXHIBIT F—Summary of Public Input(provided 5/29/12) EXHIBIT G—Application(provided 5/29/12) EXHIBIT H—Library Employee Generation Schematics (6/11/12) EXHIBIT I—Public Comment(6/11/12) EXHIBIT J1—Site visit handout provided by Applicant(provided 6/11/12, 7/30/12) EXHIBIT J2—Additional Public Comment(provided 6/25/12, 7/30/12) EXHIBIT Kl—Addendum provided by the Applicant dated 6/18/12 (provided 6/25/12, 7/30/12) EXHIBIT K2—Additional Public Comment from Andrew Erneman and Danielle Stephens (provided 6/25/12, 7/30/12) EXHIBIT L-Addendum provided by the Applicant dated 7/23/12 (provided 7/30/12) EXHIBIT M-Additional Public Comment(provided 7/30/12) EXHIBIT N—Pitkin County Library Poll results, weblink Page 2 of 13 P3 INTRODUCTION MEMO OF JUNE 25TH At the June 11th hearing on the library, City Council heard the presentations by staff and the applicant, received public comment on the application and discussed the application. City Council continued the public hearing to the 25th requesting additional information. The applicant will respond to the bulk of the issues that were brought up at the hearing and staff has responded to some of the questions as noted below. 1) Mill Street drop-off. The library has looked at a different drop off location along the alley to the south of the building; however, this does not appear to be feasible as the intent of the Galena Plaza improvement is to provide a more pedestrian environment on Galena Street and the alley rather than encouraging automobile trips. With that in mind, the library is intent on maintaining the existing drop-off on Mill Street. Engineering is studying design options along Mill Street and may recommend removal of the pullout. 2) Galena Plaza and library integration. Although both the proposed library addition and Galena Plaza redevelopment are independent projects, they have required a high degree of coordination. The Parks Department has taken the lead with the Galena Plaza improvements and has worked with the library with regard to integration of proposed landscape improvements in the vicinity of the proposed library expansion. Whether the proposed library building and the Galena Plaza improvements are installed as proposed or with a different design, both teams will need to work together to ensure a cohesive product for the community. 3) Basalt Library. The library team will be providing information on the Basalt library at the hearing. 4) Shadow study. The library will be providing additional shadow casting of the roof/canopy at the hearing. 5) November election. The library team will be responding to the question of what happens to the project if the mill levy increase fails in November at the hearing. 6) Expanded footprint/design of the building. The library team will be discussing the iterations of the design, construction constraints, and any design changes that the team has investigated since the last meeting. 7) Story poles. The story poles have been left out for additional viewing. THE BODY OF THE MEMO FROM JUNE 11TH IS PROVIDED FOR REFERENCE On first reading of the application (May 29, 2012), City Council members raised a number of questions on the application before them. The items are noted below and some are answered below while the applicant will address some at the public hearing. Page 3 of 13 P4 Some of these issues are outside the scope of the City Council's adopted standards of review within the Land Use Code. Although these issues may deserve some public vetting, a more appropriate forum to discuss these matters would be through public meetings conducted by the library board. Please be aware that by broaching these topics, City Council could potentially exceed its jurisdiction and meet the definition of an abuse of authority by debating these issues. Even if the final decision references the review standards,,the discussion will create a record that implies the decision was based on factors other than the standards of review and will significantly impair the City's position if the matter is ever subjected to legal scrutiny. Staff recommends City Council limit their review of the library's land use application to the standards of review to which the application is subject and not focus upon issues outside of their purview. 1) Height. Why can't the building be 28 feet? Staff response: The subject properties are zoned Public (PUB) with a Specially Planned Area (SPA) overlay. The Public zone district does not have any underlying dimensional requirements and the dimensional allowances such as height and setbacks are memorialized through a site-specific development plan such as an SPA. The height along the plaza is approximately 29 feet at its highest point, which the library team will address. 2) Visual Perspective. Provide additional detail from the north looking towards Aspen Mountain. Staff response: Library team will include these perspectives as part of their visual presentation. 3) Library of the Future. Explain how this will be the library of the future and not just meeting what the consultant recommended. Staff response: Library team will discuss how they came to this solution for the expansion of the current facility. 4) Employee Generation. How does 7,200 square feet not generate employees? Staff response: Per the land use code, the Planning and Zoning Commission determines the number of employees generated by an Essential Public Facility and "the City Council may assess waive, or partially waive affordable housing mitigation as is deemed warranted for the purposes of promoting civic uses and broader community goals. The employee generation rates may be used as a guideline, but each operation shall be analyzed for its unique employee needs. " During the Planning and Zoning Commission's hearing on this application, the Commission determined (based on the applicant's representations) that there will be no new employees generated. The Public zone district does have an employee generation rate listed in the code but it is based upon "office type public uses"and the code notes that the "number should not be considered typical for other non-office public facilities. Hence, each Essential Public Facility proposal shall be evaluated for actual employee generation. " Page 4 of 13 P5 The library provided a schematic (Exhibit H) that outlined current employee staffing on a typical shift and expected future staffing based on the reconfiguration and expansion of the library. The number of employees currently staffing the library during operating hours is typically sixteen at any one time (8 full-time and 8 part time). During summer months, when the library is busier, temporary part-time staff is added. The library is proposing to add approximately 7,198 square feet to the existing building in the form of a main floor of 5,899 square feet and a mezzanine of 1,299 square feet. According to the library, the reconfiguration and expansion of the library will provide for a more open floor plan that improves sight lines without requiring additional staffing. The expansion will improve the functionality of the library spaces and improve the user experience. The board does not anticipate new employees to be generated as a result of this expansion. Current and proposed staffing for a typical point in time is noted as follows: Floor Current Staffing Proposed Staffing Full Time Part-time Full Time Part-time Basement 4 4 1 3 Main Level 2 1 2 3 Mezzanine 2 3 5 2 Total 8 8 8 8 APCHA had recommended an employee mitigation requirement of 2.87 FTEs by creating an overall employee per square foot average based on the current size of the library (31,703 sq. ft.) and dividing it by an average number of FTEs (21.05). They then apply that average to the proposed additional square footage. This methodology is based on treating the library use as if the entire library is net leasable and does not reflect the unique uses of the library and the differentiation between what types of uses tend to generate a need for staffing versus those uses that do not generate employees. As noted above, with the reconfiguration and expansion of certain library uses/areas and the improved lines of sight, the library does not anticipate the need for more staffing. In looking at the current uses such as the teen reading area and quiet reading, these uses currently do not have designated staff and are proposed to increase in size without necessitating the need for additional staff. Increased meeting space, which will increase square footage, does not currently need staff support and will not in the future. The Planning and Zoning Commission supported the library's assertion that no new employees will be generated; however, they did believe that this claim can be confirmed in the future with an employee audit at the request of APCHA. 5) Employee Generation. Has there been any audit that identified additional employees generated but the employer claims the employees were not generated by the expansion? Staff response: APCHA has noted that almost all audits that they have received have shown that no additional employees are generated. Staff has written the audit requirement to Page 5 of 13 P6 require mitigation if the audit shows there are additional employees generated by the expansion rather than a library board directive to change operations in some manner. 6) Galena Plaza Improvements. What is the timeline for the Galena Plaza Improvements? Staff response: The Asset and Parks departments have a conceptual plan for improvements for Galena Plaza that will need to receive land use entitlements prior to construction. The proposed timeline for the construction is beginning in 2013 and ending in 2014. A utility project along Galena Street and the alley may begin this fall. r "X fIi/1If{e. 4 t rj �s tea° �L` 4t4 a! 1t�,t �`t� t tt,'1 titr q��' r fit`';�et1 '' lit a. r � io os t°C i ° 7) Funding of Project. How will the project be funded? Staff response: The estimated construction budget for the library is 10 million dollars. Approximately half of the expenses are anticipated to be paid with bequests made to the library. The balance of the cost is anticipated to be paid through an increase to the library mill levy, which will need voter approval. It's important to recognize; however, that with this proposal entitled the project could still move forward even if the mill levy is not approved. 8) County application status. Status of proposal with County Commissioners. Page 6 of 13 P7 Staff response:As noted at first reading the library sits on property owned by the Pitkin County Commissioners. The city received a letter from the Pitkin County manager, John Peacock, consenting to the application for the expansion. Semi-annual updates from the library are included in meeting packets for the Board of County Commissioners, and the County Librarian attends the subsequent BOCC meetings to answer any questions the reports might generate. Information about work on the proposed addition has been included in these library updates: March 6, 2009; September 28, 2009; March 16, 2010; October 20, 2010; October 4, 2011, and March 6, 2012. The BOCC must take formal action to approve the library's budget. Budget requests for funding to study the issue and to prepare the Land Use Application have been included in the budget and the narrative budget reports for the last three years. A supplemental budget request on June 6, 2010, was approved by the Commissioners to allow the library to enter into an initial agreement with the architectural team the Library Board had selected. The architectural team presented conceptual plans to the BOCC on January 18, 2011, and to a Joint Session with the City Council on February 1, 2011. On February 22, 2011, the Commissioners gave the library permission to enter into the next phases of the contract with the architects to complete schematic design and to prepare and submit the documents needed for a land use application to and the review process with the City of Aspen. On June 21, 2011, the design team again met with the BOCC to update them on the work to date. The Board of County Commissioners have received copies of the Land Use Application 9) Programming and Architecture. Why the program like it is and what is it that drives the architecture? Staff response: Library team will discuss how they came to this solution for the expansion of the current facility. Please note that the review criteria for Specially Planned Area, which the project is being reviewed under, discusses issues of development compatibility as it relates to mass, scale, architecture, and landscaping rather than the actual programming within the building. LAND USE REQUESTS AND REVIEW PROCEDURES: The Applicant is requesting the following land use approvals of City Council: • Specially Planned Area (SPA) Amendment for a new addition to the library pursuant to Land Use Code Section 26.440.050 (City Council is the final review authority following a recommendation from the Planning &Zoning Commission). • Growth Management Review for an Essential Public Facility pursuant to Land Use Code Section 26.470.090.4 (City Council is the final review authority following a recommendation from the Planning& Zoning Commission). Page 7 of 13 P8 The Planning and Zoning Commission (P&Z) reviewed the application on April 3, 2012. The minutes from these meetings are attached as Exhibit D. The Applicant received the following recommendations of approval from the Commission: Specially Planned Area (SPA) Amendment and Growth Management Review for an Essential Public Facility pursuant to Resolution 8, Series 2012 (Exhibit E). The City Council will be wearing two hats in this review: one as a review body for the land use approvals and one as a property owner that the expansion is proposed upon. Subsequent sections of the staff memo are divided by land use or owner issues. PROJECT BACKGROUND: The Applicant has requested approval of a SPA Amendment and a Growth Management Review for an Essential Public Facility in order to construct an addition onto the east facade of the library. The existing library was originally approved in 1989 via a final SPA application. Following is a brief history associated with the development of the library. • In 1973 the city used 7th penny transportation funds to purchase a majority of the Rio Grande property, inclusive of the area now occupied by a portion of the youth center, Galena Plaza and parking garage, and the parking lots in front of ACRA. • The current library site was called the "Oden"parcel which was purchased by the city (in addition to some other acreage) in 1982 with 6th penny funds. At that time, Sixth Penny funds were not restricted solely to parks and open space purposes. • In 1988 a conceptual SPA master plan was adopted by City Council identifying a parking garage, the library, the Spring Street extension, a new snow melt facility and an arts usage area for the Rio Grande area. • In 1989 a final SPA plan was approved by City Council for the parking garage and the Pitkin County Library. • The library was constructed in 1991. • In 1995, the Board of County Commissioners and the City of Aspen exchanged certain properties in the Rio Grande Subdivision. Lot 2 (Galena Plaza) was conveyed to the city by the county; however, the county reserved "a 44 foot easement for possible library expansion over the current Rio Grande Parking Garage." (Pitkin County Ordinance No. 15, Series of 1995). PROJECT SUMMARY: The applicant is requesting to expand the existing library to the east with a two story addition that is a total of 7,198 square feet. The addition is approximately 29 feet tall when measured from Galena Plaza. The addition is proposed to contain 5,899 square feet on the main level and a mezzanine level that is 1,299 square feet. The existing library contains 31,703 square feet on three levels sits on Lot 3 of the Rio Grande Subdivision. The addition is proposed to be built on Page 8of13 P9 Lot 2 (Galena Plaza/parking garage) within an easement reserved by the county for the future expansion of the library. As proposed, the conditioned space of the expansion will sit upon the 44 foot wide easement and a canopy or porch element is proposed to project outside the existing easement. The applicant is also coordinating with the City of Aspen, as plans are being drawn up to redevelop Galena Plaza. Fi: re 1: Vicinity map M 7V 1 General ,, 11' �,c area of-� proposed } F ,r expansion ., lir , ■* .,. .."""\ r"-..,11 , , . , *".,‘,,*1; . lir N ` R P r Y # I6,441. ter. r a /, r .7' 511 " A The library board has conducted a needs assessment by a library consultant. The consultant identified a number of areas that could improve the overall function of the library inclusive of: expanding the children's room, improving access to the music and media room, expanding the young adult area, providing small group meeting spaces, reconfiguring staff desks and workspaces for better efficiency, providing modern amenities such as quiet reading areas, exhibition space, study rooms, as well as outdoor reading areas, and improving accessibility to the library collection. Figure 2: View from Galena Plaza ., .-0 � I, X07 _ ' 11 1 I , I r I b -, © , '� r_ T I I q is ,"1 l+ . 1 ill 'i��' , - +. ,. ''410' Page 9 of 13 P 1 0 Based on the assessment the library has vetted a number of redevelopment options and conducted a number of open houses to gather public feedback. The proposed design, as shown in the following figures, was selected. The library anticipates funding of the project to be partly through an existing construction fund and an increase in the library's mill levy. The library expects to request the mill levy increase in the November 2012 election. Figure 3: Proposed Lower Level Floor Plan rtf:x Ca.Eg At c rc Staff Eq.,. Nw EwBen4 E tI y' I _ ■r I 40/SF •r� ,.. Trhafpl5n a.• I I I 17185E al a • r1 ■ II ,. ■ ■ ■ 11 ``.` mrrr�r /- Z785F ■nc. . .`,:rte, ` rrrr - 1 :1 V ,o6sF ws� NOM .. CCIPUTERS • syt /5§F / `� I Mich ._. . . ■ara szczr.z 1 I 1 SASE Bolu �I :w 7F =rrrrz= U 5 7-:�, F0 EIA.. I1VAC •1.5 SF 31)5F 1185F 1715 FWISF Page 10 of 13 P11 Figure 4: Proposed Main Level Floor Plan 1 I 1 '. I u COMPUTERS 1 1 - 1 1 L _ _ - -- - I I - - ' - CHILDREN --M-11610 LIBRARYI r - I :605 SF — 11216 SF I Mum ammo awns j. 1 1 1 III .. 7 NUM? .-..1-112 MINN SP 1 1 I --i I _ saw ir WI ■a —' - -- -----ea i ■ E7 - R9AE I'..r • s . I!! ' X I h • mil•'^ a ma 1 ,.1 1 LOaSS ,, LITERARY • i ME �: I : j i s I COMMUNITY g ,. •.� t I 1354 SF - ■ I _ LrY STAFF . --C ..,v,.I -"'1132 ---rt Figure 3: Proposed Mezzanine Level r - -" -_ I _ 11 I - =- u \ - -°-1 _I , CCE1 I I I t ov snc 1 VI .II NON/■• 1 I 1'. ,. 1 ' r4.xlam A , 1 I ON i i 4 ..-r-or7., 1?.w i I I-14 • , 1 I ';_i 1 , `' I I \\ ,1443 SF L ! IX,-..r •.■F�.,�. 1 e, Cpl J I Al I , I .>W'r ,1P ST -Al ov w/ T °I 1JpF 1 I STAFF COMMENTS: SPECIALLY PLANNED AREA The Applicant is requesting an amendment to the Pitkin County Library SPA to construct an addition onto the east façade of the existing library. The County anticipated a future expansion of Page 11 of 13 P12 the library by reserving an easement for future expansion onto Galena Plaza when the city and county exchanged properties. The addition will sit upon the roof structure of the parking garage. Staff Comments: The Applicant is proposing a two story addition on the east side of the library. The scale and mass of the addition relates to the existing library. The contemporary addition provides lightness to the building by providing abundant glazing. The glazing brings the outdoors into the library connecting patrons to the natural views around them. The entrance is more inviting than the existing entrance facing the plaza. The addition has the potential to help activate the adjoining plaza by creating a space (inclusive of the porch element) where people may dwell. The expansion of the library meets the findings and recommendations of the Civic Master Plan (2006). The document noted that an expansion of the library was appropriate and that it should include a meeting room. It also noted that coordination with the city, to the extent possible, with regard to other improvements around Galena Plaza should occur. Currently the county and city are meeting to coordinate this project as it will be built upon the parking garage as well as other improvements for the plaza that are being proposed. Community Development staff finds the request meets the SPA review criteria and recommends approval of the land use request. GROWTH MANAGEMENT REVIEW—ESSENTIAL PUBLIC FACILITY City Council is the final review authority for the review of the library as an Essential Public Facility. The Planning & Zoning Commission determines the number of employees generated pursuant to section 26.470.100.1. Based on the employee generation determination by the Commission and pursuant to Section 26.470.090.4, Growth Management Review: Essential Public Facilities (EPF) of the City of Aspen Land Use Code, the "City Council may assess, waive or partially waive affordable housing mitigation requirements as is deemed appropriate and warranted for the purpose of promoting civic uses and in consideration of broader community goals." The applicant states that the remodel and expansion of the library will not generate employees as it will improve the functionality of the library; however, the housing board recommended that the Commission find that 2.87 employees are generated by the addition or, if no employees are determined to be generated, an employee audit is required in the future. At the April 3rd hearing the Planning and Zoning Commission found that "in consideration of the Applicant's representation that there will be no new employees generated," the Commission recommended that an employee audit be conducted one and three years after a Certificate of Occupancy issued for the library. Staff Comments: Staff finds the request meets the Essential Public Facility Growth Management review criteria and recommends approval of the request, with conditions. Specifically, Staff recommends that the City Council determine that no new employees will be generated based upon the library's representations and require an employee generation audit one and three years after issuance of a Certificate of Occupancy is granted for the expansion as recommended by the Planning and Zoning.Commission. Page 12 of 13 P13 CITY/COUNTY COOPERATION/COORDINATION: As mentioned previously, staff believes the proposal meets the land use reviews necessary to entitle the project; however, the City Council acting as owner of Lot 2 upon which the addition is proposed, may have development concerns that need to be addressed outside of the land use reviews. City and County staff are currently meeting on a regular basis and are developing detailed easement language that will reflect the new footprint of the addition. This draft will be provided at second reading. Construction and maintenance/operation agreements between both parties will also need to be developed; however, these agreements should not be written until the outcome of the November election is known. The second reading will contain an outline of what needs to be addressed in any future agreements. REFERRAL AGENCY COMMENTS: Staff from Housing, Parks, Engineering, Fire, Building, Water & Utilities, Sanitation, and Environmental Health reviewed this project. All the comments are attached in Exhibit C. Page 13 of 13 P14 ORDINANCE NO. 19 (SERIES OF 2012) AN ORDINANCE OF THE CITY OF ASPEN CITY COUNCIL APPROVING A SPECIALLY PLANNED AREA (SPA) AMENDMENT AND AN ESSENTIAL PUBLIC FACILITY GROWTH MANAGEMENT REVIEW FOR THE PITKIN COUNTY LIBRARY TO CONSTRUCT A TWO STORY ADDITION TO THE EXISTING FACILITY, 120 N. MILL STREET, CITY OF ASPEN, COLORADO, LEGALLY DESCRIBED AS LOTS 2 AND 3 OF THE RIO GRANDE SUBDIVISION. Parcel IDs 273707306852 and 273707306853 WHEREAS, the Community Development Department received an application from the Pitkin County Library, represented by Design Workshop, requesting approval of a Specially Planned Area (SPA) amendment, and an Essential Public Facility Growth Management Review, to construct a two story addition onto the east façade of the Pitkin County Library; and, WHEREAS, the Applicant requests a recommendation by the Planning and Zoning Commission to the City Council for a Specially Planned Area (SPA) Amendment, and Essential Public Facility Growth Management Review; and, WHEREAS, the property is located in the Rio Grande Subdivision and is zoned Public(PUB) with an SPA Overlay; and, WHEREAS, the addition is proposed upon part of Lot 2 of the subdivision and commonly known as Galena Plaza; and, WHEREAS, upon initial review of the application and the applicable code standards, the Community Development Department recommended approval of a Specially Planned Area(SPA); and, WHEREAS, during a duly noticed public hearing on April 3, 2012, the Planning and Zoning Commission approved Resolution No. 8, Series of 2012,by a six to zero (6—0) vote, recommending City Council approve an amendment to the Rio Grande SPA and an Essential Pubic Facilities Growth Management Review for the library expansion; and, WHEREAS, the City Council has reviewed and considered the development proposal under the applicable provisions of the Municipal Code as identified herein, has reviewed and considered the recommendation of the Community Development Director, the applicable referral agencies, and has taken and considered public comment on June 11, June 25, and July 30, 2012; and, WHEREAS,the City Council finds that the development proposal meets or exceeds all applicable development standards and that the approval of the development proposal, Page 1 of 9 P15 with conditions, is consistent with the goals and elements of the Aspen Area Community Plan and the Civic Master Plan; and, WHEREAS, the City Council finds that this ordinance furthers and is necessary for the promotion of public health, safety, and welfare. NOW,THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ASPEN, COLORADO THAT: Section 1: General Development Approvals Pursuant to the procedures and standards set forth in Title 26 of the Aspen Municipal Code, the City Council hereby approves of a Specially Planned Area (SPA) amendment to the Pitkin County Library SPA, and an Essential Public Facility Growth Management Review. The proposed addition shall comply with the schematic shown at the July 30, 2012 City Council meeting and consists of a two story addition that sits upon Lot 2, of the Rio Grande Subdivision and contains approximately 7,198 square feet of interior space. The approved dimensional standards of the project shall be recorded on the plat and reflect the schematic floor plans, square footages and elevations of Exhibit 1 of this ordinance. Section 2: Plat and Agreements The Applicant shall record a SPA plat and agreement that meets the requirements of Land Use Code Chapter 26.440, Specially Planned Area, and Section 26.440.070, SPA agreement and recordation. City Council expressly permits the plat and agreements to be recorded within 180 days of the November 6,2012 election. In addition to the plats and agreement set forth above, the applicant shall enter into and record, if appropriate, the following: A) an amended easement agreement regarding the existing 44 foot easement over City property; B) an easement agreement for an additional 21 feet over City property; C) an improvements/construction agreement; and D) an operational agreement. At a minimum the agreements shall include the following: A. Existing Easement. Applicant shall record, within 180 days of the November 6, 2012 election, an amended easement that provides a specific legal description of the existing 44 foot easement. The minimum number of touchdown points required for the structure on the • garage shall be identified in the easement. Uses that will take place and be allowed within the 44 foot easement shall be as follows: construction of the library addition, occupancy of the library addition, and maintenance of the library addition. The easement shall provide a reservation for the City to access the easement property for maintenance of the garage air vent and any other repairs that are necessary for the Garage. County shall be responsible for any damages caused to the garage though the use of the easement. City will be responsible for any damages caused to the library caused by Garage or Plaza operations. County shall provide access to the City to make and repairs to the garage or the library necessitated by Garage or Plaza operations. The final amended easement shall be subject to review and approval by the City Attorney's Office. Page 2 of 9 P16 B. New Easement. The applicant and the City will enter into and record, within 180 days of the November 6, 2012 election, an additional easement for the City property to the east of the existing easement. This easement will extend approximately 21 feet to the east, approximately 10 feet to the north and approximately 15 feet to the south of the existing easement, in substantially the same dimensions as depicted in Exhibit 2. This easement will contain a specific legal description of the easement and will be the minimum size necessary to accommodate the canopy/porch element that is proposed and may be limited in height and depth. Uses within this element will include construction and maintenance of the canopy/porch element. Construction east of the determined touchdown point, or centerline of the garage structural wall - (ref building section) may include an up to 30" roof overhang. In addition the easement will specifically restrict the easement uses following construction to public uses, it being the intent of the easement that the area under the canopy/porch element shall be open to the public at all times. County shall be responsible for any damages caused to the garage though the use of the easement. City will be responsible for any damages caused to the library caused by Garage or Plaza operations. County shall provide access to the City to make any repairs to the garage or the library necessitated by Garage or Plaza operations. The final easement shall be subject to review and approval by the City Attorney's Office, and shall be approved subject to approval by City Council by ordinance. The final approval of the easement shall be at the City Council's sole and absolute discretion and the grant of the easement shall be a condition precedent to this approval. C. Improvements/Construction Agreement. An improvements/construction agreement will be executed by applicant and the City prior to issuance of a building permit. The agreement will outline the following 1) The County, with city approval, shall be responsible for exterior surface finishes within the library's structural footprint. 2) If a new easement is granted by the city, the County will be responsible for waterproofing the parking garage under library structure and within both easements. This requirement shall be undertaken by the library in conjunction with the city's effort to waterproof the parking garage, regardless of the construction timeline for the library addition. The County agrees to develop a separate waterproofing agreement if requested by the city. City and County will work together to come up with the best mutually acceptable approach and timing to the improvements. 3) The County will be responsible for waterproofing under any area disturbed by its construction/operations as provided in the agreement. 4) The library shall retain the right, with city approval (which shall not be unreasonably withheld), to access for construction and maintenance the city parking garage and plaza. An allowance for the library, with city approval (which shall not be unreasonably withheld), to modify the structure of the parking garage to accommodate the new library expansion based on approved engineered drawings shall be included in the agreement. Page 3 of 9 P17 5) The agreement shall outline an operations plan for the construction to minimize impacts to the operation of the parking garage and consider reimbursement of lost revenues as a result of the construction. 6) The agreement shall outline the preference of the library and city coordinating construction of the library expansion and Galena Plaza improvements concurrently, if feasible, to minimize the length of construction impacts on the surrounding neighbors. 7) County shall be responsible for any damages caused to the garage though the use of the easement. City will be responsible for any damages caused to the library caused by Garage or Plaza operations. County shall provide access to the City to make any repairs to the garage or the library necessitated by Garage or Plaza operations. 8) The final agreement shall be subject to review and approval by the Capital Asset Director. 9) Relocation of the transformer on Lot 2 may require additional easements within the library property (Lot 3) that will not be unreasonably withheld by the County. The location of said easements must be mutually agreed upon by both parties. D. Operational Agreement. An operational agreement will be executed by the applicant and the City prior to an issuance of a Certificate of Occupancy for the library expansion. The operational agreement will set forth, at a minimum the following: 1) Shared cost responsibility agreement for operations, maintenance, snow removal, irrigation, drainage, capital improvements and use of public right of way. This agreement will be done upon completion of design and approval for construction from the governing authority. 2) County shall be responsible for any damages caused to the garage though the use of the easement. City will be responsible for any damages caused to the library caused by Garage or Plaza operations. 3) The final agreement shall be subject to review and approval by the Capital Asset Director and Parks Director. Nothing contained in the easements or other agreements entered pursuant to this section shall be construed to limit or restrict the City's use, maintenance and development of the parking garage, the plaza or adjacent properties. The applicant shall agree that it will not oppose any development proposals submitted by the City on the remainder of Lot 2 or any adjacent properties of the City. In the event the November 2012 library ballot initiative is unsuccessful and the library addition is delayed or not built, the City may move forward with improvements to Galena Plaza. The City shall have the right to develop transitional landscape improvements (both softscape and hardscape) within the easements with County approval (which shall not be unreasonably withheld). Section 3: Building Permit Application The Applicant, the Applicant's General Contractor, the Architect that produced the construction drawings, and representatives from the Building Department, Community Page 4 of 9 P18 Development Department and any other person deemed necessary by the City shall attend a meeting prior to the submission of any type of Building Permit for the Subject Property. The purpose of the meeting shall be to ensure clarity relative to the submission requirements, the requirements of this Ordinance, timeframes for processing Building Permits, and any other issues raised by any party; The building permit application shall include the following: A. A copy of the final Ordinance. B. The conditions of approval printed on the cover page of the building permit set. C. A completed tap permit for service with the Aspen Consolidated Sanitation District. D. A drainage plan, including an erosion control plan, prepared by a Colorado licensed Civil Engineer, which meets adopted City standards. E. An excavation stabilization plan, construction management plan (CMP), and drainage and soils reports pursuant to the Building Department's requirements. F. A fugitive dust control plan to be reviewed and approved by the Environmental Health Department. G. A detailed excavation plan for review and approval by the City Engineer. H. Accessibility and ADA requirements shall be addressed to satisfactorily meet adopted building codes. Section 4: Affordable Housing. In consideration of the Applicant's representation that there will be no new employees generated, the City Council shall require an employee audit be conducted one and three years after a Certificate of Occupancy is issued. If employees are found to be generated, any employee mitigation shall be subject to the rules and regulations in effect at the time of the audit. Mitigation shall be required if the employees generated are determined to be generated as a result of the expansion rather than an operational change in the library. Prior to issuance of a building permit, applicant shall submit baseline data on existing Full Time Equivalents (FTEs) at the library to the Aspen Pitkin County Housing Authority. Section 5: Engineering The Applicant's design shall be compliant with all sections of the City of Aspen Municipal Code, Title 21 and all construction and excavation standards published by the Engineering Department. The Applicant design shall also be compliant with the Urban Runoff Management Plan. Page 5 of 9 P19 Section 6: Fire Mitigation All codes adopted by the Aspen Fire Protection District shall be met per building pennit. This includes but is not limited to access (International Fire Code (IFC), 2003 Edition, Section 503), approved fire sprinkler and fire alarm systems (IFC, as amended, Section 903 and 907). Confirmation is required that the water supply is adequate to meet the increased demand necessitated by the expansion. Emergency vehicle access shall be maintained. Section 7: Utilities The Applicant shall comply with the City of Aspen Water System Standards, with Title 25, and with the applicable standards of Title 8 (Water Conservation and Plumbing Advisory Code) of the Aspen Municipal Code, as required by the City of Aspen Water Department. Utility placement and design shall meet adopted City of Aspen_standards. Section 8: Sanitation District Requirements Service is contingent upon compliance with the District's rules, regulations, and specifications, at the time of construction, which are on file at the District office. ACSD will review the approved Drainage plans to assure that clear water connections (roof, foundation, perimeter, patio drains) are not connected to the sanitary sewer system. On-site utility plans require approval by ACSD. Elevator shafts drains must flow thru an oil and sand interceptor. Plans for interceptors, separators and containment facilities require submittal by the applicant and approval prior to building permit. Below grade development may require installation of a pumping system. One tap is allowed for each building. Permanent improvements are prohibited in sewer easements or right of ways. Landscaping plans will require approval by ACSD where soft and hard landscaping may impact public ROW or easements to be dedicated to the district. All ACSD fees must be paid prior to the issuance of a building permit Where additional development would produce flows that would overwhelm the planned capacity of the existing collection system and or treatment facility, the development will be assessed fees to cover the costs of replacing the entire portion of the system that would be overwhelmed. The District would fund the costs of constructing reserve capacity in the area of concern (only for the material cost difference for larger line). Any glycol heating and snow melt system must be designed to prohibit and discharge of glycol to any portion of the public and private sanitary sewer system. The glycol storage areas must have approved containment facilities. Page 6 of 9 P20 Soil Nails are not allowed in the public ROW above ASCD main sewer lines and within 3 feet vertically below an ACSD main sewer line. Section 9: Environmental Health The state of Colorado mandates specific mitigation requirements with regards to asbestos. Additionally, code requirements to be aware of when filing a building permit include: a prohibition on engine idling, regulation of fireplaces, fugitive dust requirements and noise abatement. Wildlife protection/enclosures for the trash and recycle area is required. The kitchen space intended to support the meeting space is not required to be licensed; however, it is recommended that commercial grade equipment be installed instead of domestic equipment for durability and functionality(to support catered events). Section 10: Exterior Lighting All exterior lighting shall meet the requirements of the City's Outdoor Lighting Code pursuant to Land Use Code Section 26.575.150, Outdoor lighting. Section 11: Parks Landscaping in the public right of way will be subject to landscaping in the ROW requirements, Chapter 21.20. There shall be no plantings within the City ROW which are not approved by the City Parks Department and the Engineering Department. Per City Code 13.20 an approved tree permit will be required before any tree is removed or impacted under the drip line of the tree. Parks is requiring that the tree permit be approved prior to approval of building permits. Mitigation for removals will be paid cash in lieu or on site per City Code 13.20. Parks will approve a final landscape plan during the review of the tree removal permit based on the landscape estimates Section 12: Impact Fees and School Lands Dedication Fee-in-Lieu The Applicant is not required to pay impact fees or the school lands dedication fee-in-lieu as no commercial net lease area or residential dwellings units being developed. Section 13: Vested Rights The development approvals granted pursuant to this ordinance shall be vested for a period of three(3) years from the date of issuance of the development order. No later than fourteen (14) days following the final approval of all requisite reviews necessary to obtain a development order as set forth in this ordinance, the City Clerk shall cause to be published in a newspaper of general circulation within the jurisdictional boundaries of the City of Aspen, a notice advising the general public of the approval of a site specific development plan and creation of a vested property right pursuant to this Title. Such notice shall be substantially in the following form: Notice is hereby given to the general public of the approval of a vested property right, pursuant to the Land Use Code of the City of Aspen and Title 24, Article 68, Colorado Revised Statutes, pertaining to the following described property: Lots 2 and 3, Rio Grande Subdivision and commonly known as 120 N. Mill Page 7 of 9 P21 Street, City of Aspen, CO, by Ordinance No. -- Series of 2012, of the Aspen City Council. Section 14: Exhibits. The exhibits listed below are appended hereto and are, by references made to them, incorporated into this Ordinance as if fully set forth herein: • Exhibit 1 - Schematic elevations, square footages and floor plans • Exhibit 2—Schematic easement Section 15: All material representations and commitments made by the Applicant pursuant to the development proposal approvals as herein awarded, whether in public hearing or documentation presented before the Planning and Zoning Commission or City Council, are hereby incorporated in such plan development approvals and the same shall be complied with as if fully set forth herein,unless amended by an authorized entity. Section 16: This ordinance shall not affect any existing litigation and shall not operate as an abatement of any action or proceeding now pending under or by virtue of the ordinances repealed or amended as herein provided, and the same shall be conducted and concluded under such prior ordinances. Section 17: If any section, subsection, sentence, clause, phrase, or portion of this ordinance is for any reason held invalid or unconstitutional in a court of competent jurisdiction, such portion shall be deemed a separate, distinct and independent provision and shall not affect the validity of the remaining portions thereof The City Clerk is directed, upon the adoption of this ordinance, to record a copy of this ordinance in the office of the Pitkin County Clerk and Recorder. Section 18: A public hearing on this ordinance shall be held on the 11th day of June, 2012, at a meeting of the Aspen City Council commencing at 5:00 p.m. in the City Council Chambers, Aspen City Hall, Aspen, Colorado, a minimum of fifteen days prior to which hearing a public notice of the same was published in a newspaper of general circulation within the City of Aspen INTRODUCED, READ AND ORDERED PUBLISHED as provided by law, by the City Council of the City of Aspen on the 29th day of May, 2012. Page 8 of 9 P22 Attest: Kathryn S.Koch,City Clerk Michael C. Ireland,Mayor FINALLY, adopted,passed and approved this day of ,2012. Attest: Kathryn S.Koch,City Clerk Michael C. Ireland,Mayor Approved as to form: James R.True,City Attorney Page 9 of 9 E � b� "n'C EXHIBIT MAP OF: EASEMENT A,(CONSTRUCTION EASEMENT) EASEMENT B,(LIGHT AND AIR EASEMENT) SITUATED ON LOT 2,AMENDED RIO GRAND SUBDIVISION,SECTION 7,TOWNSHIP 10 SOUTH,RANGE 84 WEST OF THE 6th P.M. CITY OF ASPEN,COUNTY OF PITKIN,STATE OF COLORADO SHEET 1 OF 2 LOT 1 \ _,..... RIO GRANDE NO. �— \ RECEPTION NO.362199 — — i MILL STREET CONDOS,PARCEL 2 RECEPTION NO. _455433 r 1 9.06'— 566°43'58"E 23.98' N75°09'11"W J i S75°12'04"E 2.25' 21.97' //►y!• V� - 12':4 j 1 WESTERLY BOUNDARY OF LOT 2/EASTERLY j �\O WALL OF LIBRARY ' N�0O ON SUB-GRADE/WESTERLY j P0' \v\S\ 04 GARAGE WALL 1 2, � 3 OD LOT 3 va y7,4 1 LO P\.10 S NO• RIO GRANDE u, Os AP-(\ON SUBDIVISION E RECEPTION NO. °- r " r 362199 m if) Li- le Q " '� 5'OFFSET EAST Of THE v In CENTERLINE OF THE FIRST ;I v ' - e a Iv NORTH-SOUTH STRUCTURAL II 'I > 1:,:t., WALL EAST OF THE Z. V '^ WESTERLY GARAGE WALL ABOVE GRADE BUILDING NG WALL — 1 POINT OF BEGINNING r `/A AG AIR VENT I. EASEMENTA L 4 'i' rr r i''..� ---ter----- --�- d�,ry 44.t� POINT OF BEGINNING EASEMENT B 1 ~ �� / 65 37.38' w N75°09'11"W co oi 1- a cc g5%d BLOCK 86 ALLEY 103.30' ow z 9�-�l.`7' w 1° GPS-5 L. LD N-< r------ l GALENA& HOPKINS \r _ I S 75°06'53"E- ��GP S-6 I �392•2T (BASIS OF BEARING). —ti_ GARMISCH& 1 HOPKINS GRAPHIC SCALE 40 0 20 40 (IN FEET) finch= 40 ft. NOTICE:ACCORDING TO COLORADO LAW YOU MUST SOPRIS ENGINEERING-LLC COMMENCE ANY LEGAL ACTION BASED UPON ANY CIVIL CONSULTANTS DEFECT IN THIS SURVEY WITHIN THREE YEARS AFTER 502 MAIN STREET,SUITE A3 YOU FIRST DISCOVER SUCH DEFECT.IN NO EVENT MAY CARBONDALE,COLORADO 81623 ANY ACTION BASED UPON ANY DEFECT IN THIS SURVEY BE COMMENCED MORE THAN TEN YEARS FROM THE (970)704-0311 SOPRISENG @SOPRISENG.COM • DATE OF CERTIFICATION SHOWN HEREON. 11228 05/02/12 11228-EXHIB-2011 LOT2 AMENDED RIO GRAND.DWG P24 EXHIBIT MAP OF: EASEMENT A, (CONSTRUCTION EASEMENT) EASEMENT B, (LIGHT AND AIR EASEMENT) SITUATED ON LOT 2,AMENDED RIO GRAND SUBDIVISION,SECTION 7,TOWNSHIP 10 SOUTH,RANGE 84 WEST OF THE 6th P.M. CITY OF ASPEN,COUNTY OF PITKIN,STATE OF COLORADO SHEET 2 OF 2 EASEMENT A DESCRIPTION: (for the purpose of constructing an expansion of the existing Pitkin County Library facility) An easement situated on Lot 2,according to the Amended Plat of the Rio Grande Subdivision recorded on July 5, 2002 as reception number 469504 in the Pitkin County Records,said easement located in Section 7,Township 10 South,Range 84 West of the 6th Principal Meridian,City of Aspen,County of Pitkin,State of Colorado;said easement being more particularly described as follows: Commencing at the Southwest corner of said Lot 2;thence N.14°46'31"E.along the Westerly boundary line of said Lot 2,a distance of 15.66 feet to the POINT OF BEGINNING;thence continuing along said Westerly boundary line N.14°46'31"E.,a distance of 125.43 feet to a point on the extension of the existing Library's Northerly exterior wall finished façade;thence leaving said Westerly boundary 5.75°12'04"E.along the extension of said Library's Northerly exterior wall finished facade,44.00 feet;thence leaving the extension of said Library's Northerly exterior wall finished façade S.14°46'31"W.,125.43 feet to a point on the extension of the existing Library's Southerly exterior wall finished façade;thence N.75°12'04"W.along said extension of the existing Library's Southerly exterior wall finished facade,a distance of 44.00 feet to the POINT OF BEGINNING. Containing 5,519 square feet or 0.127 acres,more or less. Said easement A being subject to an easement for the operation and maintenance of the existing Garage air vent as depicted on sheet one of this exhibit. EASEMENT B DESCRIPTION: An easement situated on Lot 2,according to the Amended Plat of Rio Grande Subdivision as recorded on July 5, 2002 as reception number 469504 in the Pitkin County Records,said easement located in Section 7,Township 10 South,Range 84 West of the 6th Principal Meridian,City of Aspen,County of Pitkin,State of Colorado;said easement being more particularly described as follows: Beginning at the Southwest corner of said Lot 2;thence along the Westerly boundary line of said Lot 2 N.14°46'31"E.,a distance of 15.66 feet to a point on the extension of the existing Library's Southerly exterior wall finished facade;thence leaving said Westerly boundary line S.75°12'04"E.along the extension of said existing Library's Southerly exterior wall finished facade,44.00 feet;thence leaving the extension of said existing Library's Southerly exterior wall finished facade N.14°46'31"E.,125.43 feet to a point on the extension of the existing Library's Northerly exterior wall finished façade;thence along the extension of said existing Library's Northerly exterior wall finished facade N.75°12'04"W.,44.00 feet to a point on said Westerly boundary line;thence along said Westerly boundary line N.14°46'31"E.,a distance of 13.53 feet;thence leaving said Westerly boundary line S.66°43'58"E.,23.98 feet;thence S.75°12'04"E.,42.25 feet;thence S.14°47'26"W.,151.15 feet to a point on the Southerly boundary line of said Lot 2;thence along said Southerly boundary line N.75°09'11"W.,a distance of 65.92 feet to the POINT OF BEGINNING. Containing 4,488 square feet or 0.103 acres,more or less. The intent of the above easement description is to comply with requirements of Section 705 of the IBC 2009 code. NOTICE:ACCORDING TO COLORADO LAW YOU MUST SOPRIS ENGINEERING-LLC COMMENCE ANY LEGAL ACTION BASED UPON ANY CIVIL CONSULTANTS DEFECT IN THIS SURVEY WITHIN THREE YEARS AFTER 502 MAIN STREET,SUITE A3 YOU FIRST DISCOVER SUCH DEFECT. IN NO EVENT MAY CARBONDALE,COLORADO 81623 ANY ACTION BASED UPON ANY DEFECT IN THIS SURVEY BE COMMENCED MORE THAN TEN YEARS FROM THE (970)704-0311 SOPRISENG @SOPRISENG.COM DATE OF CERTIFICATION SHOWN HEREON. 11228 05/02/12 11228-EXHIB-2011 LOT 2 AMENDED RID GRAND.DWG • Rim,v) ' t P25 , Wz • Cimapiiiieit 5 t - ccing SE z .2.6.0g."11110 o>w zcoou < , 4 if, ot o 0 F- W . E ce 1 EMEZ ab 4. Ini , ^ - t, • i MEL Ilds 4 iiilli , • 4 .7ti 0 I— cc —i < '—.1 .. w cC F- , 1 0 0 (5\ ...••• 01_ ..••• %...0' = LT_ 0 • I— w D ,, u_ i cc 1-1-I Lij H I-- I V) F_ < • L. ‘,„3„.. ;00. 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(.9 , 1 i . • .-. . 01 JO AAVONf1,09 AIVIJOIM,',' i ' ' ' • ' i ' ' ," , ," ISV3 1/10113N,11,135JJQ ,V.VI7 4 ,' , ,' , ,' , ,' • ,' • ' , .' • ' , ,' ,kt DN.av\psv 3 ,' , , ,• , : , : . ,. ,L,p,, cb t. . • L_ a. -• 11TE1917017T Z I— Z i"-- >- >- >- >- —1 — Z E Z Z CC, —1 LLI z I-U ,-, w = LLJ 0 --j Z z--' (A)-- co cni— ul P-E (.9 w LD LIJ 4 c--I D < -71 LIJ 0 UJ LU v) w V) , X z CO < CC) < 1 co eNj 0 ■ CC LU Z UJ Lii U- U-I ) >- 1-- —1 0 LLI < 0 0 Z U-1 a LL 0 Zrj (9roZD5Z (3) LLI --1 CC < — t-•% CI) < 5 H H cr > %--/ r-I (z co z z 7: (NJ 0 LLJ 0 0 — C L) 0 cc v) w co _ Z P26 l *VI�F;aF =g H P, T O O Ifl fsE¢ W E^ ° m g 0 0¢Q� = 11 Rn '2 r. 5 _ Z , NT gm00 4 Ow UE LIN Z n- Sg OV 3 aJK =Eau ,5eiiis s �° O z, ■4' .6 EASEMENT B g� w— _ '.t,. ',_- 1 CENTERLINE OF STRUCTURAL WALL OF GARAGE - i EASEMENT A z t.,' 1 w 0 z a4 j • S i m a • d t! EAST PROPERTY I i _ BOUNDARY LOT 3 I' In I. • ■ L r ! 1 L - (1 1 rilL -- 1 i "-i- Cil All it . 1 i Lant;iii : E . ' r. ,w Z I! - ' ---e I • • P27 Exhibit A Sec.26.440.050.Review standards for development in a Specially Planned Area (SPA). A. General. In the review of a development application for a conceptual development plan and a final development plan, the Planning and Zoning Commission and City Council shall consider the following: 1. Whether the proposed development is compatible with or enhances the mix of development in the immediate vicinity of the parcel in terms of land use, density, height, bulk, architecture,landscaping and open space. Staff Finding. The Applicant is proposing a two story addition on the east side of the library. The scale and mass of the addition relates to the existing library. The contemporary addition provides lightness to the building by providing abundant glazing. The glazing brings the outdoors into the library connecting patrons to the natural views around them. The entrance is more inviting than the existing entrance facing the plaza. The addition has the potential to help activate the adjoining plaza by creating a space (inclusive of the porch element) where people will dwell. Stafffinds this criterion met. 2. Whether sufficient public facilities and roads exist to service the proposed development. Staff Finding: The property is currently served by public facilities. Sufficient public facilities exist to serve the proposed expansion of the library. Staff finds this criterion met. 3. Whether the parcel proposed for development is generally suitable for development, considering the slope, ground instability and the possibility of mudflow, rock falls, avalanche dangers and flood hazards. Staff Finding: The property is generally suitable for development and does not contain areas of potential mudflow, rock fall, avalanche dangers or floor hazards. Staff finds this criterion met. 4. Whether the proposed development creatively employs land planning techniques to preserve significant view planes, avoid adverse environmental impacts and provide open space, trails and similar amenities for the users of the project and the public at large. Staff Finding: The property is not located with a view plane and is designing an addition that should add amenities (such as the covered canopy area)for users of the library and Galena Plaza and that will help activate the plaza. Stafffinds this criterion met. 5. Whether the proposed development is in compliance with the Aspen Area Comprehensive Plan. P28 Staff Finding: The 2000 AACP does not directly discuss the library; however proposing 1 the expansion of the library at its current location maintains development within the urban growth boundary "to ensure development is contained and sprawl minimized (Managing Growth, Goal D). " Additionally, the expansion of the library "ensures the provision of public facilities and services to sustain arts, culture and education in the community. " (Arts, Culture and Education, Goal E). The Civic Master Plan (2006) does directly discuss the library and "The CMPAG supports an expansion of the Pitkin County library to the east, and recommended that "the design of the building be coordinated with other built edges around Galena Plaza, to the extent possible. " As noted in the application, the expansion is proposed along the existing east facade and discussions are underway to coordinate the redevelopment of both the library and Galena Plaza. As proposed in the current application, "the CMPAG also recommended that a "meeting room be located on the ground level of the library expansion, to allow for public access to the meeting room at any time, and increase the use and vitality of Galena plaza. " Staff finds this criterion met. 6. Whether the proposed development will require the expenditure of excessive public funds to provide public facilities for the parcel or the surrounding neighborhood. Staff Finding: The property is currently served by public facilities. Any necessary improvements to such public facilities such as mains, sidewalks or right-of-ways will be borne by the applicant. Staff finds this criterion met. 7. Whether proposed development on slopes in excess of twenty percent (20%) meet the slope reduction and density requirements of Subsection 26.445.040.B.2. Staff Finding: The subject expansion area does not contain steep slopes. Staff finds this criterion not applicable. 8. Whether there are sufficientGMQS allotments for the proposed development. Staff Finding: The application is requesting to build an additional 7,198 square feet to expand the library. As an Essential Public Facility there is no annual limit on allotments. Staff finds this criterion met. } P29 Exhibit B Sec. 26.470 Growth Management Quota System. Sec. 26.470.090.City Council applications. The following types of development shall be approved, approved with conditions or denied by the City Council, pursuant to Section 26.470.110, Procedures for review, and the criteria for each type of development described below. Except as noted, all growth management applications shall comply with the general requirements of Section 26.470.050. Except as noted, all City Council growth management approvals shall be deducted from the respective annual development allotments and development ceiling levels. 4. Essential public facilities. The development of an essential public facility, upon a recommendation from the Planning and Zoning Commission, shall be approved, approved with conditions or denied by the City Council based on the following criteria: a. The Community Development Director has determined the primary use and/or structure to be an essential public facility (see definition). Accessory uses may also be part of an essential public facility project. Staff Finding: The library received approval in 1989 for the development of the facility as an Essential Public Facility. Staff believes the library continues to meet the definition of an Essential Public Facility. Staff finds this criterion to be met. b. Upon a recommendation from the Community Development Director, the City Council may assess, waive or partially waive affordable housing mitigation requirements as is deemed appropriate and warranted for the purpose of promoting civic uses and in consideration of broader community goals. The employee generation rates may be used as a guideline, but each operation shall be analyzed for its unique employee needs, pursuant to Section 26.470.100, Calculations. Staff Finding: The library states that no additional employees are generated by this proposed expansion. According to the application, the library currently has 25 people on the payroll that equals 21.75 Full Time Equivalents (FTEs) as not all staff are full time employees; however, a maximum of 13.92 FTEs are required to handle typical daily operations (both front and back of house). With multiple shifts in a single day to accommodate library hours of operation, the average number of employees working at once is 16 (8 full-time and 8 part-time). With the reconfiguration and expansion of certain library uses/areas and the improved lines of sight, the library does not anticipate the need for more staffing. In looking at the current uses such as the teen reading area and quiet reading, these uses currently do not have designated staff and are proposed to increase in size without necessitating the need for additional staff. Increased meeting space, which will increase square footage, does not currently need staff support and will not in the future. Based on the improved layout of the library and the fact that some of the uses being increased are not currently staffed and do not typically need staffing, staff supports the Page 1 of 4 P30 library's assertion that no new employees will be generated; however, staff does believe that this claim can be confirmed in the future with an employee audit at the request of APCHA. Staff finds this criterion to be met. Sec. 26.470.050.General requirements. A. Purpose: The intent of growth management is to provide for orderly development and redevelopment of the City while providing mitigation from the impacts said development and redevelopment creates. Different types of development are categorized below, as well as the necessary review process and review standards for the proposed development. A proposal may fall into multiple categories and therefore have multiple processes and standards to adhere to and meet. B. General requirements: All development applications for growth management review shall comply with the following standards. The reviewing body shall approve, approve with conditions or deny an application for growth management review based on the following generally applicable criteria and the review criteria applicable to the specific type of development: 1. Sufficient growth management allotments are available to accommodate the proposed development, pursuant to Subsection 26.470.030.D. Applications for multi-year development allotment, pursuant to Paragraph 26.470.090.1 shall not be required to meet this standard. Staff Finding: There is no specified number of allotments for Essential Public Facilities. The library is requesting approximately 7,200 square feet of new Essential Public Facility space to construct an addition. Staff finds this criterion to be met. 2. The proposed development is consistent with the Aspen Area Community Plan. Staff Finding: The 2000 AACP does not directly discuss the library; however, proposing the expansion of the library at its current location maintains development within the urban growth boundary "to ensure development is contained and sprawl minimized" (Managing Growth, Goal D). Additionally, the expansion of the library "ensures the provision of public facilities and services to sustain arts, culture and education in the community" (Arts, Culture and Education, Goal E). The Civic Master Plan (2006) does directly discuss the library and "The CMPAG supports an expansion of the Pitkin County library to the east, and recommended that "the design of the building be coordinated with other built edges around Galena Plaza, to the extent possible. "As noted in the application, the expansion is proposed along the existing east façade and discussions are underway to coordinate the redevelopment of both the library and Galena Plaza. As proposed in the current application, "the CMPAG also recommended that a "meeting room be located on the ground level of the library expansion, to allow for public access to the meeting room at any time, and increase the use and vitality of Galena plaza. " Staff finds this criterion met. Page 2 of 4 P31 3. The development conforms to the requirements and limitations of the zone district. Staff Finding: There are no specified dimensional requirements for the Library SPA. The existing building is the site specific approval and the new addition will result in 7,198 square feet of new floor area. Staff finds this criterion to be met. 4. The proposed development is consistent with the Conceptual Historic Preservation Commission approval, the Conceptual Commercial Design Review approval and the Conceptual Planned Unit Development approval, as applicable. Staff Finding: Stafffinds this criterion to not be applicable. 5. Unless otherwise specified in this Chapter, sixty percent (60%) of the employees generated by the additional commercial or lodge development, according to Subsection 26.470.100.A, Employee generation rates, are mitigated through the provision of affordable housing. The employee generation mitigation plan shall be approved pursuant to Paragraph 26.470.070.4, Affordable housing, at a Category 4 rate as defined in the Aspen/Pitkin County Housing Authority Guidelines, as amended. An applicant may choose to provide mitigation units at a lower category designation. If an applicant chooses to use a Certificate of Affordable Housing Credit as mitigation, pursuant to Chapter 26.540, such Certificate shall be extinguished pursuant to Chapter 26.540.90 Criteria for Administrative Extinguishment of the Certificate. (Ord. No. 6—2010, §2) Staff Finding: Staff finds this criterion to not be applicable, as the project is being reviewed as an Essential Public Facility. 6. Affordable housing net livable area, for which the finished floor level is at or above natural or finished grade, whichever is higher, shall be provided in an amount equal to at least thirty percent (30%) of the additional free-market residential net livable area, for which the finished floor level is at or above natural or finished grade, whichever is higher. Affordable housing shall be approved pursuant to Paragraph 26.470.070.4, Affordable housing, and be restricted to a Category 4 rate as defined in the Aspen/Pitkin County Housing Authority Guidelines, as amended. An applicant may choose to provide mitigation units at a lower category designation. Affordable housing units that are being provided absent a requirement ("voluntary units") may be deed-restricted at any level of affordability, including residential occupied. If an applicant chooses to use a Certificate of Affordable Housing Credit as mitigation, pursuant to Chapter 26.540, such Certificate shall be extinguished pursuant to Chapter 26.540.90 Criteria for Administrative Extinguishment of the Certificate, utilizing the calculations in Section 26.470.100 Employee/Square Footage Conversion. (Ord. No. 6—2010, §2) Page 3 of 4 P32 Staff Finding: Staff finds this criterion to not be applicable, as the project is being reviewed as an Essential Public Facility. The Housing Board has requested that it be determined that 2.87 FTEs are generate; however, the Planning Commission determined, based upon the Applicant's representations that no new employees are generated. 7. The project represents minimal additional demand on public infrastructure, or such additional demand is mitigated through improvement proposed as part of the project. Public infrastructure includes, but is not limited to, water supply, sewage treatment, energy and communication utilities, drainage control, fire and police protection, solid waste disposal, parking and road and transit services. (Ord. No. 14, 2007, §1) Staff Finding: The library is centrally located in the downtown and is easily served by public transit. Staff finds this criterion to be met. Page 4 of 4 .' / ~�—~~~—~ —�nQ ��� �-_} v» �'\�-�� w�N� \ ' ' P33 � � ` -� L'�'«~ �~`� —/' 4-� _ L / 27'-7" 2S�8^ �� VI\w / � �__�� 17'-5 , _ , , . i _ .. , ....,, , ........4 ,, .. i iil ,„ , , --9 . , -/--- r—' `..^ r^ . — __ . ' Perspective View with Galena Plaza Proposed Improvements tr4- iiihr-y!-,-- , . -,-,..._±,,./- -- cOmPUTE RS I . .4 A. . 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Galena Street Aspen, CO 81611 Re: Pitkin County Library Land Use Application; SPA Amendment and Draft Library Easement over Galena Plaza; Odinance No. 19 (Series of 2012) Dear Mayor Ireland: I am writing to urge you and the City Council to reject or,at a minimum,to defer, the SPA Amendment and Draft Easement as proposed. The proposed library expansion involves an outsized overhanging roof—extending several thousand square feet into an existing city plaza—which would harm both public and private interests. Accordingly, the City should take the time to find a workable roof alternative given that any new addition to the library will impact the City's residents for many, many years to come. At the outset, I want to stress that I do not oppose upgraded library facilities. On the contrary,there is merit to the interior space plans. Rather,my opposition is directed solely to the exterior roof proposed for the new facility. It is functionally unnecessary and over-bearing;would degrade public views from and uses of the adjacent Galena Plaza; and is legally at odds with the Section 26.440.050 Review Standards used by the City for an SPA Amendment(e.g., Paragraphs 1 and 4 of the foregoing standards disfavor excessive bulk, incompatibility with existing open spaces, destruction of significant view planes and vegetation, etc). Moreover, it is apparent from the extensive design and planning process for the library expansion that alternative—and significantly less intrusive—architectural and engineering solutions already exist for roofing the new space desired on the eastern side (main floor and mezzanine). These alternatives are detailed in Exhibit 5 to the February 2012 submission to the Council (see http://www.pitcolib.org/media/uploads/1_- _LU_App_text and_exhibits.pdf). They include options for keeping wholly within the library's existing 44 foot plaza easement or using a flat roof with a more limited porch that is largely supported, not by siting columns and an overarching roof an additional 16 feet out into the existing plaza(for a total of 60 feet), but by adding a smaller flat roof and extending the load bearing structure along transfer beams underneath the deck of the plaza. These options deserve to be more fully investigated by the full Council. P36 Other imaginative alternatives might be even more desirable (and less intrusive), such as the retractable or "fingered" roof options that were raised by you and others at the Council's June 11 public meeting. As Kent Reed, Director of the Reed Hudson Ensemble eloquently wrote on June 17 in the Aspen Times: "The Galena Plaza is a beautiful enclave in the heart of the city with wonderful view planes and trees. It is the only circular park, true civic plaza, in the entire town," and should be conserved"as a performance space and park." Against this background, it would be prudent for the Council to require the library (and the City's planning staff)to revisit alternate roof options. In so doing the Council should direct the City's staff to minimize the impact of any roof extension on the adjacent plaza in order to reduce the bulk of the overall addition, and to protect existing sight planes for the public as well as for adjacent private buildings. In that regard, let me add in closing that my wife, Siobhan, and I own a condominium in Galena Lofts which,of course, is immediately adjacent to Galena Plaza. As such, we are especially concerned that a large new overhanging library portico would cast a permanent shadow across the back part of our living space. A half dozen other condominium units in the building would also be adversely impacted, with all units having less light and significantly reduced views north toward Red Mountain, and westward down the valley. We are also concerned that the current roofing plan would apparently lead to chopping down several approximately 30 foot conifers on the plaza to the detriment of all who use this space. The library's construction plans appear to ignore this enviromnental impact and would apparently rely upon the City's Galena Plaza garage improvement project to install comparable landscape features, although this is by no means assured. In sum, there are compelling reasons for the Council to request that the library seek an alternative less intrusive roof design. A modern public library that has ample natural light(a major reason given for the addition) is to be welcomed. However,there is simply no need to construct such an addition at the expense of blocking the natural light and vistas that the public and nearby residents now enjoy across Galena Plaza. That should be unacceptable. Hence, I strongly urge the Council to reject any SPA amendment or easement that would permit this to happen. incerely, Gr ory aple Cc: City Council Members; Steve Barwick, City Manager; Jennifer Phelan, Deputy Director, Planning and Zoning; Kathleen Chandler,Pitkin County Librarian 2 BST Memorandum Design Workshop,Inc. Landscape Architecture To: Jennifer Phelan, City of Aspen Land Planning Community Development Urban Design From: Suzanne Jackson Date: June 18, 2012 Project Name: Pitkin County Library Subject: Response for Aspen City Council Packet Following are your notes regarding questions from the Council meeting of June 11. Our responses are included. 1. Provide details on Basalt Library, similar to your slides on population and size of building. Council Members asked at the June 11th meeting for a comparison between the new Basalt library building and the Pitkin County Library. Basalt had not been included as a comparable building because of the large fluctuation in population that occurs in ski towns. For instance, the town of Aspen sometimes hosts more than four times its census population. In addition to permanent residents, the library is also used by second homeowners, conference participants (Physics Institute, etc.), skiers and summer visitors, temporary employees, and people working in Aspen/Snowmass Village, but residing in other communities. Please see the following chart for a comparison between our library, Basalt's and Telluride's: Pitkin County Pitkin County Basalt Telluride Current Proposed Year Established 1940 1940 1976-77 1974 Permanent Population 13,938 13,938 10,851 5,867 Square Footage 31,703 38,901 20,100 20,000 Sq Ft/Capita 2.27 2.79 1.85 3.41 Note that based on the Transient Lodging Inventory Study as of July 1, 2009, Aspen had 9,385 pillows, and Snowmass had 8,065 pillows, providing an indication of the seasonal population. See also the attached response. 1 P38 2. Shadow study of the roof/canopy. How will the canopy cast shadows on the plaza? We are including shadow studies for three canopy design options: the current proposed design, a glass canopy and a skylight canopy. The glass canopy shadow effect is the same as if there was no canopy and only the structural supports. The shadow studies occur at 1 p.m. and 3 p.m. on June 21 and December 21. We will include similar studies at the equinox during Monday's presentation. In our PowerPoint presentation we submitted shadow studies on the building for the morning until noon. In the morning the sun is to the east of the building and so there is a fair amount of sun on the building and beneath the canopy. The building does not cast shadow over the plaza. In the middle of the day to early afternoon, the sun is south of the building, and shadows are cast to the north side of the building, but not significantly to the east (see attached studies). In the mid to late afternoon/evening the building and canopy cast some shadows over the Plaza and this is illustrated in the attached Shadow Studies. Note that at 3 p.m. in the winter, the shade from Shadow Mountain covers most of the Plaza. 3. You'll need to address Mayor Ireland's question of if the vote fails, what happens to the project. We will respond verbally at the meeting on June 25. 4. Mill Street drop-off Is it adequate? The drop off on Mill Street is very important to the library. We understand that the City's Mill Street Plan is still in progress. Currently the graphic exhibits show the drop off being maintained in its location. Kathy Chandler, library board members and consultant team members attended the Mill Street Open House and commented on the project and the need to maintain the drop off. We looked at possible drop off options in the alley but due to the City's plans for the alley calling for pedestrianization and limiting vehicles, this is not possible. There is free 20-minute parking in the parking garage that could be utilized for drop off. 5. Why can't the library use the existing shell or only build on the 44 foot easement? We responded to the first part of the question during the presentation on June 11 and will describe the reasons again on June 25. The following is an extract from the slide: Why Not Just Renovate the Footprint? • Insufficient square footage to maintain quality of collections while providing needed services • Basement not configured to allow expansion of Children's room • After hours programs access • Mezzanine limitation/quality of existing space • No synergy with plaza project 2 P39 We will also provide more information about the challenges of only building on the 44 foot easement which are in part related to the structural solution. In addition, the 44- foot option does not provide a strong interface with the Plaza. We are attaching a description of previous studies and the evaluation of the 44-foot versus 60-foot options. 6. Story poles left out longer. The story poles are still on the plaza and will be removed after the Council meeting on June 25. 7. Integration of the library and plaza. The library design team has been meeting and coordinating with the City's Galena Plaza design team since we started design on the project almost two years ago. We have attended and participated in each other's Open House events and have had several design team meetings. 8. Structural issue of building on the plaza. We will respond verbally with pertinent information at the meeting on June 25. 9. Investigate whether the canopy structure can be modified and show council that other options have been considered. Following Council's direction the Architects have developed, and the Library Board has reviewed several other options for the canopy. We have included images of the following options in mass, scale and shadow study format(see attached): • Current Proposed—The design as presented to Council on June 11. • Skylight—Portions of the canopy that are made of glass to create more areas of light and views and provide liveliness and interest. • Glass Canopy—All areas of the canopy that cover exterior space are made of glass to provide more light and views. • Spider Leg I—The canopy is taken back part way, partially exposing the 4-foot deep structural beam supports. • Spider Leg II - The canopy is taken back all the way to the edge of the building, exposing the 4-foot deep structural beam supports. The Library Board voted to recommend the Skylight Option as the best solution. They also liked the Current Proposed and the Glass Canopy, but they felt that the Skylight provided a pleasing combination of light and shadow and provided liveliness and interest. The Glass Canopy does not provide enough shade and requires additional measures for shading and cooling. Spider Leg I and II do not provide sufficient shelter from the sun, snow or wind and the aesthetics were undesirable. 3 P40 June 18,2012 Response to the Question: Provide details on Basalt Library, similar to your slides on • population and size of building Council Members asked at the June 11th meeting for a comparison between the new Basalt library building and the Pitkin County Library. Basalt had not been included as a comparable building because of the large fluctuation in population that occurs in ski towns. For instance, the town of Aspen sometimes hosts more than four times its census population. In addition to permanent residents,the library is also used by second homeowners • conference participants (Physics Institute, etc.) ▪ skiers and summer visitors temporary employees people working in Aspen/Snowmass Village, but residing in other communities In 2008, the Colorado State Library issued facility standards for Resort Libraries as follows: Square Footage Per Capita 25th percentile 0.82 50h percentile 1.45 75th percentile 2.21 95 percentile 3.33 Please see the following chart for a comparison between our library, Basalt's and Telluride's: Pitkin County Pitkin County Basalt Telluride Current Proposed Year Established 1940 1940 1976-77 1974 Permanent Population 13,938 13,938 10,851 5,867 Square Footage 31,703 38,901 20,100 20,000 Sq Ft/Capita 2.27 2.79 1.85 3.41 Note that based on the Transient Lodging Inventory Study as of July 1, 2009, Aspen 9,385 had pillows, and Snowmass had 8,065 pillows,providing an indication of the seasonal population. current proposed „Y. -The design as presented to P =` d Council on June I I . p i may , x � — Z (a N W . o skylight ,� I-- i - Portions of the canopy that tu F, E fi are made of glass to create ` mil ,- z } ` 'W more areas of light- and 0 views and provide liveliness 4 ___ - - —.- and interest. —I - O CL CI) • w E z. glass canopy E D __ F, ;-;:: A� - - All areas of the canopy that _ x.-' '.R, I a cover- exterior space are made of glass to provide H � " r more light and views. w JUNE 21st, 3:00 pm a it w m spider leg I E w . C — The canopy is taken back + P j J 'ia part way, partially exposing —i the 4' deep structural - - _- -- beam supports. - i spider leg II -The canopy is taken back all Fl o the way to the edge of the :,_ti building, exposing the 4' deep t-...., ,,--, structural beam supports. c457:::: 1 MASS, SCALE, SHADE and SHADOW STUDY - The Library Board voted to recommend the Skylight Option as the best solution.They also liked the Current Proposed and the Glass Canopy, but they felt that the Skylight provided a pleasing combination of light and shadow and provided liveliness and interest.The Glass Canopy does not provide enough shade and requires additional °- measures for shading and cooling. Spider Leg I and II do not provide sufficient shelter from the sun, snow or wind and the aesthetics were undesirable. , , , .___ P42 o II _. _. F --,--7- --" * 41 -`. . .,,7-.7',:l'ita,„.- --- ;:.../., , 4., . . - t , /. (1 ,,,, , --- ,. —1 ., -• +.Il C N ' yF�ii / — 4C 4"31 , `}"i l l 1 — ./ 1. 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E. s.....i ,. , -,_ ,, E , 5 tit f —' ,, 147 .... -___ \ .. .,, , a. ›.- - --AV fl $c;i r--/ cs - , - ,L,,,, .. ._..--- .-::: 1--- y --tr.e...4:- --q? o CD P48 WILLIS PEMBER ARCHITECTS 1•412 NORTH MILL STREET I ASPEN,CO 81611 970.920.1727 Pitkin County Public Library 1.11.2012 Expansion and Renovation revised 6.18.12 44 foot option versus 60 foot option - Summary The 44' option refers to structural loads from the addition being transferred to the 60' bearing line in the parking garage via a series of transfer beams located under the structure of the parking garage. The addition would appear to stop at 44' at the plaza level with potentially no additional visible structure beyond this point, (ref. 'solid wall' option 1 below).To accomplish this, seven double-concrete 'T's' would need to be removed,while seven, 60' long steel beams are inserted into the depth of the parking garage roof. This represents approximately 4,200 sf of existing parking garage roof structure that would not otherwise need to be reconfigured,or modified as a result of the library's addition. The additional steel beams allow the loads from the addition to be transferred to the 60' bearing line. No parking spaces would be lost as a result of this garage roof restructuring as all loads would again travel down the 60' structural bay wall of the existing garage. Our team will have information on the added costs associated with this approach at the hearing scheduled for June 25th. Obviously, potential impacts and extended closure to the operation of the parking garage are a concern and will be qualitatively understood. Below is a narrative of the Schematic Design process in which the current approach was selected,with Library Staff, Library Board, Design Team and Public input. A scorecard at the end of this summary outlines the various ways in which the options were evaluated. The 'solid wall' approach failed to realize opportunities for place-making on the plaza with a premium paid for re-engineering the garage roof structure. SCHEMATIC DESIGN PHASE SUMMARY February 2011—June 15,2011 Following approval to extend the design consultants contract by the BOCC,at a work-session on February 22,2011,the design team initiated the Schematic Design Phase;the first part of a larger Phase II, which includes Schematic Design, Design Development, a Public Process component and Land Use Planning efforts. The Design Team is currently midway through the Design Development Phase of Phase II. 40%Schematic Design, First Presentation, May 11, 2011 Expansion Massing This presentation included design review of four(4) categories of development with five (5)specific massing options: 1, 2, 3a,3b, and 4. Each expansion massing option contained roughly the same square footage recommended at the completion of the Conceptual Design phase and was arranged over a combination of one and two stories with a second floor outdoor reading deck overlooking Galena Plaza. The Options presented varied only with regard to its footprint on the plaza, its structural relationship to WPA I #1002 I Pitkin County Renovation and Expansion I 1.11.12 P49 the Rio Grande parking garage, its massing and its implied civic character;the interior program staying the same throughout. Category 'Solid Wall' Option 1 description: Option 1 proposed an addition with a footprint that extends only to 44'on the plaza, resulting in a mass than creates a two story wall. Structural bearing is transferred to 60'along transfer beams underneath the deck of the plaza. 'Story Truss II' Option 3a description: Option 3a proposed an addition with a heated, interior footprint that extends to 44'on the plaza. The structural bearing however is expressed in `` a truss that runs North-South and is supported at two column locations 60' • onto the plaza. 'Story Truss ll' (continued) Option 3b roof variation description: Option 3b proposed an addition with a heated, interior footprint that extends to 44'on the plaza. The structural bearing however is expressed in f a truss that runs North-South and is supported at two column locations 60' onto the plaza.A folded roof plan hovers over the addition as a variant to the flat roof of Option 3a. 'Library Card' Option 4 description: Option 4 proposed an addition with a heated, interior footprint that extends to both 44'and 60' onto the plaza. The structural bearing is expressed in a series of'spider leg' columns located 60'onto the plaza. Summary This presentation was reviewed by library staff, building committee members, members of the Library Board and representatives of the design team. A comparative analysis chart was developed to compare Solid Wall/Story Truss/Library Card options. The results were ratified by the participants in the form of a vote,with the Story Truss options winning support by a significant majority and the Library Card receiving a single vote. WPA I #1002 I Pitkin County Renovation and Expansion I 1.11.12 P50 Comparative Analysis Criteria Rating: 1-10 Solid Wall Story Truss Library Card Library Program 9 9 10 Plaza Program 7 10 5 Massing 6 10 8 Views from Library 10 10 9 Views to Library 8 10 5 Phasability 5 10 10 Flexibility 6 10 10 Constructability 7 10 10 Subtotal 58 79 67 Optics 10 7 2 Subtotal 68 86 69 Cost 5 8 8 Total 73 94 77 The Consultant team evaluated the three proposed generic options to address the programmatic needs associated with the expansion and renovation of the Pitkin County Library. Each of the three proposals was ranked according to positive and negative aspects of each factor on a scale of 1-10, with 10 being the perfect score. The first eight criteria are truly about creation of the most appropriate library facility for Pitkin County coupled with a redesign of Galena Plaza,while items 9 and 10 are reflective of the potential for political considerations. With respect to the question of the structural interface to the garage, it was deemed appropriate to minimize impact to the garage to greatest extent possible while respecting the intent of the easement definition. This consideration eliminated the 'Solid Wall' option, as the structural transfer beneath the deck of the garage was clearly the most intrusive structural solution to bringing new loads onto the existing garage. Moreover,the abrupt termination at 44'of the mass didn't seem to address the potential benefits between the Civic plaza and the Library's front door. WPA I #1002 I Pitkin County Renovation and Expansion I 1.11.12 P51 100%Schematic Design,Second Presentation,June 15,2011 Final development of the Story truss Option Internally the design team developed four more variations of the story truss theme with options W,X,Y and Z as well as a proportional model guiding'right sizing'the program areas of the addition. It was important also to develop a syntax of the expansion architecture in the context of the history of the Pitkin County Library and the broader culture of'Civic Aspen'. (Ref. aesthetic narrative-appendix) Feedback from the previous presentation leaned toward equal support for Story Truss I and Story Truss II roof variation options. Refinement of the structural requirements of the addition lead to a suspension structure across the 60'dimension. This system uniquely permits a column free interior, maximizing future adaptability of partition layouts within the footprint of the expansion. Summary All four options further developed the idea of a civic porch. This element was felt to be a strong catalyst for activation of Galena Plaza as well as a way to bring the life of the Plaza into the library in a reciprocal, mutually supportive gesture. Option W Option X Option Y { s ,Y t ize massing Option Z • �: yl The exterior massing studies that lead to Options W,X and Y also confirmed the need to try to reduce the overall bulk of the project in the broader context of the Library, Galena Plaza and neighboring structures. This was studied in a large, physical site model. The 'Right Size' massing model was generated from a desire to understand,from an interior perspective,what was minimally needed for the volumetric scale of the community meeting room,the children's program area,the quiet reading room and the outdoor reading deck. Once understood,a folded plane of the roof draping over these volumes WPA I #1002 I Pitkin County Renovation and Expansion 1 1.11.12 P52 became the resolution that seemed to best express the feedback the design team had received to date and concluded the formal investigation into the addition massing. Please reference the narrative on history and aesthetics for a more complete description of the materials, iconography and its roots in the culture of mid-century Aspen and the history of the Pitkin County Library. i . u r � 1 e - 1 F�jI ! � -. -- ----- ,= Pitkin County Library Perspective Rendering -View from the Southeast WPA I #1002 I Pitkin County Renovation and Expansion I 1.11.12 K2.3. Jennifer Phelan From: Andrew Ernemann [andrew©aspenupdate.com] Monday, June 25, 2012 12:27 PM Mick Ireland; Adam Frisch; Steve Skadron; Torre; Derek Johnson mac: Chris Bendon; Jennifer Phelan Subject: Library Expansion Comments/Questions Attachments: image002.jpg; image004.png; image005.jpg Dear Aspen City Council Members- In a time when everyone seems to be trying to do "more with less" I can't help but feel some distress by the stubbornness of the library's architect to back off the plans for expanding 60' beyond the current library footprint. Much has been written and said to date about the imposing footprint and skyline of the currently proposed library canopy. Rather than repeat all those points, many of which I fully agree with I'll pose a few questions that I think should be answered by those at the helm of the library's expansion planning efforts. I will not be able to attend the meeting tonight and would appreciate it if these points could be addressed in some fashion: 1. The library's architect has stated that keeping the library expansion within the 44' easement would be more expensive than if the structural benefits of the canopy extending an extra 16' can be leveraged...this seems like backwards thinking. How much more expensive would it be to keep the library expansion within the confines of the easement that's been on the books for 20 years? 2. The City has already developed some great plans for improving the Galena Plaza, enhancements that will surely bring vitality to that area as well as forge a more sensible connection between downtown and the Rio Grande park area. The proposed library canopy is not a necessary component to create a welcome "transition" between the library and plaza. Why would we approve a library expansion that will cast long shadows and "darken" an area slated to become wonderful outdoor space? 3. The library,apparently has $5 million in its own coffers to put towards an "expansion". Of course expanding the library under the guise of enhanced children's facilities will win some support but it seems to keep getting glossed over that new children's areas could be accommodated within the existing shell. Why not focus on making the existing structure great with those funds at hand instead of asking taxpayers for more money? Thank you, Andrew Andrew Ernemann, Broker Associate BJ*ADAMS AND COMPANY REAL ESTATE VOTED ASPEN'S FAVORITE REAL ESTATE COMPANY-ASPEN TIMES LOCALS'CHOICE 534 East Hopkins Avenue Aspen,CO 81611 970.379.8125(cell)*888.550.2881 (fax)*970.922.2111 (office) andrew@aspenupdate.com www.AspenUpdate.com tA LEADING R ESTATE .COMPANIES o/THE WORLD" 1 P54 aspenartmuseum P/970.925.8050 • F/970.925.8054 590 North Mill Street,Aspen,Colorado 81611 aspenartrnuseum.org • Dear.Aspen City Council, This letter is in support of the Pitkin County Library expansion project. Since 2009,the Aspen Art Museum has partnered with the Pitkin County Library to offer Story Art, a program that combines learning to read with art-making and activities that build visual literacy. Held once a month, this program introduces children to the basic foundations of art through engaging storybooks, looking activities, and hands-on art projects. In addition, the AAM also collaborates with the Pitkin County Library to offer school visits that connect themes represented in the works of art at museum with learning opportunities and storybooks at the library. The proposed interactive learning center and storytelling area in the children's library will benefit these programs and opens • up new possibilities for further collaboration. With kind regards, Danielle Stephens Education Curator Aspen Art Museum • • • • • • • Extherr L 5 Design Workshop,Inc. Transmittal Landscape Architecture To: Jennifer Phelan Land Planning Urban Design From: Suzanne Jackson, Design Workshop Strategic Services Date: July 23, 2012 Project Name: Pitkin County Library Expansion and Renovation Project#: 4660 Subject: PCL Submission for Council Meeting of July 30,2012 The following items are transmitted: f Herewith [ Separate Cover r- As Requested 1- For Review E For Files 1 For Approval r For Information Jennifer, We are submitting information in preparation for our meeting with Council on July 30, 2012. This package includes: 1 Section through library building showing roof height reductions 1 Perspective view of library building showing modified heights and adjacent building heights 1 Summary of costs slide 3 Slides that address the Library's approach to sustainability We will discuss these slides as well as several others with Council next Monday. Thank you. 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C rD ri: 0 rt n < CCDD r. n -• `G -• -1 CD 5 Oti GI Cia' ,' ) _4" D 0 ��-r —ri- rD CU �+ — x D N CM at) to CD• m— cu : rt• : n D Q CD CYCI -S O 0 -h P62 eSkiNVNAT Jennifer Phelan From: francaistoo@comcast.net Sent: Thursday, July 19, 2012 4:16 PM To: Jennifer Phelan Subject: Kathy asked me to send you this letter for papers and city council Follow Up Flag: Follow up Flag Status: Flagged Dear Editor, Our Pitkin County Library is a treasured community asset, enjoyed by locals, part-time residents, and visitors of all ages. However, a lot has changed since our library was originally designed and built. Libraries have evolved dramatically, and they are much more now than repositories for books. Just take a look at the Calendar of Events on the website pitcolib.org to see the myriad events taking place in July! Imagine how much more the community will benefit once the new community meeting room becomes a reality. No more claustrophobia in a low-ceiling basement room! Opportunities to meet before and after the regular library hours. A view towards the Galena Street Plaza open space and an innovative connection to the main library floor because there will be a moveable "wall" between the meeting room and the main floor. Opportunities to use the meeting room as a stage with the audience a few steps below in the main library. Our library receives calls daily from individuals, non-profits, government groups, and small businesses looking for meeting space. Just walk upstairs during the school year to see how many middle and high schoolers are sharing the space with other patrons at the tables scattered throughout the mezzanine. The seven planned enclosed study spaces will provide privacy for collaborative learning and research as well as additional meeting space for literacy and tutoring programs. Preteens and teens will welcome the additional space planned for them upstairs. I'm looking forward to using the new indoor and outdoor reading areas accessible from the mezzanine with views to Galena Plaza and Red Mountain. A very important benefit to the community will be the expanded children's library which will include an interactive learning center for the preliterate age group and a dedicated space within the children's library for story hours and special programming. That will free up the community meeting room for more adult usage. Also, the children will be able to look outside and see the Galena Street Plaza and greenery. Yes, there will be trees!! It is our understanding that the most current city proposals for Galena Plaza include the need to remove the existing trees to work on the parking garage roof, but new trees will be planted in the redesigned plaza. By placing the children's library on the main floor there will no longer be patrons walking through the middle of their library on their way to other areas. Library patrons will enjoy having the fiction, music, and multi-media areas conveniently located on the main floor instead of in the basement. I often use the library's dedicated computer to easily download books to my Kindle and MP3 player. The planned renovation and addition have been in the works for more than three years. Much thought and planning by the community (12 + focus groups and several open houses), staff, trustees, architects, planners, and consultants have produced a plan which, I believe, will benefit the community far into the future. Judy Wrigley Trustee, Pitkin County Library 1 P63 Jennifer Phelan From: Austinesti @aol.com Sent: Wednesday, July 18, 2012 8:55 AM To: Mick Ireland; Adam Frisch; Torre; Steve Skadron; Derek Johnson Cc: Jennifer Phelan Subject: Pitkin County Library The Pitkin County Library, working with an outstanding design team, has put forth a plan that will address the way the library can and will be used in the twenty-first century. Through focus groups, surveys and meetings, people have told us what our unique and wonderful community needs from their library. The library addition will coincide with the community's wishes for indoor-outdoor space in the Galena Plaza. The addition will be within the library's 44 foot easement; an outdoor seating area covered by a canopy will meet the 60 foot underground garage supports. This new library space will be a community hub where people can come to meet and socialize. The outside porch will be a convenient setting for the public to relax and use wifi, even when the library isn't open. The relocated children's room will accommodate new programs, including an interactive learning center and storytelling area. The teen area will be larger and have more study areas and tutoring space. New smaller study rooms will meet the frequent requests for study room space. The most popular collections will be located on the main floor of the library. The timing for this project could not be better. The library team is working closely with the City of Aspen as they finalize their plans to improve the Galena Plaza and make necessary repairs to the Rio Grande parking garage. By collaborating with the City, construction impacts will be minimized and substantial cost-savings realized. The 7200 square foot addition will enlarge the present space by 23%. We have been planning this expansion for several years and have saved $5.3 million from donations, more than half the cost of the renovation and expansion. The library question will ask the voters for an additional two-tenths of a mill—a little less than $17 in property tax for a $1 million residential property. Austine Stitt Trustee, Pitkin County Library Board Austine N. Stitt 1450 Silver King Drive Aspen, CO 81611 970 925 2331 970 948 1962 cell 1 P64 Jennifer Phelan From: Susan Keenan Sent: Friday, July 20, 2012 1:55 PM To: Jennifer Phelan Subject: Letter to City Council members Dear Members of City Council: Your review of the library's land use submission has sparked much discussion, but I was saddened to read a recent letter to the editor regarding teen users of the library and the proposed expansion of the Pitkin County Library. Teens are a vital part of any community and how the community views them will reflect on those young adults' concerns (or lack of them) for the future of Aspen and Pitkin County. The Library serves as an important community gathering place of all residents, and I am thrilled that we have an active and devoted teen population. Not only are they reading, they are studying and sharing their ideas. What better place to do these things than in a library! We as a community can only benefit from acknowledging their importance and supporting their growth in any way we can. The Pitkin County. Library has done this in many ways, with providing programs on ACT/SAT preparation, American Red Cross babysitting training, Pitkin Pals which matches high school volunteers with younger children to foster their reading skills, tutoring opportunities and much, much more. I look forward to the new addition and remodeling of the library that will not only provide our community with a bigger and more inviting meeting space but also study rooms and more room for books for our teens, our future. Sincerely, Susan Keenan Youth Services Librarian Pitkin County Library 1 P65 July 20, 2012 To: Aspen City Council Members Re: Proposed Pitkin County Library Addition Dear Council Members, I am writing to express my strong support for the Pitkin County Library's plan for a renovation and expansion. After multiple years of community input, recommendations from library experts and an extensive review of existing structural limitations and space availability, the library has developed a plan for a well-reasoned addition . The plan acknowledges change, welcomes the technical advantages of the 21st century and respects the architectural design of our past. The proposed addition celebrates both indoor and outdoor opportunities for scenic viewing, personal introspection and enjoyment of artistic productions on Galena Plaza. The new library will integrate beautifully with whatever direction the City ultimately chooses for its plaza redesign. With programs and collections as diverse as its patronage, our library will adapt and evolve to accomplish its mission of enriching our community by inspiring lifelong learning and access to information and ideas. Sincerely, Barbara E. Smith P66 Jennifer Phelan From: Kendra Stitt Robins [kendrasrobins @yahoo.com] Sent: Friday, July 20, 2012 12:56 PM To: Jennifer Phelan Subject: Letter to the City Council in support of the Library Expansion Dear Ms. Phelan and the Aspen City Council, I write to offer my enthusiastic support of the Pitkin County Library's proposed expansion. I grew up in Aspen, and the library was a huge part of my life. I remember visiting the small library originally located on Main Street. Downstairs I found a collection of Nancy Drew books which I read one-by-one over my 3rd grade school year. I learned to use the card catalogue from Kathy Chandler, the head librarian. While that library no longer exists (nor does the outdated card catalogue), a much more impressive library took its place. I have my own children now, and they are growing up with even amazing resources at their disposal. 1 encourage you and the City Council to permit the Pitkin County Library to expand to serve the community in a deeper and ever more meaningful way. I see individuals using the library computers to look for jobs, I carve out hours to enjoy the magazine selection, my mother (71!) borrows the library's ebooks on her Kindle, and my children absorb treasury after treasury in the children's area. Among other things, the expansion will provide a more private and secure space for the children's area. To expand the library is to expand all that is wonderful about Aspen -- to provide free access to high-quality materials, to encourage a love of learning, to promote the use of technology, and to bring together the benefits of a big city in a small town prized for its forward thinking. Please approve the library expansion. We will all benefit. Sincerely, Kendra Robins Email secured by Check Point 1 P67 Jennifer Phelan . rom: Kathy Chandler Sent: Monday, July 23, 2012 2:38 PM To: Jennifer Phelan Subject: FW: Letter in support of the library: Philip Kalfas .. Hi Jennifer, I just received this letter,and am sending it on in case it might still make it into the packet. Thank you for all of your help! Kathy To whom it may concern: As a frequent visitor.to and user of the library, I am writing a letter of support for the Pitkin County library expansion plan. While most of us consider the library as the place where we can borrow books, newspapers,magazines, music,and movies or research a topic of interest,more and more people inside and outside of the community are realizing what a versatile place it has become. Because of this,the library is quickly outgrowing its present space and slowly falling behind in providing the services of a 21st century library.The library of today has evolved into something beyond books and computers and study tables,something bigger and more meaningful. What I've noticed in my frequent visits over the years is that,more than any other location in Pitkin County,the library provides a true community space, one where all different types of people come together: locals of all ages,incomes, and backgrounds,tourists, second-home owners,and visiting workers far from home.They have discovered it to be`great place to come to for many different reasons,creating a community mix that just doesn't happen anywhere else in town. Some, like me,have discovered it to be a great place to meet with students for tutoring. Others have found it to be a quiet spot to do some personal work or projects.Parents bring their young children to introduce them to the world of literature,while teens congregate to do homework—and hangout.Many tourists and visiting workers stream in to access the internet,making the library an essential destination for them. Still others see it as a refuge from the hot summer days or the chilly winter afternoons. While additional space and reconfiguration are important elements of this expansion,so to is the creation of outdoor reading spaces where readers can be sheltered from the sun and wind and small conference rooms where groups can meet without disturbing others nearby. With that in mind,rather than shrink the size of the canopy,1 would encourage that it be expanded to provide greater protection from the sun,wind,rain,and snow.Aspen has a great many benches situated around town,most of them isolated and exposed to the elements.While there are tables and chairs scattered about the malls,what Aspen needs is a quiet,community place where people can sit,read,talk,eat, surf,or simply admire the setting without the bustle of commercial Aspen. With a lawn nearby for outdoor events and entertainment,this new area would serve to draw more people to the north side of Main Street, aiding the businesses of the North Mill Street shops as well as serving to connect people to the parks,trails, and communities closer to the Roaring Fork River. As the popularity and necessity of the library continues to grow from year to year,it is important that the Aspen/Pitkin County community supports the library expansion and its transition into the 21st century.Our entire community will benefit from this improvement to such a vital space. Philip Kalfas academic tutor Kalfas Educational Services Email secured by Check Point i P68 Exhibit N PITKIN COUNTY COMMISSIONERS MEETING AGENDA TUESDAY,JULY 24, 2012 Pitkin County Library Polling results, webcast available at: http://pitkincounty.granicus.com/MediaPlayer.php?view id=2&clip id=319