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HomeMy WebLinkAboutcclc.min.120501 COMMERCIAL CORE & LODGING COMMISSION MINUTES OF DECEMBER 5, 2001 Chair-person, Jon Busch called the meeting to order at 8:35 a.m. Commissioners in attendance were Bill Dinsmoor, Terry Butler, Andrew Kole, Charles Kennedy and John Starr. Eric Cohen was absent. COMMISSIONER COMMENTS Andrew asked the board if they should be involved in protecting the core against potential self interests. HPO was given as the example. It was on the verge of disappearing and there was no one there to protect the interest of the core. A deal was worked out to keep it here this year. Jon said we have taken positions in the past and we can be proactive. We can ask Comedy Fest what it is they want or need. Terry said she see holes in our government that we should be involved with. We need to be more proactive. John Start said Comedy Fest is a big operation. He suggested a member of CCLC be involved with the ACRA and possibly attend their meetings. Walking into a facilitator role is huge and the CCLC should not go over their boundaries and capabilities with Comedy Fest. Andrew said HBO is interested in coming here and there is no one in town representing the City. No one ever contacted Brian Murphy. The ACRA doesn't work with them. No one is being pro-active. How important is it to protect special events coming into this town? ': Bill asked what is the role of ACRA regarding bringing special events into town? John said the city gives the ACRA a significant amount of money. Charles said we should meet with the ACRA and start the conversations. Jon felt this similar to the farmers market. Jon requested Chris Nolan at the next meeting to discuss the role of the ACRA and special events coming to down. COMMERCIAL CORE & LODGING COMMISSION MINUTES OF DECEMBER 5~ 2001 Bill said the ACRA doesn't have an event coordinator except Jennifer Albright, They do not have funding for a full time event coordinator. Bill said we need to look for opportunities to use infill structures and holes in the calendar and try to find out who is out there for groups and organizations that might want to come here. It is not appropriate for CCLC to produce special events. We need to entertain "our" definition and get more involved to bring vitality of Special events here. John said we should meet collectively with the ACRA to discuss our role with special events. We need to find out the issues, is it money or staffetc. Andrew said we should be focusing on a three year contract with Comedy Fest. He also relayed that this is a buyers market for traveling. People are saying how cheap can I do it for. We have not reacted to being a good sellers market. John said this problem is everywhere, he just came back from Bali and the same concerns exist there. Terry Said those who can make it this year will remain and those who cannot will fold. Andrew said we need to do something now so that next year we are better. Andrew finds the town to be reactive instead of proactive. Charles said we need to find what is missing in Aspen. We do not know how to "ask" people to come here. Andrew said the biggest problem is getting here. Delivery into this town has to be resolved. Terry said Eagle and Vail paid the airlines to fly into Eagle. HOLIDAY SHOPPING NIGHT TO BENEFIT LOCAL CHARITIES 2 COMMERCIAL CORE & LODGING COMMISSION MINUTES OF DECEMBER 5, 2001 Staff informed the board that the event is in the commercial core and the Special Events Coordinator, Kathryn Koch requested that CCLC review it. Luis Velasquez, manager of the Caribou Club said the Mill Street sidewalk is 24 feet wide and will be partially tented to 12 feet. If it is necessary they will give up the Hopkins Street side. Staffrelayed that Mill Street is appropriate due to the DEPP project. Andrew said Hopkins should be allowed and if you need to walk, just walk on the other side of the street. This event is great. We close sidewalks all the time here for repair. People like the event. Luis said all the stores send invitations but if anyone walks in they will be allowed. No one will be turned away. The hours are 5pm to 8pm. The tent will be up at 4:00 p.m. and taken down right after the event. John said the reason we would allow this is because part of the money goes to local charities. Terry said for three hours they can walk across the street. This event is very difficult to get together. John said the idea that the event is private but isn't private is a concern. Luis said he would put an ad in the paper and invite the public for certain hours. John said that would be a good idea because then it would indicate that it is not exclusionary. Bill said the event should include a component of non-profit. He asked about the charity component. Luis said it will be the Music Associates and the Aspen Art Museum. A percentage of sales will go to the two non-profits. The food will be prepared at the Caribou Club and taken from the back door to the stores. Heat lamps might be needed. 3 COMMERCIAL CORE & LODGING COMMISSION MINUTES OF DECEMBER 5, 2001 Charles said the ad should indicate whom the non-profits are. John and Bill said if they want this approved next year they will need a report on the amount that went to the non-profit. Terry said this is no different than the block party. Luis said parking is not an issue. After 6:00 o'clock it is valet parking. Luis said he will discuss the ad with Harley regarding the non-profits and inviting the public at certain hours. · Terry said the ad will self select and might bring in prospective clients. It is important to keep people included. Charles said with the ad in the paper people in hotels will go to the event. Motion: Terry moved to approve the block party as requested and facilitate in anyway that we can with the condition that an ad go in the paper inviting everyone and letting us know the charity and what percentage. Bill second. All in favor, motion carried. Staff relayed that a general policy needs to be written up for the town. I. Jon said each event is unique and the CCLC needs to be apprised of the event and they need to come to CCLC in addition to the Special Events Committee. He is not in favor of a set in stone policy. 2. The board felt that the fee should be up to the Special Event's committee. The fee should not be arbitrary and a business person should know exactly what it will be. You need some idea of what the fee structure is. They also indicated that it should be similar to an encroachment $330. 3. Bill said there is stafftime involved and the $330. would cover the costs of the city. They do not need to make a profit on this. 4. Charles said the ad in paper should indicate the non-profit. 4 COMMERCIAL CORE & LODGING COMMISSI,ONMINUTES OF DECEMBER 5~ 2001 5. John said the ad should invite the public even if it is at different hours so there is no perception that the event is exclusionary. 6. Report at the end of the event indicating the funds for the non-profits. 7. Commissioner comments: Jon said he heard that there is an element that a wood fire can be built on special occasions at Wagner Park. At the meeting it was requested by the CCLC that a fire pit be built. He said the fire pit in Snowmass works quite well. Jon directed staff to bring in the Parks for the next meeting to discuss the fire pit. MOTION: Bill moved to approve the minutes of Nov. 7t~, second by Charles. All in favor, motion carried. MOTION: Bill moved to adjourn; second by don. All in favor, motion carried. Meeting adjourned at 10:00 a.m. Kathleen J. Strickland, Chief Deputy Clerk