HomeMy WebLinkAboutARC.min.020513 ASPEN
PARKS & RECREATION
ASPEN RECREA TION CENTER
ARC ADVISORY COMMITTEE
Meeting Minutes
February 5, 2013
2:30-4:30 PM
In Attendance:
Board Members: Scott Writer, Gordon Gerson, Karen Pillsbury, and Sue Smedstad.
Staff Member(s): Tim Anderson, Jon Larson, Jeff Alden and JoJo Smith
Public: No public.
I. Call to Order— Scott Writer called the meeting to order.
Committee member comments and announcements: Gordon stated the ice arena
sits empty in the mornings when he is here for swim practice. He wondered why
the user groups did not take advantage of the early morning time slot.
Public Comments: No public.
Staff Comments:
Approval of Past Minutes: The minutes from January 8, 2013 were approved.
II. Discussion Items:
1. Ice Scheduling and Policies: Scott stated that after all of the meetings held
with the ice user groups, everything will stay the same for the most part. Scott
suggested having prime and non-prime ice time slots and that no grant money
could be used for prime ice slots. He would like to have the ice use charges
are according to the demand for the ice. Karen suggested prime time as well
as prime season since the summer does not have as much demand for ice.
Scott stated that at the last user group meeting, there were angry mom's
attending which made for an uncomfortable situation. There was no reason to
have them come. Tim stated he could move forward with a policy for ice
user's based on the outcome of the last meeting.
III. Updates and Progress Reports:
1. Financial Report: Jeff stated based on the preliminary information at the
end of the year the recreation department made their subsidy. There will are
savings at the end of 2012. This has not happened for several years.
On the revenue side, pass sales are down, daily admissions are up. Staff will
be taking a look and contacting some of the former passes holders to help get
information on the pass downward trend.
2. 2013 Business Plan Update: There will be several days of interviews. The
interview group will consist of staff members as well as one Advisory
Committee (AC) member. Brooks Bryant has been nominated as the AC
member to attend the interviews. Tim stated they will proceed with a menu
concept of having choices to of which aspects will be covered in the business
plan.
3. 2013 Online Registration: The online registration campaign is moving along
well. The next phase will be the marketing aspect.
4. AIG Remodel Progress: Tim stated numerous Requests for Proposals (RFP)
went out. Projects include a new sound system, Mondo flooring, rink boards,
locker room and lower office area reconfiguration and renovation. One of the
Mother Pucker players is working with the women's aspect of locker room
enhancement and flow. Tim will get a menu of choices and the costs
associated with those items and make the selection from that. There will be
one more meeting with the user groups before the final submission is made.
5. Field House: Scott received a 4—0 vote from city council to proceed with
the initial process for this project. This includes looking at possible sites and
identifying the potential user groups. This is open to all user groups including
basketball, tennis, gravity center, swimming, ice rink, fitness to name a few.
He has had several meetings with Tim and Jeff Woods about the possibility of
a field house, locations of the facility, how large will it need to be based on
user group interest and how it will be funded. The meetings are very
preliminary at this time. Scott wondered also about the possibility of using
renewable energy on the project.
IV. Action Items:
V. Other Business:
1. The cost allocation summary sheet will be provided at the next meeting.
2. Gordon mentioned he would like to have additional cleanup after some of the
"after hours"parties held in the pool area.
Meeting Adjourned at 3:45 PM
Next regular meeting date and time: April 2, 2013 at 2:30 PM