HomeMy WebLinkAboutARC.min.030513 A RIS & RECREATION
ASPEN RECREA TION CENTER
ARC ADVISORY COMMITTEE
Meeting Minutes
March 5, 2013
2:30-4:30 PM
In Attendance:
Board Members: Scott Writer, Brooks Bryant, Patrick Keelty, Karen Pillsbury, and
Sue Smedstad.
Staff Member(s): Tim Anderson, Jon Larson, Jeff Alden and JoJo Smith
Public: No public.
I. Call to Order— Scott Writer called the meeting to order.
Committee member comments and announcements: No comments.
Public Comments: No public.
Staff Comments: No comments.
Approval of Past Minutes: The minutes from February 5, 2013 were approved.
II. Discussion Items:
1. Field House: Scott will investigate different site locations with staff after
meeting with city council and getting their approval for this preliminary step.
After that, the community development department would be involved to look
and access what is needed for the next step after a location is determined.
Scott has spoken with most of the prospective user groups.
2. SPARC Improvements to LIA: Both the hockey and figure skaters have
looked at what SPARC is proposing for improvements to the Lewis Ice Arena
(LIA).
III. Updates and Progress Reports:
1. Financial Report: Jeff stated revenues were down overall. Both pass sales
and daily admissions were down. The pool and ice are up. There were several
areas in recreation such as day camp that had been identified as not doing well
due to additional competition. Scott wondered if we had any demographics of
current pass holders as well as daily admission purchases.
Tim stated that the marketing department and Stay Aspen Snowmass (SAS)
have worked out a deal for direct sales to their incoming guests. Everything
would be ready for the patrons arriving and staying with the SAS group.
Tim has met with the ACRA group. They feel they should receive more of a
discount than the 15% offered to anyone going on line for purchase of passes.
They feel like something was taken away. Tim will work with the ACRA
group to determine what the benefit is to offer any additional discount to
them. This is something that will need to be measured. There may be other
things that can be done such as offering day passes (3)to pass purchases so
they can bring their friends and show them the facility. The Advisory
Committee (AC) agrees with Tim. Scott asked if this may be an opportunity to
market with ACRA.
2. 2013 Business Plan Update: There were three companies that Tim and staff
interviewed for the Business Plan project. All of the bids came in too high at
$50K. The budget is for $35K. Once the company is selected the contract
should go before city council in April. Scott stated per the SPARC agreement
that a business plan would be done every 10 years.
3. AIG Remodel.Progress: Staff will be putting together a six month calendar
for the projects that will be happening at the Aspen Ice Garden (AIG). Tim
wants to have all scheduled timelines of work and programming. There will
also be a meeting with all of the ice user groups once this calendar is put
together and look at any disruptions in both work being done and
programming.
Tim will have a menu of projects, cost and timelines for the projects. Scott
stated that perhaps SPARC can help with any additional requests for
improvements.
IV. Action Items:
V. Other Business:
Meeting Adjourned at 3:30 PM
Next regular meeting date and time: April 2, 2013 at 2:30 PM