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HomeMy WebLinkAboutagenda.council.worksession.20131029 CITY COUNCIL WORK SESSION October 29, 2013 4:00 PM, City Council Chambers MEETING AGENDA I. Work Session - Housing; Wheeler; Arts and Non-Profit Grants; Housing Admin; IT; HHS Grants; Budget Wrap-up City of Aspen 2014 Proposed Budget October 29, 2014 P1 I. Agenda for Oct. 29 •Housing Development •Wheeler Opera House •Information Technology •Housing Administration •Arts and Community Non-Profit Grants •HHS Grants 2 P2 I. Housing Development 3 •Roughly 2,800 affordable housing ownership and rental stock available to local workforce –Assuming an avg. occupancy of 1.6 persons, roughly 4,500 individuals being housed •Average subsidy for new units vary from 50% to 75% of gross development costs –New Burlingame units estimated at 55%-60% –Land acquisition costs influence percentages P3 I. Housing Development 4 Other Revenue $870,000 Sales Tax $1,173,000 Real Estate Transfer Tax $5,250,000 Sale of Units (2014) $7,866,700 Sale of Units (previously in 2013) $4,671,900 Revenues = $19,831,600 Development Costs $16,891,000 Marolt and Housing Admin. Subsidy $596,500 Overhead and Administrative Costs $886,310 Expenditures = $18,373,810 P4 I. Housing Development 5 •2013 Burlingame development appropriation equal to $23.1 million •Likely that $5-$6 million will not be expended in 2013 •This will be requested for re-appropriation in 2014 •2014 Burlingame development request equal to $15.1 million for buildings 5-7 •This amount mirrors estimates previously reported when the 2013 budget was established P5 I. Housing Development 6 ($10,000,000) $0 $10,000,000 $20,000,000 $30,000,000 $40,000,000 $50,000,000 $60,000,000 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 Housing Development Fund Long Range Plan 2010-2023 Ending Balance Revenues Expenditures Reserve (12.5% of Uses) Though reasonable in aggregate, 2013 and 2014 expenditures above reflect an unlikely scenario, where 2013 appropriated resources are fully expended by year end. As such, the negative fund balance for 2013 is misleading. P6 I. Wheeler Opera House 7 •Originally built in 1889, City owned since 1918 •Diverse productions and audiences: –Aspen FilmFest, Aspen ShortsFest, Aspen Laff Festival, MountainSummit, Banff World Tour –Political and environmental discussions, children’s productions, concerts, etc. •Includes adjoining restaurant/bar and gallery space P7 I. Wheeler Opera House 8 Real Estate Transfer Tax $2,835,000 70% Rents / Lease $241,250 6%Ticket Sales & Commissions $719,300 17% Other Revenue & Transfers $271,950 7% Revenues = $4,067,500 Operating Expenses $1,495,740 41% Arts Grants $350,000 10% Artist and Program Costs $1,111,670 30% Capital $273,900 8% Transfers + Overhead $418,400 11% Expenditures = $3,649,710 P8 I. Wheeler Opera House 9 •Capital outlay in 2014 is $273,900 •$200,000 to replace primary auditorium heating and cooling system (over 20 years old) •$25,000 for masonry and paint work on the exterior •$21,000 for bar equipment at the end of useful life •$16,000 to replace awnings (four year cycle) •$11,900 for replacement of printers, scanner, switching and routing IT equipment P9 I. Wheeler Opera House 10 $0 $5,000,000 $10,000,000 $15,000,000 $20,000,000 $25,000,000 $30,000,000 $35,000,000 $40,000,000 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 Wheeler Opera House Fund Long Range Plan 2010-2023 Ending Balance Revenues Expenditures Reserve (25% of Uses) Capital improvements to the balcony space increase expenditures in 2013 but are not anticipated to affect operations beyond that year. Assumed renewal of the Wheeler RETT is included beyond 2019. P1 0 I. Information Technology 11 Service City Share County Share Total IT 58%42%100% GIS 32%68%100% Service City Share County Share Total IT $845,000 $618,000 $1,463,000 GIS $113,000 $236,000 $349,000 Capital $341,000 $38,000 $379,000 Total $1,299,000 $892,000 $2,191,000 Proposed 2014 Budget (includes GIS Fees)$2,262,000 P1 1 I. Information Technology 12 City Payments $1,297,550 57% County Payments $896,750 40% GIS and Other Fees $76,400 3% Revenues = $2,270,700 GIS Operating $361,700 IT Operating $1,476,540 Capital $379,000 Transfers (Housing) $45,000 Expenditures = $2,262,240 P1 2 I. Information Technology 13 •Capital outlay for the City in 2014 is $342,000 •$250,000 is related to the Data Center (City Hall) •$28,000 is for the replacement of one vehicle •$26,000 is for annual computer, phone, and core network items •Remaining $38,000 is the 50% share of website development, network services, and data archiving that is shared with the County P1 3 I. Information Technology 14 $0 $1,000,000 $2,000,000 $3,000,000 $4,000,000 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 Information Technology Fund Long Range Plan 2011-2023 Ending Balance Revenues Expenditures Reserve (12.5% of Uses) As an internal service fund, IT revenues are intended to match the expenditures. As the County is billed only for actual consumption of goods and services, the remaining balance reflects unused City resources. P1 4 I. Housing Administration 15 •Roughly 2,800 affordable ownership/rental units housing an anticipated 4,500 individuals •Subsidies for units range considerably as land and direct development costs have changed over time Category Maximum Income (1 Adult Rental or 0 Dependent Ownership) 1: Low Income Level $35,000 2: Lower Moderate Income Level $54,000 3: Upper Moderate Income Level $86,000 4: Middle Income Level $141,000 5, 6, 7: Upper Middle Income Level $151,000; $165,000;$182,000 P1 5 I. Housing Administration 16 City Subsidy $196,500 County Subsidy $196,500 Property Mgmt Fees $215,080 Sales Revenue / Application Fees $435,300 Foreclosures $500,000 ACI & TII Reimb. Tax Credit $259,030 Other Revenues $22,400 Revenues = $1,824,810 Base Operating + Capital $973,520 GF & IT Overhead $132,700 Supp: Labor & Prof. Services $47,580 Supp: Office Relocation $62,090 Foreclosures $500,000 Expenditures = $1,715,890 P1 6 I. Supplemental Requests Department / Fund FTE Requested Resources Ongoing / Temporary Revenue Offset As % of Existing Authority Truscott / Housing Administration / Smuggler 0.5 $34,580 Ongoing $34,580 2% Maintenance Technician I -Turnover rates have increased and current maintenance staff cannot keep up with readying units for new tenants while still performing routine maintenance and prevention. This position would support multiple properties: 51% would be allocated to Housing Administration for the support of Truscott Phase II and Aspen Country Inn and would be recouped with offsetting revenue; 44% would be allocated to Truscott Phase I (City owned); and the remaining 5% would be allocated to Smuggler. 17 P1 7 I. Supplemental Requests Department / Fund FTE Requested Resources Ongoing / Temporary Revenue Offset As % of Existing Authority Housing Administration 0.0 13,000 Ongoing $13,000 1% Property Management –Increased costs associated with the management of newly acquired County housing units. Costs will be reimbursed by the County, and are similar to the administrative fees collected from other APCHA managed properties. Housing Administration 0.0 $8,200 One-Time $0 <1% Moving Expenses –Given the pending remodel of current facilities, assumed relocation expenses will be incurred to vacate and relocate the APCHA office on Main Street. Housing Administration 0.0 $53,890 Ongoing $0 3% Office Space –As the County remodels existing facilities, APCHA offices will need to relocate to another location. Assuming a similarly sized space at $50/sqft., an additional cost of roughly $54,000 is anticipated. 18 P1 8 I. Housing Administration 19 $0 $400,000 $800,000 $1,200,000 $1,600,000 $2,000,000 $2,400,000 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 Housing Administration Fund Long Range Plan 2010-2023 Ending Balance $1,262,907 Revenues Expenditures Reserve (12.5% of Uses) Revenues exceed expenditures for 2013 largely due to a foreclosed property that was on the books until that year. Future subsidies from the City and County have been held flat as the current fund balance remains healthy. P1 9 I. Arts and Community Non-Profits 20 $0 $100,000 $200,000 $300,000 $400,000 $500,000 $600,000 $700,000 General Fund Parks & Open Space Wheeler Opera House Request Recommend 2013 2013 20132014 2014 2014 P2 0 I. Community Non-Profits 21 Organization Amount Organization Amount Access Roaring Fork $2,000 Aspen Valley Ski and Snowboard Club $53,000 Andy Zanca Youth Empowerment $1,200 Aspen Youth Center $13,000 Aspen Camp School for the Deaf $4,500 Carbondale Community Access Radio $2,500 Aspen Hall of Fame $3,000 CASA of the Ninth $2,000 Aspen Historical Society $20,000 Challenge Aspen $5,400 Aspen Institute $14,000 Colorado Western Slope College Fair $3,000 Aspen Science Center $3,000 Crested Butte Nordic Council $2,000 Aspen TREE $3,000 Crystal Valley Environmental Protection $1,500 Aspen Ute Foundation $2,500 Executive Service Corps.$6,500 P2 1 I. Community Non-Profits 22 Organization Amount Organization Amount Grassroots TV $90,000 Roaring Fork Business Resource Center $2,500 Huts for Vets $1,500 Roaring Fork Leadership $5,000 Independence Pass Foundation $20,000 Roaring Fork Valley Early Learning Fund $2,500 KAJX –Aspen Public Radio $90,000 Science in Schools $2,450 Mountain Rescue Aspen $7,000 Shining Stars Foundation $6,000 Pauline S. Schneegas Wildlife Foundation $1,500 Spellbinders $2,000 Project Graduation 2014 $1,500 Woody Creek Community Center $2,000 Reach Out and Read Colorado $1,500 Youthentity (Computers for Kids)$5,000 GENERAL FUND MONETARY GRANT RECOMMENDATION: $382,550 P2 2 I. Community Non-Profits 23 Organization Amount Organization Amount Aspen Junior Hockey –Ice Time $41,000 Aspen Center for Environmental Studies $13,000 Aspen Skating Club –Ice Time $20,000 Colorado Forteeners Initiative $3,000 Aspen Swim Club –Pool Time $15,000 Forest Conservancy $4,000 Revolutions Skating Club –Ice Time $12,000 Roaring Fork Conservancy $10,000 Roaring Fork Gay and Lesbian $5,000 Roaring Fork Outdoor Volunteers $5,000 SilverCity Gymnastics $750 Thompson Divide Coalition $1,000 Wilderness Workshop $5,000 TOTAL GENERAL FUND IN-KIND GRANT RECOMMENDATION: $93,750 TOTAL PARKS & OPEN SPACE GRANT RECOMMENDATION: $41,000 P2 3 I. Arts Non-Profits 24 Organization Amount Organization Amount Anderson Ranch Arts $8,000 Aspen Writers Foundation $20,000 Aspen Art Museum $25,000 Hudson Reed Ensemble $3,500 Aspen Choral Society $8,000 Jazz Aspen Snowmass $30,000 Aspen Community Theatre $8,000 Pegasus Repertory Theatre / Aspen Fringe Festival $2,000 Aspen Dance Connection $2,000 Red Brick Council for the Arts $30,000 Aspen Film $20,000 Theater Masters $3,000 Aspen Music Festival and School $85,000 Theatre Aspen $35,000 Aspen Santa Fee Ballet $65,000 Wyly Community Arts Center $3,000 WHEELER OPERA HOUSE MONETARY GRANT RECOMMENDATION: $347,500 P2 4 I. Health and Human Services 25 $275,110 $274,300 $40,100 $40,910 $65,000 $76,800 $0 $50,000 $100,000 $150,000 $200,000 $250,000 $300,000 $350,000 $400,000 $450,000 2013 Approved 2014 Recommend Other Community HHS Grants Senior Services Center Detox Funding $380,210 $392,010 P2 5 I. Wrap-Up Comments / Questions? 26 P2 6 I.