HomeMy WebLinkAboutagenda.council.worksession.20131104
CITY COUNCIL WORK SESSION
November 04, 2013
5:00 PM, City Council Chambers
MEETING AGENDA
I. Immigration Reform
II. Next Generation Advisory Board
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Aspen Next Generation Advisory Commission
Strategic Plan
2013-2014
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Guiding Principles
Strategic Initiatives
Table Of Contents
Charting Our Course: Mission and Philosophy.............1
Who We Are: The faces of NextGen..........................2
By-Laws and Foundational Documents....................17
Overview...............................................................3
Demographic Survey...............................................6
Social Outreach and Community Integration.......... 10
Internal Outreach and Communication....................12
Local Boards Initiative.........................................15
Nominating Committee.........................................16
Contact.........................................................30
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Charting Our Course
Mission Statement
Our Guiding Philosophy
To advance the policy interests of the 18-40 year old
demographic who live or work within the Aspen area.
We believe the continued flourishing of Aspen depends
on an active and engaged citizenry of diverse
backgrounds, ethnicities and ages. This diversity has
always been the cornerstone of Aspen’s distinctive
character and vitality. As a community members,
we feel it is our responsibility to give back, bind
together, and actively shape Aspen’s future for the
benefit of us all. It is in this spirit that NextGen has
formed and we look forward to serving our
demographic, our community and our City.1
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Skippy Leigh Upton Mesirow ChairSocial Entrepreneur, Aspen Institute employee, AVSC Coach& Co-Chair ADI
Christine BenedettiCo- ChairFreelance writer, Aspen Historical Society marketing director
Jennifer BurnettTreasurer Mom, Broker Associate, Environ-mental Enthusiast, Artist
Kimbo Brown-Schiracco Founding Member South Africa Native, works atObermeyer Asset Management,Former Springboard Chair
Olivia Seigel Founding MemberNeuroscience degree fromBrandeis, Community Outreach Director at ACES
Jill Teehan Founding MemberAttorney at Law Praxidice PCFounder ADI, London Schoolof Economics Grad
Lindsey PalardyFounding MemberDevelopment Manager atAspen Youth Center, Law and Policy professional
Summer Woodson-Berg Founding MemberPersonal Practice Lawyer & Owner of Portfolio Aspen properties. Buddy Program.
Catherine LutzFounding MemberFreelance writer, editor, and photographer. Mother of two.
Who We Are
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Strategic Initiatives - Overview
What We Do
Aspen NextGen is a proposed commission of the City
of Aspen. NextGen was formed with the mission of
better identifying, representing and advancing the
civic and community interests of 18-40 year olds who
live or work in the Aspen. We do this by engaging
with our demographic and local Elected Officials to
help advise on policy decisions.
The Specifics
l NextGen serves Aspen with the goal of making it as
vibrant and successful a community as it can be.
l NextGen responds to inquiries from City Council on
how policy decisions will affect the 18-40
year-olds living or working in Aspen
l NextGen utilizes surveys, events, and other forms
of outreach to understand the concerns and needs of
our demographic
l NextGen attempts to engage the 18-40
year-olds by placing them on City boards,
involving them in governmental processes and
educating them on policy-related issues
l NextGen aims to empower our demographic by
concretely showing that our actions can in fact have
an impact. 3
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Strategic Initiatives - Overview
Our Approach
Does NextGen take a position on policy issues?
l It depends. NextGen’s job is to advise Council on
how policy affects our demographic, helping to make
a better Aspen for us all. If there is clear consensus
and energy in our demographic, then we will advocate
that position. If there is not, then we will respond to
the needs of Council and present all sides of an issue.
How does NextGen decide policy issues and goals?
l NextGen surveys 18-40 year-olds both formally and
informally about their policy concerns. It reviews the
results of this research, and identifies policy issues
that can be addressed with the time and resources
available.
Why should I get involved?
l We live in a small community where a collective
voice can meaningfully impact local policy decisions.
NextGen serves as this collective voice, taking in
individual concerns and synthesizing them for City
Council. Think of NextGen like a “shortcut to Council”.
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Strategic Initiatives - Overview
Our Approach
How do I get more involved in NextGen?
l Join the email list to stay on top of things.
l Take our surveys- surveys are very important
because they provide data to support our positions
l Attend events
l Give us feedback through the website
l Apply to serve on the NextGen Commission
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Demographic Survey
Phase 1: Identify core issues
A: Background Research –
Phase 1 (items below are in
no particular order)
B: Identify the authority dic-
tating the policy outcome
(e.g., law, regulation, rule,
guidance)
Process
C: Talk with “experts” (can be in any sector – non-
profit, government, corporate)
D: ID “gatekeepers” to decision makers on these is-
sues
E: Research options/solutions currently prohibited by
policy and/or market forces
F: Identify and engage all perspectives on each issue
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Phase 2: Partners and Preparation (Fall/Before Holidays)
A: Identify partners (e.g. Ski Co, RFTA) that will help
us get survey out as efficiently as possible.
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Demographic Survey
B: Draft survey – 1 page double sided
1. Gathers demographics and respondents
perceptions of the biggest challenges living
and working in the Aspen Area
2. English and Spanish versions available
Phase 3: Implementation & Utilization (November-January)
A: Conduct Survey in conjunction with partners
1. Email blasts
2. On ground blitzes (Bus Stops, Gondi Plaza)
3. Host mixer / survey event
B: Synthesize research – based on survey findings,
decide whether Next Gen can reasonably affect voter
behavior on the issues identified important to our
demographic.
C: Take action
1. Design a campaign with timelines and
measurable goals
a. Voter Education, handouts, newspaper
articles, signs
b. Voter Outreach – meetings, forums, etc.
c. Voter Encouragement/Incentives:
Celebrities, rewards, voting parties, voter
r registration
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Sample Survey
Demographic Survey
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Sample Survey
Demographic Survey
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Social Outreach and Community Integration
Website
Timeline: Funding by December; Complete by January
SiteMap
Home Page
About Us
Contact Us
in the News
Member Bios
Get Involved
Goals
Survey
Apply
Contacts
Board Openings Non Profits Mentorship
Annual Progress
Methodology Participate
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Social Outreach and Community Integration
Community Outreach
l Create Non-Profit and Youth Group Partnerships
l Create Handout Brochure
l Press Releases / Letters to the Editor
l Social Media Presence
l Mixer Event(s)
l Survey Presence
l Email Blasts
l APR Interview
l Newsletter
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Internal Strategic Outreachand Communications
1. City Council and pertinent Aspen governmental
agencies
2. Snowmass Village and Pitkin County governing bodies
3. Youth-based and young professional focused groups
-AYPA
-ADI
-Spring Board
-Junior or associate boards of local groups
4. Local political groups and candidates (Democrats and
Republicans)
5. Valley nonprofit groups
6. Local school systems
- Aspen Dist
- RE-1 Dist
- Roaring Fork
7. Employers
- Ski Co.
- Large valley employers
- Employers who emphasize young professionals
Targets of Outreach
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Internal Strategic Outreachand Communications
Phase 1
l Reach out to City Council
l Refine our “pitch”; one for each of our seven core
constituencies
l Draft form initial outreach letters to each
constituency
l Created roadmap of “downstream” Aspen
governmental
l Sent out initial letters/phone calls to youth-based
groups and political groups
Phase 2 (November-January)
l Hold work session with Council
l Create Initial “Roadmap” based on Council and
Survey inputs
l Send out initial emails and letters of introduction
and purpose to all 7 constituencies
l Set “learning sessions” meetings, begin to build
lasting bonds
l Begin process of integrating 1-7 contacts with
subcommittee group
l Create “connections” mapping document for board
use and organization
Broad Goals Action Timeline
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Internal Strategic Outreachand Communications
l Send out “keep us on your radar letter” to all
constituencies
Phase 3 (January-March)
l Work with subcommittees to start putting plans to
action
l Check in with councils, set standardized recurring
meeting with council to listen to their concerns and
provide council where needed; establish attendance
list based on needs and sub-committee focus
l Maintain relationships with all parties
l Follow up with youth-based groups
l Oversight of survey, use existing groups where
applicable
l Revisit “connection” document; share with board as
resource
l Compile all “contacts” documents; share with board
as resource
Phase 4 (April-June)
l Create “accomplishments” document and determine
how to best utilize this information for press
exposure and growth of credibility
1. Push the above information to press
2. Set roadmap for next 2 years outreach
l Follow up with school districts and business leaders
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Local Boards Initiative
Goal
Get (1) representative from the 18-40 year old
demographic on each of the City of Aspen,[Town of
Snowmass, and Pitkin County] advisory boards.
l This is an ongoing goal and will be revisited as
boards have openings
Phase 1
l Compile a list of volunteer boards for each entity
l Research application requirements for each board:
Phase 2 (November-January)
l Reach out to board liaisons and other contacts at
the City, Town, and County asking them to notify
NextGen when there are openings
l Periodically reach out to existing organizations that
serve the demographic to cultivate interest in the
advisory boards and positions that are open.
Phase 3 (Feb-August)
l Encourage those interested in serving on one of the
existing boards to reach out to the liaison for more
information
l Encourage those interested to attend a meeting to
see how they respond to the other members and the
format of the meetings milestones 15
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Timeline (March- August)
Nominating Committee
Process
l Work internally to develop “outreach lists”
l Use email and social networks to solicit applications
l Request nominations from partner organizations and
other youth/non-profit/business groups
l Solicit official applications from results of bullets 1-3
l Narrow field to an appropriate number of candidates
l Conduct candidate interviews with Nominating
Committee
l Nominating Committee bring final candidate to the
Annual l Nominating and Agenda-Setting Meeting
l Commission votes on final additions
Directives
l Find members who increase board diversity
l Strive to include members who help NextGen better
demographically represent the Aspen Area, including
but not limited to ethnicity, race, religion, age & sex
l Look for members with diverse and representative
careers including service industry, hospitality,
athletes and outdoorsmen, non-profit and
professionals
l Continually look for new, younger members so the
the commission will continue to re-generate over
time and help sheppard in the next generation of
Aspen’s leaders
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NextGen By-Laws
The Aspen Area Next Generation Advisory Board, an unin-
corporated association, agrees to the following By-Laws
effective this 10th day of June, 2013. These By-Laws
supersede and replace any and all prior By-Laws of the
Board.
1. DEFINITIONS:
1.1. Annual Meeting: has the meaning described in
Section 4.5.
1.2. Board: Board refers to the Aspen Area Next
Generation Advisory Board, which shall have a perpetual
existence.
1.3. Constituency: all 18-40 year olds who live or work
in the Aspen area
1.4. Executive Committee: has the meaning described
in Section 5.17
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NextGen By-Laws
1.5. Goals: Goals are defined in Section 2.2.
1.6. Members: Members are defined in Section 3.1.
2. MISSION AND GOALS:
2.1 Mission: To advance the policy interests of the 18-
40 year old demographic who live or work within the
Aspen area.
2.2 Goals: The Board shall vote to approve annual Goals
that promote the Mission at the Annual Meeting.
3. MEMBERSHIP:
3.1 Members. There shall be one class of Members
who will be comprised of individuals between the ages of
approximately 18-40 years old who live or work in the
Aspen area.
3.2 Expectations of Members. Members are expected,
amongst other things, to: (i) attend at least 75% of the
Board meetings throughout the year, in person or by
phone, (ii) sit on and actively participate in a committee,
(iii) attend a majority of committee meetings, in person
or by phone, and (iv) be an active and accountable
participant in accomplishing the annual Goals.
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NextGen By-Laws
4. BOARD:
4.1. General Powers. The Board shall have the
responsibility, duty and power to address the needs of
the Constituency; to identify or propose the creation
of policies and programmatic opportunities; to address
those needs and to inform the necessary elected and
appointed officials of those needs. The Board shall also
serve as the meaningful voice to ensure that the
Constituency is engaging with the City of Aspen.
4.2. Number, Tenure and Qualifications. The number
of Members shall be no less than seven (7) and no more
than twelve (12). A majority of the Members must be
City of Aspen residents. All Members must live or work
in the Aspen area. Members generally may not serve
more than three consecutive two-year terms. However,
for good cause, as determined by the Board Recruitment
Committee and approved by the Board, the term
limitation of three consecutive terms may be waived for
Members whose contribution or participation will be
difficult or impossible to replace.
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NextGen By-Laws
4.3. Election of Members; Election of the Executive
Committee. Any openings on the Board shall be filled
through an election by the Board by a majority vote of
the Board. Any and all Members may propose
individuals to the Board Recruitment Committee to be
elected as new Members. At the Annual Meeting, the
Board shall elect Executive Committee members for a one
year term as follows: (i) Chair of the Board, (ii)
Vice-Chair of the Board, (iii) Treasurer, (iv) Secretary,
and (v) any other officers the Board determines are
necessary. The Secretary shall be responsible for
collecting and organizing all nominations for Executive
Committee positions.
4.4. Regular Meetings. Regular meetings of Board shall
be held throughout the year as determined by the
Members. The Board will meet at least four times
throughout the year. The Secretary shall provide the
Members with at least 10 days written notice of the
location together with the exact date and time of the
meeting. An agenda for each meeting will be circulated
to the Members electronically by the Secretary at least
24 hours in advance of the meeting. The Board may
provide by resolution the time and place, either within or
without the State of Colorado, for the holding of
additional regular meetings of the Board without other
notice than such resolution.
4.5. Annual Meetings. An Annual Meeting shall be held
each year as determined by the Executive Committee.
At each Annual Meeting, the Board shall elect Executive
Committee officers, set annual Goals, and determine the
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4.6. Special Meetings. Special meetings of the Board
may be called at the request of the Chair or a majority of
the Board.
4.7. Notice of Special Meetings. Notice of any
special meeting of the Board shall be given at least ten
(10) days previous thereto by written notice delivered
personally or sent by mail, e-mail or facsimile to each
Member as shown in the records of the Board. Notices by
e-mail are expressly authorized and shall be considered to
be written notice.
4.8. Telephonic Attendance at Meetings: One or more
Members, after reasonable prior arrangements, may
participate in any meeting of the Board by means of a
conference telephone or similar communication by which
all persons participating in the meeting can hear one
another simultaneously. Such participation shall
constitute presence in person at such meeting.
4.9. Quorum. Five Members, or one-half of the total
number of Members plus one, whichever is greater, shall
constitute a quorum for the transaction of business at
any meeting of the Board.
4.10. Manner of Acting. The act of a majority of the
Members casting votes at a meeting at which a quorum is
present shall be the act of the Board, unless the act of a
greater number is required by law or by these By-Laws.
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NextGen By-Laws
4.11 Proxies. Once a calendar year, any Member may
authorize another Member to act for them by proxy in
all matters in which a Member is entitled to participate,
whether by waiving notice of any meeting, voting or
participating at a meeting or expressing consent or
dissent without a meeting. Every proxy must be in
writing signed by the Member or sent electronically
directly from the Member’s email address of record, and
must be received before the start of the meeting to
which it applies. A proxy is only valid for the specific
meeting provided. Every proxy shall be revocable at the
pleasure of the Member executing it. Participation in a
meeting by proxy shall not constitute presence in person
at such meeting, nor shall it be counted towards quorum.
4.12 Action without a Meeting. Any action required or
permitted to be taken by the Board may be taken without
a meeting if all Members consent in writing to the
adoption of a resolution authorizing the action and the
written consent thereto is filed with the Secretary as
minutes of the proceedings of the Board. An email from
the Member’s email address of record with the Board
shall be sufficient written consent for purposes of this
section. If, after reasonable efforts to reach a Member,
a Member cannot be reached, then the Board may act
without that Member’s written consent.
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NextGen By-Laws
4.13. Vacancies. Any vacancy occurring in the Board
by resignation, removal or otherwise and any vacancies
to be filled by reason of an increase in the number of
Members may be filled by the affirmative vote of a
majority of the remaining Members, even though less
than a quorum of the Board. Any Member filling a
vacancy shall complete the term of the departing
Member whose vacancy is being filled.
4.14. Compensation. Members as such shall not
receive any stated salaries or other compensation for
their services on the Board.
4.15. Removal. Any elected Member of the Board may
be removed by the affirmative vote of three-fourths of
all Members, whenever in their judgment the best
interests of the Board would be served thereby.
4.16. Resignations. Any Member may resign at any
time by delivering or emailing written notice of their
resignation to the Chair or Secretary. Any such
resignation shall be effective at the time specified
therein.
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5. OFFICERS AND EXECUTIVE COMMITTEE:
5.1 Officers. The officers of the Board shall be a
Chair, Vice Chair, Treasurer and a Secretary. The Board
may elect or appoint such other officers as it shall deem
desirable, such officers to have the authority and perform
the duties prescribed, from time to time, by the Board.
Only one office may be held by the same person at any
one time.
5.2. Executive Committee. The Officers shall lead the
Board in decision making, set the agenda for meetings,
recommend annual Goals, and provide oversight and
guidance to committees.
5.3. Election and Term of Office. The officers of the
Board shall be elected annually by the Board at the
Annual Meeting. If for any reason the election of
officers shall not be held at such meeting, such election
shall be held as soon thereafter as conveniently may be.
New offices may be created and filled at any meeting of
the Board. Each officer of the Board shall hold office
until the next Annual Meeting and until his or her
successor has been elected. The Chair may not serve
more than two consecutive terms. However, for good
cause, as determined by the Board Recruitment
Committee and approved by the Board, this term
limitation may be waived for a Chair whose contribution
or participation will be difficult or impossible to replace.
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5.4. Removal. Any officer elected or appointed by the
Board may be removed by the affirmative vote of three-
fourths of all Members, whenever in their judgment the
best interests of the Board would be served thereby.
5.5 Vacancies. A vacancy in any office because of
death, resignation, removal, disqualification or otherwise,
may be filled by the existing Board for the unexpired
portion of the remaining term.
5.6 Chair. The Chair shall be the principal executive
officer of the Board and shall in general supervise all of
the business and affairs of the Board. The Chair shall
conduct all meetings of the Board and the Executive
Committee consistent with Roberts Rules of Order, or
another method of facilitating decision making adopted
by the Board. In general, the Chair shall perform all
duties incidental to the office of Chair and such other
duties as may be prescribed by the Board from time to
time. The Chair shall serve as the primary liaison
between the Members and the City of Aspen.
5.7 Vice-Chair. The Vice-Chair shall be the
secondary executive officer of the Board and, in the
Chair’s absence, shall in general supervise all of the
business and affairs of the Board. In general, the Vice-
Chair shall perform all duties incidental to the office of
Vice-Chair and such other duties as may be prescribed by
the Chair or the Board from time to time.
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NextGen By-Laws
6.2. Permanent Standing Committees. The Board shall
at all times have and maintain the following committees
with the following basic responsibilities:
6.2.1 Executive Committee. The Board shall have and
maintain an Executive Committee as more particularly
described in Section 4.2.
6.2.2 Board Recruitment Committee. The Board
Recruitment Committee shall consist of at least two
Members appointed by the Board, to identify and
recommend potential new Board members.
6.3. Other Committees. Other committees may be
appointed in such manner as may be designated by a
resolution adopted by a majority of the Board present at
a meeting in which a quorum is present. Any Member of
a committee may be removed by the Board whenever, in
their judgment, the best interests of the Board shall be
served by such removal.
6.4: Removal. Any Member of a committee may be
removed from a committee by the affirmative vote of
three-fourths of all Members, whenever in their judgment
the best interests of the Board would be served
thereby.
6.5. Term of Office. There are no term limits for
committee membership.
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NextGen By-Laws
6.6. Committee Heads. Each committee shall have a
chairperson.
6.7. Vacancies. Vacancies in the membership of any
committee may be filled by appointments made in the
same manner as provided in the case of the original
selections.
7. EXECUTION OF INSTRUMENTS; CHECKS AND
ENDORSEMENTS; AND DEPOSITS
7.1. Execution of Instruments. Only the Chair of the
Board, or the Vice Chair in the Chair’s absence, has the
authority to sign contracts, endorsements or any other
documents on behalf of the Board. Only the Chair or the
Treasurer may sign checks and deposits on behalf of the
Board.
8. BOOKS, RECORDS AND BANK ACCOUNTS:
8.1 Books and Records. The Board shall keep correct and
complete books and records of account and shall keep
minutes of the Board meetings, as well as a record
containing the names and contact information of all
Members, including mailing addresses and email
addresses.
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NextGen By-Laws
8.2 Bank Accounts. The Board may maintain one or
more accounts, including, without limitation, checking,
cash management, money market or investment accounts,
in such banks or other financial institutions as the Board
may select. All amounts deposited by or on behalf of the
Board in those accounts shall be and remain the property
of the Board. Deposits and withdrawals from such
accounts shall be made by the Treasurer or signatories
designated by the Board.
9. AMENDMENTS TO BY-LAWS:
9.1 Amendment. These By-Laws may be altered,
amended or repealed and new By-Laws may be adopted by
an affirmative vote of three-fourths of all Members, if at
least ten days’ written notice is given of intention to
alter, amend or repeal or to adopt new By-Laws at a
meeting.
10. STATEMENT OF NON-DISCRIMINATION:
10.1 Notwithstanding any provision of these Bylaws,
the Board shall not discriminate against any director,
officer, employee, applicant, or participant on the basis
of sex, race, color, sexual orientation, ethnicity or
national origin.
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NextGen By-Laws
THE UNDERSIGNED, being the at least a three-fourths
(3/4) majority of the current Members, hereby certify
that they have, pursuant to Colorado law and other
authority, adopted the foregoing By-Laws as and for
the By-Laws of the Board.
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AspenNextGen@gmail.com
Chair
Skippy Mesirow
skippy.mesirow@gmail.com
Co-Chair
Christine Benedetti
christinebenedetti9@gmail.com
Contact
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Aspen Next Generation Advisory Commission
Strategic Plan
2013-2014
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