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PARKS & RECREATION
ASPEN RECREA TION CENTER
ARC ADVISORY COMMITTEE
Meeting Minutes
October 1,2013
2:30-4:30 PM
In Attendance:
Board Members: Gordon Gerson, Brooks Bryant, Karen Dillon, and Sue Smedstad.
Staff Member(s): Tim Anderson, Jeff Alden, Jon Larson and JoJo Smith
Public: No public
I. Call to Order— Sue Smedstad called the meeting to order.
Committee member comments and announcements: No comments
Public Comments: No comments.
Staff Comments: No comments.
Approval of Past Minutes: The September 3, 2013 minutes were approved.
II. Discussion Items:
1. Winter Ice Schedules: The 2013-14 winter ice schedule is set with most of
the user groups getting the ice slots they normally get or what they sought.
The only conflict is with the curling group and the Mother Pucker's. Jon is
working to find a resolution for this conflict.
2. Learn to Skate Programs: The Learn to Skate program is kicking off on
Wednesday, October 91h. Colleen Collins, the new ice program coordinator
has been organizing and promoting this beginners session.
III. Updates and Progress Reports:
1. Financial Report: There are still two fulltime recreation specialist positions
that need to be filled. These are in the aquatic and guest services area which
includes the climbing tower as well.
Spending is more than the past two years. Supervisors are monitoring the
spending closely.
2. 2013 Business Plan Update: Tim stated he is pleased with the six focus
group meetings held as part of the business plan procedure. There was an
average of 12-15 participants at the meetings. The majority of the current user
groups were represented including climbing. Any identified operational issues
can be pursued now even while the business plan is being worked on. One
identified issue is the recreation webpage. A separate focus group will be
brought together soon to help identify the possible issues with the navigation
and information provided. The field house idea came up at all of the meetings.
This included a gymnasium; anti-gravity training area and fitness area were
included.
The Pros business plan consultants will be back on October 29th and 30th to
meet with several specific groups such as council members and the mayor.
Staff will gather information for the consultants. The information is being
used to get a viable survey together and where the best demographic is for the
survey. The information should be available in November.
3. AIG Remodel Progress: Karen stated the improvements at the ice garden are
great. There are some issues such as the waterless urinals and heat is specific
areas but overall the user groups are happy. Tim submitted the final bill for
the main contractor.
4. SPARC Improvements to LIA: Most people like the freshness of the look
but not the yellow accent. The wood wall has been well received. This will be
the show and tell wall in the future. Anyone interested in renting the blinds
space needs to contact Scott Writer. The maintenance and cleaning staff did a
great job in getting the facility ready for the Sterling Cup weekend of
activities.
There will be a storage unit on the Lewis Ice Arena level north side of the
building. Additional storage around the arena will also be considered.
IV. Action Items:
1. Advisory Committee Terms: The aquatics and at large positions are open.
Both of the current members have applied for the positions. There were
several interested parties for these positions. The thought of having alternate
members was discussed. The decision was deferred till the interview process
was completed. This will be at the next regular scheduled meeting.
V. Other Business:
Meeting Adjourned at 3:30 PM
Next regular meeting date and time: November 5, 2013 at 2:30 PM