HomeMy WebLinkAboutARC.min.080613 "' ASPEN
N PARRS & RECREATION
ASPEN RECREA TION CENTER
ARC ADVISORY COMMITTEE
Meeting Minutes
August 6,2013
2:30-4:30 PM
In Attendance:
Board Members: Scott Writer, Gordon Gerson, Brooks Bryant, Karen Dillon and
Patrick Keelty
Staff Member(s): Tim Anderson, Jeff Alden, Jon Larson and JoJo Smith
Public: Toni Kronberg, Kyle Davis, and Ben Grinnell
I. Call to Order— Scott Writer called the meeting to order.
Committee member comments and announcements: Karen Dillon is working
with the city of Aspen attorney Jim True on the next SPARC agreement. The
SPARC group had scheduled work to be done during the annual ARC closure.
The work will not be done due to some timelines and details that have not been
worked out. Scott will bring in the final plan of the work that will be done.
The fall swim meet will be October 12 and 13th. Tim will find out when some of
the other fall activities are such as the college fair and ski swap. He will also get
with the parking department about any possible parking issues.
Public Comments: Presentation by Toni Kronberg about the Hydroworx
Therapy and Fitness Pools. (See below)
Staff Comments: Jon mentioned the Cutthroats Hockey (Central Hockey
League)team will be here the 3rd and 4th January. They will have clinics and
games during their time here.
Approval of Past Minutes: The minutes from July 2, 2013 were approved.
II. Discussion Items:
1. Ice Policies (specifically use of Grant Funds): The Ice Allocation Policies
and Procedures policy is still being massaged. Tim stated this version will go
out to all of the user groups this week. One of the key information pieces is
how many active participants' verses registered members there are in the
clubs. The main focus for ice time allocation is to have grant dollars being
equal to purchased ice hours.
Aspen Junior Hockey (AJH) basically has the same schedule for ice. They are
looking to increase their morning slots from five to nine this season. Some of
the participants in the other hockey group are being absorbed into AJH
programming.
2. Learn to Skate Program: Jon stated the last interview for the part time ice
programmer was being done and the programmer would start in September.
This position is being hired for 10 hours a week.
3. AC Terms: The general and swim representative terms are up in August. Tim
will post a notice to see if anyone else is interested in applying for the term.
Both of the current representatives, Brooks Bryant and Gordon Gerson are
good with staying on the committee if appointed.
III. Updates and Progress Reports:
1. Financial Report: The financial data is through July 28th. Overall revenues
are up $17K, almost 7%. The recreation is catching up. Pass sales are down.
Daily admission is up. The pool is up slightly. The ice area is up $8K or about
10%. The revenue forecast the end of June was $20K short of subsidy. There
are contingencies built-in for the part time labor forecast.
2. 2013 Business Plan Update: Leon Younger will be here September 25 —
26th. The focus group meetings are being scheduled on these two dates. They
are being held to help establish priorities for the future of recreation facilities,
programs and services. Tim will formulate a letter to send out to all user
groups and interested parties who would like to attend one of the focus group
meetings. The meetings will be scheduled for 1.5 hours at various locations.
City council is also invited to attend. The information gathered at these
meetings will also help formulate the survey questions. All ideas will be
considered. The business plan will help identify and flush out the ideas
submitted.
3. AIG Remodel Progress: Tim stated their numerous issues coming up as the
contractor was taking areas apart as well as upgrades that need to be done
based on current building codes, the fire code upgrade being one. Locker
room#4 is ready with new showers and dressing area. The #3 locker room has
a"soft" floor. This will be torn out and new support will be installed. Mondo
flooring is coming in. Offices are looking good. The ice should be going back
in at the end of August. Hopefully all will be pleased with this modest
remodel.
There is interest in booking a dry floor event during the Christmas time-frame.
IV. Action Items:
1. Toni Kronberg Aquatic Feature: Toni Kronberg, Kyle Davis, and Ben
Grinnell did a presentation on Hydroworx Therapy and Fitness Pools. These
pools are used by physical therapist and athletic trainers during a persons'
rehabilitation. Toni stated she has spoken to other aquatic centers in the valley
and several mentioned they are looking into these specific pools as an
additional enhancement to existing facilities. Scott asked for more information
to be sent on this product.
V. Other Business:
Meeting Adjourned at 4:25 PM
Next regular meeting date and time: September 3, 2013 at 2:30 PM