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PARKS & RECREATION
ASPEN RECREA TION CENTER
ARC ADVISORY COMMITTEE
Meeting Minutes
July 2,2013
2:30-4:30 PM
In Attendance:
Board Members: Gordon Gerson, Patrick Keelty, Karen Dillon, and Sue Smedstad.
Staff Member(s): Tim Anderson, Jeff Alden, Jon Larson and JoJo Smith
Public: Toni Kronberg came after public comment
I. Call to Order—Sue Smedstad called the meeting to order.
Committee member comments and announcements: Patrick Keelty would like to
go through a bid process for the work being done at the Lewis Ice Arena(LIA)
this fall.
Public Comments: No comments.
Staff Comments: Tim Anderson noted there is preliminary design work being
done around the north side of the ARC to improve some of the space issues
recognized by the staff.
Approval of Past Minutes: Karen Pillsbury noted her name should be changed
to Dillon. The minutes from June 4, 2013 were approved after that notation.
II. Discussion Items:
1. Ice Policies: A motion was made to approve the May 12, 2013 draft of the
Ice Allocation Policies and Procedures. The committee unanimously approved
the motion.
2. Learn to Skate Programs: Tim stated the city of Aspen has moved forward
with the hiring process of a skating programmer. The city originally had a
skating programmer. The position was cut a number of years ago. The figure
skating clubs stated they offered their own learn to skate programs on their
own ice time. Jon stated Aspen Junior Hockey has not offered a learn to skate
program in the past. The figure skating clubs both wanted the time slot on
Wednesday afternoon to offer a generic learn to skate.
III. Updates and Progress Reports:
1. Financial Report: The online pass sales continue to be strong. Overall, the
revenues are up with daily admissions up as well. The online information that
is being gathered will eventually help with the marketing and monthly
specials. The city of Aspen marketing staff member has resigned. There are
plans for replacement as soon as possible.
2. 2013 Business Plan Update: Tim will meet with all of the city council
members to help them understand the business plan the department will be
involved with. He has already met with some and has scheduled the rest.
There will be five to seven focus groups that get together to help determine
what questions may be part of the recreation survey. Sue asked if the
committee would see a draft of the survey prior to the finalized one. Tim
stated the committee would be involved in the entire process. He estimates the
process to take up to six months. October is a favorable time to do a survey.
This survey will not be part of the annual city of Aspen survey.
3. AIG Remodel Progress: The boards are in. New technology has also been
installed. There are fire code issues that are being addressed. The mondo
flooring in some of the areas is actually glued to the floor. Chances are the
floor will need to be replaced. Locker room #2 has been pulled from the
project and has a placeholder for the 2014 budget was submitted at the end of
June. The #2 locker room needs to be gutted entirely. There will be a grand re-
opening when the project is finished. Ice will be back in as scheduled.
Tim stated the purchase of new ice floor covering is on hold at this time. It
does have a placeholder in the budget. There needs to be a signed contract(s)
from interested user groups to justify the purchase.
The last summer booking at the ice garden will finish August 8.
IV. Action Items:
1. Advisory Committee Terms: Tim will provide the terms of the committee
members and when they are up for reinstatement.
V. Other Business:
Meeting Adjourned at 3:20 PM
Next regular meeting date and time: August 6, 2013 at 2:30 PM